HomeMy WebLinkAbout06/19/2017 Regular City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY JUNE 19, 2017
The City of Springfield Council met in regular session in the Council Chambers,225 Fifth Street,
Springfield,Oregon, on Monday June 19,2017 at 7:00 p m., w rth Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Ws lie, Moore, Stoehr, Woodrow and
Pishionen Also present were City Manager Gino Grimaldi, City Attorney Mary Bridget Smith,City
Recorder Amy Sowa and members of the staff
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayors Recognition
a. National HIV Testing Day Proclamation.
Mayor Lundberg read from the proclamation and encouraged all residents to "Test Your Way. Do
it Today.'Renee Yandell,Executive Director of the HIV Alliance, was present to accept the
proclamation.
b. World Refugee Day Proclamation.
Mayor Lundberg read from the proclamation and encouraged all citizens of Springfield to join in
this observance. Tom Mulhem,Executive Director of Catholic Community Services was present
to accept the proclamation.
2. Other
a. Government Finance Officers Association(GFOA) Certificate of Achievement Presentation.
City Manager Gino Grimaldi presented this item. The Certificate of Achievement for Excellence
in Financial Reporting has been awarded to the City of Springfield by the Government Finance
Officers Association of the United States and Canada(GFOA) for its comprehensn a annual
financial report(CAFR) The Certificate of Achievement is the highest form of recognition in
governmental accounting and financial reporting,and its attainment represents a significant
accomplishment by a government and its management.
An Award of Financial Reporting Achievement has been awarded to Nathaniel B. Bell,
Accounting Manager for the City of Springfield
The CAFR has been judged by an impartial panel to meet the high standards of the program
including demonstrating a constructive "spirit of full disclosure"to clearly communicate its
financial story and motivate potential users and user groups to read the CAFR.
City of Springfield
Council Regular Meeting Minutes
June 19,2017
Page 2
The GFOA is a nonprofit professional association serving approximately 17,500 government
finance professionals with offices in Chicago, IL and Washington, D.0
b. Employee Recognition. Brian Barnett, 20 Years of Sen ice.
City Manager Gino Grimaldi presented this item Mr Barnett currently supervises the recent
merged Operations Division work group including traffic maintenance and engineering staff,
hich includes traffic signal electricians, signage/pavement marking technicians, and traffic
systems planning, design and operations engineers. He noted Mr Barnett's calm demeanor in
explaining how traffic works and what options don't work. Mr Barnett has served as the League
of Oregon Cities representative for many years on the Oregon Department of Transportation's
Oregon Traffic Control Dev ices Committee and Speed Zone Review Panel,appointed as
Chairperson for both during his tenure.
One of Mr. Barnett's more noteworthy accomplishments is his leadership with the planning,
design and construction of traffic Roundabouts in Springfield. He and his team constantly look at
ways to improve the roundabouts and their safety.
Mr Barnett is known for his great customer services skills and his interaction w ith citizens.
Mr. Barnett said it is a privilege to work for this organization and participate in the good
governance that occurs in Springfield. Ile commended the other staff in his department and
throughout the City.
Councilor Pishioneri said Mr. Barnett is always a pleasure to talk to and learn from. Mr Bamett
acknowledges good ideas and makes them happen. He appreciates his work throughout town
CONSENT CALENDAR
1. Claims
a. Approval of the May 2017,Disbursements for Approval.
2, Minutes
a. May 22_, 2_017—Work Session
3 Resolutions
a. RESOLUTION NO 2017-16—A RESOLUTION AUTHORIZING THE CITY MANAGER
TO AWARD COMPETITIVE BIDS, REOUESTS FOR PROPOSALS, OTHER PERSONAL
SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE
PURCHASING REGULATIONS.AND APPROVE AMENDMENTS TO PUBLIC
CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE
AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD COMMENCING
JUNE 27,2017 AND CONTINUING THROUGH SEPTEMBER 4,2017 WHILE THE
COMMON COUNCIL IS IN RECESS
b. RESOLUTION NO. 2017-17 —A RESOLUTION TO ACCEPT CITY PROJECT P11004
SPRINGFIELD WELLNESS CENTER
City of Springfield
Council Regular Meeting Minutes
June 19,2017
Page 3
c. RESOLUTION NO 2017-18.—A RESOLUTION TO ACCEPT CITY PROJECT P11006
CITY HALL SEISMIC BRACING -PACKAGE 2.
d. RESOLUTION NO 2017-19—A RESOLUTION TO ACCEPT CITY PROJECT PI1007
CITY HALL SEISMIC BRACING - PACKAGE 3.
