HomeMy WebLinkAboutItem 21 Supplemental Budget Resolution AGENDA ITEM SUMMARY Meeting Date: 6/19/2017
Meeting Type: Regular Meeting
Staff Contact/Dept.: Bob Duey/Finance Staff Phone No: 541.726.3740
Estimated Time: 10 Minutes
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Provide Financially Responsible and
Innovative Government Services
ITEM TITLE: SUPPLEMENTAL BUDGET RESOLUTION
ACTION REQUESTED:
Conduct a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE, TRANSIENT ROOM
TAX, COMMUNITY DEVELOPMENT, POLICE LOCAL OPTION LEVY, BANCROFT REDEMPTION, REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT PROJECTS, REGIONAL
WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS, AMBULANCE, STORM DRAINAGE OPERATIONS, BOOTH-
KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE AND VEHICLE &
EQUIPMENT FUNDS.
ISSUE STATEMENT:
At various times during the fiscal year the Council is requested to adjustments the
annual budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required changes. These adjustments to resources and requirements change the current budget and are processed through supplemental
budget requests scheduled by the Finance Department on an annual basis.
This is the third of three scheduled FY17 supplemental budget requests to come
before Council. The supplemental budget being presented includes adjusting resources and requirements in General, Special Revenue, Transient Room Tax, Community Development, Police Local Option Levy, Bancroft Redemption,
Regional Wastewater Revenue Bond Capital Project, Development Projects, Regional Wastewater Capital, Street Capital, Sanitary Sewer Operations,
Ambulance, Storm Drainage Operations, Booth-Kelly, Regional Fiber Consortium,
Insurance and Vehicle & Equipment Funds.
The City Council is asked to approve the attached Supplemental Budget Resolution.
ATTACHMENTS: Attachment 1. Council Briefing Memorandum Attachment 2. Supplemental Budget Resolution
DISCUSSION/ FINANCIAL IMPACT:
The overall financial impact of the Supplemental Budget Resolution is to increase Operating Expenditures $833,385, Capital Projects $4,974,078, Debt Services
$1,752,654, Interfund Transfers $113,663, and Misc Fiscal Transactions $175,000.
These are offset by new revenue of $602,974 and reduction in reserves of ($7,245,806).
Attachment 1
M E M O R A N D U M City of Springfield
Date: 5/19/2017
To: Gino Grimaldi COUNCIL
From: Bob Duey and Paula Davis BRIEFING
Subject: SUPPLEMENTAL BUDGET REQUEST MEMORANDUM
ISSUE:
At various times during the fiscal year, the Council is requested to make adjustments to the annual
budget to reflect needed changes in planned activities, to recognize new revenues, or to make
other required adjustments. These adjustments to resources and requirements change the current
budget and are processed through supplemental budget requests scheduled by the Finance
Department on an annual basis.
This is the third of three scheduled FY17 supplemental budget requests to come before Council.
The supplemental budget being presented includes adjusting resources and requirements in the
General, Special Revenue, Transient Room Tax, Community Development, Police Local Option
Levy, Bancroft Redemption, Regional Wastewater Revenue Bond Capital Project, Development
Projects, Regional Wastewater Capital, Street Capital, Sanitary Sewer Operations, Ambulance,
Storm Drainage Operations, Booth-Kelly, Regional Fiber Consortium, Insurance and Vehicle &
Equipment Funds.
COUNCIL GOALS/
MANDATE:
Financially Responsible and Stable Government Services
BACKGROUND:
Supplemental budgets may be used to meet unexpected needs or to spend revenues not anticipated at
the time the original budget was adopted. In accordance with Oregon budget law, notification of this
supplemental budget and hearing is made no later than five calendar days before the public meeting.
A public hearing is only required when a supplemental budget request changes total appropriations
within a fund by 10% or greater. Notification of this public hearing was published in the Springfield
Times on Thursday, June 6, 2017. The attached information identifies the individual items that are
included in the June 19, 2017 Supplemental Budget request.
Changes to the budget included in this request fall into three general categories: reallocation of
existing resources, re-appropriations or carryovers, and new appropriation requests. Reallocations
move existing approved budget authority between funds or between departments. These adjustments
can include reallocating reserves within a fund and beginning cash adjustments.
