HomeMy WebLinkAboutItem 02 Bicycle and Pedestrian Advisory Committee InterviewsAGENDA ITEM SUMMARY Meeting Date: 11/27/2017
Meeting Type: Work Session Staff Contact/Dept.: Emma Newman/DPW
Staff Phone No: 541.726.4585
Estimated Time: 20 Minutes S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and Facilities
ITEM TITLE: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE INTERVIEWS
ACTION REQUESTED:
Interview two (2) remaining BPAC candidates and consider recommendations for
appointment at the December 04, 2017 regular session.
ISSUE STATEMENT:
City Council is interviewing the two (2) remaining candidates from fall 2017 BPAC
recruitment and considering them for appointment to the committee. Eleven (11) of
the thirteen (13) BPAC candidates were interviewed October 9 and all eleven (11) interviewed were appointed as new voting members on October 16. There are up to
two (2) remaining vacancies for voting members to fill.
ATTACHMENTS: Attachment 1 – BPAC Bylaws Attachment 2 – Current January 2018 BPAC Roster
Attachment 3 – Interview Schedule and Questions Attachment 4 – Candidate Applications
DISCUSSION/
FINANCIAL IMPACT:
The committee bylaws (Attachment 1) state, “Applications shall be reviewed and
evaluated by City Staff and the City Council. Committee positions shall be appointed by the City Council.”
The bylaws also state, “Membership of the Committee shall consist of 10-16 voting members.” Minimum voting membership requirements have already been fulfilled.
There will be fourteen (14) voting members as of the beginning of January 2018, accounting for already appointed members. City Council may appoint up to two (2) additional voting committee members, which would reach maximum membership
according to the bylaws. There are five (5) additional liaison positions, which would result in the total voting and non-voting membership being twenty-one (21). Attachment 2 shows the current BPAC roster as of January 2018, accounting for the
recent appointments. Due to scheduling conflicts the two remaining candidates, Holly Rockwell and
Sandy Coffin, needed to be interviewed at a later date.
Appointments are scheduled for the December 04, 2017 regular session.
Attachment 1 BPAC Bylaws
Attachment 1, Page 1 of 3
City of Springfield Bicycle and Pedestrian Advisory Committee
Bylaws
Approved by City Council 10/16/2017.
ARTICLE I. Name & Duration
This Committee, established by the Springfield City Council, shall be called the Springfield Bicycle and
Pedestrian Advisory Committee. This Committee will serve at the will of the City Council.
ARTICLE II. Purpose
The purpose of the Springfield Bicycle and Pedestrian Advisory Committee is to advise the City Council,
Planning Commission and City Staff on matters relating to bicycle and pedestrian planning. Committee
members should have an interest in promoting bicycle and / or pedestrian interests in Springfield. The
responsibilities of the Committee shall include, but are not limited to the following:
Section 1. Bicycle / Pedestrian Policy
Review and make recommendations on planning documents prepared by City departments
affecting the use of walking and bicycling as a transportation mode.
Section 2. Bicycle / Pedestrian Facility & Program Implementation
Work closely with City Staff to ensure input into bicycle and pedestrian facilities and operation
planning and program development.
Assist City Staff with review and prioritization of grant opportunities as they arise.
Section 3. Education, Enforcement and Encouragement
Assist City Staff in the public outreach of pedestrian and bicycle issues, and recommend
additional education, enforcement and encouragement tools that the City may implement.
Section 4. Citizen Input
Encourage citizen participation in the City’s bicycle and pedestrian programs, including:
identifying program or system deficiencies; reviewing existing facilities; and planning and
implementing new projects and programs.
Section 5. Americans with Disabilities Act (ADA) Compliance
Work closely with City staff to continue implementing and upgrading ADA compliant bike and
pedestrian facilities.
ARTICLE III. Membership
Section 1. Composition of Committee
Attachment 1 BPAC Bylaws
Attachment 1, Page 2 of 3
Membership of the Committee shall consist of 10-16 voting members. Non-voting members
may include one City Councilor, one Planning Commissioner, Willamalane staff, the Springfield
Safe Routes to School Coordinator, and at least one city staff member. The non-voting members
are in addition to the 10-16 voting members. Other non-voting guests may participate at the
request of the Committee and may represent other government agencies or City departments
having an interest in pedestrian and bicycle issues.
Section 2. Appointment
All applicants shall complete a standard application form and submit it to the City Manager’s
Office.
Applications shall be reviewed and evaluated by City Staff and the City Council. Committee
positions shall be appointed by the City Council.
Section 3. Tenure
Membership on the Committee shall be three year terms. Half of the members terms shall be
odd year followed by even year terms and the second half shall be even year followed by odd
year terms. A term shall commence on January 1st.
Committee members may reapply after one term, but may only serve two consecutive terms,
unless specifically directed otherwise by the Council. Members may reapply after not serving
one full term.
