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HomeMy WebLinkAboutItem 23 Fiscal Year 2017-18 City Budget Adoption AGENDA ITEM SUMMARY Meeting Date: 6/19/2017 Meeting Type: Regular Meeting Staff Contact/Dept.: Bob Duey/Finance Staff Phone No: 541.726.3740 Estimated Time: 10 Minutes S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and Innovative Government Services ITEM TITLE: FISCAL YEAR 2017/18 CITY BUDGET ADOPTION ACTION REQUESTED: 1. Conduct a public hearing on the Fiscal Year 2017/18 City budget. 2. Adopt/Not Adopt the following: A RESOLUTION ADOPTING THE FISCAL YEAR 2017/18 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A PROPERTY TAX. ISSUE STATEMENT: The City Council is requested to hold a public hearing on Fiscal Year 2017/18 (FY18) to approve City Budget, and approve a resolution to adopt the Fiscal Year 2017/18 City budget, making appropriations and levy a property tax. ATTACHMENTS: 1. Council Briefing Memorandum 2. Resolution DISCUSSION/ FINANCIAL IMPACT: See attached Council Briefing Memorandum M E M O R A N D U M City of Springfield 6/15/2017Page 1 Attachment 1, Page 1 of 2 M E M O R A N D U M City of Springfield Date: 5/22/2017 To: Gino Grimaldi COUNCIL From: Bob Duey, Finance Director BRIEFING Subject: Fiscal year 2017/18 City Budget Adoption MEMORANDUM ISSUE: The City Council is requested to hold a public hearing on the Fiscal Year 2017/18 (FY18) Approved City Budget, approve a resolution to adopt the Fiscal Year 2017/18 City Budget, make appropriations and levy a property tax. COUNCIL GOALS/ MANDATE: Provide Financially Responsible and Innovative Government Services City of Springfield budget process is governed by the Oregon’s Revised Statues 294. The budget process develops an annual financial plan for the City of Springfield’s spending agencies and citizens that accurately depicts and measures anticipated revenues and expenditures in order to support the City’s objectives to maintain financial stability and comply with statutory requirements. BACKGROUND: The Budget Committee finalized its review of the FY18 Proposed Budget on May 9, 2017 and made a change to the budget proposed. The resulting action created the FY18 Approved Budget for Council consideration. Oregon Budget Law requires that the City Council hold a public hearing prior to any action on the adoption of the Approved Budget. Oregon Budget Law also allows the City Council to, within guidelines; adopt changes made to the budget approved by the City’s Budget Committee. These guidelines include being able to increase total expenditures within a fund by not more than $5,000 or 10% of the estimated expenditures to the fund (whichever is greater). There is no limit on the amount by which a fund can be reduced. This memo summarizes the revisions to the Proposed Budget made by the Budget Committee in formulating the Committee’s Approved Budget. The FY18 Approved Budget in the amount of $321,925,565 is as follows: City of Springfield Fiscal Year 2017/18 Appropriations (All Funds) Personal Services 51,746,116 Materials and Services 45,162,876 Capital Outlay 2,782,514 Capital Projects 44,320,995 Contingency 1,000,000 Unappropriated Ending Fund Balance 349,069 Reserves 135,227,466 Interfund Transfers 18,915,758 Debt Service 11,044,411 Special Payments/Statutory Payments 11,376,360 TOTAL APPROPRIATIONS – ALL FUNDS $ 321,925,565 MEMORANDUM 6/15/2017 Page 2 Attachment 1, Page 2 of 2 RECOMMENDED ACTION: A. Adjustments and Changes to the FY17 Proposed Budget The City’s Proposed Budget totaled $321,925,565 and 407.6 FTE. At the May 9, 2017 Budget Committee meeting, the Committee approved the FY18 Proposed Budget with the specific changes identified below. These