Re-appropriations or carryovers represent money that was committed by contract in the previous
year, but the contracted work was not completed within the fiscal year. The prior year’s remaining
budget amount needs to be appropriated into this year’s budget to allow final payments to be made in
the current year. Re-appropriations also may include money for capital projects that were planned
but not completed in the prior year. The projects are still scheduled and funds are being carried
forward to the current year’s budget.
New appropriation requests include both expenditure items that are funded by new revenue, such as a
new grant, and expenditure items that are being requested to be funded out of reserves. Those
requests funded from reserves include items implementing Council direction, emerging issues
identified by the City Executive Team that need to be resolved immediately, or to meet legal
requirements.
Page 1 of 8
Attachment 1
SUPPLEMENT BUDGET REQUESTS BY FUNDS
In the proceeding Fund tables, request will be reflected in two separate columns: one for adjustments
& carryovers and a second for new requests. The intent of this format is to keep items that are strictly
housekeeping efforts separate from requests for program changes.
General Fund – The proceeding table shows the impact of all General Fund requests on the FY17
Amended budget. The numbers at the right of the table correspond to the description of the request
that is below the table.
FY17 Amended
Budget Requests Amended
Budget
Resources
FY17 Amended Resources 44,555,343$ 44,555,343$
Miscellaneous Receipts 37,650 37,650 (5)
Claims Recovery 9,940 9,940 (6)
Total General Fund 44,555,343$ 47,590 44,602,933$
Requirements
FY17 Amended Operating Budget 35,908,048$ 35,908,048$
City Manager's Office 29,030 29,030 (1)
Fire & Life Safety 110,000 110,000 (2)
Library 20,000 20,000 (3)
Legal Services 55,000 55,000 (4)
Police 47,590 47,590 (5,6)
Total Operating Budget 261,620 36,169,668$
Non-Departmental Expenses:
Transfers 415,501$ 415,501$
Debt Service 532,740 532,740
Contingency 1,000,000 1,000,000
Reserves 6,699,054 (214,030) 6,485,024 (1-4)
Total Non-Departmental 8,647,295$ (214,030) 8,433,265$
Total General Fund 44,555,343$ 47,590 44,602,933$
General Fund 100
1. Increase in operating expense in the City Manager’s Office for Howe Public Affairs legislative
services $20k and Police Local Option Levy survey $9k with the use of reserves.
2. The contract renewal for Fire dispatch with the City of Eugene was provided after the adoption
of the FY17 budget. Request appropriates the anticipated contract increase with the use of
reserves.
3. Increase in operating expense for the Library Phase 1 Needs Assessment with the use of
reserves.
4. Contract renewal for the City Attorney’s Offices was completed after the adoption of the FY17
budget. Requested is to bring budget appropriation up to the final contract amounts.
5. Recognizes revenue from Intergovernmental Agreements and outside agency for Police
overtime related to community events and call outs: Springfield Police drug recognition expert,
TEAM Springfield bike patrol program, University of Oregon events and Eugene marathon.
6. Request will allow for an increase to Police vehicle maintenance budget due to unanticipated
vehicle accident related costs, insurance reimbursement is anticipated.
Special Revenue Funds – The proceeding table shows the impact of the Special Revenue Fund 204,
Page 2 of 8
Attachment 1
Transient Room Tax Fund 208, Community Development Fund 210 and Police Local Option Levy
Fund 236 requests on the FY17 Amended budget. The numbers at the right of the table correspond to
the description of the request that is below the table.
