HomeMy WebLinkAboutResolution 2017-27 11/20/2017 CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 2017-27
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS,
REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS. AND APPROVE
AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD
MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD
COMMENCING DECEMBER 5, 2017 AND CONTINUING TIIROUGII JANUARY 7, 2018 WHILE
THE COMMON COUNCIL IS IN RECESS
WHEREAS, Chapter 2, Public Contracts, Section 2 704 "Public Contracts for Goods and
Services,' of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts, and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the January 8, 2018 Council
meeting would waste valuable time, increase the City's exposure to delays and financial costs and might
raise costs and reduce public service; and
WHEREAS,there may occur the need to execute contracts which ha}e been competrin ely bid for
which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's Winter recess commencing December 5, 2017 and continuing
through January 7, 2018; and
WHEREAS, there ma} occur the need to execute contracts resulting from publicly advertised
Requests for Proposals or other personal services contracts exempt from bidding requirements under the
purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare,
safety. and cost effectiveness need to he awarded during the Council's Winter recess commencing
December 5, 2017 and continuing through January 7, 2_018, and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council Winter recess commencing December 5, 2017 and continuing
through Januar 7. 2018.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows
1. During the City Council recess from December 5, 2017 and continuing through
January 7, 2018, the City Manager is hereby authorized to award competitive bid
contracts, contracts resulting from Requests for Proposals and appro}e
amendments to public contracts in conformance with City of Springfield
Municipal Code and contracting procedures where the amendment cost exceeds
certain limits imposed by Section 2 706(3) for the Springfield Municipal Code,
except in cases of City Council approval, including, but not limited to contracts
which have been competitively bid, for which funds have been budgeted, and
which for reasons of public welfare, safety, and cost effectiveness need to be
awarded during the Council's Winter recess, provided all other applicable
purchasing requirements in the Springfield Municipal Code are followed,
including but not limited to these set forth on the attached Project/Contract
Summar This authorization supplements and is in addition to and not in lieu of
Council authority.
2 I his Resolution shall take effect on the 6th day of December, 2017 and shall elapse on
January 8, 2018
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this twentieth dad of November, 2017 adopted by a vote of 6 for and 0 against
Mayor
ATTEST
Amy Sowa(fity Recorder
REVIEWED&APPROVED
ASV FORM
) ;tit\y�-t
DATE: 1 c) 30 ) t—7
OFFICE OF CRY ATTORNEY
RESOLUTION NO.2017-27
The following Is a list winter recess contract awards currently anticipated. Other contracts or amendments may come up during the recess time
that will be needed to be actioned.
Project Name Approximate Dollar Value Department Contact Date contract would be ready for award:
Main Street Safety Project IGA w/ODOT $425,000 DPW Molly Markarian 12/31/2017
Street Sweeper Purchase IGA w/ODOT $295,000 DPW Tom Boyatt 12/31/2017
28th Street Dust Mitigation IGA w/ODOT $2,300,000 DPW Tom Boyatt 12/31/2017
Supenon(AKA Sungard) IGA City of Eugene&U of 0 $150,000 POL Jessica Crawford 12/31/2017
n
m
N
0
c
0
0
Ni
0
N
MS ATTACHMENT 1, Page 1 of 1