4. Ordinances
a. ORDINANCE NO 6367—AN ORDINANCE REGARDING THE EXCLUSIVE
GARBAGE COLLECTION FRANCHISE OF THE CITY OF SPRINGFIELD. TO
PROVIDE FOR NEW OPPORTUNITY TO RECYCLE ACT REQUIREMENTS.AND
RESTATING THE FRANCHISE, AMENDING ORDINANCE NO. 6011 (SPECIAL).AS
AMENDED BY ORDINANCE NO. 6309 (GENERAL)
b. ORDINANCE NO. 6368—AN ORDINANCE APPROVING THE WITHDRAWAL OF
CERTAIN TERRITORY FROM THE GOSHEN RURAL FIRE PROTECTION DISTRICT
IN GLENWOOD INSIDE THE CITY LIMITS OF SPRINGFIED
c. ORDINANCE NO. 6369—AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN (METRO PLAN)AND 0 STREET
REFINEMENT PLAN DIAGRAM BY REDESIGNATING APPROXIMATELY 1.96
ACRES OF LAND FROM LOW DENSITY RESIDENTIAL(LDR)TO MEDIUM
DENSITY RESIDENTIAL (MDR):CONCURRENTLY AMENDING THE SPRINGFIELD
ZONING MAP BY REZONING THE SAME APPROXIMATELY 196 ACRES OF LAND
FROM LDR TO MDR;AMENDING THE METRO PLAN DIAGRAM AND 0 STREET
REFINEMENT PLAN DIAGRAM BY REDESIGNATING APPROXIMATELY 1.39
ACRES OF LAND FROM LOW DENSITY RESIDENTIAL (LDR)TO HIGH DENSITY
RESIDENTIAL(HDR); CONCURRENTLY AMENDING THE SPRINGFIELD ZONING
MAP BY REZONING THE SAME APPROXIMATELY 139 ACRES OF LAND FROM
LDR TO HDR: ADOPTING A SEVERABILITY CLAUSE AND PROVIDING AN
EFFECTIVE DATE
d. ORDINANCE NO 6370—AN ORDINANCE APPROVING THE ANNEXATION OF
CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND WILLAMALANE PARK
AND RECREATION DISTRICT;AND WITHDRAWING THE SAME TERRITORY
FROM THE RAINBOW WATER DISTRICT
5 Other Routine Matters
a. Authorize City Manager to Sign Fourth Amendment to a Contract with Drawn, Inc , in the
Amount not to Exceed $283,000 for FYI8 FireMed Campaign Advertising and Marketing
Seryices
b. Authorize City Manager to Sign an Amendment to a Revenue Contract with Life Flight
Network. LLC for FireMed Administrative Services.
c. Authorize City Manager to Sign a Contract Extension with Hughes Fire Equipment, Inc for
Maintenance and Repair of Fire Apparatus.
d. Authorize and Direct the City Manager to Execute the Easement Agreement for Multi-Use
Path Substantially in the Foim of the Draft Submitted:Authorize and Direct the City Manager
to Execute the Declaration of Mutual Easement Agreement: and Authorize and Direct the City
City of Springfield
Council Regular Meeting Minutes
June 19.2017
Page 4
Manager to Execute the Assignment and Acceptance of Rights Under Easement for Multi-Use
Path.
e To Award the Subject Contract to Wildish Construction Company for Project P21133 2_017
Sanitary Sewer Rehab—B, in the Amount of$430,489,00.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH
A VOTE OF 6 FOR AND 0 AGAINST.