changes increased expenditures by $3,000 with the use of reserves. Springfield Arts Commission—Budget Committee motioned and approved funding increased funding for the Springfield Arts Commission for $3,000 with the use reserves from the Transient Room Tax Fund 208. Requested Action Fund 208 Increase Library 3,000 Decrease Transient Room Tax Reserves (3,000) B. Total City FY17 Approved Budget The result of the actions noted above is an Approved Budget totaling 407.6 FTE and $321,925,565 in resources and requirements. C. Additional Information As discussed, Oregon Budget Law does also allow the City Council to within guidelines adopt changes made to the budget approved by the City’s Budget Committee. These guidelines include being able to increase total expenditures within a fund by not more than $5,000 or 10% of the estimated expenditures to the fund (whichever is greater). There is no limit on the amount by which a fund can be reduced. ACTIONS REQUESTED The Council is requested to: 1. Hold a public hearing on the Fiscal Year 2017/18 City budget. 2. Adopt a budget by Resolution. The Council may adopt, by resolution, the budget presented this evening as approved by the Budget Committee or adopt a budget resolution that reflects the budget approved by the Budget Committee with other changes the Council may identify. If changes are made by the Council following the public hearing, a revised resolution will be prepared and submitted to the Mayor for signature. Attachment 2, Page 1 of 2 CITY OF SPRINGFIELD, OREGON RESOLUTION NO. ___________ [FY18 ADOPTED BUDGET] A RESOLUTION ADOPTING THE FISCAL YEAR 2017/18 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS, AND LEVYING A PROPERTY TAX. WHEREAS, starting on April 25, 2017, and ending on May 9, 2017, the Budget Committee met and reviewed the proposed 2017/18 City budget; and WHEREAS, on May 9, 2017, the Budget Committee recommended approval of the 2017/18 City budget for Council adoption; and WHEREAS, on June 19, 2017, the City Council held a public hearing on the approved budget. WHEREAS, the City Council of the City of Springfield finds that Adopting the Budget and Making Appropriations is necessary under ORS 294.305 to 294.565. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD: Section 1. The City budget for the City of Springfield for the fiscal year beginning July 1, 2017, and ending June 30, 2018, as approved by the City of Springfield Budget Committee in the total amount of $321,925,565 is hereby adopted. Section 2. The adopted appropriations, for the fiscal year beginning July 1, 2017, and ending June 30, 2018, as set forth in Exhibit “A” is hereby adopted. City of Springfield Fiscal Year 2017/18 Appropriations (All Funds) Personal Services 51,746,116 Materials and Services 45,162,876 Capital Outlay 2,782,514 Capital Projects 44,320,995 Contingency 1,000,000 Unappropriated Ending Fund Balance 349,069 Reserves 135,227,466 Interfund Transfers 18,915,758 Debt Service 11,044,411 Special Payments/Statutory Payments 11,376,360 TOTAL APPROPRIATIONS – ALL FUNDS $ 321,925,565 Section 3. BE IT RESOLVED that the common City Council of the City of Springfield hereby imposes the taxes provided for in the adopted budget at the permanent tax rate of $4.7403 per thousand of assessed value for operations, a rate of $0.36 for the voter approved four year Local Option operating levy for fire operations, a rate of $1.28 for the voter approved four year Local Option operating levy for police, court and jail operations; and in the amount Resolution No. _______ Attachment 2, Page 2 of 2 of $1,861,623 for bonds; and that these taxes are hereby imposed and categorized for tax year 2017/18 upon the assessed