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HomeMy WebLinkAboutItem 02 Bicycle and Pedestrian Advisory Committee InterviewsAGENDA ITEM SUMMARY Meeting Date: 11/27/2017 Meeting Type: Work Session Staff Contact/Dept.: Emma Newman/DPW Staff Phone No: 541.726.4585 Estimated Time: 20 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and Facilities ITEM TITLE: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE INTERVIEWS ACTION REQUESTED: Interview two (2) remaining BPAC candidates and consider recommendations for appointment at the December 04, 2017 regular session. ISSUE STATEMENT: City Council is interviewing the two (2) remaining candidates from fall 2017 BPAC recruitment and considering them for appointment to the committee. Eleven (11) of the thirteen (13) BPAC candidates were interviewed October 9 and all eleven (11) interviewed were appointed as new voting members on October 16. There are up to two (2) remaining vacancies for voting members to fill. ATTACHMENTS: Attachment 1 – BPAC Bylaws Attachment 2 – Current January 2018 BPAC Roster Attachment 3 – Interview Schedule and Questions Attachment 4 – Candidate Applications DISCUSSION/ FINANCIAL IMPACT: The committee bylaws (Attachment 1) state, “Applications shall be reviewed and evaluated by City Staff and the City Council. Committee positions shall be appointed by the City Council.” The bylaws also state, “Membership of the Committee shall consist of 10-16 voting members.” Minimum voting membership requirements have already been fulfilled. There will be fourteen (14) voting members as of the beginning of January 2018, accounting for already appointed members. City Council may appoint up to two (2) additional voting committee members, which would reach maximum membership according to the bylaws. There are five (5) additional liaison positions, which would result in the total voting and non-voting membership being twenty-one (21). Attachment 2 shows the current BPAC roster as of January 2018, accounting for the recent appointments. Due to scheduling conflicts the two remaining candidates, Holly Rockwell and Sandy Coffin, needed to be interviewed at a later date. Appointments are scheduled for the December 04, 2017 regular session. Attachment 1 BPAC Bylaws Attachment 1, Page 1 of 3 City of Springfield Bicycle and Pedestrian Advisory Committee Bylaws Approved by City Council 10/16/2017. ARTICLE I. Name & Duration This Committee, established by the Springfield City Council, shall be called the Springfield Bicycle and Pedestrian Advisory Committee. This Committee will serve at the will of the City Council. ARTICLE II. Purpose The purpose of the Springfield Bicycle and Pedestrian Advisory Committee is to advise the City Council, Planning Commission and City Staff on matters relating to bicycle and pedestrian planning. Committee members should have an interest in promoting bicycle and / or pedestrian interests in Springfield. The responsibilities of the Committee shall include, but are not limited to the following: Section 1. Bicycle / Pedestrian Policy Review and make recommendations on planning documents prepared by City departments affecting the use of walking and bicycling as a transportation mode. Section 2. Bicycle / Pedestrian Facility & Program Implementation Work closely with City Staff to ensure input into bicycle and pedestrian facilities and operation planning and program development. Assist City Staff with review and prioritization of grant opportunities as they arise. Section 3. Education, Enforcement and Encouragement Assist City Staff in the public outreach of pedestrian and bicycle issues, and recommend additional education, enforcement and encouragement tools that the City may implement. Section 4. Citizen Input Encourage citizen participation in the City’s bicycle and pedestrian programs, including: identifying program or system deficiencies; reviewing existing facilities; and planning and implementing new projects and programs. Section 5. Americans with Disabilities Act (ADA) Compliance Work closely with City staff to continue implementing and upgrading ADA compliant bike and pedestrian facilities. ARTICLE III. Membership Section 1. Composition of Committee Attachment 1 BPAC Bylaws Attachment 1, Page 2 of 3 Membership of the Committee shall consist of 10-16 voting members. Non-voting members may include one City Councilor, one Planning Commissioner, Willamalane staff, the Springfield Safe Routes to School Coordinator, and at least one city staff member. The non-voting members are in addition to the 10-16 voting members. Other non-voting guests may participate at the request of the Committee and may represent other government agencies or City departments having an interest in pedestrian and bicycle issues. Section 2. Appointment All applicants shall complete a standard application form and submit it to the City Manager’s Office. Applications shall be reviewed and evaluated by City Staff and the City Council. Committee positions shall be appointed by the City Council. Section 3. Tenure Membership on the Committee shall be three year terms. Half of the members terms shall be odd year followed by even year terms and the second half shall be even year followed by odd year terms. A term shall