HomeMy WebLinkAbout06/05/2017 Regular City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 5, 2017
The City of Springfield Council met in regular session in the Council Chambers,225 Fifth Street,
Springfield,Oregon, on Monday,June 5,2017 at 7:08 p.m.,with Mayor Lundberg presiding.
ATTENDANCE
Present were Mayor Lundberg and Councilors VanGordon, Wylie,Moore(by conference phone),
Stoehr,Woodrow and Pishioneri.Also present were City Manager Gino Grimaldi,City Attorney Mary
Bridget Smith,Assistant City Attorney Kristina Kraal,City Recorder Amy Sowa and members of the
staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lundberg.
SPRINGFIELD UPBEAT
1. Mayor's Recognition
a. Friends of Fall Creek Watershed Recognition.
Mayor Lundberg acknowledged the work done by the Friends of Fall Creek Watershed who
worked to remove garbage,human waste, and broken down vehicles,led by Jennifer Moss a
Glenwood resident.Encouraged by the success of the event,Ms.Moss and the other volunteers
formed the Friends of Fall Creek Watershed,which is partnering with SOLV,the nonprofit
organization that organizes beach cleanup.
b. Rick Thomas Recognition.
Mayor Lundberg recognized Mr. Rick Thomas and presented him with a letter thanking him for
his service to the community. Mr. Thomas received, "Refuse Hauling Driver Of The Year,"from
DriveCam, a trucking industry-standard on-board camera system that tracks safety in driving
activity; and was also given the 2017 National Waste and Recycling Association award for
"Driver Of The Year"in New Orleans at Waste Expo. The NWRA is the main garbage hauler
association in the US,and Rick was chosen out of all trash/recycling drivers in the country to
receive the award. It is the top award in the industry. These awards effectively make Rick
Thomas the#1 waste/recycling driver in the nation!
c. Men's Health Week Proclamation.
Mayor Lundberg read from the proclamation and encouraged all our citizens to pursue
preventative health practices and early detection efforts.
CONSENT CALENDAR
1. Claims
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 2
2. Minutes
a. May 1,2017—Regular Meeting
b. May 8,2017—Work Session
c. May 15,2017—Work Session
d. May 15,2017—Regular Meeting
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Approval of Liquor License Application for Bobbi's VIP Room, located at 1195 Main Street,
Springfield,Oregon.
b. Award the Subject Contract to Emery and Sons Construction Group for Project P21132; 2017
Sanitary Sewer Rehab—C in the Amount of$623,415.50.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH
A VOTE OF 6 FOR AND 0 AGAINST.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS -Please limit comments to 3 minutes. Request to speak cards are available at
both entrances. Please present cards to City Recorder. Speakers may not
yield their time to others.
1. Exclusive Garbage Collection Franchise Ordinance.
[Anette Spickard] (10 Minutes)
ORDINANCE NO. 1 —AN ORDINANCE REGARDING THE EXCLUSIVE GARBAGE
COLLECTION FRANCHISE OF THE CITY OF SPRINGFIELD, TO PROVIDE FOR NEW
OPPORTUNITY TO RECYCLE ACT REQUIREMENTS,AND RESTATING THE
FRANCHISE,AMENDING ORDINANCE NO. 6011 (SPECIAL),AS AMENDED BY
ORDINANCE NO. 6309(GENERAL)(FIRST READING).
Anette Spickard,Director of Public Works,presented the staff report on this item.
The Oregon legislature has revised the Opportunity to Recycle Act law and the Oregon Department of
Environmental Quality has adopted rules implementing the law,necessitating an update to the
language in the City's exclusive garbage collection franchise ordinance.
The Opportunity to Recycle Act is found in ORS Chapter 459A and was revised during the 2015
legislative session.New administrative rules have since been adopted by the Oregon Department of
Environmental Quality(DEQ)to implement the new provisions of the law. The City of Springfield,
by virtue of our population size and proximity to Portland, is required to comply with the new laws
and administrative regulations by January 1,2018.