value of all taxable property within the district. Funds Subject to the General Government Limitation Excluded from the Limitation General Fund $ 4.7403/$1,000 Fire Local Option Levy $ 0.3600/$1,000 Police Local Option Levy $ 1.2800/$1,000 Bond Sinking Fund $ 1,861,623 Section 4. The City Manager of the City of Springfield is authorized and directed to certify the levy, as authorized by law, with Lane County, Oregon Assessor and the Lane County, Oregon Clerk, and will file a copy of the adopted budget with the Department of Revenue, State of Oregon. Section 5. This resolution shall take effect upon adoption by the Council and approval by the Mayor. ADOPTED by the Common Council of the City of Springfield this 19th day of June, 2017, by a vote of _______ for and _______ against. ________________________________________ Mayor – Christine L. Lundberg ATTEST: ________________________________________ City Recorder – Amy Sowa Exhibit A - Page 1 of 10 Dollar Amount General Fund - 100 Department Operating City Manager's Office 1,326,121$ Development & Public Works 2,499,073 Finance 2,109,718 Fire and Life Safety 11,397,710 Human Resources 599,598 Information Technology 1,790,537 Legal Services 718,582 Library 1,661,033 Police 14,106,033 Total Department Operating 36,208,405$ Non-Departmental Transfers 411,300$ Debt Service Contingency 1,000,000 Reserves 6,951,195 Total Non-Departmental 8,362,495$ Total General Fund 44,570,900$ Street Fund - 201 Department Operating Development & Public Works 5,070,322$ Information Technology 338,008 Total Department Operating 5,408,330$ Non-Departmental Reserves 659,369$ Total Street Fund 6,067,699$ Special Revenue Fund - 204 Department Operating City Manager's Office 30,730$ Development & Public Works 12,000 Library 58,081 Police 145,000 Total Department Operating 245,811$ Non-Departmental Reserves 621,318$ Total Special Revenue Fund 867,129$ Transient Room Tax Fund - 208 Department Operating City Manager's Office 181,837$ Development & Public Works 112,167 Library 60,949 Total Department Operating 354,953$ Non -Departmental Transfers 784,570$ LEGAL APPROPRIATIONS LEVEL Exhibit A - Page 2 of 10 Dollar Amount Reserves 996,971 Total Non-Departmental 1,781,541$ Total Transient Room Tax Fund 2,136,494$ Exhibit A - Page 3 of 10 Dollar Amount Community Development Fund - 210 Department Operating Development & Public Works 732,764$ Finance 25,231 Total Department Operating 757,995$ Non-Departmental Reserves 24,351$ Total Community Development Fund 782,346$ Building Code Fund - 224 Department Operating Development & Public Works 1,088,334$ Fire & Life Safety 58,259 Total Department Operating 1,146,593$ Non -Departmental Reserves 3,447,114$ Total Building Fund 4,593,707$ Fire Local Option Levy Fund - 235 Department Operating Fire and Life Safety 1,432,873$ Non -Departmental Reserves 336,462$ Total Fire Local Option Levy Fund 1,769,335$ Police Local Option Levy Fund - 236 Department Operating Finance 659,841$ Legal Services 64,143 Police 5,821,624 Total Department Operating 6,545,608$ Non -Departmental Reserves 576,936$ Total Police Local Option Levy Fund 7,122,544$ Bancroft Redemption Fund - 305 Department Operating Finance 2,000$ Non -Departmental Reserves 50,216$ Total Bancroft Redemption Fund 52,216$ Bond Sinking Fund - 306 Non-Departmental Debt Service 1,968,602$ Unappropriated Ending Fund Balance 349,069 Total Non-Departmental 2,317,671$ Total Bond Sinking Fund 2,317,671$ Exhibit A - Page 4 of 10 Dollar Amount Reg.Wastewater Revenue Bond Cap. Projects Fund - 412 Total Development & Public Works Capital Projects 9,132,069$ Non -Departmental Reserves 75,050$ Total Reg. WW Revenue Bond Cap Projects Fund 9,207,119$ Exhibit