I I EMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder Speakers may not
s ield their time to others
1. Supplemental Budget Resolution.
RESOLUTION NO. 2017-20—A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE
TRANSIENT ROOM TAX,COMMUNITY DEVELOPMENT, POLICE LOCAL OPTION
LEVY, BANCROFT REDEMPTION, REGIONAL WASTEWATER REVENUE BOND
CAPITAL PROJECT, DEVELOPMENT PROJECTS. REGIONAL WASTEWATER CAPITAL
STREET CAPITAL, SANITARY SEWER OPERATIONS.AMBULANCE, STORM
DRAINAGE OPERATIONS,BOOTH-KELLY,REGIONAL FIBER CONSORTIUM
INSURANCE AND VEHICLE& EQUIPMENT FUNDS
Bob Duey, Financial Director, presented the staff report on this item.
At'arious times during the fiscal year the Council is requested to adjustments the annual budget to
reflect needed changes in planned activities,to recognize new re'enues, or to make other required
changes. These adjustments to resources and requirements change the current budget and are
processed through supplemental budget requests scheduled by the Finance Department on an annual
basis.
This is the third of three scheduled FY 17 supplemental budget requests to come before Council. The
supplemental budget being presented includes adjusting resources and requirements in General,
Special Revenue, Transient Room Tax, Community Development,Police Local Option Ler v.
Bancroft Redemption, Regional Wastewater Revenue Bond Capital Project, Development Projects,
Regional Wastewater Capital, Street Capital, Sanitary Sewer Operations,Ambulance, Storm Drainage
Operations, Booth-Kelly, Regional Fiber Consortium, Insurance and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution
The oycrall financial impact of the Supplemental Budget Resolution is to increase Operating
Expenditures $833,385, Capital Projects$4,974,078, Debt Services $1,752,654, Interfund Transfers
$113,663, and Misc. Fiscal Transactions$175,000. [hese are offset by new revenue of$602,074 and
reduction in reser es of($7,245,8061.
Mr. Duey reviewed the changes in the supplemental budget resolution.
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Council Regular Meeting Minutes
June 19.2017
Page 5
Councilor VanGordon asked about number 3 in capital improvements:
• Request adjust the allocation of the internal changes for SDC funds received which were
lower than anticipated; funds placed hack into resents.
Mr. Duey said when SDCs come in, they go into different funds Some of those are incorrect, and the
allocations must be corrected
Mayor Lundberg opened the public hearing
No one appeared to speak
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION 2017-20. TEE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2 Resolution Certifying the City's Eligibility to Receive State Shared Revenues from Cigarette, Gas
and Liquor fares.
RESOLUT ION NO. 201721 —A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE-SHARED REVENUES
FROM CIGARETTE,MARIJUANA, GAS AND LIQUOR TAXES.APPROVING THE CITY
OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM,
AND DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PURSUANT
TO OREGON REVISED STATUTES 221 760 AND 221.770
Bob Duey, Finance Director, presented the staff report on this item.
the law provides that cities located within counties having more the 100,000 inhabitants,according to
the most recent federal decennial census, must provide four or more municipal services from a specific
list to be eligible to receive state-shared cigarette, liquor and highway taxes under ORS 221 760. The
accompanying resolution will satisfy that requirement. This is the first year the City is eligible to
receive res enue for marijuana
To be eligible to receive state shared revenues in the ensuing fiscal year,the City must pros ide at least
four of seven eligible services, and perform five additional actions-
I Advertise and hold a public hearing before the Budget Committee;
2. Advertise and hold a public hearing before the City Council;
3. Adopt a resolution certifying the City is eligible to receive funds under the ORS 221.760;
4. Adopt a resolution approving the City's participation in the program,
5. File a copy of the resolution with the State of Oregon by July 31st.
A public hearing was advertised and held before the Budget Committee on May 9, 2017. The attached
resolution will satisfy' items 2.3 and 4 Upon adoption, the City's Budget Officer will file the
appropriate documentation with the State.
