HomeMy WebLinkAboutItem 08 FFA Architecture + Interiors - Contract 1724 - First Amendment AGENDA ITEM SUMMARY Meeting Date: 5/1/2017
Meeting Type: Regular Meeting Staff Contact: Rob Everett / Library Staff Phone No: 541-726-3756
Estimated Time: Consent Calendar
S P R I N G F I E L D
C I T Y C O U N C I L
Council Goals: Promote and Enhance
our Hometown Feel while Focusing on Livability and
Environmental Quality ITEM TITLE: FFA ARCHITECTURE + INTERIORS – CONTRACT 1724 – FIRST
AMENDMENT
ACTION
REQUESTED:
Approve amendment to Contract #1724 w/ FFA Architecture + Interiors allocating funds to pay for Phase II of the Library Needs Assessment /
Programmatic Facility design.
ISSUE
STATEMENT:
Following discussions held in work session on January 23, 2017 and February 13, 2017, Council directed Library staff to proceed with Phase II of the Library Needs Assessment / Programmatic Facility Design project. This
amendment to the original contract with FFA Architecture + Interiors
allocates Library gift and memorial funds and city funds to pay for the
execution of that work.
ATTACHMENTS ATT 1 – PH 2 C1724 FIRST AMEND FFA Architecture + Interiors
DISCUSSION/
FINANCIAL
IMPACT:
Approving this contract amendment releases $7,704 in Library gift and
memorial funds (204) in FY17 and $40,000 in City general funds (100) in
FY18 in order to complete work on the Library Needs Assessment / Programmatic Facility Design project.
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EXHIBIT C
OREGON TAX LAWS COMPLIANCE AND CERTIFICATION
A. Independent Contractor's Compliance with Tax Laws.
1. Independent Contractor must, throughout the duration of this Contract and any extensions, comply with all tax laws of this state and all applicable tax laws of any political subdivision of this state. For the purposes of this Section, 'tax laws" includes all the provisions described in Subsection B. 3. (i) through (iv) of this Contract.
2. Any violation of Subsection 1 of this Section A shall constitute a material breach of this Contract.
Further, any violation of Independent Contractor's warranty, in Subsection B.3. of this Contract, that Independent
Contractor has complied with the tax laws of this state and the applicable tax laws of any political subdivision of this state also shall constitute a material breach of this Contract. Any violation shall entitle City to terminate this Contract, to pursue and recover any and all damages that arise from the breach and the termination of this Contract, and to pursue any or all of the remedies available under this Contract, at law, or in equity, including but not limited to:
a. Termination of this Contract, in whole or in part;
b. Exercise of the right of setoff, and withholding of amounts otherwise due and owing to
Independent Contractor, in an amount equal to State's setoff right, without penalty; and c. Initiation of an action or proceeding for damages, specific performance, declaratory or injunctive relief. City shall be entitled to recover any and all damages suffered as the result of Independent Contractor's breach of this Contract, including but not limited to direct, indirect, incidental and consequential
damages, costs of cure, and costs incurred in securing [replacement Services/replacement Goods/ a replacement
Independent Contractor].
These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively, or in any order whatsoever.
B. Independent Contractor's Representations and Warranties.
Independent Contractor represents and warrants to City that:
1. Independent Contractor (to the best of Independent Contractor's knowledge, after due inquiry), for a period of no fewer than six calendar years preceding the [date of Closing of {bids/proposals}for/effective date of] this Contract, faithfully has complied with:
(i) All tax laws of this state, including but not limited to ORS 305.620 and ORS chapters 316,
317, and 318;
(ii) Any tax provisions imposed by a political subdivision of this state that applied to Independent Contractor, to Independent Contractor's property, operations, receipts, or income, or to Independent Contractor's performance of or compensation for any work performed by Independent Contractor;
(iii) Any tax provisions imposed by a political subdivision of this state that applied to
Independent Contractor, or to goods, services, or property, whether tangible or intangible, provided by Independent
Contractor; and
(iv) Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.
Any [Goods/Items/Equipment/Components/Hardware/Software/Intellectual Property Rights, etc.] [delivered
to/granted to] City under this Contract, and Independent Contractor's Services rendered in the performance of
Independent Contractor's obligations under this Contract, shall be provided to City free and clear of any and all
restrictions on or conditions of use, transfer, modification, or assignment, and shall be free and clear of any and all
liens, claims, mortgages, security interests, liabilities, charges, and encumbrances of any kind.
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PUBLIC LIBRARY NEEDS ASSESSMENT OF
SERVICES AND PROGRAMMATIC FACILITY DESIGN
Response to RFP No. 1670
CITY OF SPRINGFIELD, OREGON
Due: July 18, 2016 by 2:00 pm
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FFA Architecture and Interiors, Inc. | 520 SW Yamhill Suite 900 Portland OR 97204 | T 503.222.1661 F 503.222.1701 | www.ffadesign.com
July 15, 2016
Jayne McMahan
Procurement Contracts Officer
City of Springfield Finance Department
225 Fifth Street
Springfield, OR 97477
Re: Response to RFP #1670 Library Needs Assessment of Services & Programmatic Facility Design
Dear Jayne and Members of the Selection Committee:
On behalf of FFA Architecture and Interiors, Inc., (FFA) we would like to thank you for the opportunity to submit a proposal
to provide needs assessment and programmatic facility design services for the Springfield Public Library. FFA’s belief that
“Libraries should reflect the character and spirit of their communities and create environments in which people live, learn, reflect
and grow,” is one that aligns with the Springfield Library Foundation’s statement that, “The Library provides all members of
our community access to sustained learning and cultural inclusion in a safe, collaborative environment.” We believe in the
important role that public libraries play in our society today and into the future, and we would be honored to partner with you
on this exciting project.
Your existing facility has been a valued and highly-used resource for the community and for professional staff, however, we
understand the need to address the quickly changing landscape of libraries in the 21st century with regard to increasing
population, the public experience of library spaces, the need for flexible, functional, and aesthetically appealing spaces for
collaboration, library programming, evolving technology, as well as staff and patron comfort and public interface.
FFA has developed an expertise in library design that is unique in the region. Having worked on more than 50 libraries in the
last 15 years, we combine library programming, planning, and design expertise with a strong background in urban design
and planning, as well as architectural design for major new civic facilities. For your project, we are proposing a team of
professionals with rich experience working alongside each other on precisely the type of work outlined in this solicitation.
Along with our proposed work plan and cost proposal, we have presented each team members’ qualifications, and have
provided examples of recently completed projects which illustrate our expertise in facilitating public involvement, working
effectively with diverse users and stakeholders, and successfully delivering in-depth reports which provide detailed, realistic
roadmaps for library organizations to follow in furthering their mission.
FFA accepts all terms and conditions of the Request for Proposal (RFP), including the sample contract per attachment 4 of
the RFP. FFA qualifies as a resident bidder as described in ORS279A.120 (1) (b) and is licensed to do business in the State of
Oregon. The proposal that follows is a firm offer, valid for 90 days following the date of submission. If awarded this contract,
our team can be ready to begin work on August 17, 2016.