FY17 Amended
Budget Requests Amended
Budget
Resources
FY17 Amended Resources 12,016,802$ 12,016,802$
Veterans Memorial Grant and Donations 60,905 60,905 (2)
Library Grants and Donations 58,300 58,300 (4)
Police Grant and Donations 9,999 9,999 (7)
Total Special Revenue Funds 12,016,802$ 129,204 12,146,006$
Requirements
FY17 Amended Operating Budget 8,485,895$ 8,485,895$
City Manager's Office 98,405 98,405 (1-2)
Library 86,200 86,200 (3-4)
Municipal Court 125,000 125,000 (5)
Police 40,999 40,999 (6-7)
Total Operating Budget 350,604 8,836,499$
Non-Departmental Expenses:
Transfers 675,000$ 3,283 678,283$ (8)
Reserves 2,577,907 (224,683) 2,353,224 (1,3,5,6,8)
Total Non-Departmental 3,252,907$ (221,400) 3,031,507$
Total Capital Projects 278,000$ - 278,000$ (9)
Total Special Revenue Funds 12,016,802$ 129,204 12,146,006$
Special Revenue Funds
1. Increase in operating expense in the City Manager’s Office for promotional in the
Alaska/Horizon inflight magazine $10k, SportsTown Awards $2.5k, TLC managed convention
center feasibility report $5k and completion of the Springfield Women Veterans memorial
$20k with the use of reserves.
2. The City of Springfield has received donations and a grant from the Oregon Park and
Recreation Heritage program to construct and install a Women Veterans Memorial Sculpture.
Request increases operating expense in the City Manager’s Office and recognizes the revenue
for the project.
3. Increase operating expense in the Library with the use of reserves: children’s non-fiction book
collection $7k, Cybrarian annual subscription $2.4k, classroom computers on wheels $8.5k and
Freegal music streaming database subscription $8.9k. These reserve funds have been received
from prior year’s grants and donations.
4. Authorizes spending of grants and donations received in FY17 for library cards for all
Springfield Public School students, youth services, collection updates, Latino programming
and outreach services: Child Services Improvement Grant $7k, Cressey Grant $6.5k, Gray
Hoffman Grant $2k, Gray Family Foundation $15k and Library Service and Technology Grant
$27.7k.
5. Contract with McKenzie Consortium for indigent representation allows for additional charges
if number of cases actually assigned exceeds by more than 10% of the original estimate. For
FY17 the estimated number of cases over contract is 856. Request is for additional funds in the
Police Local Option Levy reserves to fund the estimated cost of additional cases assigned.
6. Increase in operating expense in the Police Department for freight for armored vehicle $6k,
replacement of Taser units $14k, bulletproof vest replacement $2.5k and other safety related
Page 3 of 8
Attachment 1
policing equipment $8.5k (stop sticks, road safety flares and bean bag rounds) with the use of
Federal Forfeiture reserves.
7. Authorizes spending of grants and donations received in FY17 for the Police department:
Pedestrian Safety Grant $4.9k and CHETT donations $5k.
8. Creates a budget appropriation for a transfer to Development Projects Fund 420 for the
completion of the Gateway Flame project. The actual costs exceeded the original project cost
of $361k by $3k with the use of reserves.
9. Request authorizes the reallocation of Community Development Block Grant funds between
two capital improvement projects. The initial budget was based on estimates and this action
reconciles to actual know costs, increases CDBG Street Lights $15k and decreases CDBG
Sidewalks ($15k).
Regional Wastewater Funds – The proceeding table shows the impact of the Regional Wastewater
Revenue Bond Capital Project Fund 412 and Regional Wastewater Capital Fund 433 requests on the
FY17 Amended budget. The numbers at the right of the table correspond to the description of the
request that is below the table.
FY17 Amended
Budget Requests Amended
Budget
Resources
FY17 Amended Resources 81,063,625$ 81,063,625$
Total Regional WW Capital Funds 81,063,625$ 81,063,625$
Requirements
FY17 Amended Operating Budget 3,379,119$ 3,379,119$
Total Operating Budget 3,379,119$
Non-Departmental Expenses:
Transfers 2,020,191$ 2,020,191$
Reserves 45,191,186 (3,953,000) 41,238,186
Total Non-Departmental 47,211,377$ (3,953,000) 43,258,377$ (1-2)
Total Capital Projects 30,473,129$ 3,953,000 34,426,129$ (1-2)
Total Regional WW Capital Funds 81,063,625$ - 81,063,625$
Regional Wastewater Capital Funds
1. Increase budget on the Operations and Maintenance Building Improvement Project based on
the bid results. MWMC Commission direction was to proceed with the work minus the
deductive alternate #2 as discussed at the April 2017 Commission meeting, $3.9m with the use
of reserves. (MWMC Commission Resolution 17-06)
2. Increase budget for electrical distribution system at the water pollution control facility is in
need of replacement parts and/or upgrade. Request reallocates portion of unspent funds from
the Facilities Plan Engineering Services budget $72k and appropriates $53k from capital
reserves. (MWMC Commission Resolution 16-13)
Page 4 of 8
Attachment 1
Capital Funds – The proceeding table shows the impact of the Development Projects Fund 420 and
Street Capital Fund 434 requests on the FY17 Amended budget. The numbers at the right of the table
correspond to the description of the request that are below the table.
