HomeMy WebLinkAboutItem 09 Acceptance of Project P11004, Springfield Wellness Center AGENDA ITEM SUMMARY Meeting Date: 6/19/2017
Meeting Type: Regular Meeting
Staff Contact/Dept.: Jeff Paschall/Public Works
Staff Phone No: 726-1674
Estimated Time: Consent Calendar
S P R I N G F I E L D C I T Y C O U N C I L Council Goals: Maintain and Improve Infrastructure and
Facilities ITEM TITLE: ACCEPTANCE OF PROJECT P11004, SPRINGFIELD WELLNESS CENTER
ACTION REQUESTED: Adopt or reject the following resolution:
A RESOLUTION TO ACCEPT CITY PROJECT P11004; SPRINGFIELD WELLNESS CENTER.
ISSUE STATEMENT: The work on this project has been completed by Essex General Construction, Inc.,
and final inspection, paperwork and approval has been completed by City Staff.
The Project is now ready for formal City Council acceptance of the work.
ATTACHMENTS: 1. Resolution
DISCUSSION/ FINANCIAL IMPACT:
This project consisted of interior renovations to approximately 3,000 SF of existing Springfield City Hall space to accommodate a new wellness center. The completed
center includes four examination rooms, office and counseling spaces, restrooms, break room, custodial closet, lab area, reception counters, storage, and waiting area.
The project included the modifications necessary to relocate existing fire
department staff out of the construction area, demolition, general construction, rough and finish carpentry, HVAC, plumbing, electrical, fire suppression and
structural seismic bracing.
The Council authorized budget for this project included $284,784 in funds 420 and
707. During demolition and construction six issues came to light that required additional work in the amount of $6,904.49. This work addressed issues related to both unforeseen circumstances and minor modifications completed to assure better
operational functionality and easier maintenance. As a result of these and other minor changes and Architectural and Engineering costs the final project was completed within 12.4% of budget with the final cost coming in at $319,979.74.
All work done under this contract has been completed and inspected by the City
Building Official, Fire Marshal and City Engineer and found to be satisfactory.
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P11004; SPRINGFIELD WELLNESS CENTER, and WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project be accepted and permanently included in the improvement maintenance program of the City of Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 19th day of
June, 2017.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS TO FORM
Joseph J. Leahy DATE: January 1, 2008
OFFICE OF CITY ATTORNEY CITY OF SPRINGFIELD
Attachment 1, Page 1 of 1
RESOLUTION NO. _______
Acceptance
WHEREAS, work on the improvement described below has been fully completed and
has been duly inspected by the City Engineer of the City of Springfield:
P11004; SPRINGFIELD WELLNESS CENTER, and WHEREAS, said work was found to be in conformance with the terms of the contract
now on file in the City Recorder’s office; and,
WHEREAS, it is the recommendation of the City Engineer that this improvement project be accepted and permanently included in the improvement maintenance program of the City of Springfield.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Common Council of the City of Springfield does hereby accept for future maintenance the above-described project and accepts said improvement from the
contractor involved.
2) This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, this 19th day of
June, 2017.
Adopted by a vote of ____ for and ____ against.
_______________________________
Mayor
ATTEST:
_____________________________
City Recorder
REVIEWED & APPROVED AS TO FORM
Joseph J. Leahy DATE: January 1, 2008
OFFICE OF CITY ATTORNEY CITY OF SPRINGFIELD
Attachment 1, Page 1 of 1