HomeMy WebLinkAbout10/02/2017 Regular City of Springfield
Regular Meeting
MINUTES OF [HE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, OCTOBER 2, 2017
The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street,
Springfield, Oregon,on Monday, October 2, 2017 at 7:03 p.m . with Mayor Lundberg presiding
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore. Stoehr. Woodrow and
Pishioneri. Also present were City Manager Gino Grimaldi. Citi Attorney Mary Bridget Smith, City
Recorder Amy Sowa and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg
SPRINGFIELD UPBEAT
1. Mayor's Recognition
a. Bicentenary of the Birth of Baha'u llah Proclamation
Mayor Lundberg read from the proclamation and encouraged all citizens to resoly eon this
day: to promote in themselves and in their relations with others those qualities and attributes
that will help bring about the recognition of the oneness of humanity: to embrace diversity:
and to work for unity in our local community, in our country. and in the\ orld.
SeN eral members of the Springfield Baha'i Faith were present to accept the proclamation.
2. Other
b. Employee Recognition: Molly Markarian, 10 Years of Sen ice
City Manager Gino Grimaldi recognized Molly Markarian for her 10 years of service for the
City of Springfield Mr Grimaldi noted many of the accomplishments, which are very diverse
in nature, of Ms.Markarian over the last ten years
CONSENT CALENDAR
2. Claims
a. Approval of the June, 2017,Disbursements for Approval
b. Approval of the July, 2017,Disbursements for Approval
c Approval of the August, 2017. Disbursements for Approval
3 Minutes
a. September 5, 2_017—Work Session
b. September 5,2017—Regular Meeting
c. September 11,2017—Work Session
City of Springfield
Council Regular Meeting Minutes
October 2,2017
Paget
4 Resolutions
5 Ordinances
a ORDINANCE NO. 6372—AN ORDINANCE VACATING A 25-FOOT WIDE BY 299.91-
FOOT LONG PORTION OF UNDEVELOPED PUBLIC ROAD RIGHT-OF-WAY LYING
TO THE EAST OF 2ND STREET BETWEEN 1)' AND STREETS.
6 Other Routine Matters
a. Approve a Motion to Authorize the C ity Manager to Execute the Intergovernmental
Agreement(1GAI with Springfield Schools for Wellness Center Cost Sharing.
b. Approve a Motion to Authorize the City Manager to Execute the Intergovernmental
Agreement(IGA) with the Oregon Department of Transportation (ODOT) for the Walking
and Biking Safety Improvement Project.
c. Approy al of Liquor License Application for Dragons Head Mead LLC, Located at 5108
Forsythia Dny e, Springfield, OR.
d Approval of Liquor License Application for 42th Market Corporation. Located at 316 42"1
Street, Springfield. OR.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH
A VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED FROM ME CONSENT CALENDAR
PUBLIC IIEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Public Hearing on 2017 Justice Assistance Grant.
Police Chief Richard Lewis presented the staff report on this item. The City of Springfield is eligible
to receive $25,280 from the Department of Justice 2017 Local Justice Assistance Grant(JAG) This is
an annual, non-compentn e grant award designated to support public safety goals. The Department
expects to receive these funds sometime in the Fall of 2017. The grant period for an award over
$25,000 is four years. Previous awards have been used to support specialized equipment purchases.
training for police and court staff, and support for community policing and police volunteer programs
The Department proposes the $25,280 award be used to update the Springfield Justice Center and
Springfield Municipal Jail security system equipment The Department has budgeted funding to
service, repair and provide limited preventative maintenance for the existing security system,but there
is no established funding dedicated to updating the existing security system equipment. Much of the
security system hardware and software(servers, multiplexers, alarm monitoring terminals.analog
cameras, software, etc )have reached the end of their anticipated useful life. Currently, security
systems are serviced or replaced in conjunction with a system error or equipment failure Proactive
replacement of key security system equipment prior to failure would increase overall building security
and security sy sterns reliability. Although a complete security system replacement was previously
estimated at$500,000, smaller strategic updates to key security system equipment could extend the
life of the current security system as a whole
C it) of Springfield
Council Regular Meeting Minutes
October_,2017
Page 3
The Department has requested this public hearing to inform the Council and the public of the grant
opportunity, and to meet an application requirement for a review h) the local goN erning body and for a
public hearing
Mayor Lundberg opened the public hearing
No one appeared to speak.
Mayor Lundberg closed the public hearing
No action requested
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
I Correspondence from Al Peterson, Eugene, OR Regarding Parking r5 ith Attached Staff Response
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED BY A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
I Request for Metro Plan Diagram Amendment and Lone Change for About 421 Acres of Property
in the Southeast Thurston Hills, Cases TYP417-00001 and TYP317-00003
ORDINANCE NO 6373—AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN (METRO PLAN) DIAGRAM BY
REDESIGNATING APPROXIMATELY 418 17 ACRES OF LAND FROM LOW DENSITY
RESIDENTIAL(I.DR)TO PARKS AND OPEN SPACE:ADOPTING A SEVERABILITY
CI.&USE AND PROVIDING AN EFFECTIVE DATE.
