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Home My WebLink About01/16/2018 Regular City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF T14E SPRINGFIELD CITY COUNCIL HELD TUESDAY,JANUARY 16,2018 The City of Springfield Council met in regular session in the Council Chambers,225 Fifth Street, Springfield,Oregon,on Tuesday,January 16,2018 at 7:00 p.m.,with Council President VanGordon presiding. ATTENDANCE Present were Council President VajiGordon and Councilors Moore, Stoehr, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi,City Attorney Mary Bridget Smith,City Recorder Amy Sowa and members of the staff. Mayor Lundberg and Councilor Wylie were absent(excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council President VanGordon, SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims a. Approval of the November 2017,Disbursements for Approval b. Approval of the December 2017,Disbursements for Approval 2. Minutes a. November 13,2017—Work Session b. November 20,2017—Work Session c. November 20,2017—Regular Meeting d. November 27,2017—Work Session e. December 4,2017—Work Session f, December 4,2017—Regular Meeting 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approval of Liquor License Application for Board and Brush Springfield,Located at 303 S 5h Street, Suite 153& 155,Springfield,OR. b. Accept the City's Fiscal Year 2017 Comprehensive Annual Financial Report. c. Approve the amended Council Operating Policies and Procedures. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(I ABSENT—WYLIE). City of Springfield Council Regular Meeting Minutes January 16,2018 Page 2 ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS BUSINESS FROM THE AUDIENCE I Linda Mears, Springfield.OR Ms. Mears said she was here to bring updates from the Library Advisory Board. Thanks to the Library Foundation's purchase of Computer on Wheels(COW)classroom,the Library can now teach computer skills and application classes.The COW contains 15 public laptops,administrator's tool,and a smart docking station that will update all the computers at once.The COW has been used for coding classes for kids and App Author's workshops. The APP Author's workshop is a national brand through the Institute of Museum and Library Services. Springfield Public Library was chosen as the App Author's west coast representatives. The Library is increasing the amount and variety of programming for adults. In December, they kicked off an author talks series with Mike Pungercar and his book on World War 11 and Pearl Harbor.There will be a local author talk every month through April. There is a new after-school club on Wednesdays for the upper elementary level.Each week, kids between the ages of 7 and 12 are invited to do fun learning activities,with emphasis on STEM(Science,Technology,Engineering,Math)activities. The Library is offering a database that continues to grow. Friends of the Library provided funding for downloadable music. The Springfield Public Library is the first Oregon Library to offer Virtual Reality(VR) technology to the public and is among very few nationwide to pioneer VR in library programming. As a brand new technology,the role this will play in our future lives is still being invented. She described some of the possibilities. The Library was able to get VR by collaborating with the Oregon Story Board and receiving funding from State Farrn lrisurance, the Gray Family Foundation,the Library Foundation and Springfield Arts Commission. The Library opened the VR learning tab featuring the HTC Vive,which offers a room scale VR experience that allows users to create,explore and walk around in a 3-D environment. 2. Kris McAllister, Springfield,OR Mr.McAllister said be supported the Accessory Dwelling Unit(ADU)discussions. A lot of the work done by the Springfield Shelter Rights Alliance (SSRA)is helping the homeless and bringing awareness to homelessness.The ADUs are part of the missing piece,but we are still far away from their maximum potential because they are not yet built. In order to help the homeless now we need low-income places they can live. He looks forward to hearing this discussion continue as they look for solutions for Springfield citizens. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS City of Springfield Council Regular Meeting Minutes January 16,2018 Page 3 ORDINANCES I. Amend the Springfield Development Code to Make it Easier to Add an Accessory Dwelling Unit,Journal #81 1-17-000057-TYP4. ORDINANCE NO. I —AN ORDINANCE MAKING IT EASIER TO ADD AN ACCESSORY DWELLING UNIT BY AMENDING THE SPRINGFIELD DEVELOPMENT CODE SECTIONS 3.2-210 3.2-215,3.3-235,3.3-915.AND 3.3-940 TO ALLOW ACCESSORY DWELLING UNITS IN THE MDR AND 14DR ZONING DISTRICTS AS WELL AS THE HISTORIC OVERLAY DISTRICT•AMENDING PROVISIONS FOR ACCESSORY DWELLING UNITS IN SECTION 5.5-105 THROUGH 5.5-145, AMENDING DEFINITIONS IN SECTION 6.1-110•ADOPTING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. City Manager Gino Grimaldi read the ordinance title. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW TO EXTEND REVIEW OF THE RECOMMENDED CODE AMENDMENTS.THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(I ABSENT—WYLIE). Ms.Smith noted that although Mr.McAllister's comments,related to ADU's,that information would not be put before the Council as a decision maker in the record for this topic. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Arts Commission Applicant Appointments. Library Director Emily David presented the staff report on this item.The City Council interviewed two candidates during the January 8,2018 work session: Esther Harclerode and Shelby Zacharias. The Arts Commission requests that the Council formally ratify the appointments during tonight's Regular Meeting. IT WAS MOVED BY COUNCILOR PISHIONER1 WITH A SECOND BY COUNCILOR WOODROW TO APPOINT ESTHER HARCLERODE AND SHELBY ZACHARIAS TO THE ARTS COMMISSION WITH FULL TERMS EXPIRING DECEMBER 31,2021.THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(I ABSENT—WYLIE). 2. Business from Council a. Committee Reports I. Councilor Moore was pleased to see the article in the Register Guard on the MLK Walk in Springfield.Tomorrow night there is an opportunity to hear Anita Turner at Lane Community College(LCC)Center for Learning. She encouraged people to vote during the Special Election on January 23. 2. Councilor Woodrow thanked Ms.Mears for the presentation from the Library Board.It is interesting to hear what is going on in the Library. b. Other Business City of Springfield Council Regular Meeting Minutes January 16,2018 Page 4 BUSINESS FROM THE CITY MANAGER 1. Proposed Modifications to the Metropolitan Wastewater Management Commission Intergovernmental Agreement. RESOLUTION NO.2018-01—A RESOLUTION OF THE CITY OF SPRINGFIELD APPROVING THE AMENDMENT OF THE METROPOLITAN WASTEWATER MANAGEMENTCOMMISSION INTERGOVERMENTAL AGREEMENT. Environmental Services Manager Matt Stouder presented the staff report on this item.The Metropolitan Wastewater Management Commission(MWMC)was formed by Intergovernmental Agreement(IGA)in 1977 by the Governing Bodies of Eugene, Springfield and Lane County to construct, operate and maintain Regional Sewerage Facilities(Facilities)to service the Eugene- Springfield Metropolitan area. The IGA has been modified several times since 1977 and minor amendments are being proposed tonight for Council consideration. In paragraph 8.e of the IGA,the Governing Bodies have established service area boundaries to ensure that service is provided only to areas within the city limits of Eugene and Springfield;to users currently being served(e.g. Eugene Airport);or to whom contractual service commitments have been made. Exhibit C to the Operation,Maintenance and Administrative Services Agreement of the IGA allows the MWMC to provide service to septage haulers. The MWMC has received requests from mobile waste haulers from outside the service area to accept other forms of hauled waste besides septage at its Facilities. In July 2017,the MWMC directed staff to request the Governing Bodies to modify paragraph 8.e of the IGA such that the service area boundaries not preclude acceptance of septage and other forms of hauled waste appropriate for treatment at the Facilities from areas originating outside the service area. Modifying the IGA to not preclude acceptance of hauled waste from outside the service area will have a negligible impact on MWMC's Facilities. These requests are generally temporary in nature, small in volume(i.e. no capacity constraints in the piped system or at the Facilities), and would be thoroughly evaluated by regional program staff before acceptance. A benefit to the Governing Bodies and the MWMC would include modest revenue generation for the regional wastewater program. The amended IGA represents the collective recommendations of the Legal Counsels of Eugene, Springfield and MWMC, as well as staff. The Eugene City Council voted to approve the amended IGA on 12/11/17, as did the Board of County Commissioners on 12/19/17. Councilor VanGordon asked if there had been several requests for this change. Mr. Stouder said they have received this request over the years,especially from smaller communities with an overage of waste.The most current request carne from a private farm.He explained. IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW TO ADOPT RESOLUTION NO.2018-01.THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(I ABSENT—WYLIE). 2. Other Business BUSINESS FROM THE CITY ATTORNEY City of Springfield. Council Regular Meeting Minutes January 1 t,2018 Page S Ms. Smith amended her procedure note made earlier regarding Mr.McAllister's comment about the ADUs. This is actually a legislative matter so items don't have to be rejected by the decision maker that are outside of the record. ADJOURNMENT The meeting was adjourned 7:1.8 p.m. Minutes Recorder Amy Sowa Christine L. Lundberg Mayor Attest: City Reco er