Please do not hesitate to contact us if we can answer any questions or provide additional information. Again, we are grateful
for the opportunity to submit, and eagerly look forward to taking the next steps in your selection process.
Very truly yours,
Troy Ainsworth, AIA, NCARB Brenda Katz, AIA, Associate
Principal Project Manager/Library Planner
tainsworth@ffadesign.com bkatz@ffadesign.com
COVER LETTER
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TABLE OF CONTENTS
Firm Qualifications & Representations.....................................
Implementation Plan & Approach............................................
Key Personnel.........................................................................
Sub Consultants....................................................................
References.............................................................................
Additional Services...................................................................
Attachment #3 / Task & Cost Proposal.....................................
Attachment #5 / Authorization to Bind Proposer........................
Attachment #6 / MWESB Forms..............................................
TABLE OF CONTENTS
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FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
60 years
FFA’s Founder, Bill Fletcher (c. 1956)
FFA Architecture and Interiors (FFA) is a full-service design firm with a
professional staff of 27 providing expertise in architecture, planning, and
interior design. Committed to making a contribution to society, FFA has
designed compelling award-winning buildings since its founding in 1956.
For 60 years we have provided high quality building designs that fit within
the framework of the site and embody the history, culture, and values of our
clients. In addition to private and public sector/agency clients, FFA has
rich experience with new, renovated, modernized, and expanded building
designs which meet the needs of the constantly evolving library.
We understand the vital role libraries play in the community and enjoy helping
them realize their goals. We feel strongly that libraries and associated
facilities should reflect the character and spirit of their communities and create
environments in which people live, learn, reflect and grow.
A cornerstone of our practice has been our work on libraries throughout the
western United States and beyond. Seven key design/services highlight the
range and quality of our Architectural work in this sector. These services are
listed on the following page.
FIRM QUALIFICATIONS AND REPRESENTATIONS
FFA Architecture and Interiors, Inc.520 SW Yamhill, Suite 900Portland, OR 97204P: 503.222.1661F: 503.222.1701www.ffadesign.com
• OR Sec. of State Corporate ID
092798-86
• OR State Board of Architectural
Examiners Registration No.
0095AF
• OR State Tax ID
0391605-2
• Federal Tax ID
93-0960243
• DUNS
05-095-6184
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
Key Services FFA Provides to
Public Library Clients:
• Building Studies, Evaluations,
Community Needs Assessments
• Programming
• Interior Design
• Renovation
• New Construction
• Historic Preservation,
Rehabilitation, and Expansions
• Seismic Strengthening
EXPERTISE
FFA’s Philosophy and Vision for the Project
At FFA, we know that planning for an important civic facility such as a library
involves much more than simply fitting the building on the site and working
out a functional floor plan. A new or renovated public library is a major event
in the civic life of any area, and requires a holistic and creative approach that
focuses as much on people as it does on buildings. FFA has been involved
in the creation of new and renovated libraries for communities throughout the
Northwest, and we take great pride in “getting it right” for each community we
have the privilege to work with. We have found that success is achieved through
a thoughtful process that brings project stakeholders to the table, seeks public
input, balances the design needs with project budget, and develops design
options that are responsive to context and community needs.
With respect to the efforts for the Springfield Public Library Needs Assessment
& Programming Facility Design, “getting it right” also has several specific
implications in terms of our approach. First and foremost will be understanding
and addressing the unique needs of your community, now and into the future.
Our emphasis will be on facilitating a process of community engagement that
supports your vision while providing a substantive framework for future design.
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FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
50+ LIBRARY PROJECTS
• Deschutes County Public Libraries Space
Planning & Interior Design Study*
Bend & Redmond, OR
• Bethany Library Planning Study*
Washington County, OR
• Library! @ Bown Crossing*
Boise, ID
• Nampa Public Library Feasibility Study*
Nampa, ID
• Nampa Public Library Design*
Nampa, ID
• Fort Vancouver Regional Library Building
Pre-Design Program*
Vancouver, WA
• The Dalles Wasco County Public Library
Feasibility Study*
The Dalles, OR
• The Dalles/Wasco County Library
Addition*
The Dalles, OR
• Tigard Public Library Feasibility Study*
Tigard, OR
• Milwaukie Ledding Library Expansion
Study*
Milwaukie, OR
• Astoria Public Library Renovation Study*
Astoria, OR
• Newport Public Library Interior Renovation
Study*
Newport, OR
• Newberg Public Library Expansion Study*
Newberg, OR
• Petworth Neighborhood Library
Renovation*
Washington D.C.
• Canby Public Library*
Canby, OR
• Fairhaven Branch Library Renovation*
Bellingham, WA
• Beaverton City Library at Murray Scholls*
Beaverton, OR
• Pacific Univ. Library Facility Upgrade
Study*
Forest Grove, OR
• Library! @ Cole and Ustick
Boise, ID
• Shute Park Library Feasibility Study
Hillsboro, OR
• Richland Public Library Renovation and
Expansion
Richland, WA
• Three Creeks Community Library
Vancouver, WA
• Lebanon Public Library
Lebanon, OR
• Scio Library Planning Study
Scio, OR
• Medford Central Library
Medford, OR
• White City Branch Library
Jackson County, OR
• Camas Public Library Rehabilitation and
Addition
Camas, WA
• Multnomah County Central Library
Rehabilitation
Portland, OR
• Hood River County Library Addition &
Rehabilitation
Hood River, OR
• Forest Grove City Library Expansion &
Renovation
Forest Grove, OR
• Ketchikan Public Library Facility
Development Plan
Ketchikan, AK
• Lodi Public Library Facilities Master Plan
Lodi, CA
• University of the Pacific Main Library
Addition
Stockton, CA
• State of Oregon Library Rehabilitation
Salem, OR
• PSU Millar Library Renovations
Portland, OR
• Jackson County Libraries Master Plan
Jackson County, OR
• Jackson County (13 Branch Libraries)
Furniture & Shelving
• State of Washington Library Relocation
Olympia, WA
• Oregon Supreme Court Library
For the past two decades, FFA has provided programming, planning and design
services for libraries across the country, including the following examples.
Projects marked with (*) are those completed within the last five years.
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
Nampa Public Library Planning Study
Nampa, Idaho
When the City of Nampa set out to build a new 60,000 square foot library, their
goal for the building was for it “to serve as the cultural hub and heart of the
community and as the ‘community’s living room’.”
Their former 23,000 square foot library was not only inadequate in size, it was
housed in two adjoining buildings with discontinuous floor levels.
The FFA team performed a comprehensive study for a library which would meet
the needs of the City of Nampa and the surrounding communities well into the
future. The planning and programming study, completed in 2012, responded
to issues specific to library design as well as general building design best
practices. It addressed space needs, adjacencies, collections and technology
elements as well as security and local building requirements.
