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HomeMy WebLinkAbout10/02/2017 Regular City of Springfield Regular Meeting MINUTES OF [HE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 2, 2017 The City of Springfield Council met in regular session in the Council Chambers, 225 Fifth Street, Springfield, Oregon,on Monday, October 2, 2017 at 7:03 p.m . with Mayor Lundberg presiding ATTENDANCE Present were Mayor Lundberg and Councilors VanGordon, Wylie, Moore. Stoehr. Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi. Citi Attorney Mary Bridget Smith, City Recorder Amy Sowa and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lundberg SPRINGFIELD UPBEAT 1. Mayor's Recognition a. Bicentenary of the Birth of Baha'u llah Proclamation Mayor Lundberg read from the proclamation and encouraged all citizens to resoly eon this day: to promote in themselves and in their relations with others those qualities and attributes that will help bring about the recognition of the oneness of humanity: to embrace diversity: and to work for unity in our local community, in our country. and in the\ orld. SeN eral members of the Springfield Baha'i Faith were present to accept the proclamation. 2. Other b. Employee Recognition: Molly Markarian, 10 Years of Sen ice City Manager Gino Grimaldi recognized Molly Markarian for her 10 years of service for the City of Springfield Mr Grimaldi noted many of the accomplishments, which are very diverse in nature, of Ms.Markarian over the last ten years CONSENT CALENDAR 2. Claims a. Approval of the June, 2017,Disbursements for Approval b. Approval of the July, 2017,Disbursements for Approval c Approval of the August, 2017. Disbursements for Approval 3 Minutes a. September 5, 2_017—Work Session b. September 5,2017—Regular Meeting c. September 11,2017—Work Session City of Springfield Council Regular Meeting Minutes October 2,2017 Paget 4 Resolutions 5 Ordinances a ORDINANCE NO. 6372—AN ORDINANCE VACATING A 25-FOOT WIDE BY 299.91- FOOT LONG PORTION OF UNDEVELOPED PUBLIC ROAD RIGHT-OF-WAY LYING TO THE EAST OF 2ND STREET BETWEEN 1)' AND STREETS. 6 Other Routine Matters a. Approve a Motion to Authorize the C ity Manager to Execute the Intergovernmental Agreement(1GAI with Springfield Schools for Wellness Center Cost Sharing. b. Approve a Motion to Authorize the City Manager to Execute the Intergovernmental Agreement(IGA) with the Oregon Department of Transportation (ODOT) for the Walking and Biking Safety Improvement Project. c. Approy al of Liquor License Application for Dragons Head Mead LLC, Located at 5108 Forsythia Dny e, Springfield, OR. d Approval of Liquor License Application for 42th Market Corporation. Located at 316 42"1 Street, Springfield. OR. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ITEMS REMOVED FROM ME CONSENT CALENDAR PUBLIC IIEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances Please present cards to City Recorder. Speakers may not yield their time to others. 1. Public Hearing on 2017 Justice Assistance Grant. Police Chief Richard Lewis presented the staff report on this item. The City of Springfield is eligible to receive $25,280 from the Department of Justice 2017 Local Justice Assistance Grant(JAG) This is an annual, non-compentn e grant award designated to support public safety goals. The Department expects to receive these funds sometime in the Fall of 2017. The grant period for an award over $25,000 is four years. Previous awards have been used to support specialized equipment purchases. training for police and court staff, and support for community policing and police volunteer programs The Department proposes the $25,280 award be used to update the Springfield Justice Center and Springfield Municipal Jail security system equipment The Department has budgeted funding to service, repair and provide limited preventative maintenance for the existing security system,but there is no established funding dedicated to updating the existing security system equipment. Much of the security system hardware and software(servers, multiplexers, alarm monitoring terminals.analog cameras, software, etc )have reached the end of their anticipated useful life. Currently, security systems are serviced or replaced in conjunction with a system error or equipment failure Proactive replacement of key security system equipment prior to failure would increase overall building security and security sy sterns reliability. Although a complete security system replacement was previously estimated at$500,000, smaller strategic updates to key security system equipment could extend the life of the current security system as a whole C it) of Springfield Council Regular Meeting Minutes October_,2017 Page 3 The Department has requested this public hearing to inform the Council and the public of the grant opportunity, and to meet an application requirement for a review h) the local goN erning body and for a public hearing Mayor Lundberg opened the public hearing No one appeared to speak. Mayor Lundberg closed the public hearing No action requested BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS I Correspondence from Al Peterson, Eugene, OR Regarding Parking r5 ith Attached Staff Response IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE CORRESPONDENCE FOR FILING. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES I Request for Metro Plan Diagram Amendment and Lone Change for About 421 Acres of Property in the Southeast Thurston Hills, Cases TYP417-00001 and TYP317-00003 ORDINANCE NO 6373—AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN (METRO PLAN) DIAGRAM BY REDESIGNATING APPROXIMATELY 418 17 ACRES OF LAND FROM LOW DENSITY RESIDENTIAL(I.DR)TO PARKS AND OPEN SPACE:ADOPTING A SEVERABILITY CI.&USE AND PROVIDING AN EFFECTIVE DATE. ORDINANCE NO 6374—AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN(METRO PLAN) DIAGRAM BY REDESIGNAT NG APPROXIMA FELY 3,03 ACRES OF LAND FROM LOW DENSITY RESIDENTIAL (LDR) TO PARKS AND OPEN SPACE; CONCURRENTLY AMENDING THE SPRINGFIELD ZONING MAP BY REZONING APPROXIMATELY 3.03 ACRES OF LAND FROM LDR TO PUBLIC LAND AND OPEN SPACE(PLO). ADOP TING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 6375—AN ORDINANCE AMENDING THE SPRINGFIELD ZONING MAP BY REZONING APPROXIMATELY 40747 ACRES OF LAND FROM LOW DENSITY RESIDENTIAL(LDR) TO PUBLIC LAND AND OPEN SPACE (PLO); CONCURREN FLY AMENDING THE SPRINGFIELD ZONING MAP BY REZONING APPROXIMATELY 10 7 ACRES OF LAND FROM LIGHT MEDIUM INDUSTRIAL (LMI) TO PLO.ADOPTING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. City of Springfield Council Regular Meeting Minutes October 2,2017 Page 4 Senior Planner, Andy Limbird presented the staff report on this item The applicant has submitted concurrent Metro Plan diagram and Zoning Map amendment applications for ten contiguous parcels in southeast Springfield that comprise the planned Thurston Hills Natural Area Park. The proposed amendment would change the comprehensive plan designation for the property from Low Density Residential (LDR)to Parks and Open Space, and change the zoning from Light Medium Industrial (LMI) and LDR to Public Land and Open Space (PLO). About 215 acres of the property proposed for redesignation is outside the Springfield Coy limits and Urban Growth Boundary IUGB)and therefore requires joint approval by Lane Count) A joint work session and joint public hearing meeting was held%w ith the Lane County Board of Commissioners on September 18,2017 At the meeting, one person spoke in favor of the proposal and one person submitted testimony opposing the proposal. The person in opposition brought forward questions that the staff was prepared to respond to. Willamalane currently has an intergovernmental agreement(IGA)for bike patrols in Clearwater Park. Officers are paid overtime to patrol the area to deter illegal activities Willamalane has not confirmed this NN ouId be the case in this park, but there is an opportunity for a similar agreement. There is a mutual aid agreement with 24 regional fire districts for wild land firefighting. In the event of a large wildland fire in the Thurston Hills Natural Area. McKenzie Fire District, Goshen, Coburg, Eugene, Springfield, Pleasant Hill and the Oregon Department of Forestry would be called upon to assist. Mr Limbird pro%ided an overview of the actions requested by the Springfield City Council and noted the area on a map. He noted which areas were in city limits,which were outside city limits but inside the urban growth boundary,and which area was county on!) This matter will be taken back to the Lane County Board of Commissioners on October 18 City Attorney Man Bridget Smith noted that Councilors Wylie and Stoehr\\ere not in attendance at the joint meeting, but did listen to the audio recording so are able to participate in a vote tonight. Councilor Pishioneri asked if the 1GA with Police had a component for investigation time. If we are opening up for more Police coverage through an IGA, that could involve investigation time that is unreimbursed and would cost the citizens of Springfield. He asked if that was a potential liability the City was prepared to absorb. Mr. Limbird said there is currently no IGA for this area. so it would he under the County's jurisdiction Councilor Pishionen said if the City decides we don't want to take on that additional cost,would that give concern for public safety in that arca Chief Lewis said Police service at Clearwater Park is very limited and is mostly during the summer and fall. They generally have two or three 4-hour shifts per week with officers present as a deterrence. If a crime is committed in front of the Springfield officer or an officer comes across a crime, the Cit% Police Department would investigate. If a crime is committed otherw ise. it would be under the County's jurisdiction Councilor Pishioneri asked if the Chief had concerns about adding more geographical area. Mr Grimaldi said he would view this area as a different type of ternton Cleanvater Park includes a path where motor officers can drive their vehicles The Thurston Hills Natural Area is hills and trails. 