HomeMy WebLinkAbout05/15/2017 Work Session City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY MAY 15, 2017
The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225 Fifth
Street, Springfield, Oregon,on Monday May 15, 2017 at 6:30 p.m.,with Mayor Lundberg presiding.
ATTENDANCE
Present were Councilors VanGordon,Wylie,Moore,and Woodrow.Also present were City Manager
Gino Grimaldi,Assistant City Attorney Kristina Kraal,City Recorder Amy Sowa and members of the
staff.
Mayor Lundberg and Councilors Stoehr and Pishioneri were absent(excused).
1. Sanipac Franchise Renewal and Rate Increase.
Anette Spickard,Development and Public Works Director,presented the staff report on this item.
Sanipac,the City's franchise hauler for solid waste,has requested an increase in rates effective July 1,
2017 based on both a CPI increase and the increase in costs to comply with the County's new
requirement that all commercial haulers deliver waste to Short Mountain Landfill effective July 1,
2017.
The Franchise Ordinance needs to be updated to include new DEQ requirements for recycling and
waste prevention programs.
Under section 16.4.b of the City's Franchise Ordinance, Sanipac can request rate adjustments once per
year prior to June 30th. This section states that the January Portland CPI-U will be considered for CPI
adjustments along with the costs related to new government regulations. Sanipac is requesting a 2.1%
CPI adjustment;the Portland CPI is 2.6%. Sanipac has also determined that the cost to comply with
the new Lane County hauling requirement for all commercial loads to go to Short Mountain Landfill
instead of the Glenwood transfer station is equal to an increase of 0.81%in costs and requests a rate
adjustment. Sanipac's proposed increase for both adjustments combined is $0.40 per month for the
most frequently used service.Ms. Spickard provided a corrected version of the proposed rate structure.
Sanipac does not anticipate an increase in rates in order to comply with the new requirements of
SB263. Based on Council feedback, staff will prepare an updated Franchise Ordinance for public
hearing.
Ms. Spickard introduced Scott Metcalf and Aaron Donley from Sanipac.
Councilor Woodrow asked about the most frequently used service.
Mr.Donley said it is the 35 gallon cart which is picked up weekly. The rate of increase for
commercial users will be the same. He referred to the chart to show average costs.
Councilor Moore asked if Lane County was lowering their rates since they were asking haulers to take
their loads out to Short Mountain.
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Council Work Session Minutes
May 15,2017
Page 2
Mr.Metcalf said they have not reduced their charges,but have elected to forego their CPI increase this
year. They will resume that next year. They understand there will be a significant operational cost for
each of the commercial haulers.
Councilor Moore asked if each truck would be going to Short Mountain or if they would transfer into
larger trucks at another location.
Mr.Metcalf said each truck would have to go to Short Mountain. Currently,all trucks go to the
Glenwood transfer station dumping into a 53 foot trailer which is consolidated and taken to Short
Mountain. Sanipac will be making about 35 trips per day to Short Mountain which they currently
aren't doing.
Councilor Moore asked if recycling food waste is in the works.
Mr.Metcalf said they offer commercial food waste service,but currently none of the municipalities in
Lane County offer it for residential.
Ms. Spickard said they are doing a pilot program in Eugene to test it out before it is required.
Mr.Donley said they have about a year and a half left on the pilot program.At this time,the food
waste is taken to Rexius.
Councilor Moore said she appreciates that they offer the very small can.
Councilor VanGordon said he is fine with the rate increases. He asked if we had talked to the County
about the additional wear and tear on the roads with more vehicles going out to Short Mountain.
Ms. Spickard said the meetings with the stakeholders included haulers. The subject of the street
condition did not come up in those meeting.Mr. Metcalf agreed.
Mr.Metcalf said safety is the main concern regarding the roads. He explained the routes to Short
Mountain.
Councilor VanGordon said because some of those roads are in the City's jurisdiction, it might be
worth discussing as we go through the master plan process.
Ms. Spickard said they do have recognition in this plan about the Glenwood Refinement Plan and the
future of that site. They are taking steps now to scale back on activities at the Glenwood transfer site,
which is a positive thing.
Councilor Wylie said the CPI in Portland is not what it is here. She would like to see a comparison to
other smaller communities. She is worried about those that can't afford to have their garbage removed.
There is a breaking point for some families.
Ms. Spickard reminded the Council of the 29th anniversary of the Spring Cleanup scheduled for
Saturday May 22. Sanipac goes above and beyond to help sponsor that event. Sanipac also supports
the community in other ways and are a good partner. In 2015,the State legislature expanded the
Oregon's Opportunity to Recycle Act and added new elements. There are goals in recycling and waste
reduction that the cities are to achieve. Because of our population and distance to Portland,we fall into
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Council Work Session Minutes
May 15,2017
Page 3
the category to add two elements to our recycling program, and five new things for waste prevention.
Staff have held conversations with Lane County,Department of Environmental Quality(DEQ)and
Sanipac about the choices available under the law and what would make the most sense to implement
in Springfield. Staff proposes the City provide the following seven Recycling Program elements as
they are already in practice and can be implemented with minimal cost and impact to Springfield
residents and businesses.
1. Residential recycling containers(currently provide)
2. Expanded Education and Promotion Program(currently provide but new requirement for a
Contamination Reduction Education Plan which Sanipac will prepare in coordination with
DEQ and EcoSort.)
3. Residential yard debris collection and composting(currently provide)
4. Commercial and Institutional recycling(currently provide)
5. Commercial and Institutional composting(currently provide)
6. Multifamily recycling required by city code(need to review/update existing code plus
landlord outreach)
7. Commercial recycling required in city code(new code needed,but already in practice)
Staff proposes the City provide the following five Waste Prevention Program elements as they are
already in practice or the new elements can be implemented by Sanipac using DEQ approved
templates.
1. Community-wide general promotion of waste prevention(continue Sanipac newsletters,
website and media campaign)
2. Residential waste prevention campaign(Sanipac will use new DEQ approved templates)
3. Commercial waste prevention campaign(Sanipac will use new DEQ approved templates)
4. Schools waste prevention campaign(Sanipac currently offers food waste reduction tool kits
and equipment free of charge to Springfield school cafeterias. Will need to implement at one
middle school. Sanipac will also provide a waste prevention education activity to all 4th
graders as part of the City's Public Works week.)
5. Food rescue program support(City is in compliance with this element already by providing
CDBG funds to Food for Lane County through the Human Services Commission.)
She reviewed the new programs and how those would be accomplished.
Councilor VanGordon asked if these additions are based on Senate Bill cost control for Sanipac.
Mr.Donley said it would be more outreach by Sanipac. There are many things they are already doing,
and the others they will incorporate into their program.
Councilor VanGordon said wanted to make sure they would not see a big increase next year to fund
these extra activities. They assured him these would not cause cost increases. He is good with what
they are adding.
Councilor Woodrow noted that the 2.1%proposed increase is under the Portland CPI of 2.6%. Sanipac
has been responsive to requests from the City. An increase of.40 per month is low. She is not
looking for any changes.
Councilor Moore said she would prefer to see the rate increase on a sliding scale so people generating
more garbage would have a larger rate increase.
City of Springfield
Council Work Session Minutes
May 15,2017
Page 4
Councilor Moore said she appreciates that we have very conscientious citizens in our area who
recycle. Sanipac is doing a great job.
ADJOURNMENT
The meeting was adjourned at 6:52 p.m.
Minutes Recorder—Amy Sowa
%/,/J,
Christine L. Lundberg /
Mayor
Attest:
Amy SowaI
City Recorder