Working in close collaboration with the City of Nampa and the Nampa Public
Library staff, FFA completed this study which served as a stepping stone in the
development of a high quality, state-of–the-art highly functional library. FFA was
then hired to provide interior design services for new facility which opened in
March 2015.
LIBRARY NEEDS ASSESSMENTS & PROGRAM DESIGNS (5 YEARS)
Reference: Claire Connley Assistant Directorconnleyc@nampalibrary.org 208.468.5800
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FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
Ledding Public Library Expansion Study
Milwaukie, Oregon
Working with Consulting Librarian Ruth Metz and Library Technology Consultant
Lucien Kress, FFA developed the Ledding Library Expansion Study for the City
of Milwaukie. The primary goals for the project included the creation of a formal
space needs assessment, building area program, conceptual design and cost
estimate to provide the City with a master plan for library facility expansion.
A space needs document was developed based on current industry standards
and best practices as well as interviews and surveys of library staff, community
stakeholders, and the general public. The space needs assessment and
resulting building area program established the proposed size of the upgraded
and expanded library to 35,000 square feet, including 12,500 square feet of
renovation space and 22,500 square feet of new construction. A series of public
presentations and workshops focusing on facility requirements and preliminary
design concepts was led by the design team in order to review and obtain
feedback from the community and the City Council.
FFA’s proposal for the preliminary design is based on the City’s preferred
approach to locate all of the required expansion space on the current, central
Ledding Library site. The design concept includes extensive renovation of the
existing 1960’s-era building, with two story expansions to house library functions
and meeting space.
Reference:
Katie Newell Library Director
newellk@milwaukieoregon.gov
503.786.7584
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
Fort Vancouver Regional Library District
Pre-Design Program
Southwest Washington State
FFA’s library consultant team was commissioned to provide a Building Pre-
Design Program for Fort Vancouver Regional Library (FVRL) for new branches
in Ridgefield, Woodland, and Washougal, Washington. Assisted by Consulting
Librarian Penny Hummel, and Library Technology Strategist Lance Murty, the
FFA team analyzed, in detail, the goals and needs of each community and
provided a comprehensive framework to address the development of new
library buildings, technology, and services well into the future.
FFA worked closely with FVRL management and staff to research and gather
relevant data, hold key stakeholder meetings, and participate in leading several
community meetings. Through this planning process, building and site planning
criteria and general design considerations were gathered, while keeping in
mind emerging industry trends for 21st century library planning. By gaining an
understanding for, and focusing on the needs of each community, FFA developed
specific planning guidelines in accordance with each location.
The Pre-Design Program was completed in October 2014, and is being used by
FVRL and each of the three communities to focus efforts on further developing
the vision and funding strategies for their new libraries. ProgrammingFORT VANCOUVER REGIONAL LIBRARY DISTRICT Building Pre-Design ProgramWASHOUGAL COMMUNITY LIBRARY
SPACE ALLOCATIONS
NET PROGRAMMED AREA = 11,157 S.F.
Wall Thickness, Pathways, Shafts (15% of Programmed Area) = 1,674 S.F.TOTAL BUILDING GROSS AREA = 12,830 S.F.0 24’ 8’ 48’ 16’ 4’ 40’ 32’
GROUP STUDY(2-4 PERSON)net area: 110
Group Study
420 S.F.
GROUP STUDY(2-4 PERSON)net area: 110
GROUP STUDY(6-10 PERSON)net area: 200
Meeting Rooms
1500 S.F.
MULTI-PURPOSE ROOM(DIVISIBLE)net area: 1200
80 SEATS
MULTI-PURPOSE ROOM STORAGEnet area: 200
MULTI-PURPOSE ROOM KITCHENnet area: 100
Public Service Support Areas
1755 S.F.
PUBLIC ENTRANCE LOBBYnet area: 600
FRIENDS OF THELIBRARY SALESnet area: 70
GALLERY/EXHIBIT AREAnet area: 100
SERVICE DESKnet area: 200 SELF CHECKOUTnet area: 80
OPACnet area: 80COPY CENTERnet area: 100
HOLDSnet area: 25
RESTROOMSnet area: 500
Adult Area
ADULT NONFICTIONnet area: 659 ADULT FICTION & GNnet area: 373
LARGE PRINTnet area: 72
NEW BOOKSnet area: 12
READING / PCTABLE SEATSnet area: 600
MAGAZINESnet area: 147
LOUNGE SEATINGnet area: 300
LUCKY DAYnet area: 39WORLDLANGUAGEnet area: 22
NEWSPAPERSnet area: 9
REFERENCEnet area: 28AUDIO BOOKSnet area: 79VIDEOnet area: 191
2480 S.F.
Young Adult Area
563 S.F.
FICTION /NONFICTIONnet area: 105
LOUNGE SEATSnet area: 180 TEEN PROGRAMSTORAGEnet area: 30
READING / PCTABLE SEATSnet area: 200
NEW/LUCKY DAYnet area: 15
MAGAZINESnet area: 17GRAPHICNOVELSnet area: 16
1814 S.F.
Children’s Area
NONFICTIONnet area: 221 PICTURE BOOKSnet area: 315
READING / PCTABLE SEATSnet area: 400
FICTION / JGNnet area: 228
NEW BOOKSnet area: 2
BOARDBOOKSnet area: 36
EASYREADERSnet area: 57
AUDIOBOOKSnet area: 52
MAGAZINESnet area: 11 STORYTIMEKITSnet area: 14
VIDEOnet area: 176
PARENT / CHILDLOUNGE SEATSnet area: 240
FAMILYRESTROOMnet area: 64
Staff Areas
2310 S.F.
STAFF WORKROOMnet area: 350
BREAK ROOM /LOCKERSnet area: 220
COPYCENTERnet area: 100
RECEIVINGnet area: 300
COMMUNITY LIBRARIAN / SUPERVISOR OFFICEnet area: 270
2 DESKS & 1 MEETING TABLE
STAFF WORKSTATIONSnet area: 320 (5 STATIONS @ 64 EA)
WELLNESSROOMnet area: 80
STAFFMEETINGnet area: 120
STAFFSTORAGEnet area: 100
STAFFRESTROOMnet area: 64
FOLSTORAGEnet area: 36
AMH EQUIPMENTnet area: 350
7-BIN SORTER
Building Support Areas
315 S.F.
MECHANICALnet area: 100 ELECTRICALnet area: 100 JANITORnet area: 65 TELECOM /SERVERnet area: 50
Space needs recommendations for future libraries in Southwest Washington were developed by incorporating data from a variety of sources, including information, community
meetings, focus groups, and current best practices for public library services and planning new library facilities.
Reference:
Sam Wallin Analyst/Special Projects
Coordinator
swallin@fvrl.org
360.906.5000
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FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
Deschutes County Public Libraries Space Planning & Interior Design
Study
Bend & Redmond, OR
FFA was engaged by the Deschutes County Public Library (DCPL) to develop a
library interior design and space planning study in order to provide conceptual
designs for three existing facilities: the Downtown Bend Library, the Redmond
Library and the DCPL Administration Building. Included in this process was a
review and assessment of the existing facilities as well as cost estimates for the
proposed upgrades and renovations.