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Council Regular Meeting Minutes
June 5,2017
Page 3
At the May 15,2017 Council work session, staff briefed Council on the new requirements and
proposed a new set of program elements that can be implemented by both the City and Sanipac to
maintain our compliance with the law with the least fmancial impact to rate payers.
To prepare for the January 1,2018 deadline, staff proposes replacing the current ordinance No. 6011
(Special)with the proposed ordinance which includes revised language in Section 6—Opportunity to
Recycle Act.This language is to ensure that Sanipac provides the programs that qualify the City for
compliance with the Act.New language is also proposed in this section to require Sanipac to prepare
the City's annual Opportunity to Recycle report for the DEQ.Lastly,this section also makes clear that
the City has the authority to approve the recycling and waste prevention programs that are delivered
by Sanipac to comply with the Act.
All other terms and conditions remain.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
No action requested. First reading only.
2. Annexation of Territory to the City of Springfield—Annex a 0.66 Acre Parcel Located at 2345
Laura Street.
ORDINANCE NO 2—AN APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO
THE CITY OF SPRINGFIELD AND WILLAMALANE PARK AND RECREATION
DISTRICT;AND WITHDRAWING THE SAME TERRITORY FROM THE RAINBOW
WATER DISTRICT(FIRST READING).
Andy Limbird, Senior Planner presented the staff report on this item.
Eric Olsson,on behalf of IJBS Investments,has submitted a request for annexation to the City of
Springfield for a parcel located at 2345 Laura Street(Assessor's Map 17-03-27-11, Tax Lot 900). The
subject property is surrounded on all four sides by the City limits and has existing urban utilities along
the public street frontage.
ORS Chapter 222 and SDC Article 5.7-100 authorizes the City Council to act on annexation requests.
In accordance with SDC 5.7-155 and ORS 222.040,222.180 and 222.465, if approved the annexation
will become effective 30 days after signature by the Mayor or upon acknowledgement by the State—
whichever date is later.
The subject property is contiguous with the City limits on all four sides as it represents an
unincorporated island within the incorporated City limits. A full suite of existing urban services are
available along the property frontage on Laura Street,and for this reason an Annexation Agreement is
not warranted for the subject annexation request. The staff report confirms the annexation request
meets the criteria in SDC 5.7-100.
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 4
The subject property currently has a zoning and comprehensive plan designation of Medium Density
Residential(MDR)with Urbanizable Fringe Overlay District(UF-10). At present,the property
contains a single family dwelling and detached shop building. Future development would be subject
to the provisions of the City's Development Code for the MDR District, Section 3.2-200.
Staff recommends the City Council conducts a public hearing and gives first reading to the adopting
Ordinance to annex the subject territory to the City of Springfield and to the Willamalane Park and
Recreation District; and to withdraw the same territory from the Rainbow Water District.
Mayor Lundberg opened the public hearing.
No one appeared to speak.
Mayor Lundberg closed the public hearing.
No action requested.First reading only.
3. A Request to Withdraw the Goshen Rural Fire Protection District from Certain Segments of
McVay Highway Right-of-way said Withdrawal Having Been Omitted when this Territory was
Annexed to the City of Springfield under Ordinance No. 6290 on April 1,2013.
[Greg Mott] (10 Minutes)
ORDINANCE NO. 3—AN ORDINANCE APPROVING THE WITHDRAWAL OF CERTAIN
TERRITORY FROM THE GOSHEN RURAL FIRE PROTECTION DISTRICT IN
GLENWOOD INSIDE THE CITY LIMITS OF SPRINGFIED. (FIRST READING).
Greg Mott,Planning Manager,presented the staff report on this item.
The City Council adopted Ordinance No 6290 on April 1,2013 annexing most of the Franklin
Boulevard and McVay Highway rights-of-way located in Phase I of the Glenwood Refinement Plan.
