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HomeMy WebLinkAboutResolution 2017-16 06/19/2017 CITY OF SPRINGFIELD, OREGON RESOLUTION NO,p03 7-16 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS IN CONFORMANCE WITH CITY OF SPRINGFIELD MUNICIPAL CODE AND ADMINISTRATIVE REGULATIONS DURING THE PERIOD COMMENCING JUNE 27,2017 AND CONTINUING THROUGH SEPTEMBER 4, 2017 WHILE THE COMMON COUNCIL IS IN RECESS. WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and Services," of the City of Springfield Municipal Code limits the City Manager's authority to make purchases and award contracts; and WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public contracts where the amendment cost exceeds certain limits except in case of City Council approval;and WHEREAS, delaying these purchases and agreement approvals until the September 5, 2017 Council meeting would waste valuable time, increase the City's exposure to delays and financial costs and might raise costs and reduce public service; and WHEREAS,there may occur the need to execute contracts which have been competitively bid for which funds have been budgeted and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the Council's Summer recess commencing June 27, 2017 and continuing through September 4,2017; and WHEREAS, there may occur the need to execute contracts resulting from publicly advertised Requests for Proposals or other personal services contracts exempt from bidding requirements under the purchasing regulations, and for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness need to be awarded during the Council's Summer recess commencing June 26, 2017 and continuing through September 4, 2017;and WHEREAS, there may occur the need to amend contracts where the amended cost exceeds certain specified limits during the Council Summer recess commencing June 26, 2017 and continuing through September 4,2017. NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as follows: I. During the City Council recess from June 27, 2017 and continuing through September 4, 2017, the City Manager is hereby.authorized to award competitive bid contracts, contracts resulting for Requests from Proposals and approve amendments to public contracts in conformance with City of Springfield Municipal Code and contracting procedures where the amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield Municipal Code, except in cases of City Council approval, including, but not limited to contracts which have been competitively bid, for which funds have been budgeted, and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the Council's Summer recess, provided all other applicable purchasing requirements in the Springfield Municipal Code are followed, including but not limited to these set forth on the attached Project/Contract Summary. This authorization supplements and is in addition to and not in lieu of Council authority. 2. This Resolution shall take effect on the 19th day of June, 2017 and shall elapse on September 4,2017. Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon this nineteenth day of June,2017 adopted by a vote of 6 for and 0 against. Mayan ATTEST: Amy Sowa, ty Recorder REVIEWED&APPROVED �TO FORM DATE: / 12 ( 1:2 OFFICE OFC TYI ATTORNEY RESOLUTION NO. 2017-16 V)tA m; u m esA L a � o n w r.4 V ,� v a a :3 dv: © a © o ¢ o a 3..,; L :9 -a a `v a a u. 2 O W w p /v-� 75 ON -moi -moi -moi -tea -moi :- : L L i L L L L L L L i Q ;'a'� � a3 41 � �-+ N al .,.U. .,.y <55F E E ^� 0.- J V3 (n 3 Q VS Vl J VT (A V) Vl V) V) N fu 7 T O L u m N C]. (u c cru c 0 41 F- o a' r1p o cu u m Z W v 0 Q cis c `- m m LL) 0 a � � 0 s3 � u c c a U 0. ro m 4} f6 w O wi N c o ra L L w us w S m w a m m +4 _Q © a T3 = a s a a a a 0. a S a touj n n n n C n n n ca n 2i Q = p U u � CD 7 rl a 0 0 0 f0 _ d 0 n 0 © ref U Q N O F-� a) 0 p � �0) O 0 0 Cs 't co 0 O 0 rCi 0C7 l0 �--I N O C) n€ G7 O tL} � _ CN O O L fl m o •en. � rn ca o €. Lo Rct (1) � v� a o 4-+ - W CD -0 0 00 O Lnr, u O to v CI! v°°i v`ti o `` n "` v n v* v`4 i = a v ,q E00a � o I ©ct °m° Ln v CL Ln LL u Q) 4� o 0 ru O nn o ro 0 c ca ulo .� c Js "C7 O c ry Z v on } p C] nu uJ E m LnCL i v C q °a Q c E cu w c °' �n to wvs ru u cuy= c v e as a) v S 3 zs m bA rL O v 0 .Q cn 0 asai •� I� U - d1 Y I'- Na CL C) S y @ .L1 (3 ra of ra > E aA o a n v m Ln ri ° a sa c s c a 'D a u f4 'bD O dl. w cE. n co � ro �-r ¢1 N Cl �O O iu N ra a] n bD -� s- cn c co uf-- Z c rr v d, C3 Q S ii 7 u I- a w tri- EJ 'I rn a J S RESOLUTION NO. 2017-16