Planning and design concepts were centered on the over-arching vision of the
new DCPL Strategic Plan and its focus on “People, Place and Platform.” Upfront
goals include flexible, functional, and aesthetically appealing community spaces
for collaboration and library programming, evolving technology, as well as staff
and patron comfort and safety, and public interface.
The historic building that is currently used for the Library’s administrative
functions, was once Bend’s original public library. The library determined that
the the people of Bend would be best served if the building is converted to a
new children’s library. This concept allows for a completely new vision for the
children’s library, while freeing up space in the main library building for public
meeting and gathering spaces and a more open concept to better welcome
and connect the community.
Reference: Todd Dunkleberg Library Director todd@dpls.lib.or.us 541.312.1020
Proposed Bend Children’s Library
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
Bethany Library Planning Study
Washington County, OR
This 3,400 square foot branch of the Cedar Mill Community Libraries, has seen
an overwhelming increase in user population in recent years. The Bethany
Library intends to lease new space as an anchor tenant in the proposed Plaza
at Bethany Village development in order to more than double the current size to
10,000 square feet. The larger facility will accommodate library use as well as
additional space for various types of seating, more books, media, computers,
and programming space, as well as a public meeting room.
FFA was retained to refine the preliminary programming work done by the Library
and to develop space planning options and ultimately, a conceptual design an
associated project cost estimate for the complete build-out of the space.
The various library spaces have their own unique characters, with feature
elements to express specific collections and and target demographics. The
design also accommodates a wide range of self-service functions, including
a high volume of self-service holds and self-checkouts. The meeting room
and associated support spaces are configured to allow for secure, after-hours
access, with operable walls to provide the most flexibility. The main meeting
room can open to the main library for larger programs.
Reference: Peter Leonard Library Director PeterL@wccls.org 503.644.0043
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Library! at Cole & Ustick
Boise, ID
Located on what was a neglected retail strip, this new 15,000 square foot library
serves as a catalyst for the revitalization of the surrounding area. The library
includes meeting spaces for the community, which are available for after-hours
gatherings and events, and a lounge seating area with hearth. The building
design maximizes daylighting, utilizing a 25-foot-high glass curtain wall as well
as a series of skylights over the main reading room.
Completed: 2009
Size: 15,000 sf
Cost: $3.7 million
Richland Library Renovation & Expansion
Richland, WA
Richland’s existing 1960s-era one-story library was designed in a “bunker
style” using dark finish materials and heavily tinted glass, resulting an imposing
cramped, outdated facility. FFA’s renovation and expansion utilized available
open space on the site, pushing inviting new spaces for collections, lounge
seating, and community meeting rooms near the edge of the site. A new
two-story atrium/lobby provides a civic presence on the site and organizes
new spaces for public meeting rooms, friends of the library retail, and a café.
Completed: 2009
Size: 25,000 sf (new) / 33,000 sf (existing/rehab.)
Cost: $10.1 million
Petworth Neighborhood Library Renovation Washington D.C.
In association with Franck & Lohsen Architects of Washington, DC, FFA de-
veloped the program, space planning and furniture package for a complete
interior renovation of this 21,000 square foot historic Georgian Revival-style
library in Washington, DC. The renovation includes updating all the building
systems, technology and furniture to bring the building into the 21st century
of library design while maintaining most of the original woodwork and hisoric
character.
Completed: 2011
Size: 21,000 sf
Cost: $10 million
Beaverton Library at Murray-Scholls
Beaverton, OR
FFA was hired to plan and design the first branch in the City of Beaverton
Library system within a leased retail space. The adaptive re-use developed
by FFA in collaboration with the library and city staff keeps the dramatic wood
structure and ceiling and the majority of open space became book stacks and
reading areas for the various collections. New interior elements create special
environments for children and teens, and new lighting throughout provides a
bright and welcoming environment.
Completed: 2010
Size: 7,000 sf
Cost: $250,000
SELECT COMPLETED LIBRARY PROJECTS (10 YEARS)
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SUB-CONTRACTING FIRMS
Based in Portland, Oregon, library consultant Penny Hummel has twelve years
of management experience in libraries both large and small. Her areas of
practice include library facility planning, strategic planning, organizational
development and marketing. In her work as a library facilities planner, Pen-
ny utilizes the methodology developed by noted California library consultant
Kathryn Page, which has informed the development of over 150 completed
library projects in the U.S. This approach is objective, analytical and detail
oriented and includes gathering broad community input, analysis of library
service delivery and collections, stakeholder interviews and review of demo-
graphic information.
Kress Consulting provides technology consulting to libraries. Sole proprietor
Lucien Kress has thirty years of experience in Information Technology and
eighteen years of experience providing IT and project management support
to libraries. Recent clients include Santa Clara County Library, Seattle Public
Library, and Charlotte-Mecklenburg Library.
Services include:
• Technology assessment and planning
• Requirements elicitation and specification
• Technology procurement processes
• Project planning and management
TECHNOLOGY
CONSULTANT
CONSULTING
LIBRARIAN
Penny Hummel Consulting
COST
CONSULTANT
ACC (formerly Architectural Cost Consultants) was established in 1988 with
the purpose of providing an effective tool for architects, owners and develop-
ers to monitor and control costs throughout the entire design process. Stan
Pszczolkowski, Principal, has been involved in the estimating component of
the architectural field since 1977. The ACC team uses their architectural train-
ing and background to build realistic, detailed cost models early in the design
process.
ACC is certified as an Emerging Small Busienss , State of Oregon Certification
#9700 and is an equal opportunity employer.
STRUCTURAL ENGINEERING
CONSULTANT
Hohbach-Lewin, Inc. is a structural engineering consulting firm located in
Eugene, Oregon with main and branch offices in California. Established in
1998, the firm provides design, analysis, and evaluation services to architects,
contractors, municipalities, universities, school districts and clients within the
private sector.
Hohbach-Lewin’s approach is based on the principle that the best solution
is the one that most fully incorporates the client’s specific needs. We are
proud of our ability to creatively apply the appropriate level of technology in a
responsive and timely manner.
As a firm with multiple offices, the Eugene office of Hohbach-Lewin offers its
clients the resources, experience, quality assurance, and adherence to project
schedules and budgets expected of a larger firm while still providing a level
of responsiveness and teamwork of a smaller office. Hohbach-Lewin uses
a hands-on approach, with each project receiving the benefit of the direct
involvement and participation of the engineer of record.
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ATTACHMENT 2: QUESTIONS & ANSWERS
Q. Is your firm a licensed architect and/or planner in the State of Oregon?
A. FFA is licensed to perform all associated architectural and planning activities
in the State of Oregon. Please refer to Page 5 of this proposal for a list of
licenses, licensing authorities, and license numbers.