This action created"adjacency"for abutting properties and with it the right to annex consistent with
the development scheduling pro forma of the property owners.Annexation ordinances may include the
concurrent action of annexation to Willamalane Park and Recreation District and withdrawal from
special service districts whose function will be provided by SUB and the city upon annexation. The
withdrawal of the Goshen Rural Fire Protection District from this roadway annexation was
inadvertently omitted from Ordinance No 6290;this public hearing is intended to correct that omission
Ordinance No 6290, adopted by the City Council on April 1,2013, included the following concurrent
actions: annexation of Franklin Boulevard and McVay Highway rights-of-way out to the urban
growth boundary on the west and south margins,to the City of Springfield and the Willamalane Park
and Recreation District;and withdrawal of the same territory from the Glenwood Water District.
Withdrawal of the Goshen Rural Fire Protection District was inadvertently omitted, and not because it
was necessary to maintain this circumstance in preference to service delivery from Eugene-Springfield
Fire Department.
ORS 222 City Boundary Changes;Mergers; Consolidations; Withdrawals provide the rules, standards
and regulation for withdrawals of all or part of a service district when the city will assume that service:
when the city... "will provide for the service to the part of the district that the district provided before
the incorporation or annexation,the city may cause the part to be withdrawn from the district in the
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City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 5
manner set forth in ORS 222.120 or at any time after the incorporation or annexation in the manner set
forth in ORS 222.524."Emphasis added. Notwithstanding the adoption of Ordinance No 6290 on
April 1,2013,the Council may withdraw this right-of-way from the Goshen Rural Fire Protection
District through adoption of the ordinance,and establishment of an effective date.
Staff recommends the City Council approve the withdrawal of territory from the Goshen Rural Fire
Protection District.
Councilor Pishioneri asked if any contact had been made with Eugene Water and Electric Board
(EWEB)regarding any aspirations they have for this property.
Mr.Mott said this is publicly owned right of way. EWEB owns property that abuts this property and
was notified,but they did not contact City staff. Staff only heard from one individual,David Gray,
who called in on the phone.
Mayor Lundberg opened the public hearing.
1. Elijah Allen,Franklin Blvd,Eugene, OR. Mr.Allen said he received notice of this in the mail and
was unclear if he was in the City limits of Springfield.There was a fire immediately behind his
home last year and the Goshen Fire Department responded. He would like to know if his property
is in City limits and which fire department would be responding to any fires near his home from
this point forward.
Mayor Lundberg asked staff to meet with Mr. Allen and respond to his question.
Mayor Lundberg closed the public hearing.
BUSINESS FROM THE AUDIENCE
1. Sydney Lions,J Street, Springfield,OR. Ms. Lions said she is speaking on behalf of her
neighbors.There is a problem house in the neighborhood with many cats that are not taken care of,
that spray on her door and any packages left near her door. She has talked with a lot of neighbors
who have talked to the homeowner. There is an elderly man who lives there,and the son says his
father breeds cats. The neighbors don't know what to do. They tried to call animal control with no
luck. They were told to contact code enforcement,but were told there are no ordinances or rules
regarding cats. They suggested going to the Police Department to report neglect of the animals.An
officer drove by and some of the abandoned cars did get removed after that,but that was a month
and a half ago and nothing else has been done. She is hoping the Council will consider this issue.
Mayor Lundberg asked Police Chief Lewis to speak with Ms. Lions. Sometimes we can get creative
with solutions. She asked the Chief to report back on this situation.
Councilor Wylie asked about the group that was doing spaying and neutering of cats.
Mayor Lundberg said they left the Booth Kelly site,and the City has lost touch with that group.
Councilor Wylie said they need to look at the rules about cats,animal abuse, and limiting the number
of cats. She would like to look at that during their strategic planning session.
