HomeMy WebLinkAboutItem 04 Council MinutesAGENDA ITEM SUMMARY Meeting Date: 11/20/2017
Meeting Type: Regular Meeting Staff Contact/Dept.: Amy Sowa
Staff Phone No: 541-726-3700
Estimated Time: Consent Calendar S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Mandate
ITEM TITLE:
COUNCIL MINUTES
ACTION REQUESTED:
By motion, approval of the attached minutes.
ISSUE
STATEMENT:
The attached minutes are submitted for Council approval.
ATTACHMENTS:
Minutes:
a. October 16, 2017 – Regular Meeting
DISCUSSION/ FINANCIAL IMPACT:
None.
City of Springfield Regular Meeting
MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, OCTOBER 16, 2017
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon, on Monday, October 16, 2017 at 7:00 p.m., with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore, Stoehr, Woodrow and
Pishioneri. Also present were City Manager Gino Grimaldi, City Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayor’s Recognition
a. Extra Mile Day Proclamation.
Mayor Lundberg read from the proclamation, proclaiming November 1, 2017 as Extra Mile
Day and urged each individual in the community to take time on this day to not only “go the extra mile” in his or her own life, but to also acknowledge all those who are inspirational in
their efforts and commitment to make their organizations, families, community, country, or
world a better place.
b. Manufacturing Month Proclamation. Economic Development Manager Courtney Griesel introduced this item. She said the City
was happy to proclaim the full month of October as Manufacturing Month. The City has partnered with the Springfield Chamber of Commerce, Eugene Chamber of Commerce,
OMAC, Lane Workforce Partnership, the Springfield School District and others to showcase
the talent, innovation and energy around manufacturing in the region. A brief video was presented highlighting the manufacturing of Kingsford Charcoal product.
Mayor Lundberg said she is very proud that Kingsford Charcoal is in Springfield. She read from the proclamation recognizing October 2017 as Manufacturing Month in Springfield,
Oregon.
Ms. Griesel presented the framed proclamation to the Kingsford plant manager, Mark
Sindelar.
2. Other
a. Employee Recognition: Ken Vogeney, 20 Years of Service
City Manager Gino Grimaldi recognized Ken Vogeney for his 20 years of service for the City of Springfield. Mr. Grimaldi noted many of the accomplishments of Mr. Vogeney over the last
twenty years.
City of Springfield
Council Regular Meeting Minutes
October 16, 2017 Page 2
Mr. Vogeney introduced his wife who was in the audience. He noted a package of emergency supplies that had been placed at each Councilor’s place. These items were given to all of staff
during the Wellness Fair and will be the give-away for the Emergency Management Program in the coming year.
b. Employee Recognition: Dick Jones, 30 Years of Service
City Manager Gino Grimaldi recognized Lieutenant Dick Jones for his 30 years of service for
the City of Springfield. Mr. Grimaldi noted many of the accomplishments of Mr. Jones over the last thirty years.
Lieutenant Jones introduced his wife and other family members who were in the audience. He thanked the Council and his family and co-workers. He has been proud to serve this
community and work with great employees across the organization.
CONSENT CALENDAR
1. Claims
a. Approval of September, 2017 Disbursements for Approval. 2. Minutes
a. September 18, 2017 – Joint Elected Officials Work Session b. September 18, 2017 – Joint Elected Officials Public Hearing
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Authorize the City Manager to Ratify Collective Bargaining Agreement with the IAFF
Battalion Chiefs Unit. b. Authorize the City Manager to Execute the Funding Approval/Agreement with the Department of Housing and Urban Development (HUD) in Order to Receive and Make
Available CDBG Funding for Fiscal Year 2018.
c. Amend the Bicycle and Pedestrian Advisory Committee (BPAC) Bylaws to Create Three (3) Year Terms.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH
A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – STOEHR).