ORDINANCE NO 6374—AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN(METRO PLAN) DIAGRAM BY
REDESIGNAT NG APPROXIMA FELY 3,03 ACRES OF LAND FROM LOW DENSITY
RESIDENTIAL (LDR) TO PARKS AND OPEN SPACE; CONCURRENTLY AMENDING
THE SPRINGFIELD ZONING MAP BY REZONING APPROXIMATELY 3.03 ACRES OF
LAND FROM LDR TO PUBLIC LAND AND OPEN SPACE(PLO). ADOP TING A
SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE
ORDINANCE NO. 6375—AN ORDINANCE AMENDING THE SPRINGFIELD ZONING
MAP BY REZONING APPROXIMATELY 40747 ACRES OF LAND FROM LOW DENSITY
RESIDENTIAL(LDR) TO PUBLIC LAND AND OPEN SPACE (PLO); CONCURREN FLY
AMENDING THE SPRINGFIELD ZONING MAP BY REZONING APPROXIMATELY 10 7
ACRES OF LAND FROM LIGHT MEDIUM INDUSTRIAL (LMI) TO PLO.ADOPTING A
SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE.
City of Springfield
Council Regular Meeting Minutes
October 2,2017
Page 4
Senior Planner, Andy Limbird presented the staff report on this item The applicant has submitted
concurrent Metro Plan diagram and Zoning Map amendment applications for ten contiguous parcels in
southeast Springfield that comprise the planned Thurston Hills Natural Area Park. The proposed
amendment would change the comprehensive plan designation for the property from Low Density
Residential (LDR)to Parks and Open Space, and change the zoning from Light Medium Industrial
(LMI) and LDR to Public Land and Open Space (PLO). About 215 acres of the property proposed for
redesignation is outside the Springfield Coy limits and Urban Growth Boundary IUGB)and therefore
requires joint approval by Lane Count)
A joint work session and joint public hearing meeting was held%w ith the Lane County Board of
Commissioners on September 18,2017 At the meeting, one person spoke in favor of the proposal and
one person submitted testimony opposing the proposal. The person in opposition brought forward
questions that the staff was prepared to respond to. Willamalane currently has an intergovernmental
agreement(IGA)for bike patrols in Clearwater Park. Officers are paid overtime to patrol the area to
deter illegal activities Willamalane has not confirmed this NN ouId be the case in this park, but there is
an opportunity for a similar agreement. There is a mutual aid agreement with 24 regional fire districts
for wild land firefighting. In the event of a large wildland fire in the Thurston Hills Natural Area.
McKenzie Fire District, Goshen, Coburg, Eugene, Springfield, Pleasant Hill and the Oregon
Department of Forestry would be called upon to assist.
Mr Limbird pro%ided an overview of the actions requested by the Springfield City Council and noted
the area on a map. He noted which areas were in city limits,which were outside city limits but inside
the urban growth boundary,and which area was county on!) This matter will be taken back to the
Lane County Board of Commissioners on October 18
City Attorney Man Bridget Smith noted that Councilors Wylie and Stoehr\\ere not in attendance at
the joint meeting, but did listen to the audio recording so are able to participate in a vote tonight.
Councilor Pishioneri asked if the 1GA with Police had a component for investigation time. If we are
opening up for more Police coverage through an IGA, that could involve investigation time that is
unreimbursed and would cost the citizens of Springfield. He asked if that was a potential liability the
City was prepared to absorb.
Mr. Limbird said there is currently no IGA for this area. so it would he under the County's
jurisdiction
Councilor Pishionen said if the City decides we don't want to take on that additional cost,would that
give concern for public safety in that arca
Chief Lewis said Police service at Clearwater Park is very limited and is mostly during the summer
and fall. They generally have two or three 4-hour shifts per week with officers present as a deterrence.
If a crime is committed in front of the Springfield officer or an officer comes across a crime, the Cit%
Police Department would investigate. If a crime is committed otherw ise. it would be under the
County's jurisdiction
Councilor Pishioneri asked if the Chief had concerns about adding more geographical area.
Mr Grimaldi said he would view this area as a different type of ternton Cleanvater Park includes a
path where motor officers can drive their vehicles The Thurston Hills Natural Area is hills and trails.
1 hey would not likely be sending our officers hiking in this area for four hours at a time.
City of Springfield
Council Regular Meeting Minutes
October 2.2_017
Page 5
Councilor Pishionen asked if the City would be open to an IGA.