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 6
2. Sean Dixon, Springfield,OR. Mr.Dixon spoke on this same issue regarding the neglected cats.
When people have pets like that,they are likely diseased and pollute the rest of the neighborhood
and cause other animals to get sick. The cats will spray directly into his house if his window is
open and they have caused thousands of dollars of damage. When he went to try to complain to
the person,the smell from the house was so strong he couldn't get close enough to knock on the
door. It has actually been making him sick.He has been to several different doctors and they think
it likely has to do with this situation. He has to clean his front door five or six times a day.
Because there are no laws, so nothing can be done. There are elderly people in the neighborhood
and he is concerned it is affecting other people as well. When he moved to Springfield,he was
required to make sure his pets were vaccinated and spayed or neutered.He is not sure if that was a
city ordinance or a rule of the property management company. He has missed work due to medical
issues.The cats are poisoning him and others.
3. John Brewster, Springfield,OR. Mr.Brewster said he is complaining because when he goes to the
Senior Center,there is someone who parks his bike at the metal barricade with a trailer. It is there
constantly and looks very bad.He has complained to Willamalane and the Police Department,but
nothing has been done. He is wondering if something can be done.
Ms. Spickard said Willamalane and Development and Public Works staff has been working together
about issues where the road ends,and has worked with the Police Department. She can follow-up with
Willamalane and report back to Mr.Brewster.
4. James Platt, Springfield,OR Mr.Platt is the block captain of Neighborhood Watch in his
neighborhood. He wanted to thank City staff. They had major issues in their neighborhood,but
with the support of Andy Limbird who provided information about open space and cell tower
information.When it came time to replace street lights,it required some major work to rewire.
Dean Bishop,Briand Barnett and City Manager Grimaldi were all very helpful. They started the
issue in late January and by April 20,the work was completed.He appreciated that kind of quick
support and response.
The neighbors do have_a concern about a planned multi-use path that will go from B Street at
River Heights Drive,through to Marcola Road.One of the major concerns is that the cul-de-sac
that ends at 37th Place is separated by a 100 foot rocky bluff up to Vitus Lane.Without street
lights,that has become a major hangout for non-residents.They are concerned it leads to
vandalism in their neighborhood. The street lights are now lit on 37th Place,they have a
Neighborhood Watch sign in the neighborhood, and they have people comfortable calling the non-
emergency Police line.They have made a lot of progress and people are happy. They are
concerned about the multi-path as it will create a new entryway to their development at 37th Place.
COUNCIL RESPONSE
Mayor Lundberg said it is helpful to be reminded when the project does start, and also if things get
worse.
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 7
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Arts Commission Applicant Appointment.
Thea Hart,Librarian, presented the staff report on this item.
The Arts Commission has one vacancy on its board of nine commissioners. One position opening was
advertised. This vacancy was due to term expiration on December 31,2016. The seat remained vacant
after an extended deadline for recruitment for three vacancies earlier this year.The Arts Commission
seeks to fill one full term expiring December 31,2020. One applicant attended the Arts Commission
meeting on May 9,2017 for an interview. The Arts Commission unanimously voted to recommend
applicant Danielle Knapp to be interviewed by the Council.The City Council interviewed the
candidate during the May 22, 2017 work session.The Arts Commission requests that the Council
formally ratify the appointment during tonight's Regular Meeting.
In response to a press release in October 2016 for an initial deadline of October 25,2016,the Arts
Commission received one application for three vacancies.After extending the deadline to November
25,2016,the Arts Commission received a total of two applications for the three vacancies. The Arts
Commission interviewed two applicants during its December 13, 2016 meeting and the City Council
interviewed and appointed these applicants in January 2017. In response to a press release in April
2017 for a deadline of May 1,2017,the Arts Commission received one application for one vacancy.
The Arts Commission interviewed the applicant during its May 9,2017 meeting.The Arts
Commission recommends that Danielle Knapp be appointed to the Arts Commission to fill one
vacancy for a nearly full term that expires December 31,2020. The Arts Commission believes the
candidate is eligible and qualified to serve on the commission. The City Council interviewed the
candidate during the May 22, 2017 work session.