Mayor Lundberg opened the public hearing
City of Springfield
Council Regular Meeting Minutes
June 19,2017
Pave 6
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION 2017-21. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
3. Fiscal Year 2017/18 City Budget Adoption.
RESOLUTION NO. 2017-22—A RESOLUTION A ADOPTING THE FISCAL YEAR 2017/18
SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A
PROPERTY TAX
Bob Duey, Finance Director, presented the staff report on this item
The City Council is requested to hold a public hearing on Fiscal Year 2017/18(FY18)to approve City
Budget, and approve a resolution to adopt the Fiscal Year 2017/18 City budget,making appropriations
and levy a property tax.
The Budget Committee finalized its review of the FYI 8 Proposed Budget on May 9, 2017 and made a
change to the budget proposed The resulting action created the FY 18 Approved Budget for Council
consideration. Oregon Budget Law requires that the City Council hold a public hearing prior to any
action on the adoption of the Approved Budget. Oregon Budget Law also allows the City Council to,
within guidelines; adopt changes made to the budget approved by the City's Budget Committee.
These guidelines include being able to increase total expenditures within a fund by not more than
$5,000 or 10%of the estimated expenditures to the fund (whichever is greater). There is no limit on
the amount by which a fund can be reduced. Six positions were eliminated in the coming budget.
This memo summarizes the revisions to the Proposed Budget made by the Budget Committee in
fonnulating the Committee's Approved Budget.
The FY18 Approved Budget in the amount of$321,925.565 is as follows.
City of Springfield Fiscal Year 2017/18 Appropriations (All Funds)
Personal Services 51,746,116
Materials and Services 45,162,876
Capital Outias 2,782,514
Capital Projects 44320.995
Contingency 1,000,000
Unappropriated Ending Fund Balance 349,069
Reserves 135,227,466
Interfund Transfers 18,915,758
Debt Service 11,044.411
Special Payments/Statutory Payments 11,376.360
TOTAL APPROPRIATIONS—ALL FUNDS $ 321,925,565
Mal or Lundberg opened the public hearing.
No one appeared to speak.
City of Springfield
Council Reeular Meeting Minutes
June 19,2017
Page 7
Nay or Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION 2017-22. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
4. Annexation of Territory to the City of Springfield—Annex a Vacant 2.3-Acre Parcel Located at
the Northeast Corner of Anderson Lane and Kellogg Road:and Concurrently Annex Portions of
the Abutting Public Rights-of-Way for Anderson Lane and Kellogg Road.
ORDINANCE NO. 5 —AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN
TERRITORY TO THE Cf FY OF SPRINGFIELD AND WII.LAMALANE PARK AND
RECREATION DISTRICT: AND WITHDRAWING THE SAME TERRITORY FROM THE
RAINBOW WATER DISTRICT(FIRST READING).
Andy Limbird. Senior Planner, presented the staff report on this item.
Jon Penneman,on behalf of Holly Springs Ilomes LLC,has submitted a request for annexation to the
City of Springfield for a 2 3-acre parcel located at the northeast corner of Anderson Lane and Kellogg
Road(Assessor's Map 17-03-33-11, Tax Lot 100) The subject property abuts the City limits on three
sides and has existing urban utilities along the public street frontages.
ORS Chapter 222 and SDC Article 5.7-100 authorizes the City Council to act on annexation requests
In accordance yy ith SDC 5,7-155 and ORS 222.040, 222 180 and 222.465, if approved the annexation
will become effective 30 days after signature by the Mayor or upon acknowledgement by the State—
whichever date is later
The subject property is contiguous with the City limits on three sides, including areas separated by
intervening public right-of-way along Anderson Lane. Staff advises that a full range of existing urban
services arc available along the property frontages on Anderson Lane and Dotie Drive. The applicant
has indicated that annexation of the property is requested to facilitate future development of a
residential subdivision. For this reason, an Annexation Agreement has been prepared for execution by
the applicant and City, the Agreement outlines the pros ision of public utilities necessary to serve the
subject territory and extension of Dotie Drive from its current terminus to an intersection with
Anderson Lane. The staff report confirms the annexation request meets the criteria in SDC 5.7-100.