Q. Provide documentation verifying that the projects submitted in Section 3 were
completed on time and on budget per the originally signed contract.
A. Included with the project descriptions highlighted in Pages 8-12 of this
proposal are the names and contact information of our client references who
can provide any required information regarding successful project delivery.
Q. Explain the firm’s experience in performing library needs assessments and
programmatic facility designs.
A. Pages 7-12 of this proposal provide a comprensive list of recent library
projects as well as detailed descriptions of highlighted projects for which the
services FFA provided have included needs assessments and programmatic
facility designs.
For each of the listed and highlighted projects, the FFA team successfully
incorporated assessment findings in the design of libraries as:
a. Community gathering places b. Technology platforms
c. Patron-friendly and staff-efficient
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IMPLEMENTATION PLAN & APPROACH
FFA and our consultants have developed a successful collaborative process
that brings together our team and yours to accomplish a project that
incorporates the over-arching vision of the Springfield Public Library, as well as
the community it serves. The chart on the right provides a summary of tasks
and project milestones for Pases 1 and 2 of the project. The pages that follow
detail our proposed Implementation Plan and Approach. (A detailed Task
and Cost Proposal which includes deliverables, team member areas
of responsibility, and associated hours and costs is included in pages
27-38.)
During our project kick-off meeting, we will review this proposed implementation
plan and approach with the entire Project Team and make any adjustments
necessary to ensure it meets the goals and expectations of the Springfield
Public Library and the City of Springfield.
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SPRINGFIELD PUBLIC LIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
TasksandPertinent Milestones
PHASE 1:LIBRARY NEEDS ASSESSMENT
Notice to Proceed from Springfield Public Library /City of Springfield:
1A
Review BackgroundInformation:
1B
ProjectKick OffMeetingwith Springfield Public Library /City of Springfield
Representatives:
Follow up to ProjectKick OffMeetingwith Springfield Public Library /City of
Springfield;Preparation for Meetings in Springfield:
1C
Lead/Facilitate Focus Group/Community Meetings in Springfield(2 Days):
1D
Analyze DataandAssess Needs:
1E
ExistingBuilding Assessment:
1F
Intermediate ProgressMeeting#1with Springfield Public Library
Representatives /City of Springfield via "GoToMeeting"orother virtual
format:
1G
Develop Design ConceptsandFacility Space Planning Diagrams:
1H
Intermediate ProgressMeeting#2with Springfield Public Library /City of
Springfield Representatives via "GoToMeeting"orother virtual format:
1I
Develop DraftReport:
1J
SubmitWritten Draft ReporttoSpringfield Public Library /City of Springfield:
1K
Presentation to City Council:
PHASE 2:PROGRAMMATIC LIBRARY FACILITY DESIGN
Notice to Proceed from Springfield Public Library /City of Springfield:
2A
Review Previous AssessmentWork and Additional Background Information:
2B
Phase 2 ProjectKick OffMeetingwith Springfield Public Library /City of
SpringfieldRepresentatives:
Follow up to ProjectKick OffMeetingwith Springfield Public Library /City of
Springfield:
2C
Development of Libraryfacility program,includingdesign conceptsand
facilityspace planning diagramsfor preferred preliminary design concept:
2D
Intermediate ProgressMeeting#1with Springfield Public Library /City of
Springfield Representatives via "GoToMeeting"orother virtual format:
Follow up:
2E
Lead/Facilitate Focus Group/Community Meetings in Springfield:
Follow up to meetings inSpringfield:
2F
RefineFacility and Site Conceptual Designs and DevelopCostEstimatesand
Implementation Strategies:
2G
Intermediate ProgressMeeting #2with Springfield Public Library /City of
Springfield Representativesvia "GoToMeeting"orother virtual format:
Follow up:
2H
Presentation of Draft ReporttoSpringfield Public Library /Springfield City
Council
Lead/Facilitate Community Open House Event#2:
Follow uptomeetings inSpringfield:
2I
Presentation of Final ReporttoSpringfield Public Library /Springfield City
Council:
MONTH1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
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SPRINGFIELD PUBLIC LIBRARYPROPOSEDWORKPLAN:PHASES 1 AND 2 FFA ARCHITECTURE AND INTERIORS,INCTasksandPertinentMilestonesPHASE1:LIBRARY NEEDS ASSESSMENTNoticetoProceedfromSpringfieldPublic Library/City of Springfield:1AReview Background Information:1BProjectKick Off Meeting with Springfield Public Library/City of SpringfieldRepresentatives:Follow up to Project Kick OffMeetingwithSpringfieldPublic Library /CityofSpringfield;Preparationfor Meetings in Springfield:1CLead/Facilitate FocusGroup/CommunityMeetings inSpringfield(2 Days):1DAnalyzeDataand AssessNeeds:1EExistingBuildingAssessment:1FIntermediateProgress Meeting#1withSpringfieldPublicLibraryRepresentatives/Cityof Springfield via"GoToMeeting"orothervirtualformat:1GDevelop Design Concepts and Facility Space PlanningDiagrams:1HIntermediateProgress Meeting #2with SpringfieldPublicLibrary /City of
SpringfieldRepresentativesvia "GoToMeeting"or other virtual format:
1I
Develop Draft Report:
1J
SubmitWrittenDraftReporttoSpringfieldPublic Library /City ofSpringfield:
1K
Presentation to City Council:
PHASE 2:PROGRAMMATICLIBRARY FACILITYDESIGN
Notice to Proceed from Springfield Public Library/City of Springfield:
2A
Review PreviousAssessmentWork andAdditional Background Information:
2B
Phase 2 Project Kick Off Meetingwith Springfield PublicLibrary /City of
SpringfieldRepresentatives:
Follow up to Project Kick OffMeetingwithSpringfieldPublic Library /Cityof
Springfield:
2C
Development ofLibrary facility program,including design concepts and
facilityspace planningdiagramsfor preferredpreliminary design concept:
2D
IntermediateProgress Meeting #1with SpringfieldPublicLibrary /City of
SpringfieldRepresentativesvia "GoToMeeting"or other virtual format:
Follow up:
2E
Lead/Facilitate FocusGroup/CommunityMeetings inSpringfield:
Follow up to meetings inSpringfield:
2F
RefineFacilityandSite Conceptual Designsand Develop CostEstimates and
Implementation Strategies:
2G
IntermediateProgress Meeting #2with Springfield PublicLibrary /City of
SpringfieldRepresentativesvia "GoToMeeting"or other virtual format:
Follow up:
2H
Presentation ofDraft Report toSpringfieldPublicLibrary /SpringfieldCity
Council
Lead/Facilitate Community Open HouseEvent #2:
Follow up to meetings in Springfield:
2I
Presentation ofFinalReport toSpringfieldPublicLibrary /SpringfieldCity
Council:
MONTH 1 MONTH2 MONTH 3 MONTH 4 MONTH5
Page1
SPRINGFIELD PUBLIC LIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones
PHASE 1:LIBRARY NEEDS ASSESSMENT
Notice toProceedfrom SpringfieldPublicLibrary /City of Springfield:
1A
Review Background Information:
1B
Project Kick Off MeetingwithSpringfieldPublicLibrary /City ofSpringfield
Representatives:
Follow uptoProjectKick Off Meeting with Springfield Public Library/Cityof
Springfield;Preparation for Meetingsin Springfield:
1C
Lead/FacilitateFocus Group/Community Meetings in Springfield (2 Days):
1D
Analyze Data and Assess Needs:
1E
Existing Building Assessment:
1F
Intermediate ProgressMeeting#1 with Springfield Public Library
Representatives /City of Springfield via "GoToMeeting"or other virtual
format:
1G
Develop DesignConceptsandFacilitySpacePlanning Diagrams:
1H
Intermediate ProgressMeeting#2 withSpringfield Public Library /Cityof
Springfield Representatives via"GoToMeeting"orother virtual format:
1I