1 hey would not likely be sending our officers hiking in this area for four hours at a time. City of Springfield Council Regular Meeting Minutes October 2.2_017 Page 5 Councilor Pishionen asked if the City would be open to an IGA. Mr. Limbird said the City would hay e to consider the call volume There may be a better chance for emergency services for injuries rather than crime. The onus would be on Willamalane through their management plan. htr Grimaldi said Council could gne staff direction that if Willamalane approached the City regarding an 1GA, it be brought back to the Council Councilor Pishioneri said we are responsible for citizens who are in the City and paying taxes He finds it ironic that we are talking about a housing shortage and 159 acres of this property are buildable. b1r. Limbird said in theory this will be annexed to the City at some point. Staff is looking at some opportunities to incentivize annexation of this property especially near Mountaingate. Willamalanc has satisfactorily demonstrated sere ices are available, but a contractual agreement will determine specifics. Councilor Stoehr said he listened to the audio and was interested in the objections from the resident regarding the potential for hunters and campers that could pose a security hazard in the park. He isited the site on the weekend and didn't see any campers,traps or garbage. It is a very pretty area and will make a nice park for the area. Councilor VanGordon asked what the advantage was in participating in waiving fees to bring Willamalane into the City Mr. Limbird said it could perhaps mean a waiver of Willamalane SDCs for affordable housing. This was only something staff had considered and had not been discussed with Willamalane Mr. Grimaldi said the Council would be brought into any conversations regarding waiving SDCs or other incentives to annex to the City. Councilor VanGordon said he was concerned on spending City resources to bring propertY into Springfield that would not bring taxable income. Most questions that have been discussed are site plan questions Willamalanc will submit a site plan and how it will be served will be part of that process He is comfortable going forward, and looking to the next step of the process to address the concerns Council is bound by the criteria for this decision. Mr. Limbird said those that received notification for the public hearing will be notified of any site plan development and will have the opportunity to comment. Some of the questions or concerns may he addressed in the site plan Councilor VanGordon said rezoning and site plans are always a challenge. He appreciates staff talking to the neighbors and assuring the Council that this w ill follow our usual process Mayor Lundberg said she recently responded to a site plan in her neighborhood.The City does a good job getting out the information It is important, however,to make sure the language in the notice is very clear to the neighbors about their opportunity to comment. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT ORDINANCE NO.6373. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Council Regular Meeting Minutes October 2.2017 Page 6 IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT ORDINANCE NO. 6374.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT ORDINANCE NO.6375. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL I. Committee Appointments 2. Business from Council a. Committee Reports 1) Councilor Wy lie said she attended the League of Oregon Cities(LOC) Conference last eek. The City received an award from the LOC and City/County Insurance Services (CIS) for safety.having the 2"11 lowest frequency rate for injuries for employees(2 6 rate). She displayed the award The Mayor congratulated the City on their safety rate. Councilor VanGordon said that is a 'ery good rate and he is'.ery proud of staff Mr. Grimaldi said employees work very hard to be safe He is proud of our employees. 2) Councilor Moore said she also attended meetings at the LOC Conference, including those regarding housing. She distributed the Oregon Statewide Housing Plan document to the Council and noted that the Oregon Housing and Community Services division is doing some outreach There is funding from the state to help meet the problem They are coming to Eugene on a date yet to be determined. It was interesting to hear what other cities face in terms of growth The state is working on it and she was impressed by what we have done in our region. Councilor Woodrow said it is a national concern as well. She appreciated Councilor Moores report and likes to look for success stories. Councilor VanGordon thanked Councilor Moore for the information. He hoped Niel Laudati would draft a letter and provide testimony for this topic 3) Councilor Pishioneri noted concerns he has about the application for the OI.CC liquor license for a winery in a residential area. Mr. Grimaldi said staff can look at the process for approval to make sure it is allowed al that location. Ms. Smith said when a liquor license comes to the City, it goes through several departments for review and approval.They will double check this application. Cit\ of Springfield Council Re_ular Meeting Minutes October 2,21117 Page 7 31 Mayor Lundberg said the shooting last night in Las Vegas brought another moment for us to look at yy hat's happening in the country and the world She is sending a letter to the May or of Las Vegas expressing our sy mpath}. She read from the letter. In addition to the tragedy in Las Vegas, cities and communities across our country are dealing irk ith devastation from hurricanes in Texas and Florida,and now Puerto Rico. And Mexico is dealing with the destruction of a massae earthquake less than one month ago. It is times like these that we all need to come together and take care of one another, provide support and make positive changes Coming together is the essence of what it means to be a community. Councilor Wy lie said the shooter's father did live in Springfield for a period of time It touches us in all kinds of ways. b Other Business BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned 7:43 p m. Minutes Recorder Amy Sowa Z SX Christine L. Lundberg Mayor Attest. /. .' J94n-- City RecordOr