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
City of Springfield
Council Regular Meeting Minutes
October 16, 2017 Page 3
1. Supplemental Budget Resolution.
RESOLUTION NO. 2017-26: A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, STREET, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, BUILDING CODE, FIRE LOCAL
OPTION LEVY, POLICE LOCAL OPTION LEVY, BANCROFT REDEMPTION, BOND SINKING, REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT,
DEVELOPMENT ASSESSMENT CAPITAL, DEVELOPMENT PROJECTS, REGIONAL
WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS, REGIONAL WASTEWATER, AMBULANCE, STORM DRAINAGE OPERATIONS, BOOTH-
KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE, VEHICLE & EQUIPMENT, AND
SDC ADMINISTRATION FUNDS.
Finance Director Bob Duey presented the staff report on this item. At various times during the fiscal
year, the Council is requested to adjust the annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to
resources and requirements change the current budget and are processed through supplemental budget requests scheduled by the Finance Department on an annual basis.
This is the first of three scheduled FY18 supplemental budget requests to come before Council. The supplemental budget being presented includes adjusting resources and requirements in General, Street, Special Revenue, Transient Room Tax, Community Development, Building Code, Fire Local Option
Levy, Police Local Option Levy, Bancroft Redemption, Bond Sinking, Regional Wastewater Revenue Bond Capital Project, Development Assessment Capital, Development Projects, Regional Wastewater Capital, Street Capital, Sanitary Sewer Operations, Regional Wastewater, Ambulance, Storm Drainage
Operations, Booth-Kelly, Regional Fiber Consortium, Insurance, Vehicle & Equipment, and SDC Administration Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
Mr. Duey explained the changes as listed in the resolution.
The overall financial impact of the Supplemental Budget Resolution is to increase Operating
Expenditures of $1,844,058, Capital Projects $1,773,159 and reserves $2,233,694. These are offset by beginning cash adjustments $5,944,768, new revenue $57,841 and an adjustment to internal equipment charges ($151,668).
Mayor Lundberg opened the public hearing.
No one appeared to speak. Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT RESOLUTION NO. 2017-26. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – STOEHR)
BUSINESS FROM THE AUDIENCE
City of Springfield
Council Regular Meeting Minutes
October 16, 2017 Page 4
1. Robin Hickman, Eugene, OR Mr. Hickman said he is a veteran and has done a lot with flags
in the City of Springfield since 1987. Last year, when they dedicated the Vietnam Veteran’s portion of the Veteran’s memorial, there was discussion of where the POW/MIA flag should
be placed. The American Legion has one set of rules and the VFW has another set of rules, but this would be for a municipal use. There are two flag poles at the site; one for the US Flag and one for the State of Oregon flag, but none for the POW/MIA flag. He was here to donate one
POW/MIA flag for the US flag pole, and one for State of Oregon flag pole. He gave the flags to Mr. Grimaldi. He said he appreciates the City of Springfield’s support of veterans.
Mayor Lundberg thanked Mr. Hickman for his service.
2. Sue Sierra Lupe, Eugene, OR Ms. Sierra-Lupe said she has a business in Springfield. Tonight,
she was here speaking regarding Occupy Medical which has been serving Lane County for six years. They are coming up on their 9000th patient visit this month; however they are in a bind.
They had been borrowing a building on 13th in Eugene, but they are no longer able to be there
because the building is going up for sale. She is asking for help from Springfield for a building where they could store some of their equipment such as exam tables. They also
provide food for over 100 people. She said it is an honor to serve and she would love to serve in Glenwood if there was someplace they could set up shop.
Mayor Lundberg asked Mr. Grimaldi to have someone contact Ms. Sierra-Lupe. COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Nicholas Dale Antone Regarding the Municipal Jail (with staff response). IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE CORRESPONDENCE FOR FILING. THE MOTION PASSED BY A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – STOEHR).
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Bicycle and Pedestrian Advisory Committee Appointments. Senior Planner and BPAC staff liaison Emma Newman presented the staff report on this item.
The Bicycle and Pedestrian Advisory Committee opened recruitment for new membership from August 25th through September 26th 2017. In total, thirteen (13) candidates submitted applications
by the deadline.
The City Council interviewed eleven (11) candidates during the October 9th work session. Two (2)
candidates who could not attend October 9th will be offered a time to interview at a later work
session in fall 2017.
