HomeMy WebLinkAboutItem 01 Bicycle and Pedestrian Advisory Committee Interviews AGENDA ITEM SUMMARY Meeting Date: 10/9/2017
Meeting Type: Work Session
Staff Contact/Dept.: Emma Newman/DPW
Staff Phone No: 541.726.4585
Estimated Time: 75 Minutes
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Maintain and Improve
Infrastructure and
Facilities
ITEM TITLE: BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE INTERVIEWS
ACTION
REQUESTED:
Interview 12 out of the 13 candidates for current BPAC vacancies and consider
recommendations for appointment at the October 16, 2017 regular session.
ISSUE
STATEMENT:
Due to attrition and members’ terms ending, the City is seeking to appoint at least
seven (7) or as many as thirteen (13) committee members to fulfill quorum
requirements of 10 – 16 voting members on the BPAC.
ATTACHMENTS: Attachment 1 – BPAC Bylaws
Attachment 2 – Current BPAC Roster
Attachment 3 – Interview Schedule and Questions
Attachment 4 – Candidate Applications
DISCUSSION/
FINANCIAL
IMPACT:
The Springfield Bicycle and Pedestrian Advisory Committee (BPAC) currently has
three (3) voting members whose terms extend through the end of December 2018.
There are currently six (6) voting members whose terms expire at the end of
December 2017 who are eligible for re-appointment (Allison Camp, Claudia
Denton, Darla Robbins, Jeff Sakacsi, Kevin Schaper, and Robin Mayall). Members
eligible for reappointment must also reapply before they can be reappointed. Two
(2) former members resigned during 2017 due to moving and other commitments.
The committee bylaws (Attachment 2) state, “Applications shall be reviewed and
evaluated by City Staff and the City Council. Committee positions shall be
appointed by the City Council.”
The bylaws also state, “Membership of the Committee shall consist of 10-16 voting
members.” Since there will only be three remaining voting members as of the end
of December 2017, the City is seeking to appoint enough voting committee
members (at least 7) to fulfill minimal membership requirements, as well as
possibly appoint a few additional voting members so that if resignations occur,
additional mid-year recruitment would not be required. The bylaws would
accommodate up to thirteen (13) voting member appointments if the Council
wished to appoint the maximum. If 13 voting members were appointed, the total
voting membership would be sixteen (16). There are five (5) additional liaison
positions, which would result in the total voting and non-voting membership being
twenty-one (21).
Because of scheduling, Sandy Coffin will need to be interviewed at a later date.
Appointments are scheduled for the October 16, 2017 regular session.
City of Springfield Bicycle and Pedestrian Advisory Committee
Bylaws
Approved by City Council 9/6/2016.
ARTICLE I. Name & Duration
This Committee, established by the Springfield City Council, shall be called the Springfield Bicycle and
Pedestrian Advisory Committee. This Committee will serve at the will of the City Council.
ARTICLE II. Purpose
The purpose of the Springfield Bicycle and Pedestrian Advisory Committee is to advise the City Council,
Planning Commission and City Staff on matters relating to bicycle and pedestrian planning. Committee
members should have an interest in promoting bicycle and / or pedestrian interests in Springfield. The
responsibilities of the Committee shall include, but are not limited to the following:
Section 1. Bicycle / Pedestrian Policy
Review and make recommendations on planning documents prepared by City departments
affecting the use of walking and bicycling as a transportation mode.
Section 2. Bicycle / Pedestrian Facility & Program Implementation
Work closely with City Staff to ensure input into bicycle and pedestrian facilities and operation
planning and program development.
Assist City Staff with review and prioritization of grant opportunities as they arise.
Section 3. Education, Enforcement and Encouragement
Assist City Staff in the public outreach of pedestrian and bicycle issues, and recommend
additional education, enforcement and encouragement tools that the City may implement.