Develop Draft Report:
1J
Submit Written DraftReport to Springfield Public Library/Cityof Springfield:
1K
Presentationto CityCouncil:
PHASE2:PROGRAMMATIC LIBRARY FACILITY DESIGN
NoticetoProceed from Springfield Public Library /City of Springfield:
2A
Review Previous Assessment Work and Additional Background Information:
2B
Phase2 Project Kick OffMeetingwithSpringfieldPublic Library /Cityof
Springfield Representatives:
Follow up toProjectKick Off Meeting with Springfield Public Library/Cityof
Springfield:
2C
Developmentof Library facilityprogram,includingdesignconcepts and
facility space planning diagrams for preferred preliminarydesignconcept:
2D
Intermediate ProgressMeeting#1 withSpringfield Public Library/Cityof
Springfield Representatives via"GoToMeeting"orother virtual format:
Follow up:
2E
Lead/FacilitateFocus Group/Community Meetings in Springfield:
Follow up to meetings inSpringfield:
2F
Refine Facility and Site Conceptual Designs and DevelopCost Estimates and
Implementation Strategies:
2G
Intermediate Progress Meeting#2 withSpringfieldPublic Library /Cityof
Springfield Representatives via "GoToMeeting"or other virtual format:
Follow up:
2H
Presentationof DraftReport to Springfield Public Library/Springfield City
Council
Lead/Facilitate Community Open House Event #2:
Follow up to meetings inSpringfield:
2I
Presentationof Final Report to Springfield Public Library/Springfield City
Council:
MONTH 1 MONTH2 MONTH 3 MONTH 4 MONTH5
Page 1
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PHASE I: LIBRARY NEEDS ASSESSMENT
1A. Review Background Information:
In order to be prepared to begin our assessment and planning project, it
is important for the consultant team to first review all relevant background
information, including any previous planning efforts that may impact the
current project processes and outcomes. The Project Team can then address
any basic initial questions or issues during the Project Kick-Off Meeting.
1B. Lead a Project Kick-Off Meeting with Springfield Public Library and
City of Springfield Representatives:
This introductory meeting will set the course for our assessment and planning
project and is an important opportunity to share basic project information. The
meeting will consist of the following:
• We start the process by asking stakeholders to identify over-arching
goals for the project, and we then synthesize those to establish a
short list of goals that establishes the Overall Vision. This anchors the
remainder of the project so that the project team stays on-course,
always focusing on the Overall Vision when making decisions moving
forward.
• Establishing the planning horizon for the project: Due to the significant
commitment and investment Springfield will be making to improve
the Library services and facility, the planning horizon should take into
account the community’s needs well into the future.
• Reviewing any relevant planning criteria.
• Confirming project parameters, including renovation vs. new
construction, possible site(s) for a new library option as well as project
budget.
• Confirming Project Team roles and responsibilities. This includes the
consultant team as well as representatives from Springfield Public
Library, the City of Springfield and other key stakeholders directly
involved with the assessment, programming, planning and design of
the project.
• Confirming the proposed project process, implementation plan and
schedule, including project milestones and future meeting dates.
• Project Team tour of the existing library facility. It is important to gain
input from all stakeholders regarding the issues that are presented in
the existing facility and aspirations for how services and spaces would
be improved in an expanded, modified or new facility.
• Project Team tour of site(s) being considered for a new construction
option.
1C. Lead and facilitate community stakeholder and/or advisory focus
groups as well as community “open house” events in order to
assess needs, expectations and perceptions of the Library and its
current role in the community:
“It has been proven time and again that people will support what they have
helped to create.”
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The goal of the stakeholder and advisory focus group meetings is to gather
input, answer questions about the proposed project process, and to develop
community engagement. Because each stakeholder group sees the library
from a different angle, each meeting will be tailored to address the group’s
specific interests.
Open House events are our opportunity to actively listen to a wide range of
local voices and gain important insight into the community’s aspirations
for an improved library facility and services early on in the process. These
conversations facilitate support for the overall effort by the largest number of
people as soon as is practical and serves to open up community dialogue and
bring new ideas, energy, and inspiration to the forefront.
1D. Perform Data Analysis and Needs Assessment:
In order to thoroughly assess current library services and the library facility
to determine the Library’s strengths, weaknesses, and position to serve the
community’s needs, the consultant team will reference multiple sources of
information, including established professional standards, recognized best
practices and base our analysis on emerging industry trends. In addition, the
consultant team will learn from on-site observation of existing library functions
and the patron experience.
Our analysis will also include the following:
• Benchmarking to illustrate how the Library compares to other Libraries serving
similar communities.
• Analysis of current and projected demographic data, in order to align services,
collections and programs to the current and future service population.
• Analysis of feedback from stakeholders and the community.
• With Library Staff, City Staff and partnering agency staff (TEAM Springfield),
conduct analysis to identify needs and opportunities for improved services and
access to resources.
• Identify gaps in current service delivery and the existing facility.
State-of-the-art technology is key in providing patrons with access to critical
information and education sources. The FFA consultant team will provide
a current library technology and technology infrastructure review. This will
become the basis for recommendations to align the updated or new facility
with emerging library technology trends.
1E. Existing Building Assessment:
In order to assess the viability of an expansion to the existing library facility,
the FFA consultant team will review the general configuration, condition and
systems of the building. This includes a general building structure review by
our Structural Engineering consultant to help determine the most feasible
expansion strategies.
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1F. Coordinate Intermediate Progress Meeting #1 with Springfield
Public Library and City of Springfield Representatives:
This intermediate meeting is an opportunity for the FFA consultant team to
review the results of our outreach and data analysis with your Project Team
representatives.
We will confirm that our assessment is on track and review next steps in the
process.
We propose that this intermediate meeting is accomplished via “GoToMeeting”
or another virtual format proposed by the client.
1G. Develop Design Concepts and Facility Space Planning Diagrams:
Utilizing established professional library standards, recognized best practices,
past experience, peer institution comparisons, as well as community and
stakeholder feedback, FFA will work with you to determine an ideal facility size
and develop idealized conceptual library space planning bubble diagrams.