A - Page 5 of 10 Dollar Amount Development Assessment Fund - 419 Department Operating Finance 36,934$ Non-Departmental Reserves 523,221$ Total Development Assessment Fund 560,155$ Development Projects Fund - 420 Capital Projects City Manager's Office 100,000$ Development & Public Works 300,000 Total Capital Projects 400,000$ Non-Departmental Transfers 535,538$ Reserves 3,589,145 Total Non-Departmental 4,124,683$ Total Development Projects Fund 4,524,683$ Regional Wastewater Capital Fund - 433 Department Operating Development & Public Works 1,907,000$ Total Development & Public Works Capital Projects 24,508,931$ Non-Departmental Transfers 2,021,350$ Reserves 52,728,448 Total Non-Departmental 54,749,798$ Total Regional Wastewater Capital Fund 81,165,729$ Street Capital Fund - 434 Department Operating Development & Public Works 148,585$ Total Development & Public Works Capital Projects 1,522,945$ Non-Departmental Reserves 1,897,617$ Total Street Capital Fund 3,569,147$ Sanitary Sewer Operations Fund - 611 Department Operating Development & Public Works 3,573,887$ Finance 14,751 Information Technology 323,396 Total Department Operating 3,912,034$ Total Development & Public Works Capital Projects 3,671,013$ Non-Departmental Debt Service 1,708,933$ Reserves 20,904,035 Total Non-Departmental 22,612,968$ Total Sewer Operations Fund 30,196,015$ Exhibit A - Page 6 of 10 Dollar Amount Regional Wastewater Fund - 612 Department Operating Development & Public Works 18,139,126$ Finance 145,074 Total Department Operating 18,284,200$ Non-Departmental Transfers 14,850,000$ Debt Service 5,458,032 Reserves 9,668,267 Total Non-Departmental 29,976,299$ Total Regional Wastewater Fund 48,260,499$ Ambulance Fund - 615 Department Operating Fire and Life Safety 5,878,557$ Non-Departmental Transfers 250,000$ Reserves 2,370,366 Total Non-Departmental 2,620,366$ Total Ambulance Fund 8,498,923$ Storm Drainage Operating Fund - 617 Department Operating Development & Public Works 5,118,322$ Finance 14,751 Information Technology 250,872 Total Department Operating 5,383,945$ Total Development & Public Works Capital Projects 4,810,037$ Non-Departmental Debt Service 706,327$ Reserves 11,971,090 Total Non-Departmental 12,677,417$ Total Drainage Operating Fund 22,871,399$ Booth-Kelly Fund - 618 Department Operating Development & Public Works 636,652$ Total Development & Public Works Capital Projects 276,000$ Non-Departmental Transfers 63,000$ Debt Service 835,032$ Reserves 659,482 Total Non-Departmental 1,557,514$ Total Booth-Kelly Fund 2,470,166$ Regional Fiber Consortium - 629 Department Operating Development & Public Works 176,950$ Non-Departmental Exhibit A - Page 7 of 10 Dollar Amount Reserves 230,788$ Total Regional Fiber Consortium Fund 407,738$ Exhibit A - Page 8 of 10 Dollar Amount Insurance Fund - 707 Department Operating Human Resources 1,318,192$ Health Insurance 7,912,027 Total Department Operating 9,230,219$ Non-Departmental Special Payments/Miscellaneous Fiscal Transactions 11,376,360$ Reserves 8,632,789 Total Non-Departmental 20,009,149$ Total Insurance Fund 29,239,368$ Vehicle and Equipment Fund - 713 Department Operating Development & Public Works 839,213$ Finance 12,000 Fire & Life Safety 192,800 Information Technology 258,831 Legal Services 900 Library 8,000 Police 170,000 Total Department Operating 1,481,744$ Non-Departmental Debt Service 367,485$ Reserves 7,741,146 Total Non-Departmental 8,108,631$ Total Vehicle and Equipment Fund 9,590,375$ SDC Administration Fund - 719 Department Operating Development & Public Works 425,250$ Finance 21,737 Information Technology 65,132 Total Department Operating 512,119$ Non-Departmental Reserves 572,089$ Total SDC