If the total Committee membership number falls below 10 members, City staff shall recruit for
additional members. If a member resigns or is removed, the replacement shall be for the
remainder of the term.
Section 4. Termination
Committee members may voluntarily be removed from the Committee with written notice to City
Staff and the Chair. All Bicycle and Pedestrian Advisory Committee appointees serve at the pleasure
of the City Council. A position shall be vacated by the Council when the appointee has two or more
consecutive unexcused absences from the commission meetings in any twelve consecutive month
period. (Section IX (5) 5.5) of the Council Operating Policies). The Chair, in consultation with City
Staff, may also recommend to the Council a member be removed from the Committee if a member
is found not to meet the Committee’s adopted Code of Conduct.
ARTICLE IV. Officers
Section 1. There shall be a Chair and a Vice-Chair for the Committee. Each office shall serve for
one calendar year per term. Both the Chair and Vice-Chair positions shall be elected by
Committee members.
ARTICLE V. Meetings
Attachment 1 BPAC Bylaws
Attachment 1, Page 3 of 3
Section 1. Regular Meeting
Regular meetings shall be held four times during the course of one year at Springfield City hall,
unless otherwise agreed upon. Time and duration of the meetings shall be determined by City
Staff.
Section 2. Special Meetings
Special meetings may be called by the Chair or by resolution of the Committee. Notice of a
special meeting shall include the agenda for the meeting.
Section 3. Conduct of Meetings
60% of voting members in attendance shall constitute a quorum for the transaction of business
at any regular or special meeting.
The act of the majority of the members present at a meeting at which there is a quorum shall be
the act of the committee.
All meetings are open to the public and shall be conducted in accordance with Robert’s Rules of
Order.
City staff will provide brief meeting summaries and audio recordings of meetings.
Section 4. Code of Conduct
By accepting an appointment to the BPAC, members agree to adhere to a Code of Conduct,
which includes:
1. Share the available speaking time at meetings
2. Follow instructions of meeting facilitator
3. Be respectful of a range of opinions
4. Be respectful of all people in attendance at meetings
5. Focus on successfully completing the agreed upon agenda
6. Avoid side discussion when others are speaking
7. Voice concerns and complaints at the meeting, not outside the meeting
8. Strive for consensus
9. Adhere to same ethical and behavior standards as City employees
ARTICLE VI. Amendments to Bylaws
These Bylaws may be amended by the City Council either upon Council initiation or recommendation of
a majority of the Committee made at any regular meeting of the Committee, provided that written
notice of the proposed amendment shall be emailed and /or mailed to each Committee member not
less than one (1) week prior to such regular meeting of the Committee.
Attachment 2: Current January 2018 BPAC Roster
Attachment 2, Page 1 of 1
Name Term Role
Ian-Huei Yau Jan 2017 - Dec 2018 Voting Member
Matthew Auxier Jan 2017 - Dec 2018 Voting Member
Sheila Thomas Jan 2017 - Dec 2018 Voting Member
Claudia Denton Jan 2018 - Dec 2019 Voting Member
Matt Keeler Jan 2018 - Dec 2019 Voting Member
Raymond Linneman Jan 2018 - Dec 2019 Voting Member
Robin Mayall Jan 2018 - Dec 2019 Voting Member
Garry Swanson Jan 2018 - Dec 2019 Voting Member
Allison Camp Jan 2018 - Dec 2020 Voting Member
Karla Berg Jan 2018 - Dec 2020 Voting Member
Zach Golik Jan 2018 - Dec 2020 Voting Member
Timothy Hayden Jan 2018 - Dec 2020 Voting Member
Matthew Nelson Jan 2018 - Dec 2020 Voting Member
Brian Sorensen Jan 2018 - Dec 2020 Voting Member
Vacancy (optional to fill) Jan 2018 - Dec 2020 Voting Member
Vacancy (optional to fill) Jan 2018 - Dec 2020 Voting Member
Sheri Moore City Council Liaison
Andrew Landen Planning Commission Liaison
Simon Daws Willamalane Liaison
Laughton Elliot-DeAngelis Safe Routes to School Liaison
Alex Bauman
Eugene Active Transportation
Committee Liaison
Attachment 3: BPAC Interview Schedule & Questions
Attachment 3, Page 1 of 1
November 27, 2017
Schedule
5:50 Council preparation of interview questions
5:53 Interview of Holly Rockwell
6:00 Interview of Sandy Coffin
6:07 Council deliberation
Questions for Candidates
1. Why are you interested in serving on the Bicycle and Pedestrian Advisory Committee (BPAC)?
2. Describe your experience as it relates to your desire to become a BPAC member.
3. What initiatives are you interested in working on if you are appointed as a BPAC member?
4. Describe your familiarity with the City’s walking and biking infrastructure and amenities.
5. What is it about pedestrian and bicycle issues that interests you most?
6. Have you attended a BPAC meeting? If so, what were your impressions?
Attachment 4, Page 1 of 6
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Attachment 4, Page 6 of 6