The subject property has a zoning and comprehensive plan designation of Low Density Residential
(LDR)with Urbanizable Fringe Overlay District(UF-10). At present,the property is vacant and is
formerly the site of an ornamental tree farm. Future development would be subject to the provisions
of the City's Development Code for the LDR District, Section 3.2-200
Staff recommends that the City Council conducts a public hearing and first reading of the subject
Ordinance to annex the subject territory to the City of Springfield and to the Willamalane Park and
Recreation District; and to withdraw the same territory from the Rainbow Water District. If given first
reading at the regular meeting on June 19. 2_017,the Annexation Ordinance would be scheduled for
second reading and potential adoption at an upcoming City Council meeting in September,2017
Staff receis ed some calls from people curious when this would happen. All were supportive.
Councilor Moore asked about the extension of Done Drive.
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Council Regular Meeting Minutes
June 19,2017
Page 8
Mr. Limbird said it would be extended and curve slightly to the north, running along the northern edge
of the property. The two properties are duplex dwellings and non-conforming Extending the street
would make the duplexes conforming because they would then be on a corner lot The road extension
NN ill be entirely on the proposed property. not on the property of the duplex.
Mayor Lundberg opened the public hearing
I Vicki Bishop, Springfield. OR Ms. Bishop said she lives on the property abutting the subject
property on the north side of Dotie Drive. There are a number of old trees on the subject property
which pose a threat to her house She was w ondermg about the plan for those trees
Mayor Lundberg asked staff to speak to her about her questions.
Mayor Lundberg closed the public hearing
NO ACTION REQUESTED FIRST READING ONLY.
5 Police Special Option Len Resolution.
RESOLUTION NO. 2017-23 —A RESOLUTION REFERRING TO THE ELECTORS OF THE
CITY A BALLOT MEASURE AUTHORIZING THE LEVY OF A FIVE YEAR LOCAL
OPTION TAX LEVY TO OPERATE THE SPRINGFIELD MUNICIPAL JAIL AND PROVIDE
FOR ADDITIONAL STAFFING AND MATERIALS FOR POLICE SERVICES IN THE
AMOUN F OF $1.40 OF ASSESSED VALUE BEGINNING IN 2018/2019
Bob Duey, Finance Director, presented the staff report on this item
The current special operating levy for jail and police services expires as of June 30,2018. At the work
session on June 5, Council directed staff to prepare a resolution with accompanying ballot title for a
public hearing at the June 19th Council meeting The resolution would authorize the placing on the
November 2017 ballot a request for the continuation of a 5-year special operating levy for Jail and
police sen ices at a rate of$1 40 per thousand. If successful,the $1 40 rate would allow the City to
continue to provide the same level of services that is currently being provided by the special operating
levy that was passed in November of 2012.
This has been discussed by the Council at two work sessions on May 15, 2_017 and June 5.2017.
Council discussed the options for the amount of the levy. This would he a replacement levy rather than
a renewal since it is an increase from the current levy.
Councilor Moore asked to have the ballot title read aloud
Mr. Duey read from the ballot title and noted the number of words allowed in each section of the
ballot title.
Councilor Moore referred to the resolution which indicated additional staffing.
Mr. Duey said it refers to the staffing that is added only because of the levy, but will keep the staffing
levels as they are under the current levy. He noted that the Secretary of States Office will not review
the ballot title, but will review the public information that the City sends out to the public.
CAN of Springfield
CannLil Regular Meeting Minutes
June 19,2017
Page 9
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION 2017-23. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FRONT TILE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
I. Committee Appointments
_. Business from Council
a. Committee Reports
I) Councilor Woodrow commended the Police Department for the K-9 Competition on
Saturday. The past lead for this event, Sergeant Charbonneau,has retired but the es ent
went vent'smoothly.
2) Councilor Wy lie said when the Council approved the annual budget, it seems low key, but
there is a lot of work by staff going through each department and then through the Budget
Committee She commended staff for their hard work.