These will illustrate basic library spaces, function and adjacencies as well as
compare how the existing library works, versus how it can be improved or
expanded.
Preliminary cost estimates for an expansion versus a new facility will be
provided and will be based on a rough cost per square foot assumption.
Our cost estimating consultants derive these figures by tracking current best
construction practices, the bid and pricing climate as well as a basic level of
design, craftsmanship and durability expected of an important civic building,
such as a city’s central library facility. These cost estimates will help inform a
recommendation regarding a direction in which to move forward.
1H. Coordinate Intermediate Progress Meeting #2 with Springfield
Public Library and City of Springfield Representatives:
This intermediate meeting is an opportunity for the FFA consultant team to
propose and discuss recommendations to be included in our draft report.
From this discussion, the FFA team will compile and produce a written report
draft to be submitted to your team for review and comment.
We propose that this intermediate meeting is accomplished via “GoToMeeting”
or another virtual format proposed by the client.
1I. Develop Draft Report:
Based on our assessment as well as established professional standards,
recognized best practices, and our analysis of emerging industry trends,
the FFA consultant team will develop recommendations for the following
considerations and develop a draft report for review by Springfield Public
Library and City of Springfield representatives.
• Facility improvements, including recommendations regarding whether
to pursue an existing facility expansion, versus building a new facility.
• Service improvements, including future service delivery.
• General library space needs and design considerations.
• Library technology considerations.
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The report will also include:
• Conceptual library space planning bubble diagrams.
• Preliminary cost estimates.
1J. Submit Written Report Draft to Springfield Public Library and City
of Springfield Representatives:
With your input, the FFA consultant team will compile and produce a written
report draft which will include documentation of our complete analysis of the
current library services and facility as well as a summary our recommendations
for serving the community’s needs into the future. This draft report will be
submitted to your team for review and comment. FFA will then integrate your
comments in preparing a final report of the Phase 1 Library Needs Assessment
portion of the project, addressed in the project RFP.
1K. With Library Staff, Deliver Report and Findings in a Presentation
to City Council:
With Library Staff, the FFA consultant team will attend a work session of the
City Council to deliver the final assessment report and findings.
PHASE II: PROGRAMMATIC LIBRARY FACILITY DESIGN
2A. Review Previous Assessment Work and Review Additional
Background Information:
Time may have passed between project phases. Additional information may
have come to light during this interval. The FFA consultant team will review
all findings from the previous assessment work and any additional relevant
information prior to commencing this new project phase.
We will also work with City staff to facilitate a Community Advisory Committee
to participate in evaluating and providing input on programmatic development
and facility design.
2B. Lead a Project Kick-Off Meeting with Springfield Public Library
and City of Springfield Representatives:
This meeting will be an opportunity for the entire Project Team to reconnect
and to review the findings from the previous assessment work and to set the
course for Phase 2. Throughout this phase, The FFA consulting team will
continue our collaborative approach to working with the Library and City to
facilitate open and efficient communication.
We will discuss the process and goals to be achieved for this phase. This is
also an opportunity to reconfirm the project goals set forth previously. As per
the first phase, topics will include:
• Confirming project parameters, including renovation vs. new
construction, possible site(s) for a new library option as well as
project budget.
• Confirming Project Team roles and responsibilities. This includes the
consultant team as well as representatives from Springfield Public
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Library, the City of Springfield and other key stakeholders directly
involved with programming, planning and design of the project.
• Confirming the proposed project process, implementation plan and
schedule, including project milestones and future meeting dates.
2C. Development of Library facility program and facility space
planning diagrams for preferred preliminary design concept:
Using the Library Needs Assessment findings, the FFA consultant team will
generate a detailed Library Facility Program, which will include delineated
space needs and square footage requirements as well as diagrams to illustrate
required space adjacencies. We will work to align our recommendations
to current library standards, best practices, and 21st century library trends,
including facility size, functionality, space usage and adjacencies, library
technology needs as well as general design considerations.
From this exercise, we will work with you to confirm a conceptual design
direction in which to proceed for either the existing site or a new facility.
At this point in the project, we would communicate with your team regularly
via email and conference calls or virtual meetings to review programming
elements prior to beginning concept designs for a physical facility. We would
also discuss identification and recommendations for range of service delivery
improvements and how to provide them in the interim.
Once a firm Library Facility Program has been agreed upon, we will begin to
develop options for architectural design concepts for the building and site.
2D. Coordinate Intermediate Progress Meeting #1 with Springfield
Public Library and City of Springfield Representatives:
During this meeting the Project Team will review the draft programming
documents and space planning diagrams as well as any preliminary design
concepts which have been developed.
The FFA consultant team will gather input from the Springfield team and
incorporate your comments into a presentation for a series of outreach activities,
including stakeholder or advisory focus groups and community “open house”
event(s). We recommend scheduling an open house event at two points in
this phase. The first would be to present our findings from the recent needs
assessment work as well as to illustrate our programming process, current
library trends and our specific recommendations. The other would occur later
in Phase 2, where the consultant team would present designs for the preferred
library concept.
The project team can strategize content and format for focus group and
community meetings to present the work to date.
We propose that this intermediate meeting is accomplished via “GoToMeeting”
or another virtual format proposed by the client.
2E. Lead and Facilitate Community Stakeholder and/or Advisory
Focus Groups as Well as Community “Open House” Event #1:
The goal of the stakeholder and advisory focus group meetings is to present
our findings from the recent needs assessment work as well as to illustrate
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our programming process, discuss current library trends and our specific
recommendations. This will enable the community to give input relative to a
recommended size and features for their library facility.
2F. Refinement of Facility and Site Conceptual Designs and
Development of Cost Estimates and Implementation Strategies:
With Project Team and Community input, the FFA consultant team will further
develop and refine a preferred conceptual design for the Library facility and
site.
This architectural design concept will be developed in a manner that will be
suitable for cost estimating as well as fundraising purposes.
From this concept, we can develop implementation strategies and schedule
using a prioritized, phased approach, as well as cost estimates for construction
and other project costs. This will include ongoing operation estimates for
service delivery improvements and programming approaches.
2G. Coordinate Intermediate Progress Meeting #2 with Springfield
Public Library and City of Springfield Representatives:
During this meeting, the Project Team will review a draft of the preferred space
plan and design concepts, implementation strategies, as well as schedule and
cost estimates.
The FFA consultant team will gather input from your project team and
incorporate your comments into a draft report including all documentation and
drawings for submission to staff and the Springfield City Council for review and
comment.
We propose that this intermediate meeting is accomplished via “GoToMeeting”
or another virtual format proposed by the client.
2H. Presentation of Draft Report to Springfield Public Library /
Springfield City Council:
The FFA consultant team will present a draft report to Staff and the Springfield
City Council for approval of preferred service delivery improvements,
programming approaches, site location and facility and site design concepts.