FY17 Amended
Budget Requests Amended
Budget
Resources
FY17 Amended Resources 11,289,320$ 11,289,320$
Transfer from F208 3,283 3,283 (1)
Transfer from F305 17,380 17,380 (1)
Transfer from F707 93,000 93,000 (2)
ODOT 256,492 256,492 (4)
Total Capital Funds 11,289,320$ 370,155 11,659,475$
Requirements
FY17 Amended Operating Budget 201,012$ 201,012$
Development & Public Works (55,595) (55,595) (3)
Total Operating Budget (55,595) 145,417$
Non-Departmental Expenses:
Transfers 78,336$ 78,336$
Reserves 4,445,942 (595,328) 3,850,614 (1,3-5)
Total Non-Departmental 4,524,278$ (595,328) 3,928,950$
Total Capital Projects 6,564,030$ 1,021,078 7,585,108$ (1,2,4,5)
Total Capital Funds 11,289,320$ 370,155 11,659,475$
Capital Funds
1. Recognizes transfer from the Transient Room Tax Fund for the completion of the Gateway
Flame project $3.3k and from the Bancroft Redemption Fund for the creation of a Mobile
Home Park Toolkit $17.4k.
2. Recognizes transfer from the Insurance Fund for the completion of the Wellness Clinic remodel
$93k.
3. Request adjust the allocation of the internal changes for SDC funds received which were lower
than anticipated; funds placed back into reserves.
4. Recognizes revenue received from ODOT of $256k to execute the Main Street pedestrian
crossing project. For FY17 $67k is being expended while the remainder of the funds will be
held in reserves for future projects.
5. Request capital reserve funds for the Franklin Boulevard Recon Phase 1 project $357K and to
cover costs associated with completing the final right of way purchases that are in mediation
$500k. Some funds will be budgeted from current SDC reserves and may be refunded through
SDC payments owed the City from SEDA $500k.
Page 5 of 8
Attachment 1
Sanitary Sewer and Storm Drainage Funds – The proceeding table shows the impact of the
Sanitary Sewer Operations Fund 611 and Storm Drainage Operations Fund 617 requests on the FY17
Amended budget. The numbers at the right of the table correspond to the description of the request
that is below the table.
FY17 Amended
Budget Requests Amended
Budget
Resources
FY17 Amended Resources 53,310,632$ 53,310,632$
Total Sanitary and Storm Operations Funds 53,310,632$ 53,310,632$
Requirements
FY17 Amended Operating Budget 9,080,773$ 9,080,773$
Development & Public Works 55,595 55,595 (1)
Finance 5,530 5,530 (2)
Total Operating Budget 61,125 9,141,898$
Non-Departmental Expenses:
Debt Service 2,413,285$ 1,625,000 4,038,285$ (3)
Misc Fiscal Transactions 175,000 175,000 (3)
Reserves 27,717,420 (1,861,125) 25,856,295 (1-3)
Total Non-Departmental 30,130,705$ (61,125) 30,069,580$
Total Capital Projects 14,099,154$ 14,099,154$
Total Sanitary and Storm Operations Funds 53,310,632$ - 53,310,632$
Sanitary Sewer and Storm Drainage Operations Funds
1. Request adjust the allocation of the internal changes for SDC funds received which were high
than anticipated with the use of reserves.
2. Increase operating expense in the Finance department for the reclassification of employee
during the year with the use of reserves.
3. Increase budget for bond cost and bond principal to reflect the cash contributed to the refunding
of the 2009 Sewer bonds. The City is not required to have a bond reserve on the 2017 bonds so
the 2009 Sewer bond reserves are being contributed to the closing cost to reduce the overall
expense of the 2017 bonds.