Council Operating Policies state in Section IX, Subsection 1.3) Springfield's boards,commissions,
committees,and task forces bring together citizen viewpoints which might not otherwise be heard.
Persons of wide-ranging interests who want to participate in public service but not compete for public
office may choose to be involved in advisory boards,commissions,committees and task forces
instead. They also help fulfill the goals of the City's adopted Citizen Involvement Program to have an
informed and involved citizenry.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPOINT DANIELLE KNAPP TO THE ARTS COMMISSION WITH
FULL TERM EXPIRING DECEMBER 31,2020. THE MOTION PASSED WITH A VOTE OF
6 FOR AND 0 AGAINST.
2. Business from Council
a. Committee Reports
1) Mayor Lundberg said they met regarding Congestion Mitigation and Air Quality(CMAQ)
funding to figure out how to divide up the funds for the Eugene-Springfield and Salem-
Keizer areas. She is happy to say we have about$1.5M for the Central Lane MPO area
which will begin in 2019. She hopes that amount will stay about the same.
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 8
2) Councilor Pishioneri said he attended the Emergency Management Committee meeting
where they discussed the solar eclipse. In our location,we could get 98-99%of the eclipse.
That could impact our area, so there is a lot of planning behind that event. It will be a
fantastic phenomenon.
Councilor Pishioneri said he attended the Springfield Police Advisory Committee(SPAC)
meeting. They looked at the armored vehicle which was very impressive and very low key.
They received several police officer commendations and only two complaints,both of
which were unfounded.They are very proud of our Police Department.
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Request for Metro Plan Diagram Amendment and Zone Change for a 3.35 Acre Property on 5t''
Street,Cases TYP417-00002 AND TYP317-00004.
ORDINANCE NO 4—AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN(METRO PLAN)AND Q STREET
REFINEMENT PLAN DIAGRAM BY REDESIGNATING APPROXIMATELY 1.78 ACRES
OF LAND FROM LOW DENSITY RESIDENTIAL(LDR)TO MEDIUM DENSITY
RESIDENTIAL(MDR); CONCURRENTLY AMENDING THE SPRINGFIELD ZONING MAP
BY REZONING THE SAME APPROXIMATELY 1.78 ACRES OF LAND FROM LDR TO
MDR;AMENDING THE METRO PLAN DIAGRAM AND Q STREET REFINEMENT PLAN
DIAGRAM BY REDESIGNATING APPROXIMATELY 1.57 ACRES OF LAND FROM LOW
DENSITY RESIDENTIAL(LDR)TO HIGH DENSITY RESIDENTIAL(HDR);
CONCURRENTLY AMENDING THE SPRINGFIELD ZONING MAP BY REZONING THE
SAME APPROXIMATELY 1.57 ACRES OF LAND FROM LDR TO HDR;ADOPTING A
SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE
Mayor Lundberg read from the script for this portion of the meeting. "Now is the time in the agenda
for the Council's deliberations on a proposal to change the plan designation and zoning of 3.35 acres
of land on Fifth Street,just north of the Fred Meyer store, from Low Density Residential to Medium
and High density residential. The Council conducted the public hearing on this matter on May 15, and
the hearing and record were closed. The Council will discuss their decision on this matter but will not
take any additional public testimony."
Mayor Lundberg noted that she listened to the recording of the May 15, 2017 public hearing since she
was not present at the meeting. She asked if those council members who were not in attendance at that
meeting if they had listened to the recording.
Councilor Pishioneri said he listened to the recording. Councilor Stoehr did not.
Mayor Lundberg asked the council members if they had any ex parte contact or conflict of interest.
Mayor Lundberg and Councilors Stoehr,Woodrow,Pishioneri,VanGordon,Moore, and Wylie
announced they had no ex parte contact or conflict of interest.
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 9
Andy Limbird, Senior Planner presented the staff report on this item.