City of Springfield
Council Regular Meeting Minutes
October 16, 2017 Page 5
Following the interviews, the City Council deliberated and chose to appoint Karla Berg, Allie
Camp, Claudia Denton, Zach Golik, Tim Hayden, Matt Keeler, Ray Linneman, Robin Mayall, Matthew Nelson, Brian Sorensen, and Garry Swanson.
Appointments of the BPAC members must be confirmed during a Regular Session.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT CLAUDIA DENTON, MATT KEELER, RAY LINNEMAN, ROBIN MAYALL AND GARRY SWANSON TO THE BPAC WITH TERMS EXPIRING
DECEMBER 31, 2019. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – STOEHR).
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPOINT KARLA BERG, ALLIE CAMP, ZACH GOLIK, TIM HAYDEN, MATTHEW NELSON AND BRIAN SORENSON TO THE BPAC WITH
TERMS EXPIRING DECEMBER 31, 2020. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT – STOEHR). b. Planning Commission Appointment.
Planning Manager and Planning Commission staff liaison Greg Mott presented the staff report on this item. The City received three applications for one vacancy during an 8-week recruitment period. At the October 2, 2017 Work Session the Council interviewed three candidates. At the
conclusion of this interview process the Council unanimously supported reappointment of Mr. Nelson to his second full term on the Planning Commission. Formal appointment is requested.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO RE-APPOINT NICK NELSON TO THE PLANNING COMMISSION WITH A TERM EXPIRING JULY 13, 2021. THE MOTION PASSED WITH A VOTE OF
5 FOR AND 0 AGAINST (1 ABSENT – STOEHR).
2. Business from Council
a. Committee Reports
1) Councilor Moore said she attended the Historic Commission meeting and they discussed Accessory Dwelling Units (ADU) in the Washburne District. They were supportive, but
were concerned with some of the Airbnb businesses operating in that area. A provision in the Washburne District states that the homeowner must be on site. Several of the Airbnb’s do not have homeowners on site.
2) Councilor Pishioneri reported on Metropolitan Wastewater Management Commission
(MWMC). They have been active in looking at the flow monitoring in both Eugene and
Springfield. He provided a budget summary, which had a surplus due to higher SDC fees. They also looked at other ideas for SDCs for small homes and decided to reduce the price
by $250 per unit immediately. They were going to look at more ideas for ADU and tiny
homes, but need to go through some additional meetings to clarify. He is hoping other agencies could use the model they create. MWMC now owns more property where they
can increase capacity for future planning.
City of Springfield
Council Regular Meeting Minutes
October 16, 2017 Page 6
3) Councilor Woodrow said she is now the Chair of the Human Services Commission
(HSC). Today they were presented with a results oriented management and accountability cycle, which is something that has not been done before. There has been a lot of
cooperation between elected officials and staff for this plan. This is a dynamic and circular plan that goes from planning to implementing to results to evaluation and assessment. There is accountability at each stage. She is looking forward to good results,
accountability, priority setting and efficiencies in how resources are used. They have also created a linear program that goes out about four years. It puts a sense of practicality of
how to make it work.
Mayor Lundberg said she if very hopeful this works. Many have been working on getting
something like this for a long time.
b. Other Business
BUSINESS FROM THE CITY MANAGER
BUSINESS FROM THE CITY ATTORNEY Ms. Smith provided an update on NEDCO selling the SPROUT building and said it is scheduled to
close on Wednesday, October 18, 2017. She referred to a memo that was sent to the Council last week from the City Attorney with some options. Community Development Analyst Erin Fifield was able to get additional guidance from HUD and also speak to another jurisdiction who handled something
similar. The City went through the costs NEDCO had put into SPROUT in addition to the Community Development Block Grant (CDBG) funding and came up with a formula to determine the City’s reimbursement amount. That information was provided to SPROUT this afternoon. The aim is to
pursue that money from NEDCO to go back into the City’s CDBG fund. She hopes to have additional information later in the week.
Mayor Lundberg said it has always been a community project and was pivotal to the development of our downtown. She hopes it will continue as that community piece under the new ownership.
ADJOURNMENT
The meeting was adjourned 7:36 p.m. Minutes Recorder Amy Sowa
______________________ Christine L. Lundberg
Mayor Attest:
____________________
City Recorder