Page 6 of 8
Attachment 1
All Other Funds – The proceeding table shows the impact of all other fund requests on the FY17
Amended budget: Bancroft Redemption Fund 305, Ambulance Fund 615, Booth-Kelly Fund 618,
Regional Fiber Consortium Fund 629, Insurance Fund 707 and Vehicle & Equipment Fund 713. The
numbers at the right of the table correspond to the description of the request that are below the table.
FY17 Amended
Budget Requests Amended
Budget
Resources
FY17 Amended Resources 49,236,181$ 49,236,181$
EMSO IGA 56,000 56,000 (5)
BLM Lease Revenue 25 25 (7)
Total All Other Funds 49,236,181$ 56,025 49,292,206$
Requirements
FY17 Amended Operating Budget 18,427,334$ 18,427,334$
City Manager's Office 4,000 4,000 (1)
Development & Public Works 60,000 60,000 (2)
Fire & Life Safety 55,531 55,531 (3-5)
Police 96,100 96,100 (7)
Total Operating Budget 215,631 18,642,965$
Non-Departmental Expenses:
Transfers 276,743$ 110,380 387,123$ (6)
Debt Service 1,074,893 127,654 1,202,547 (4)
Special Payments/Misc Fiscal Trans. 10,429,297 10,429,297
Reserves 18,751,914 (397,640) 18,354,274 (1-3,6,7)
Total Non-Departmental 30,532,847$ (159,606) 30,373,241$
Total Capital Projects 276,000$ 276,000$
Total All Other Funds 49,236,181$ 56,025 49,292,206$
All Other Funds
1. Increase operating expense in the City Manager’s office for the replacement of computer
equipment with the use of equipment reserves.
2. Increase operating expense in the Development & Public Works department for the Reginald
Fiber Consortium grants awarded to Westfir and Merrill for installation of fiber facilities in
their communities with the use of reserves.
3. Increase operating expense in the Fire & Life Safety department for the Laserfisch conversion
project $16k, recognize the full cost of employee paid partially by City of Eugene $46k,
unanticipated higher cost for medic ride pay $15k, pay-out for employee retirement $16.5k,
equipment maintenance $33k and safety clothing and equipment $18k with the use of reserves.
4. Reallocates funds from FLS operating expense to debt service for velocity pumper lease
payments.
5. Recognizes revenue from the City of Eugene for the purchase of Toughbook for the Emergency
Medical Services program.
6. Authorizes transfer to the Development Projects Fund for the completion of the Wellness
Clinic remodel $93k and Mobile Home Park Toolkit $17.4K with the use of reserves.
7. Recognizes increase in the BLM lease revenue and appropriates for debt service to assure
FY17 legal compliance.
8. Increase operating expense in the Police department to cover the full purchase price of five new
patrol vehicles $21.5, up fit cost of seven vehicles new vehicles $63.3, vehicle graphics $2.3k
and the purchase of three Toughbook tablets $9k with the use of reserves.
Page 7 of 8
Attachment 1
RECOMMENDED ACTION:
Hold a public hearing and adopt/not adopt the following resolutions:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING
FUNDS: GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY
DEVELOPMENT, POLICE LOCAL OPTION LEVY, BANCROFT REDEMPTION, REGIONAL
WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT PROJECTS, REGIONAL
WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS, AMBULANCE,
STORM DRAINAGE OPERATIONS, BOOTH-KELLY, REGIONAL FIBER CONSORTIUM,
INSURANCE AND VEHICLE & EQUIPMENT FUNDS.