Mr. Limbird said the City would hay e to consider the call volume There may be a better chance for
emergency services for injuries rather than crime. The onus would be on Willamalane through their
management plan.
htr Grimaldi said Council could gne staff direction that if Willamalane approached the City
regarding an 1GA, it be brought back to the Council
Councilor Pishioneri said we are responsible for citizens who are in the City and paying taxes He
finds it ironic that we are talking about a housing shortage and 159 acres of this property are buildable.
b1r. Limbird said in theory this will be annexed to the City at some point. Staff is looking at some
opportunities to incentivize annexation of this property especially near Mountaingate. Willamalanc has
satisfactorily demonstrated sere ices are available, but a contractual agreement will determine specifics.
Councilor Stoehr said he listened to the audio and was interested in the objections from the resident
regarding the potential for hunters and campers that could pose a security hazard in the park. He
isited the site on the weekend and didn't see any campers,traps or garbage. It is a very pretty area
and will make a nice park for the area.
Councilor VanGordon asked what the advantage was in participating in waiving fees to bring
Willamalane into the City
Mr. Limbird said it could perhaps mean a waiver of Willamalane SDCs for affordable housing. This
was only something staff had considered and had not been discussed with Willamalane
Mr. Grimaldi said the Council would be brought into any conversations regarding waiving SDCs or
other incentives to annex to the City.
Councilor VanGordon said he was concerned on spending City resources to bring propertY into
Springfield that would not bring taxable income. Most questions that have been discussed are site plan
questions Willamalanc will submit a site plan and how it will be served will be part of that process
He is comfortable going forward, and looking to the next step of the process to address the concerns
Council is bound by the criteria for this decision.
Mr. Limbird said those that received notification for the public hearing will be notified of any site plan
development and will have the opportunity to comment. Some of the questions or concerns may he
addressed in the site plan
Councilor VanGordon said rezoning and site plans are always a challenge. He appreciates staff talking
to the neighbors and assuring the Council that this w ill follow our usual process
Mayor Lundberg said she recently responded to a site plan in her neighborhood.The City does a good
job getting out the information It is important, however,to make sure the language in the notice is
very clear to the neighbors about their opportunity to comment.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT ORDINANCE NO.6373. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
City of Springfield
Council Regular Meeting Minutes
October 2.2017
Page 6
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT ORDINANCE NO. 6374.THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT ORDINANCE NO.6375. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY COUNCIL
I. Committee Appointments
2. Business from Council
a. Committee Reports
1) Councilor Wy lie said she attended the League of Oregon Cities(LOC) Conference last
eek. The City received an award from the LOC and City/County Insurance Services
(CIS) for safety.having the 2"11 lowest frequency rate for injuries for employees(2 6 rate).
She displayed the award
The Mayor congratulated the City on their safety rate.
Councilor VanGordon said that is a 'ery good rate and he is'.ery proud of staff
Mr. Grimaldi said employees work very hard to be safe He is proud of our employees.
2) Councilor Moore said she also attended meetings at the LOC Conference, including those
regarding housing. She distributed the Oregon Statewide Housing Plan document to the
Council and noted that the Oregon Housing and Community Services division is doing
some outreach There is funding from the state to help meet the problem They are coming
to Eugene on a date yet to be determined. It was interesting to hear what other cities face
in terms of growth The state is working on it and she was impressed by what we have
done in our region.
Councilor Woodrow said it is a national concern as well. She appreciated Councilor
Moores report and likes to look for success stories.
Councilor VanGordon thanked Councilor Moore for the information. He hoped Niel
Laudati would draft a letter and provide testimony for this topic
3) Councilor Pishioneri noted concerns he has about the application for the OI.CC liquor
license for a winery in a residential area.
Mr. Grimaldi said staff can look at the process for approval to make sure it is allowed al
that location.
Ms. Smith said when a liquor license comes to the City, it goes through several
departments for review and approval.They will double check this application.
Cit\ of Springfield
Council Re_ular Meeting Minutes
October 2,21117
Page 7
31 Mayor Lundberg said the shooting last night in Las Vegas brought another moment for us
to look at yy hat's happening in the country and the world She is sending a letter to the
May or of Las Vegas expressing our sy mpath}. She read from the letter.
In addition to the tragedy in Las Vegas, cities and communities across our country are
dealing irk ith devastation from hurricanes in Texas and Florida,and now Puerto Rico. And
Mexico is dealing with the destruction of a massae earthquake less than one month ago. It
is times like these that we all need to come together and take care of one another, provide
support and make positive changes Coming together is the essence of what it means to be
a community.
Councilor Wy lie said the shooter's father did live in Springfield for a period of time It
touches us in all kinds of ways.
b Other Business
BUSINESS FROM THE CITY MANAGER
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:43 p m.
Minutes Recorder Amy Sowa Z
SX
Christine L. Lundberg
Mayor
Attest.
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City RecordOr