The applicant has submitted concurrent Metro Plan diagram and Zoning Map amendment applications
for six contiguous residential properties on the east side of 5th Street between Q and T Streets. The
proposed amendment would change the Metro Plan designation and zoning for the property from LDR
to a combination of MDR and HDR to facilitate future redevelopment of the site.A Metro Plan
diagram amendment automatically amends the refinement plan diagram or map.
The subject site includes six contiguous parcels immediately north of the Fred Meyer store on 5th
Street;the properties are addressed as 1975— 1995 5th Street(Map 17-03-26-34,Tax Lots 4600—
5000). Five of the six parcels are developed with single family homes;the sixth parcel is vacant. All
of these parcels are zoned and designated low density residential consistent with the Metro Plan,the Q
Street Refinement Plan, and the Springfield Zoning Map.
The City Council conducted a public hearing for the proposed plan amendment and zone change at the
regular meeting on May 15,2017. At the public hearing meeting,two people spoke in favor of the
proposal,one speaker was neutral,and 18 people spoke in opposition to the proposal. All of the
testimony is included in the agenda packet.Among the issues raised by opponents of the proposal are
noise,traffic, crime, dwelling unit density,building height and setbacks, interface between existing
homes and the proposed development,privacy, and preservation of the neighborhood for single family
housing.
The Planning Commission conducted a public hearing for the proposal on April 4,2017 and
unanimously adopted a recommendation of approval,with an amendment to change Tax Lot 4601
from High Density Residential zoning and designation to Medium Density Residential. At the City
Council public hearing on May 15,2017 the applicant's representative stated that the developer is
amenable to the comprehensive plan amendment and zone change as recommended by the Planning
Commission. Staff is providing an Ordinance to approve the application as amended in the Planning
Commission recommendation.A first reading is required if Council wishes to approve this version.
Mayor Lundberg noted that all questions from the Council will be directed to Mr.Limbird. She noted
several questions she had asked of staff,and the responses that were in an email back to her. Copies of
that email were provided to the rest of the Council.
Councilor Moore asked if they were voting on the original application or the one recommended by the
Planning Commission.
City Attorney Mary Bridget Smith said the Council can decide whether or not they go with the
original ordinance,the one with the Planning Commission recommendation, or deny.
Councilor Stoehr said as the Council liaison to the Planning Commission,he attended the meetings in
which the Planning Commission discussed this item. During the Planning Commission meetings,the
Planning Commission carefully considered the testimony given, and proposed an amended plan which
created a buffer between the neighborhood and HDR units proposed. They did leave three HDR,but
also created additional MDR.He reiterated that the Council is bound by the approval criteria which are
laid out by law. There is only a certain amount of discretion the Council has,which is subject to the
criteria set forth in the Q Street Refinement Plan and Statewide Planning Goals.
City of Springfield
Council Regular.Meeting Minutes
June 5,2017
Page 10
Councilor VanGordon said any project will have to go through the site plan review. When the project
gets developed,there will be an opportunity for public comments including the traffic discussion.
Mr.Limbird said the rezoning and plan amendment is the only time the public can directly address in
person the decision makers. Subsequent to that,the site plan review will be a neighborhood
notification and an opportunity to provide written comments. It is not a public hearing forum.
Concerns would be and have been addressed through the staff report.All written comments are
incorporated into the staff report, and everyone that provides comments gets a copy of the decision.
Councilor VanGordon said a citizen can appeal the decision during the site plan review and it would
come back to the Council.The neighborhood has a lot of valid points. The zone change part is very
specific with criteria. How to make sure this is a livable neighborhood and address the concerns are
addressed in the site plan review. He does not see how the application does not meet the criteria. The
concerns brought up by the neighbors will be addressed during the site plan review.He is comfortable
taking this first step knowing the neighborhood will be able to provide comment at the next step. He
asked the neighbors to continue to come forward with their concerns during site plan review.