commence on January 1st. Committee members may reapply after one term, but may only serve two consecutive terms, unless specifically directed otherwise by the Council. Members may reapply after not serving one full term. If the total Committee membership number falls below 10 members, City staff shall recruit for additional members. If a member resigns or is removed, the replacement shall be for the remainder of the term. Section 4. Termination Committee members may voluntarily be removed from the Committee with written notice to City Staff and the Chair. All Bicycle and Pedestrian Advisory Committee appointees serve at the pleasure of the City Council. A position shall be vacated by the Council when the appointee has two or more consecutive unexcused absences from the commission meetings in any twelve consecutive month period. (Section IX (5) 5.5) of the Council Operating Policies). The Chair, in consultation with City Staff, may also recommend to the Council a member be removed from the Committee if a member is found not to meet the Committee’s adopted Code of Conduct. ARTICLE IV. Officers Section 1. There shall be a Chair and a Vice-Chair for the Committee. Each office shall serve for one calendar year per term. Both the Chair and Vice-Chair positions shall be elected by Committee members. ARTICLE V. Meetings Attachment 1 BPAC Bylaws Attachment 1, Page 3 of 3 Section 1. Regular Meeting Regular meetings shall be held four times during the course of one year at Springfield City hall, unless otherwise agreed upon. Time and duration of the meetings shall be determined by City Staff. Section 2. Special Meetings Special meetings may be called by the Chair or by resolution of the Committee. Notice of a special meeting shall include the agenda for the meeting. Section 3. Conduct of Meetings 60% of voting members in attendance shall constitute a quorum for the transaction of business at any regular or special meeting. The act of the majority of the members present at a meeting at which there is a quorum shall be the act of the committee. All meetings are open to the public and shall be conducted in accordance with Robert’s Rules of Order. City staff will provide brief meeting summaries and audio recordings of meetings. Section 4. Code of Conduct By accepting an appointment to the BPAC, members agree to adhere to a Code of Conduct, which includes: 1. Share the available speaking time at meetings 2. Follow instructions of meeting facilitator 3. Be respectful of a range of opinions 4. Be respectful of all people in attendance at meetings 5. Focus on successfully completing the agreed upon agenda 6. Avoid side discussion when others are speaking 7. Voice concerns and complaints at the meeting, not outside the meeting 8. Strive for consensus 9. Adhere to same ethical and behavior standards as City employees ARTICLE VI. Amendments to Bylaws These Bylaws may be amended by the City Council either upon Council initiation or recommendation of a majority of the Committee made at any regular meeting of the Committee, provided that written notice of the proposed amendment shall be emailed and /or mailed to each Committee member not less than one (1) week prior to such regular meeting of the Committee. Attachment 2: Current January 2018 BPAC Roster Attachment 2, Page 1 of 1 Name Term Role Ian-Huei Yau Jan 2017 - Dec 2018 Voting Member Matthew Auxier Jan 2017 - Dec 2018 Voting Member Sheila Thomas Jan 2017 - Dec 2018 Voting Member Claudia Denton Jan 2018 - Dec 2019 Voting Member Matt Keeler Jan 2018 - Dec 2019 Voting Member Raymond Linneman Jan 2018 - Dec 2019 Voting Member Robin Mayall Jan 2018 - Dec 2019 Voting Member Garry Swanson Jan 2018 - Dec 2019 Voting Member Allison Camp Jan 2018 - Dec 2020 Voting Member Karla Berg Jan 2018 - Dec 2020 Voting Member Zach Golik Jan 2018 - Dec 2020 Voting Member Timothy Hayden Jan 2018 - Dec 2020 Voting Member Matthew Nelson Jan 2018 - Dec 2020 Voting Member Brian Sorensen Jan 2018 - Dec 2020 Voting Member Vacancy (optional to fill) Jan 2018 - Dec 2020 Voting Member Vacancy (optional to fill) Jan 2018 - Dec 2020 Voting Member Sheri Moore City Council Liaison Andrew Landen Planning Commission Liaison Simon Daws Willamalane Liaison Laughton Elliot-DeAngelis Safe Routes to School Liaison Alex Bauman Eugene Active Transportation Committee Liaison Attachment 3: BPAC Interview Schedule & Questions Attachment 3, Page 1 of 1 November 27, 2017 Schedule 5:50 Council preparation of interview questions 5:53 Interview of Holly Rockwell 6:00 Interview of Sandy Coffin 6:07 Council deliberation Questions for Candidates 1. Why are you interested in serving on the Bicycle and Pedestrian Advisory Committee (BPAC)? 2. Describe your experience as it relates to your desire to become a BPAC member. 3. What initiatives are you interested in working on if you are appointed as a BPAC member? 4. Describe your familiarity with the City’s walking and biking infrastructure and amenities. 5. What is it about pedestrian and bicycle issues that interests you most? 6. Have you attended a BPAC meeting? If so, what were your impressions? Attachment 4, Page 1 of 6 Attachment 4, Page 2 of 6 Attachment 4, Page 3 of 6 Attachment 4, Page 4 of 6 Attachment 4, Page 5 of 6 Attachment 4, Page 6 of 6