HomeMy WebLinkAboutItem 09 Bicycle and Pedestrian Advisory Committee Bylaws Amendment AGENDA ITEM SUMMARY Meeting Date: 10/16/2017
Meeting Type: Regular Meeting
Staff Contact/Dept.: Emma Newman/DPW Staff Phone No: 541.726.4585
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and
Facilities ITEM TITLE: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE BYLAWS
AMENDMENT
ACTION REQUESTED:
Amend/do not amend the Bicycle and Pedestrian Advisory Committeet (BPAC)
bylaws to create three (3) year terms.
ISSUE STATEMENT:
The City Council wishes to appoint BPAC voting members to three (3) year terms
in order to reduce frequency and quantity of BPAC candidate recruitment and
provide more continuity from year to year with committee membership.
ATTACHMENTS: Attachment 1 – BPAC Bylaws with Amendment
DISCUSSION/ FINANCIAL IMPACT:
The City Council expressed the desire to amend the BPAC Bylaws to change the term of service from two (2) years to three (3) years during the BPAC Interviews
agenda item discussion at City Council work session on Monday, October 9, 2017.
The BPAC bylaws “may be amended by the City Council … upon Council initiation,” as stated in Article VI: Amendments to Bylaws.
City of Springfield Bicycle and Pedestrian Advisory Committee
Bylaws
Approved by City Council 10/16/20179/6/2016.
ARTICLE I. Name & Duration
This Committee, established by the Springfield City Council, shall be called the Springfield Bicycle and
Pedestrian Advisory Committee. This Committee will serve at the will of the City Council.
ARTICLE II. Purpose
The purpose of the Springfield Bicycle and Pedestrian Advisory Committee is to advise the City Council,
Planning Commission and City Staff on matters relating to bicycle and pedestrian planning. Committee
members should have an interest in promoting bicycle and / or pedestrian interests in Springfield. The
responsibilities of the Committee shall include, but are not limited to the following:
Section 1. Bicycle / Pedestrian Policy
Review and make recommendations on planning documents prepared by City departments
affecting the use of walking and bicycling as a transportation mode.
Section 2. Bicycle / Pedestrian Facility & Program Implementation
Work closely with City Staff to ensure input into bicycle and pedestrian facilities and operation
planning and program development.
Assist City Staff with review and prioritization of grant opportunities as they arise.
Section 3. Education, Enforcement and Encouragement
Assist City Staff in the public outreach of pedestrian and bicycle issues, and recommend
additional education, enforcement and encouragement tools that the City may implement.
Section 4. Citizen Input
Encourage citizen participation in the City’s bicycle and pedestrian programs, including:
identifying program or system deficiencies; reviewing existing facilities; and planning and
implementing new projects and programs.
Section 5. Americans with Disabilities Act (ADA) Compliance
Work closely with City staff to continue implementing and upgrading ADA compliant bike and
pedestrian facilities.
ARTICLE III. Membership
Section 1. Composition of Committee
Attachment 1, Page 1 of 3
Membership of the Committee shall consist of 10-16 voting members. Non-voting members
may include one City Councilor, one Planning Commissioner, Willamalane staff, the Springfield
Safe Routes to School Coordinator, and at least one city staff member. The non-voting members
are in addition to the 10-16 voting members. Other non-voting guests may participate at the
request of the Committee and may represent other government agencies or City departments
having an interest in pedestrian and bicycle issues.
Section 2. Appointment
All applicants shall complete a standard application form and submit it to the City Manager’s
Office.
Applications shall be reviewed and evaluated by City Staff and the City Council. Committee
positions shall be appointed by the City Council.
Section 3. Tenure
Membership on the Committee shall be two three year terms. Half of the members terms shall
be odd year followed by even year terms and the second half shall be even year followed by odd
year terms. A term shall commence on January 1st.
Committee members may reapply after one term, but may only serve two consecutive terms,
unless specifically directed otherwise by the Council. Members may reapply after not serving
one full term.
If the total Committee membership number falls below 10 members, City staff shall recruit for
additional members. If a member resigns or is removed, the replacement shall be for the
remainder of the term.
Section 4. Termination
Committee members may voluntarily be removed from the Committee with written notice to City
Staff and the Chair. All Bicycle and Pedestrian Advisory Committee appointees serve at the pleasure
of the City Council. A position shall be vacated by the Council when the appointee has two or more
consecutive unexcused absences from the commission meetings in any twelve consecutive month
period. (Section IX (5) 5.5) of the Council Operating Policies). The Chair, in consultation with City
Staff, may also recommend to the Council a member be removed from the Committee if a member
is found not to meet the Committee’s adopted Code of Conduct.
ARTICLE IV. Officers
Section 1. There shall be a Chair and a Vice-Chair for the Committee. Each office shall serve for
one calendar year per term. Both the Chair and Vice-Chair positions shall be elected by
Committee members.
ARTICLE V. Meetings
Section 1. Regular Meeting
Attachment 1, Page 2 of 3
Regular meetings shall be held four times during the course of one year at Springfield City hall,
unless otherwise agreed upon. Time and duration of the meetings shall be determined by City
Staff.
Section 2. Special Meetings
Special meetings may be called by the Chair or by resolution of the Committee. Notice of a
special meeting shall include the agenda for the meeting.
Section 3. Conduct of Meetings
60% of voting members in attendance shall constitute a quorum for the transaction of business
at any regular or special meeting.
The act of the majority of the members present at a meeting at which there is a quorum shall be
the act of the committee.
All meetings are open to the public and shall be conducted in accordance with Robert’s Rules of
Order.
City staff will provide brief meeting summaries and audio recordings of meetings.
Section 4. Code of Conduct
By accepting an appointment to the BPAC, members agree to adhere to a Code of Conduct,
which includes:
1. Share the available speaking time at meetings
2. Follow instructions of meeting facilitator
3. Be respectful of a range of opinions
4. Be respectful of all people in attendance at meetings
5. Focus on successfully completing the agreed upon agenda
6. Avoid side discussion when others are speaking
7. Voice concerns and complaints at the meeting, not outside the meeting
8. Strive for consensus
9. Adhere to same ethical and behavior standards as City employees
ARTICLE VI. Amendments to Bylaws
These Bylaws may be amended by the City Council either upon Council initiation or recommendation of
a majority of the Committee made at any regular meeting of the Committee, provided that written
notice of the proposed amendment shall be emailed and /or mailed to each Committee member not
less than one (1) week prior to such regular meeting of the Committee.
Attachment 1, Page 3 of 3