HomeMy WebLinkAbout01/16/2018 Regular City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
T14E SPRINGFIELD CITY COUNCIL HELD
TUESDAY,JANUARY 16,2018
The City of Springfield Council met in regular session in the Council Chambers,225 Fifth Street,
Springfield,Oregon,on Tuesday,January 16,2018 at 7:00 p.m.,with Council President VanGordon
presiding.
ATTENDANCE
Present were Council President VajiGordon and Councilors Moore, Stoehr, Woodrow and Pishioneri.
Also present were City Manager Gino Grimaldi,City Attorney Mary Bridget Smith,City Recorder
Amy Sowa and members of the staff.
Mayor Lundberg and Councilor Wylie were absent(excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council President VanGordon,
SPRINGFIELD UPBEAT
CONSENT CALENDAR
1. Claims
a. Approval of the November 2017,Disbursements for Approval
b. Approval of the December 2017,Disbursements for Approval
2. Minutes
a. November 13,2017—Work Session
b. November 20,2017—Work Session
c. November 20,2017—Regular Meeting
d. November 27,2017—Work Session
e. December 4,2017—Work Session
f, December 4,2017—Regular Meeting
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Approval of Liquor License Application for Board and Brush Springfield,Located at 303 S 5h Street,
Suite 153& 155,Springfield,OR.
b. Accept the City's Fiscal Year 2017 Comprehensive Annual Financial Report.
c. Approve the amended Council Operating Policies and Procedures.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST(I ABSENT—WYLIE).
City of Springfield
Council Regular Meeting Minutes
January 16,2018
Page 2
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
BUSINESS FROM THE AUDIENCE
I Linda Mears, Springfield.OR Ms. Mears said she was here to bring updates from the Library
Advisory Board.
Thanks to the Library Foundation's purchase of Computer on Wheels(COW)classroom,the
Library can now teach computer skills and application classes.The COW contains 15 public
laptops,administrator's tool,and a smart docking station that will update all the computers at
once.The COW has been used for coding classes for kids and App Author's workshops. The
APP Author's workshop is a national brand through the Institute of Museum and Library
Services. Springfield Public Library was chosen as the App Author's west coast
representatives.
The Library is increasing the amount and variety of programming for adults. In December,
they kicked off an author talks series with Mike Pungercar and his book on World War 11 and
Pearl Harbor.There will be a local author talk every month through April.
There is a new after-school club on Wednesdays for the upper elementary level.Each week,
kids between the ages of 7 and 12 are invited to do fun learning activities,with emphasis on
STEM(Science,Technology,Engineering,Math)activities.
The Library is offering a database that continues to grow. Friends of the Library provided
funding for downloadable music.
The Springfield Public Library is the first Oregon Library to offer Virtual Reality(VR)
technology to the public and is among very few nationwide to pioneer VR in library
programming. As a brand new technology,the role this will play in our future lives is still
being invented. She described some of the possibilities. The Library was able to get VR by
collaborating with the Oregon Story Board and receiving funding from State Farrn lrisurance,
the Gray Family Foundation,the Library Foundation and Springfield Arts Commission. The
Library opened the VR learning tab featuring the HTC Vive,which offers a room scale VR
experience that allows users to create,explore and walk around in a 3-D environment.
2. Kris McAllister, Springfield,OR Mr.McAllister said be supported the Accessory Dwelling
Unit(ADU)discussions. A lot of the work done by the Springfield Shelter Rights Alliance
(SSRA)is helping the homeless and bringing awareness to homelessness.The ADUs are part
of the missing piece,but we are still far away from their maximum potential because they are
not yet built. In order to help the homeless now we need low-income places they can live. He
looks forward to hearing this discussion continue as they look for solutions for Springfield
citizens.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
City of Springfield
Council Regular Meeting Minutes
January 16,2018
Page 3
ORDINANCES
I. Amend the Springfield Development Code to Make it Easier to Add an Accessory Dwelling Unit,Journal
#81 1-17-000057-TYP4.
ORDINANCE NO. I —AN ORDINANCE MAKING IT EASIER TO ADD AN ACCESSORY
DWELLING UNIT BY AMENDING THE SPRINGFIELD DEVELOPMENT CODE SECTIONS 3.2-210
3.2-215,3.3-235,3.3-915.AND 3.3-940 TO ALLOW ACCESSORY DWELLING UNITS IN THE MDR
AND 14DR ZONING DISTRICTS AS WELL AS THE HISTORIC OVERLAY DISTRICT•AMENDING
PROVISIONS FOR ACCESSORY DWELLING UNITS IN SECTION 5.5-105 THROUGH 5.5-145,
AMENDING DEFINITIONS IN SECTION 6.1-110•ADOPTING A SEVERABILITY CLAUSE AND
PROVIDING AN EFFECTIVE DATE.
