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Home My WebLink About11/20/2017 Regular City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF I HE SPRINGFIELD CITY COUNCIL HELD MONDAY,NOVEMBER 20,2017 The City of Springfield Council met in regular session in the Council Chambers,225 Fifth Street. Springfield, Oregon, on Monday,November 20,2017 at 7:00 p m., w ith Ma)or Lundberg presiding. ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Stoehr, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi.City Attorney Man' Bridget Smith,City Recorder Amy Sow and members of the staff PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Ma)or Lundberg. SPRINGFIELD UPBEAT CONSENT CALENDAR 1. Claims a. Approval of the October 2017,Disbursements for Approval 2. Minutes a. October 16, 2017—Regular Meeting 3. Resolutions a RESOLUTION NO. 2017--27—A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD COMMENCING DECEMBER 5, 2017 AND CONTINUING THROUGH JANUARY 7. 2_018 WHILE THE COMMON COUNCIL IS IN RECESS. B. RESOLUTION NO. 2017-28—A RESOLUTION TO ACCEPT CITY PROJECT P31009: JON'S LANDING PUBLIC IMPROVEMENT PROJECT(PIP). 4 Ordinances 5 Other Routine Matters a. REMOVE b. Approve the Intergovernmental Agreement and Authorize the City Manager to Sign the Agreement for the Revenue and Service Associated with Two School Resource Officers Assigned to the Springfield School District for Fiscal Year 2018 City of Springfield Council Regular Meeting Minutes November 20.2017 Page 2 IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE CONSENT CALENDAR WITH ITEM 5A REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED FROM THE CONSENT CALENDAR 5a Approve the Purchase and Authorize the City Manager to Sign the Contract for the Procurement of Five Police Patrol Vehicles for Fiscal Year 2018 Mayor Lundberg said Senator Lee Bever recently mentioned to her about public vehicles, specifically police vehicles, using an alternative fuel source Today they spoke about electric vehicles She wanted to know if there were other fuel sources that could be considered for city vehicles. She also wanted to make sure the vehicles proposed to be purchased were safe as there were previous issues with safety. Mr.Grimaldi said the previous issue with some Ford vehicles was that they leaked carbon monoxide gas entering the cabin. Springfield's Police Department looked at that issue and discovered that when police equipment was installed in the vehicles, it made a hole allowing gas to enter the vehicle. The Springfield Police Department has a better installation method to prevent that from happening. Regarding fuel sources,they can look at alternatives. Mayor Lundberg said she would like information about whether the State contracting is looking at alternative fuel options for public vehicles Senator Beyer had noted the amount of money spent on fuel for public vehicles in general Councilor VanGordon said he is comfortable with going forward with the purchase of the five vehicles listed on the Consent Calendar It may be something to address through economic development to see what types of partners may be out there to address this issue. He is interested in continuing this discussion. Councilor Wylie said she has been interested in alternative fuels for a long time. The legislature was interested in electrical vehicles and requiring charging stations. Electric vehicles may not be right for police because of performance requirements,but could be a possibility for staff use in the community. Councilor Pishioneri said he agreed; however, he would v ehementIs'oppose alternatives for police vehicles if it downgraded the performance He supported looking at the alternatives for fleet vehicles. Mr Grimaldi said they needed to not only consider performance for police vehicles, but also the room in the vehicle to allow for the equipment. Councilor Woodrow said she is comfortable going forward with this purchase, but she doesn't want to downgrade anything for our police officers. She has become mare of how technical and how efficient itis to try to get everything they need in the police vehicles so they are accessible and have good performance. Councilor Moore asked if the Police officer was in the vehicle that was totaled at the time of the accident. Lt. Jones said this purchase is to replace that vehicle. The officer was in the vehicle and was hit while in the intersection. The airbags deploy ed during the accident and the officer was banged up a little but returned to work the next day. They are police rated vehicles. City of Springfield Council Regular Meeting Minutes November 20,2017 Page 3 Councilor Moore said she would imagine they are heavier than a normal vehicle. Lt. Jones said that is correct: heavy duty brake system, heavy duty suspensions and sway bars, stability control steering and driving. Councilor Wy lie said electrical vehicles are being updated continually. She strongly supports the action to purchase the vehicles IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE ITEM SA. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances Please present cards to City Recorder. Speakers may not yield their time to others. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL I Committee Appointments a. Community Development Advisory Committee(CDAC)Appointments Comprehensive Planning Manager Sandy Belson presented the staff report on this item. The Community Development Advisory Committee(CDAC)advises Council on matters related to the City's housing and community development activities. The activities are primarily funded by federal Community Des elopment Block Grant(CDBG)dollars, for the purposes of benefiting low and moderate-income residents and improv ing blighted areas. The CDAC recommends annual CDBG funding prionties and allocations to Council in line with the adopted Eugene-Springfield Consolidated Plan Of the In e vacancies to be filled: • 3 appointments are for 4 year terms o 2 terms would start Jan 1,2018 and serve 4 years(thru Dec 2021) o I term would start now to fill a vacancy(through Dec 2017),and would then serve a new four y ear term (through December 2021) • 2 appointments are for 2 year terms o 2 terms would start now to serve the unexpired portion of two vacancies(thru Dec 2019) Council interviewed six candidates during two work sessions October 16 and November 13 City of Springfield Council Regular Meeting Minutes November 20,2017 Page 4 IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT VICTORIA DOYLE AND TONY RODRIGUEZ TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE TO FILL CURRENT VACANCIES THROUGH DECEMBER 31,2019. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT ITZEL SANDOVAL AND KELLY MASON TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE FOR FOUR YEAR TERMS, EXPIRING DECEMBER 31,2021. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT BERNICE POGUE TO THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE TO FILL A VACANCY THROUGH THE END OF 2017,AND THEN CONTINUE TO SERVE FOR A FOUR YEAR TERM, EXPIRING DECEMBER 31,2021.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Historic Commission Appointments. Planning Supervisor Jim Donovan presented the staff report on this item.After a one month recruitment period that closed on August 25, 2017,the Department received applications from Jenna Fribley and from Leslie Jehnings Council Interviewed Ms. Fribley and Ms Jehnings on Nos ember 13, 2017. At the conclusion of this interview process the Council unanimously supported appointment of Leslie Jehnings to serve the unexpired portion of Commissioner Terra Wheeler's first term,which expires October 19, 2018, and appointment of Jenna Fribley to serve a full four-year term. Formal appointment is requested Appointments to the Historic Commission must be confirmed during a Regular Session by motion and a vote of the City Council. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT LESLIE JEHNINGS TO THE HISTORIC COMMISSION TO SERVE THE UNEXPIRED PORTION OF COMMISSIONER TERRA WHEELER'S FIRST TERM,WHICH EXPIRES OCTOBER 19,2018. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT JENNA FRIBLEY TO THE HISTORIC COMMISSION TO SERVE A FOUR-YEAR TERM EXPIRING ON NOVEMBER 19,2021. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports b. Other Business City of Springfield Council Regular Meeting Minutes November 20,2017 Page 5 BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:19 p.m. Minutes Recorder Amy Sowa C.Ixisthw-L-I mdberg Sean VanGordon -Mayor- Council President Attest: City Recorler