3) Mayor Lundberg said she attended an Oregon Transportation Committee(OTC)meeting
last week to testify on behalf of our Congestion, Mitigation, Air Quality(CMAQ)funding
so we could get part of the funds that had not been given to Eugene/Springfield and
Salem/Keizer. With the exception of Metro who wanted SIM off the top, they were in
agreement that they had already come to an agreement and asked the OTC to stick with
that agreement It could mean about $1 5M for the region per year She will likely go up
again when they'make their decision.
b. Other Business
BUSINESS FROM THE CITY MANAGER
1 HOME Consortium IGA Resolution
City of Springfield
Council Regular Meeting Minutes
June 19.2017
Pace 10
RESOLUTION NO. 2017-24—A RESOLUTION OF THE CITY OF SPRINGFIELD
AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2018-2021 EUGENE-
SPRINGFIELD HOME CONSORTIUM INTERGOVERNMENTAL AGREEMENT
Comprehensive Planning Manager Sandy Belson,presented the staff report on this item on behalf of
Community Development Analyst Erin Fifield who had prepared the packet.
In order to renew the HOME Consortium,the US Department of Housing and Urban Development
(HUD)requires that Springfield and Eugene submit a HOME Consortium Intergovernmental
Agreement(IGA), and attach a resolution as proof the City Manager has signing authority
The HOME Consortium is required to inform HUD - ith a renewed Agreement a year in advance-
whether we will renew the HOME Consortium.
One of HUD's requirements for a Consortia Agreement is an attachment of an authorizing resolution
by the governing body of each jurisdiction indicating that the Chief Executive Officer or other
designated official has the authority to sign the agreement This Resolution indicates that the City
Manager has the authority to sign the negotiated IGA. Because the Consortium Agreement and
authorizing resolution need to be submitted to HUD by June 30, 2017, we are asking Council to
approve the Resolution to acknowledge that the City Manager has the authority to sign the IGA which
has been agreed to by both jurisdictions.
It is staffs recommendation to remain in the HOME Consortium in order to access federal funds to
develop affordable housing
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION 2017-24. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. CDBG Fiscal Year 2017-18 One-Year Action Plan and Substantial Amendments to Prior Year
Action Plans.
Erin Fifield,Community Development Analyst,presented the staff report on this item.
The U.S. Department of Housing and Urban Development(HUD)'s CDBG entitlement program
allocates an annual grant to the City of Springfield in order to develop decent housing, a suitable living
environment,and opportunities to expand economic opportunities. principally for low-and moderate-
income persons.
By August 16,2017, City Council must approve a strategy and funding allocations for use of CDBG
funds for the next fiscal year in a document called the One Year Action Plan. Any proposed
substantial amendments to prior year action plans must follow the same approval process
Both the proposed FY2017/18 CDBG One Year Action Plan and substantial amendments to prior year
plans prioritize the Consolidated Plan's strategy to increase the supply of affordable housing.
City Council discussed both the FY2017/18 CDBG One Year Action Plan and the substantial
amendments during the June 12.2017 w ork session.
City of Springfield
Council Regular Meeting Minutes
June 19.2017
Page 11
The Springfield CDBG section of the FY2017/18 One Year Action Plan indicates how Springfield
intends to use CDBG funds to fulfill the goals established in the fiNe-yearEugene-Springfield
Consolidated Plan. The timing of federal budget allocations results in the need for an approval of
strategies with an estimated allocation.The One Year Action Plan includes a proposed allocation
method that would be applied to adjust the estimated allocation to be made when actual funding
amounts are known.
Significant changes to prior One Year Action Plans require a substantial amendment to the One Year
Action Plan in which funds were first awarded, as part of the Consolidated Plan's Citizen Participation
Plan.
These actions are in line w ith Council direction provided during work session on June 12, 2017.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT THE SPRINGFIELD COMMUNITY DEVELOPMENT BLOCK
GRANT(CDBG) SECTION OF THE FY 2017-18 EUGENE-SPRINGFIELD ONE YEAR
ACTION PLAN,AND SUPPORT THE PROPOSED ALLOCATION METHOD IF THE
CDBG ENTITLEMENT GRANT AMOUNT CHANGES FROM THE ESTIMATED
ALLOCATION.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT THE SUBSTANTIAL AMENDMENTS TO PRIOR YEAR CDBG
ONE YEAR ACTION PLANS.THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
3. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 7:41 p.m
Minutes Recorder Amy Sows.
-Christine L Lundberg
Mayor
Attest ,` "'f/�A--
City Reir