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MWMC MEETING AGENDA
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I.ROLL CALL
II. CONSENT CALENDAR
Action Requested:
III.PUBLIC COMMENT
IV. FY 2016-17 SUPPLEMENTAL BUDGET #3A . . . . . . . . . . . . . . . . .
Action Requested:
V. CONSTRUCTION CONTRACT AWARD FOR OPERATIONS AND MAINTENANCE BUILDING IMPROVEMENTS PROJECT P80085
Action Requested:
VI. RENTAL AGREEMENT FOR TEMPORARY STAFF HOUSING – P80085
Action Requested:
VII. PUBLIC INFORMATION PROGRAM UPDATE
Action Requested:
VIII. RESILIENCY PLANNING
Action Requested:
MWMC MEETING MINUTES
ROLL CALL
Commissioners Present:
Commissioners Absent:
Staff in Attendance:
Guest:
CONSENT CALENDAR
PUBLIC COMMENT
FY 2017-18 USER RATES, PUBLIC HEARING, AND ADOPTION
RESOLUTION 17-04:
Public Hearing
Discussion:
MOTION:
FY 2017-18 REGIONAL WASTEWATER PROGRAM BUDGET & CAPITAL BUDGET
IMPROVEMENTS PROGRAM, PUBLIC HEARING, AND ADOPTION
RESOLUTION 17-05
Public Hearing
MOTION:
EXECUTIVE SESSION
BROWN LANE PROERTY
Discussion:
MOTION:
BID RESULTS OPERATIONS & MAINTENANCE BUILDING IMPROVEMENTS PROJECT
(P80085)
RENEWABLE NATURAL GAS SALE PROPOSAL SELECTION AND PATH FORWARD
Background:
Proposal Process:
Challenges:
Initial Capital Investment:
Revenue Potential and Risk:
Potential Next Steps:
BUSINESS FROM COMMISSION, GENERAL MANAGER, AND WASTEWATER DIRECTOR
General Manager:
Wastewater Director:
Commission:
ADJOURNMENT
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IX. BUSINESS FROM COMMISSION, GENERAL MANAGER, AND
WASTEWATER DIRECTOR
X. ADJOURNMENT
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M E M O R A N D U M
DATE:
TO:
FROM:
SUBJECT:
ACTION
REQUESTED:
_____________________________________________________________________
ISSUE
DISCUSSION
ACTION REQUESTED
ATTACHMENT
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
RESOLUTION 17-06 ) IN THE MATTER OF APPROVAL OF FISCAL
) YEAR 2016-17 SUPPLEMENTAL BUDGET #3A
M E M O R A N D U M
DATE:
TO:
FROM:
SUBJECT:
ACTION REQUESTED:
_____________________________________________________________________
ISSUE
BACKGROUND
Project: P80085 - O & M Building Improvements
Bids Due: March 14, 2017 @ 2:00 pm
Bid Opening: March 14, 2017 @ 4:00 pm
Base Bid (10.2.5)$14,464,453 $16,225,309 $16,523,000
Base - Ded. Alt #1 $14,090,977 $16,095,309 $16,193,000
Base - Ded. Alt #2 $10,326,645 $13,725,309 $13,123,000
Corp, Inc. Wildish Building Co.
DISCUSSION
ACTION REQUESTED
ATTACHMENTS
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
RESOLUTION 17-07 ) IN THE MATTER OF DELEGATING
) AUTHORITY TO AWARD A CONTRACT ) FOR THE CONSTRUCTION OF PROJECT ) P80085 OPERATIONS & MAINTENANCE
) BUILDING IMPROVEMENTS
$13,123,000
THORP PURDY JEWETT URNESS WILKINSON, P.C.