Councilor Woodrow said she has deliberated for a long time. She is comfortable with the amendment
from the Planning Commission which creates the buffer between the HDR and the neighborhood. The
setbacks will be important and how to give a pleasing sense between the neighborhood and MDR.
That issue can be addressed during site plan review. She does like the Planning Commission
amendment and does not see that it does not meet the criteria.
Mr.Limbird said a site plan is required with abutting MDR and LDR. The applicant would be well
advised to take the neighborhood into full consideration if they move forward with a development plan
and incorporate the neighbors' concerns for access, and buffering for visual and noise.
Councilor Wylie asked if the ordinance as written included the Planning Commission
recommendation.
Mr.Limbird said the Planning Commission recommendation is the zoning configuration for three lots
to be HDR,and the three outermost to be MDR.The ordinance with that configuration is an
attachment in the agenda packet,but would have to be given a first and second reading before
adopting.
Mayor Lundberg said she has an apartment going in her backyard so she is familiar with the concerns
of the neighbors. In the situation near her house,there was no zone change so the only place she had
an opportunity to offer input,which she did,was in the site plan. She suggested the neighbors ask for
no windows facing their houses,and anything else they feel is important.The neighbors need to read
the information carefully, determine what will happen,and give the maximum amount of input of how
to interface with the neighborhood. She understands the changes that occur. The neighbors need to be
aware and take advantage of all possibilities.
Councilor Moore said she took the opportunity to drive through the neighborhood. She understands
their concerns. She has had the opportunity to stay in an old neighborhood on the east coast that is
surrounded by apartments,but the result has been pleasant. She is expecting this could be a positive
outcome for the entire neighborhood. She understands this is difficult and suggested the neighbors
provide input in the next step.
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Council Regular Meeting Minutes
June 5,2017
Page 11
City Attorney Mary Smith said they had asked Council members who had missed the public hearing to
announce whether they had listened to the recording of the hearing. She recognized that Councilor
Stoehr had participated in the Planning Commission meetings and had reviewed the written materials,
but since he did not listen to the recording of the hearing,the most conservative approach would be for
him to recuse himself from the vote.
Councilor Pishioneri said he hopes people understand this is one of those times the elected officials are
directed by law on how to respond. It takes the discretion out of a lot of things for them.
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE PLANNING COMMISSION RECOMMENDATION. THE
MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST(1 ABSTENTION—
STOEHR)
Ms. Spickard read the title of the updated ordinance: AN ORDINANCE AMENDING THE
EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN(METRO PLAN)
DIAGRAM BY REDESIGNATING APPROXIMATELY 1.96 ACRES OF LAND FROM LOW
DENSITY RESIDENTIAL(LDR)TO MEDIUM DENSITY RESIDENTIAL(MDR);
CONCURRENTLY AMENDING THE SPRINGFIELD ZONING MAP BY REZONING THE
SAME APPROXIMATELY 1.96 ACRES OF LAND FROM LDR TO MDR;AMENDING THE
METRO PLAN DIAGRAM BY REDESIGNATING APPROXIMATELY 1.39 ACRES OF LAND
FROM LOW DENSITY RESIDENTIAL(LDR)TO HIGH DENSITY RESIDENTIAL(HDR);
CONCURRENTLY AMENDING THE SPRINGFIELD ZONING MAP BY REZONING THE
SAME APPROXIMATELY 1.39 ACRES OF LAND FROM LDR TO HDR;ADOPTING A
SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE.
A second reading will be held during the next regular meeting on June 19, 2017.
2. Temporarily Waiving System Development Charges for Accessory Dwelling Units.
[Sandy Belson] (20 Minutes)
RESOLUTION NO. 1 —A RESOLUTION TEMPORARILY WANING THE CITY'S
SYSTEMS DEVELOPMENT CHARGES FOR NEWLY PERMITTED ACCESSORY
DWELLING UNITS DURING THE PERIOD FROM JULY 1, 2017 THROUGH JUNE 30,2019.