City Manager Gino Grimaldi read the ordinance title.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW
TO EXTEND REVIEW OF THE RECOMMENDED CODE AMENDMENTS.THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST(I ABSENT—WYLIE).
Ms.Smith noted that although Mr.McAllister's comments,related to ADU's,that information would not be put
before the Council as a decision maker in the record for this topic.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Arts Commission Applicant Appointments.
Library Director Emily David presented the staff report on this item.The City Council interviewed
two candidates during the January 8,2018 work session: Esther Harclerode and Shelby
Zacharias. The Arts Commission requests that the Council formally ratify the appointments
during tonight's Regular Meeting.
IT WAS MOVED BY COUNCILOR PISHIONER1 WITH A SECOND BY COUNCILOR
WOODROW TO APPOINT ESTHER HARCLERODE AND SHELBY ZACHARIAS TO THE
ARTS COMMISSION WITH FULL TERMS EXPIRING DECEMBER 31,2021.THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(I ABSENT—WYLIE).
2. Business from Council
a. Committee Reports
I. Councilor Moore was pleased to see the article in the Register Guard on the MLK Walk in
Springfield.Tomorrow night there is an opportunity to hear Anita Turner at Lane
Community College(LCC)Center for Learning. She encouraged people to vote during the
Special Election on January 23.
2. Councilor Woodrow thanked Ms.Mears for the presentation from the Library Board.It is
interesting to hear what is going on in the Library.
b. Other Business
City of Springfield
Council Regular Meeting Minutes
January 16,2018
Page 4
BUSINESS FROM THE CITY MANAGER
1. Proposed Modifications to the Metropolitan Wastewater Management Commission Intergovernmental
Agreement.
RESOLUTION NO.2018-01—A RESOLUTION OF THE CITY OF SPRINGFIELD APPROVING THE
AMENDMENT OF THE METROPOLITAN WASTEWATER MANAGEMENTCOMMISSION
INTERGOVERMENTAL AGREEMENT.
Environmental Services Manager Matt Stouder presented the staff report on this item.The
Metropolitan Wastewater Management Commission(MWMC)was formed by Intergovernmental
Agreement(IGA)in 1977 by the Governing Bodies of Eugene, Springfield and Lane County to
construct, operate and maintain Regional Sewerage Facilities(Facilities)to service the Eugene-
Springfield Metropolitan area. The IGA has been modified several times since 1977 and minor
amendments are being proposed tonight for Council consideration.
In paragraph 8.e of the IGA,the Governing Bodies have established service area boundaries to ensure
that service is provided only to areas within the city limits of Eugene and Springfield;to users
currently being served(e.g. Eugene Airport);or to whom contractual service commitments have been
made. Exhibit C to the Operation,Maintenance and Administrative Services Agreement of the IGA
allows the MWMC to provide service to septage haulers.
The MWMC has received requests from mobile waste haulers from outside the service area to accept
other forms of hauled waste besides septage at its Facilities. In July 2017,the MWMC directed staff
to request the Governing Bodies to modify paragraph 8.e of the IGA such that the service area
boundaries not preclude acceptance of septage and other forms of hauled waste appropriate for
treatment at the Facilities from areas originating outside the service area.
Modifying the IGA to not preclude acceptance of hauled waste from outside the service area will have
a negligible impact on MWMC's Facilities. These requests are generally temporary in nature, small in
volume(i.e. no capacity constraints in the piped system or at the Facilities), and would be thoroughly
evaluated by regional program staff before acceptance. A benefit to the Governing Bodies and the
MWMC would include modest revenue generation for the regional wastewater program.
The amended IGA represents the collective recommendations of the Legal Counsels of Eugene,
Springfield and MWMC, as well as staff. The Eugene City Council voted to approve the amended
IGA on 12/11/17, as did the Board of County Commissioners on 12/19/17.
Councilor VanGordon asked if there had been several requests for this change.
Mr. Stouder said they have received this request over the years,especially from smaller communities
with an overage of waste.The most current request carne from a private farm.He explained.
IT WAS MOVED BY COUNCILOR PISHIONERI WITH A SECOND BY COUNCILOR WOODROW
TO ADOPT RESOLUTION NO.2018-01.THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST(I ABSENT—WYLIE).
2. Other Business
BUSINESS FROM THE CITY ATTORNEY
City of Springfield.
Council Regular Meeting Minutes
January 1 t,2018
Page S
Ms. Smith amended her procedure note made earlier regarding Mr.McAllister's comment about the
ADUs. This is actually a legislative matter so items don't have to be rejected by the decision maker
that are outside of the record.
ADJOURNMENT
The meeting was adjourned 7:1.8 p.m.
Minutes Recorder Amy Sowa
Christine L. Lundberg
Mayor
Attest:
City Reco er