Page 8 of 8
Attachment 2 Page 1 of 6
Resources Requirements
Miscellaneous Receipts 2,150$ Operating Expenses:
Special Events Services 23,000 City Manager's Office 29,030$
Team Springfield 12,500 Fire & Life Safety 110,000
Claims Recovery 9,940 Legal/Judicial Services 55,000
Library 20,000
Police 47,590
Total Operating Expense 261,620$
Non-Departmental Expenses:
Reserves (214,030)$
Total Resources Adjustments 47,590$ Total Requirements Adjustments 47,590$
Comments: Increase in operating expense in the City Manager’s Office for Howe Public Affairs legislative services $20k and Police Local Option
Levy survey $9k with the use of reserves. The contract renewal for Fire dispatch with the City of Eugene was provided after the adoption of the
FY17 budget. Request appropriates the anticipated contract increase with the use of reserves. Increase in operating expense for the Library Phase
1 Needs Assessment with the use of reserves. Contract renewal for the City Attorney’s Offices was completed after the adoption of the FY17
budget. Requested is to bring budget appropriation up to the final contract amounts. Recognizes revenue from Intergovernmental Agreements
and outside agency for Police overtime related to community events and call outs: Springfield Police drug recognition expert, TEAM Springfield
bike patrol program, University of Oregon events and Eugene marathon. Request will allow for an increase to Police vehicle maintenance budget
due to unanticipated vehicle accident related costs, insurance reimbursement is anticipated.
WHEREAS, this supplemental Budget #3 as amended by Supplemental Budget #2 Resolutions #2017-05, as
amended by Supplemental Budget #1 Resolution #2016-28, for the 2016-2017 fiscal year, amends Resolution #2016-
19.
CITY OF SPRINGFIELD
FY 2016-2017
SUPPLEMENTAL BUDGET No. 3
RESOLUTION NO. ______
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
GENERAL, SPECIAL REVENUE, TRANSIENT ROOM TAX, COMMUNITY DEVELOPMENT, POLICE LOCAL OPTION LEVY,
BANCROFT REDEMPTION, REGIONAL WASTEWATER REVENUE BOND CAPITAL PROJECT, DEVELOPMENT PROJECTS,
REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, SANITARY SEWER OPERATIONS, AMBULANCE, STORM
DRAINAGE OPERATIONS, BOOTH-KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE AND VEHICLE & EQUIPMENT
FUNDS.
WHEREAS, the 2016-2017 fiscal year appropriations for the City of Springfield were made by Resolution No. 2016-
19 dated June 20, 2016 and,
WHEREAS, at various times during the fiscal year the Common Council is requested to make adjustments to the
fiscal year budget to reflect needed changes in planned activities, to recognize new revenues, or to make other
required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental
Budget Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was
published in a newspaper of general circulation not less than 5 days prior to the public meeting; and,
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield, a Municipal Corporation
of the State of Oregon, as follows:
Section 1. Resolution 2017-05 is hereby adjusted as follows:
General - Fund 100
Attachment 2 Page 2 of 6
Resources Requirements
Library Grants and Donation 58,300$ Operating Expenses:
Police Grants and Donations 9,999 City Manager's Office 60,905$
2016 Veterans Memorial Grant 52,405 Library 86,200
Community Relations Donations 8,500 Police 40,999
Total Operating Expense 188,104$
Non-Departmental Expenses:
Reserves (58,900)$
Total Resources Adjustments 129,204$ Total Requirements Adjustments 129,204$
Resources Requirements
-$ Operating Expenses:
City Manager's Office 37,500$
Non-Departmental Expenses:
Interfund Transfers 3,283$
Reserves (40,783)
Total Non-Departmental Expenses (37,500)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Capital Projects -$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Operating Expenses:
Legal/Judicial Services 125,000$
Non-Departmental Expenses:
Reserves (125,000)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
`
Resources Requirements
Bancroft Redemption - Fund 305
Police Local Option Levy - Fund 236
Transient Room Tax - Fund 208
Comments: Increase in operating expense in the City Manager’s Office for promotional in the Alaska/Horizon inflight magazine $10k, SportsTown
Awards $2.5k, TLC managed convention center feasibility report $5k and completion of the Springfield Women Veterans memorial $20k with the
use of reserves. Creates a budget appropriation for a transfer to Development Projects Fund 420 for the completion of the Gateway Flame
project. The actual costs exceeded the original project cost of $361k by $3k with the use of reserves.
Community Development - Fund 210
Comments: Contract with McKenzie Consortium for indigent representation allows for additional charges if number of cases actually assigned
exceeds by more than 10% of the original estimate. For FY17 the estimated number of cases over contract is 856. Request is for additional funds
in the Police Local Option Levy reserves to fund the estimated cost of additional cases assigned.