Sandy Belson,Comprehensive Planning Manager,presented the staff report on this item.
The City recognizes that there is an affordable housing issue within the community. One aspect of the
Council's affordable housing strategy is to encourage ADUs,thereby adding market-rate small-scale
rental dwellings to the extremely tight housing supply. One way to promote this type of infill
development is by waiving SDCs,making construction more affordable.
Council has been discussing the concept of SDC waivers or discounts at several work sessions focused
on developing an affordable housing strategy. After reviewing various options at its April 10 work
session,Council gave direction to staff to bring forward a resolution to temporarily waive all city
SDCs for ADUs. The Council also stated that it would request our partner agencies,Willamalane
Parks and Recreation District and the Metropolitan Wastewater Management Commission,consider
waiving their SDCs for ADUs to maximize the incentive for property owners to construct an ADU.
Ms.Belson said the SDCs for an average ADU is about$6000. Staff proposes that the temporary
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 12
waiver be for a period of two years,beginning July 1,2017 and ending June 30,2019,to allow time
for the City to get the word out and to give property owners enough time to take advantage of this
opportunity.A cap was not included at this time,but staff will report back to Council in a year.
Increasing the housing stock will provide an opportunity for the city's population to increase and will
increase the city's property tax base,both of which bring in general fund revenue in the long term to
pay for the corresponding increase in demand for services.
Waiving the SDCs means that the city is not collecting funds that otherwise would go toward planned
infrastructure capacity projects in the transportation, stormwater, and local sanitary sewer systems.
FY18 capital projects are already programmed based on actual SDCs received, so there is no short
term impact on the capital projects list. It must be recognized that by waiving these SDCs,the city is
potentially delaying some of the future capacity increasing projects that would be paid for through
SDCs and is not receiving reimbursement for projects already constructed. It is expected the new
ADUs will be on lots already served by sanitary sewer, stormwater, and transportation systems.
Depending on the extent to which these are concentrated in a single neighborhood or spread
throughout the City, it is unknown whether this infill development will cause an impact to any of these
systems within a particular drainage basin or street network. The two year waiver period allows the
City to evaluate the popularity and desirability of locating ADU's in different neighborhoods and the
extent of those impacts.
Councilor Pishioneri said if they do get a surge of activity,the Council could take another look at the
resolution.
Ms. Smith said they could amend or repeal the resolution if needed.
Councilor Moore said currently they only allow ADU in LDR. She asked if this was the case here.
Ms.Belson said this resolution does not change the Springfield Development Code. Code provisions
in place now will remain in place.If the Code is amended during the two-year time frame,this
resolution would apply to those ADUs in the MDR as well.
Councilor Moore asked if she recuse herself from voting for this in the event they eventually change
the Development Code to allow ADU to MDR,and she were to take advantage of this waiver.
Ms. Smith said there are potential and actual conflicts of interest, and this would fall under a potential
conflict of interest. She should announce that she has a potential conflict and then could participate or
recuse herself.
Councilor Pishioneri said he has multiple properties and has a potential conflict of interest, but has no
plans to build an ADU.
Ms. Smith said it all depends on the facts of the situation. In his circumstance,the most conservative
approach would be to call it a potential conflict of interest and still participate and vote. She suggested
the full Council declare any conflict of interest before they vote.
Mayor Lundberg,Councilor Moore, and Councilor Pishioneri declared a potential conflict of interest.
Councilors Wylie, Councilor VanGordon, Councilor Stoehr and Councilor Woodrow have no
potential conflict of interest.
City of Springfield
Council Regular Meeting Minutes
June 5,2017
Page 13
IT WAS MOVED BY COUNCILOR VANGORDON WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION NO.2017-15. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
3. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned 8:21 p.m.
Minutes Recorder Amy Sowa
•Za41
Christine L.Lundberg
Mayor
Attest:
City Reco er