Section 4. Citizen Input
Encourage citizen participation in the City’s bicycle and pedestrian programs, including:
identifying program or system deficiencies; reviewing existing facilities; and planning and
implementing new projects and programs.
Section 5. Americans with Disabilities Act (ADA) Compliance
Work closely with City staff to continue implementing and upgrading ADA compliant bike and
pedestrian facilities.
ARTICLE III. Membership
Section 1. Composition of Committee
Attachment 1, Page 1 of 3
Membership of the Committee shall consist of 10-16 voting members. Non-voting members
may include one City Councilor, one Planning Commissioner, Willamalane staff, the Springfield
Safe Routes to School Coordinator, and at least one city staff member. The non-voting members
are in addition to the 10-16 voting members. Other non-voting guests may participate at the
request of the Committee and may represent other government agencies or City departments
having an interest in pedestrian and bicycle issues.
Section 2. Appointment
All applicants shall complete a standard application form and submit it to the City Manager’s
Office.
Applications shall be reviewed and evaluated by City Staff and the City Council. Committee
positions shall be appointed by the City Council.
Section 3. Tenure
Membership on the Committee shall be two year terms. Half of the members terms shall be odd
year followed by even year terms and the second half shall be even year followed by odd year
terms. A term shall commence on January 1st.
Committee members may reapply after one term, but may only serve two consecutive terms,
unless specifically directed otherwise by the Council. Members may reapply after not serving
one full term.
If the total Committee membership number falls below 10 members, City staff shall recruit for
additional members. If a member resigns or is removed, the replacement shall be for the
remainder of the term.
Section 4. Termination
Committee members may voluntarily be removed from the Committee with written notice to City
Staff and the Chair. All Bicycle and Pedestrian Advisory Committee appointees serve at the pleasure
of the City Council. A position shall be vacated by the Council when the appointee has two or more
consecutive unexcused absences from the commission meetings in any twelve consecutive month
period. (Section IX (5) 5.5) of the Council Operating Policies). The Chair, in consultation with City
Staff, may also recommend to the Council a member be removed from the Committee if a member
is found not to meet the Committee’s adopted Code of Conduct.
ARTICLE IV. Officers
Section 1. There shall be a Chair and a Vice-Chair for the Committee. Each office shall serve for
one calendar year per term. Both the Chair and Vice-Chair positions shall be elected by
Committee members.
ARTICLE V. Meetings
Section 1. Regular Meeting
Attachment 1, Page 2 of 3
Regular meetings shall be held four times during the course of one year at Springfield City hall,
unless otherwise agreed upon. Time and duration of the meetings shall be determined by City
Staff.
Section 2. Special Meetings
Special meetings may be called by the Chair or by resolution of the Committee. Notice of a
special meeting shall include the agenda for the meeting.
Section 3. Conduct of Meetings
60% of voting members in attendance shall constitute a quorum for the transaction of business
at any regular or special meeting.
The act of the majority of the members present at a meeting at which there is a quorum shall be
the act of the committee.
All meetings are open to the public and shall be conducted in accordance with Robert’s Rules of
Order.
City staff will provide brief meeting summaries and audio recordings of meetings.
Section 4. Code of Conduct
By accepting an appointment to the BPAC, members agree to adhere to a Code of Conduct,
which includes:
1. Share the available speaking time at meetings
2. Follow instructions of meeting facilitator
3. Be respectful of a range of opinions
4. Be respectful of all people in attendance at meetings
5. Focus on successfully completing the agreed upon agenda
6. Avoid side discussion when others are speaking
7. Voice concerns and complaints at the meeting, not outside the meeting
8. Strive for consensus
9. Adhere to same ethical and behavior standards as City employees
ARTICLE VI. Amendments to Bylaws
These Bylaws may be amended by the City Council either upon Council initiation or recommendation of
a majority of the Committee made at any regular meeting of the Committee, provided that written
notice of the proposed amendment shall be emailed and /or mailed to each Committee member not
less than one (1) week prior to such regular meeting of the Committee.