Comments: Request authorizes the reallocation of Community Development Block Grant funds between two capital improvement projects. The
initial budget was based on estimates and this action reconciles to actual know costs, increases CDBG Street Lights $15k and decreases CDBG
Sidewalks ($15k).
Special Revenue - Fund 204
Comments: The City of Springfield has received donations and a grant from the Oregon Park and Recreation Heritage program to construct and
install a Women Veterans Memorial Sculpture. Request increases operating expense in the City Manager’s Office and recognizes the revenue for
the project. Increase operating expense in the Library with the use of reserves: children’s non-fiction book collection $7k, Cybrarian annual
subscription $2.4k, classroom computers on wheels $8.5k and Freegal music streaming database subscription $8.9k. These reserve funds have
been received from prior year’s grants and donations. Authorizes spending of grants and donations received in FY17 for library cards for all
Springfield Public School students, youth services, collection updates, Latino programming and outreach services: Child Services Improvement
Grant $7k, Cressey Grant $6.5k, Gray Hoffman Grant $2k, Gray Family Foundation $15k and Library Service and Technology Grant $27.7k. Increase
in operating expense in the Police Department for freight for armored vehicle $6k, replacement of Taser units $14k, bulletproof vest replacement
$2.5k and other safety related policing equipment $8.5k (stop sticks, road safety flares and bean bag rounds) with the use of Federal Forfeiture
reserves. Authorizes spending of grants and donations received in FY17 for the Police department: Pedestrian Safety Grant $4.9k and CHETT
donations $5k
Attachment 2 Page 3 of 6
-$ Non-Departmental Expenses:
Interfund Transfers 17,380$
Reserves (17,380)
Total Non-Departmental Expenses -$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Non-Departmental Expenses:
Reserves (53,000)$
Capital Projects 53,000$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
Transfer from F305 17,380$ Non-Departmental Expenses:
Transfer from F707 93,000 Reserves 17,380$
Transfer from F208 3,283 Capital Projects 96,283$
Total Resources Adjustments 113,663$ Total Requirements Adjustments 113,663$
Resources Requirements
-$ Non-Departmental Expenses:
Reserves (3,900,000)$
Capital Projects 3,900,000$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
ODOT 256,492$ Operating Expenses:
Development & Public Works (55,595)$
Non-Departmental Expenses:
Reserves (612,708)$
Capital Projects 924,795$
Total Resources Adjustments 256,492$ Total Requirements Adjustments 256,492$
Resources Requirements
-$ Operating Expenses:
Comments: Recognizes transfer from the Transient Room Tax Fund for the completion of the Gateway Flame project $3.3k and from the Bancroft
Redemption Fund for the creation of a Mobile Home Park Toolkit $17.4k. Recognizes transfer from the Insurance Fund for the completion of the
Wellness Clinic remodel $93k.
Development Projects - Fund 420
Comments: Increase budget on the Operations and Maintenance Building Improvement Project based on the bid results. MWMC Commission
direction was to proceed with the work minus the deductive alternate #2 as discussed at the April 2017 Commission meeting, $3.9m with the use
of reserves. (MWMC Commission Resolution 17-06)
Comments: Authorizes transfer to the Development Projects Fund for the completion of the Mobile Home Park Toolkit $17.4K with the use of
reserves.
Local Wastewater Operations - Fund 611
Comments: Request adjust the allocation of the internal changes for SDC funds received which were lower than anticipated; funds placed back
into reserves. Recognizes revenue received from ODOT of $256k to execute the Main Street pedestrian crossing project. For FY17 $67k is being
expended while the remainder of the funds will be held in reserves for future projects. Request capital reserve funds for the Franklin Boulevard
Recon Phase 1 project $357K and to cover costs associated with completing the final right of way purchases that are in mediation $500k. Some
funds will be budgeted from current SDC reserves and may be refunded through SDC payments owed the City from SEDA.