Administration Fund 1,084,208$ TOTAL RESOLUTION 321,925,565$ Exhibit B - Page 9 of 10 City of Springfield Funds Budget Non Budget Fund Number Fund Title Funds Funds 100 General Fund Reporting Fund 150 GAAP General Fund Non Reporting Fund 201 Street Fund Reporting Fund 204 Special Revenue Fund Reporting Fund 208 Transient Room Tax Fund Reporting Fund 210 Community Development Fund Reporting Fund 214 Housing Rehab Revolving Fund Non Reporting Fund 224 Building Code Fund Reporting Fund 229 SEDA Glenwood General Fund Non Reporting Fund 230 SEDA Downtown General Fund Non Reporting Fund 235 Fire Local Option Levy Fund Reporting Fund 236 Police Local Option Levy Fund Reporting Fund 251 GAAP Street Fund Non Reporting Fund 253 GAAP Museum Fund Non Reporting Fund 254 GAAP Special Revenue Fund Non Reporting Fund 258 GAAP Transient Room Tax Fund Non Reporting Fund 260 GAAP Community Development Fund Non Reporting Fund 264 GAAP Housing Rehab Revolving Fund Non Reporting Fund 272 GAAP River Bend Fund Non Reporting Fund 274 GAAP Building Code Fund Non Reporting Fund 279 GAAP Regional Fiber Consortium Fund Non Reporting Fund 285 GAAP Fire Levy Non Reporting Fund 286 GAAP Police Levy Non Reporting Fund 305 Bancroft Redemption Fund Reporting Fund 306 Bond Sinking Fund Reporting Fund 355 GAAP Bancroft Fund Non Reporting Fund 356 GAAP Bond Sinking Fund Non Reporting Fund 412 Regional Wastewater Revenue Bond Capital Projects Fund Reporting Fund 419 Development Assessment Capital Fund Reporting Fund 420 Development Projects Fund Reporting Fund 425 Storm Drainage Capital Fund Reporting Fund 427 G. O. Bond Capital Projects Fund Reporting Fund 428 Police Building Bond Capital Fund Reporting Fund 429 SEDA Glenwood Capital Projects Fund Non Reporting Fund 430 SEDA Downtown Capital Projects Fund Non Reporting Fund 433 Regional Wastewater Capital Fund Reporting Fund 434 Street Capital Fund Reporting Fund 459 GAAP Sewer Capital Projects Fund Non Reporting Fund 466 GAAP SDC Projects Non Reporting Fund 469 GAAP Development Assessment Fund Non Reporting Fund 470 GAAP Development Projects Fund Non Reporting Fund Exhibit B - Page 10 of 10 City of Springfield Funds Budget Non Budget Fund Number Fund Title Funds Funds 477 GAAP GO Bond Capital Projects Fund Non Reporting Fund 483 GAAP Regional Wastewater Capital Fund Non Reporting Fund 484 GAAP Street Capital Fund Non Reporting Fund 485 GAAP Street SDC Fund Non Reporting Fund 486 GAAP Sewer SDC Fund Non Reporting Fund 487 GAAP Regional Wastewater SDC Fund Non Reporting Fund 611 Sanitary Sewer Operations Fund Reporting Fund 612 Regional Wastewater Fund Reporting Fund 615 Ambulance Fund Reporting Fund 617 Storm Drainage Operating Fund Reporting Fund 618 Booth-Kelly Fund Reporting Fund 629 Regional Fiber Consortium Fund Reporting Fund 661 GAAP Sewer Operations Fund Non Reporting Fund 662 GAAP Regional Wastewater Fund Non Reporting Fund 665 GAAP Emergency Medical Services Fund Non Reporting Fund 668 GAAP Booth Kelly Fund Non Reporting Fund 679 GAAP Regional Fiber Consortium Fund Non Reporting Fund 707 Insurance Fund Reporting Fund 713 Vehicle and Equipment Fund Reporting Fund 719 SDC Administration Fund Reporting Fund 757 GAAP Insurance Fund Non Reporting Fund 763 GAAP Vehicle and Equipment Fund Non Reporting Fund 821 Agency Fund Non Reporting Fund 823 Investment Fund Non Reporting Fund 828 Springfield Retirement Trust Fund Non Reporting Fund 931 General Fixed Asset Account Group Non Reporting Fund 932 General Long Term Debt Account Non Reporting Fund 933 GAAP Adjustment Fund Non Reporting Fund Non Reporting Funds are non budget reporting funds, and are utilized exclusively to create the City's Comprehensive Annual Financial Report (CAFR).