HomeMy WebLinkAboutCorrespondence PLANNER 5/17/2007
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L1MBIRD Andrew
From: L1MBIRD Andrew
Sent: Thursday, May 17, 2007831 AM
To: GRILE Bill
Cc: KNAPEL Carole, DONOVAN James, MOTT Gregory
Subject: RE Memo In Support of B Street Closure
Bill I'm not sure what the Issue IS here - obtaining a supporting memo from the Police Department IS what we
discussed at our meeting on May 9 (I have it In my meeting notes) It was my understanding that Carole was to
make the request of the Police Dept , and was among those sent a copy of the memo directly from Mike Harman
I forwarded the memo from Chief Smith to you as Information (per your prevIous request on Justice Center
Items)
Regarding the issue of filing an "application", at our meeting we also discussed the Council Initiation of the street
vacation and preparation of materials to start a Planning case for the vacation Because we are running under
fairly tight tlmellnes to prepare the packet for Planning Commission early (Mott's request), and the fact that public
hearing notification will be In the paper tomorrow, there needs to be some supporting documentation prepared in
case a citizen requests to see the "application" City staff would consider this a "Planning Action" for purposes of
creating a file, not an application per se However, I did request a signature from Chief Smith on an application
form to cover our bases - thiS IS no different than the prevIous alley vacation
When the vacation action was Initiated by City Council, staff essentially had to create a file from scratch To
faCIlitate the vacation, the City needs to have the appropriate supporting materials such as a legal description
(done), maps (done), and other information that are required for Internal and external notification purposes. We
also need supporting information for the PC report (already drafted) to meet the tlmellnes previously agreed to by
the Project Team It was my understanding from our meeting last week that Planning would be presenting the
staff report on thiS vacation request, and that the Police Department would be the "applicant" testifying at the
Public Hearing
Based on our diSCUSSions and what has been done to advance the vacation request over the last week, I believe
we're stili on the same page - unless I'm missing something If so, please let me know and we will take the
necessary action I am still prepared to meet on Monday afternoon to discuss thiS Issue further With you, Carole,
Jim and Greg Thanks
Andy
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From: GRILE Bill
Sent: Wednesday, May 161 20076:41 PM
To: UMBIRD Andrew
Cc: MOTT Gregory; DONOVAN James; KNAPEL Carole; MARX Sandra
Subject: FW: Memo in Support of B Street Closure
Please bring Carole up to complete speed on where this IS at as she didn't even know an application had been
filed, nor did I. I'm back In the office on Friday and would like to connect With you and Carole then re this Sandy
can set thiS up and Jim should probably JOin us. Thanks. ..Bill
From: UMBIRD Andrew
Sent: Wednesday, May 16/ 2007 3:43 PM
To: GRILE Bill
Subject: FW: Memo in Support of B Street Closure
FYI
Date Received: r /; 7 j;UX;]
, /
Planner: AL
5/17/2007
Page 20[2
From: HARMAN Michael
Sent: WednesdaYI May 16, 20073:40 PM
To: LIMBIRD Andrew; KNAPEL Carole; SMITH Jerry
Subject: Memo In Support of B Street Closure
Here is the memo you requested from Chief Smith on the importance of the B Street closure.
Thanks!
Michael Harman
Services Bureau Manager
Springfield Police Department
(541) 726-3729
To view the Police Department's own home page visit:
www.ci.sprlngfield.or.us/police/home.html
Date Received: r/J7/~'7
Planner: Al .
5/17/2007