ATTORNEYS AT LAW K.C. Huffman ~ Shareholder
1011 HARLOW ROAD, SUITE 300
SPRINGFIELD, OREGON 97477
PHONE: (541) 747-3354
FAX: (541) 747-3367
MARVIN O. SANDERS (1912-1977) JACK B. LIVELY (1923-1979) JILL E. GOLDEN (1951-1991)
April 24, 2017
&
Sent via Email: mvaneeckhout@springfield-or.gov
Mark Van Eeckhout
225 North 5th Street Springfield, OR 97477
Re: Bids Received for Contract P80085 – Operations and Maintenance Building
Improvements.
Our File No. 434-364 Dear Mark:
We have reviewed copies of the two (2) Bids which were submitted to the MWMC and delivered
to us for the Operations and Maintenance Building Improvements Project - P80085. Corp Inc. (Corp), and Wildish Paving Co., dba Wildish Building Co. (Wildish) were the only two bidders.
The procurement documents provided for three (3) separate options regarding the award of the
contract. Option 1 involved the construction of the entire project, Option 2 slightly reduced the scope of the project, and Option 3 significantly reduced the scope of the project (See Bid Documents for further specifics regarding the Bid Deduct options).
Of the two (2) Bids, the apparent low bidder for each of the options is set forth below:
Option # Apparent Low Bidder
1 Corp
2 Corp
3 Wildish
On April 14, 2017, the MWMC met for its regular monthly meeting. At the meeting all the
options were presented to the Commission and after discussion, the Commission directed staff to proceed with Option 3.
The apparent low bidder for Option 3 is Wildish at $13,123,000 which is above the engineer’s
estimate of $10,326,645. Wildish’s Bid appears to be in substantial compliance with the bidding
requirements, including timely submission of the First-Tier Subcontractors List.
ATTACHMENT 2
Page 1 of 2
Mark Van Eeckhout
Page 2
The seven (7) calendar day protest period established by ORS 279C.375(2) has expired and no
protests were received.
The MWMC has investigated and determined Wildish meets the responsibility requirements set forth in ORS 279C.375(3).
Upon receipt of a favorable recommendation from the design consultant regarding technical
compliance with the Contract Documents it is our recommendation the Commission may
properly make a final award of this Contract to Wildish Paving Co., dba Wildish Building Co.
In addition to the requirement that the design consultant approve of Wildish’s Bid, the award of
this Contract shall be final if, at the MWMC’s May 12, 2017 meeting, the Commission votes to
award the contract to Wildish.
Finally, this letter will serve as your reminder the MWMC must submit the Responsibility
Determination Form required by ORS 279C.375(3) to the CCB within 30 calendar days after the
final award of Contract. Thank you.
Sincerely,
THORP, PURDY, JEWETT,
URNESS & WILKINSON, P.C.
K.C. Huffman
ATTACHMENT 2
Page 2 of 2
ATTACHMENT 3 Page 1 of 1
M E M O R A N D U M
DATE:
TO:
FROM:
SUBJECT:
ACTION
REQUESTED:
_____________________________________________________________________
ISSUE
BACKGROUND
DISCUSSION
ACTION REQUESTED
ATTACHMENT
METROPOLITAN WASTEWATER MANAGEMENT COMMISSION
RESOLUTION 17-08 ) IN THE MATTER OF DELEGATING
) AUTHORITY TO AWARD A LEASE ) AGREEMENT FOR THE RENTAL OF ) TEMPORARY SITE TRAILERS IN
) SUPPORT OF PROJECT P80085
) OPERATIONS & MAINTENANCE
) BUILDING IMPROVEMENTS
M E M O R A N D U M
DATE:
TO:
FROM:
SUBJECT:
ACTION REQUESTED:
_____________________________________________________________________
ISSUE
BACKGROUND
DISCUSSION
ACTION REQUESTED
M E M O R A N D U M
DATE:
TO:
FROM:
SUBJECT:
ACTION
REQUESTED:
_____________________________________________________________________
ISSUE
BACKGROUND
Oregon Resiliency Plan (2013)
Eugene/Springfield Natural Hazards Mitigation Plan (2014)
Eugene Water & Electric Board Resiliency Plan (2015)
DISCUSSION
ACTION REQUESTED