Regional Wastewater Capital - Fund 433
Street Capital - Fund 434
Comments: Increase budget for electrical distribution system at the water pollution control facility is in need of replacement parts and/or
upgrade. Request reallocates portion of unspent funds from the Facilities Plan Engineering Services budget $72k and appropriates $53k from
capital reserves. (MWMC Commission Resolution 16-13)
Regional Wastewater Revenue Bond Capital Project - Fund 412
Attachment 2 Page 4 of 6
Development & Public Works 45,607$
Finance 2,765
Total Operating Expense 48,372$
Non-Departmental Expenses:
Debt Service 1,625,000$
Misc. fiscal Transactions 175,000$
Reserves (1,848,372)
Total Non-Departmental Expenses (48,372)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
EMSO 56,000$ Operating Expenses:
Fire & Life Safety 150,160$
Non-Departmental Expenses:
Reserves (94,160)$
Total Resources Adjustments 56,000$ Total Requirements Adjustments 56,000$
Resources Requirements
-$ Operating Expenses:
Development & Public Works 9,988$
Finance 2,765
Total Operating Expense 12,753$
Non-Departmental Expenses:
Reserves (12,753)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Ambulance - Fund 615
Comments: Request adjust the allocation of the internal changes for SDC funds received which were high than anticipated with the use of
reserves. Increase operating expense in the Finance department for the reclassification of employee during the year with the use of reserves.
Increase budget for bond cost and bond principal to reflect the cash contributed to the refunding of the 2009 Sewer bonds. The City is not
required to have a bond reserve on the 2017 bonds so the 2009 Sewer bond reserves are being contributed to the closing cost to reduce the
overall expense of the 2017 bonds.
Comments: Request adjust the allocation of the internal changes for SDC funds received which were high than anticipated with the use of
reserves. Increase operating expense in the Finance department for the reclassification of employee during the year with the use of reserves.
Storm Drainage Operations - Fund 617
Comments: Increase operating expense in the Fire & Life Safety department for the Laserfisch conversion project $16k, recognize the full cost of
employee paid partially by City of Eugene $46k, unanticipated higher cost for medic ride pay $15k, and pay-out for employee retirement $16.5k
with the use of reserves. Recognizes revenue from the City of Eugene for the purchase of Toughbook for the Emergency Medical Services
program
Attachment 2 Page 5 of 6
Resources Requirements
BLM 25$ Non-Departmental Expenses:
Debt Service 25$
Total Resources Adjustments 25$ Total Requirements Adjustments 25$
Resources Requirements
-$ Operating Expenses:
Development & Public Works 60,000$
Non-Departmental Expenses:
Reserves (60,000)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Non-Departmental Expenses:
Transfers 93,000$
Reserves (93,000)
Total Non-Departmental Expenses -$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Resources Requirements
-$ Operating Expenses:
City Manager's Office 4,000$
Fire & Life Safety (94,629)
Police 96,100
Total Operating Expense 5,471$
Non-Departmental Expenses:
Debt Service 127,629$
Reserves (133,100)
Total Non-Departmental Expenses (5,471)$
Total Resources Adjustments -$ Total Requirements Adjustments -$
Insurance - Fund 707
Comments: Authorizes transfer to the Development Projects Fund for the completion of the Wellness Clinic remodel $93k and Mobile Home Park
Toolkit $17.4K with the use of reserves.
Vehicle & Equipment - Fund 713
Comments: Increase operating expense in the City Manager’s office for the replacement of computer equipment with the use of equipment
reserves. Increase operating expense in the Fire & Life Safety department for equipment maintenance $33k and safety clothing and equipment
$18k with the use of reserves. Reallocates funds from FLS operating expense to debt service for velocity pumper lease payments. Increase
operating expense in the Police department to cover the full purchase price of five new patrol vehicles $21.5, up fit cost of seven vehicles new
vehicles $63.3, vehicle graphics $2.3k and the purchase of three Toughbook tablets $9k with the use of reserves.
Regional Fiber Consortium - Fund 629
Comments: Increase operating expense in the Development & Public Works department for the Reginald Fiber Consortium grants awarded to
Westfir and Merrill for installation of fiber facilities in their communities with the use of reserves.
Booth-Kelly - Fund 618
Comments: Recognizes increase in the BLM lease revenue and appropriates for debt service to assure FY17 legal compliance.
Attachment 2 Page 6 of 6
Total Resources Adjustments 602,974$ Total Requirements Adjustments 602,974$
Attest:
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield this 19th day of June, 2017, by a vote of ______for and
______against.
Mayor Christine L LundbergCity Recorder Amy Sowa