Attachment 1, Page 3 of 3
Attachment 2: Current BPAC Roster
Name Term Role
Allison Camp Jan 2016 - Dec 2017 Voting Member
Claudia Denton Jan 2016 - Dec 2017 Voting Member
Darla Robbins Jan 2016 - Dec 2017 Voting Member
Jeff Sakacsi Jan 2016 - Dec 2017 Voting Member
Kevin Schaper Jan 2016 - Dec 2017 Voting Member
Robin Mayall Jan 2016 - Dec 2017 Voting Member
Ian-Huei Yau Jan 2017 - Dec 2018 Voting Member
Matthew Auxier Jan 2017 - Dec 2018 Voting Member
Sheila Thomas Jan 2017 - Dec 2018 Voting Member
Alex Bauman Eugene ATC Liaison
Sheri Moore City Council Liaison
Andrew Landen Planning Commission Liaison
Simon Daws Willamalane Parks Liaison
Laughton Elliott-DeAngelis Safe Routes to School Liaison
Attachment 2, Page 1 of 1
BPAC Interview Schedule & Questions
October 9, 2017
Schedule
5:30 Council preparation of interview questions
5:35 Interview of Karla Berg
5:40 Interview of Allie Camp
5:45 Interview of Claudia Denton
5:50 Interview of Zach Golik
6:00 Interview of Timothy Hayden
6:05 Interview of Matt Keeler
6:10 Interview of Raymond Linneman
6:15 Interview of Robin Mayall
6:20 Interview of Matthew Nelson
6:25 Interview of Holly Rockwell
6:30 Interview of Brian Sorensen
6:35 Interview of Garry Swanson
6:40 Council deliberation
Questions for Candidates
1. Why are you interested in serving on the Bicycle and Pedestrian Advisory Committee (BPAC)?
2. Describe your experience as it relates to your desire to become a BPAC member.
3. What initiatives are you interested in working on if you are appointed as a BPAC member?
4. Describe your familiarity with the City’s walking and biking infrastructure and amenities.
5. What is it about pedestrian and bicycle issues that interests you most?
6. Have you attended a BPAC meeting? If so, what were your impressions?
Attachment 3, Page 1 of 1
Attachment 4, Page 1 of 40
Attachment 4, Page 2 of 40
Attachment 4, Page 3 of 40
Attachment 4, Page 4 of 40
Attachment 4, Page 5 of 40
Attachment 4, Page 6 of 40
Attachment 4, Page 7 of 40
Attachment 4, Page 8 of 40
Attachment 4, Page 9 of 40
Attachment 4, Page 10 of 40
Attachment 4, Page 11 of 40
Attachment 4, Page 12 of 40
Attachment 4, Page 13 of 40
Attachment 4, Page 14 of 40
Attachment 4, Page 15 of 40
Attachment 4, Page 16 of 40
Attachment 4, Page 17 of 40
Attachment 4, Page 18 of 40
Attachment 4, Page 19 of 40
Attachment 4, Page 20 of 40
Attachment 4, Page 21 of 40
Attachment 4, Page 22 of 40
Attachment 4, Page 23 of 40
Attachment 4, Page 24 of 40
Attachment 4, Page 25 of 40
Attachment 4, Page 26 of 40
Attachment 4, Page 27 of 40
Attachment 4, Page 28 of 40
Attachment 4, Page 29 of 40
Attachment 4, Page 30 of 40
Attachment 4, Page 31 of 40
Attachment 4, Page 32 of 40
Attachment 4, Page 33 of 40
Attachment 4, Page 34 of 40
Attachment 4, Page 35 of 40
Attachment 4, Page 36 of 40
Attachment 4, Page 37 of 40
Attachment 4, Page 38 of 40
Attachment 4, Page 39 of 40
Attachment 4, Page 40 of 40