2I. Lead and Facilitate Community “Open House” Event #2:
The goal of this open house event is to present our process and work to date,
including conceptual designs for the facility and site and to gather input and
responses from the community.
We propose that this event might take place as part of the same visit to
Springfield as the draft report presentation.
2J. Presentation of Final Report to Springfield Public Library / Spring-
field City Council:
After incorporating draft report review comments from the Library and City,
we will complete a final report and present it to Staff and the Springfield City
Council, and deliver the report and findings to City Council in a work session.
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KEY PERSONNEL
Troy has 30 years’ experience in the organization and management of a wide
range of projects. In addition to many private sector clients, Troy has managed
and overseen projects for multiple local, state, and federal agencies since he
began at the firm over 23 years ago. Adept at team and consensus building, he is
experienced at managing projects and bringing them in on time and within budget.
His experience with public projects has given him the skills to work effectively with
diverse user groups and to facilitate public involvement.
As Project Principal, Troy oversees the design process, provides quality review,
safeguards the budget and is ultimately responsible for the delivery of our
contractual obligations.
Select Project Experience:Education
University of Oregon
Bachelor of Architecture
Architectural Registration
States of Oregon, Washington, Idaho,
Utah, Wyoming, Nevada, Montana &
California
NCARB Certified
Professional Affiliations
American Institute of Architects (AIA)
American Library Association (ALA)
Society for College & University
Planning (SCUP)
Presentations
American Library Association (ALA)
2008 Anaheim Annual Conference
Anaheim, CA
Speaker: “Tomorrow’s Library in Today’s
Space: Redesigning and Repurposing
Existing Library Spaces”
Society for College and University
Planning (SCUP) Pacific 2007 Regional
Conference Salt Lake City, UT
Speaker: “A Process for Preservation
and Change: Campus Heritage
Landscape Plan”
Troy Ainsworth, AIA, NCARB
Project Principal
Ft. Vancouver Regional Library (FVRL)
Pre-Design Program
Southwest Washington
Ledding Library Expansion Study
Milwaukie, OR
Nampa Public Library Planning Study
Nampa, ID
The Dalles-Wasco County Public Library
Expansion Feasibility Study
The Dalles, OR
Tigard Public Library Feasibility Study
Tigard, OR
Scio Public Library Study
Scio, OR
Newport Library Renovation Study
Newport, OR
Library! at Cole and Ustick
Boise, ID
Library! at Bown Crossing
Boise, ID
Lebanon Public Library
Lebanon, OR
Beaverton City Library at Murray Scholls
Beaverton, OR
Camas Public Library Rehabilitation &
Expansion
Camas, WA
Multnomah County Central Library
Rehabilitation & Expansion
Portland, OR
Ledding Library Expansion Study
Library! at Bown Crossing
Scio Public Library Study
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FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
Brenda is an award-winning designer who brings almost 30 years of expertise in all
types and phases of architecture and interior design - but with a specific passion
for public libraries and learning spaces. Brenda actively maintains her knowledge
of the latest innovations in library and educational environments and seeks to help
clients in their mission to inspire learning.
By working closely with clients and other project stakeholders, Brenda strives to fully
understand the needs, as well as the culture and mission of an organization and
is adept at translating them into a comprehensive building program and ultimately,
creative and exciting designs for their specific environments while keeping the
project budget in mind. As the Project Manager / Library Planner, she will be
your primary-point-of-contact throughout the project.
Select Project Experience:Education
University of Washington
Bachelor of Arts, Environmental Design
College of Architecture and Urban
Planning
Pacific Northwest College of Art, Portland
Art Museum
Architectural Registration
State of California
Professional Affiliations
American Institute of Architects (AIA)
American Library Association (ALA)
Brenda Katz, AIA, Associate
Project Manager / Library Planner
Ft. Vancouver Regional Library (FVRL)
Pre-Design Program
Southwest Washington
Ledding Library Expansion Study
Milwaukie, OR
Bethany Library Planning Study
Beaverton, OR
Nampa Public Library Planning Study
Nampa, ID
The Dalles-Wasco County Public Library
Expansion Feasibility Study
The Dalles, OR
Tigard Public Library Feasibility Study
Tigard, OR
Scio Public Library Study
Scio, OR
Newport Library Renovation Study
Newport, OR
Library! at Cole and Ustick
Boise, ID
Library! at Bown Crossing
Boise, ID
Lebanon Public Library
Lebanon, OR
Beaverton City Library at Murray Scholls
Beaverton, OR
Richland Public Library Renovation and
Expansion
Richland, WA Richland Public Library Renovation & Expansion
Bethany Library Planning Study
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
Karl is an architect with over twelve years’ experience in the industry. He has worked
on a wide range of project types, including libraries, higher education, residential,
commercial, and transit. Karl is involved in projects from the very beginning and
works collaboratively with the entire project team to develop the design. He thrives
on the challenge of resolving how to put a building together by developing the
design and details throughout the process, thus strengthening that design while
staying true to the original intent. As Design Architect, Karl works closely with
team members and stakeholders during all phases of the project and encourages
innovative design solutions. He uses sketches and renderings to communicate
options to clients and stakeholders, and to generate excitement among community
members for public projects.
Select Project Experience:Education
University of Oregon
Master of Architecture
Clemson University
Bachelor of Science, Design
Architectural Registration
State of Oregon
Karl Refi, Associate
Design Architect
Ledding Library Expansion Study
Milwaukie, OR
Canby Public Library Preliminary
Architectural Report
Canby, OR
The Dalles-Wasco County Public Library
Expansion Feasibility Study
The Dalles, OR
Tigard Public Library Feasibility Study
Tigard, OR
Library! at Cole and Ustick
Boise, ID
Library! at Bown Crossing
Boise, ID
OSU Memorial Union Rotunda Access
Improvement Study
Corvallis, OR
OSU Heckart Lodge Renovation
Corvallis, OR
OSU Reed Lodge Renovation
Corvallis, OR
OSU Withycombe Hall Lab Theater
Rehabilitation
Corvallis, OR
Tess O’Brien Apartments
Portland, OR
The Parker Apartments
Library! at Cole & Ustick
Library! at Bown Crossing
Staffing Statement: All FFA personnel listed will be assigned to the
Springfield Library project for its duration. In the event that they terminate
their employment with FFA, they will be replaced with equally talented
personnel.
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FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
As a consultant with a diverse and distinctive background, Penny collaborates with
design teams, librarians, and library supporters to make their libraries thrive. She
has rich experience in organizational development, marketing and communications,
advocacy, fundraising, and group facilitation and brings these skills and more to
each team and community she collaborates with.
A past president of the Oregon Library Association as well as the largest library
Friends organization in Oregon, Penny received her Executive MLIS (Masters in
Library and Information Science) from San Jose State University and her BA from
Reed College. Prior to opening her consulting practice in 2013, she was director
of the Canby Public Library (Canby, OR), and Marketing and Communications
Manager for Multnomah County Library (Portland, OR).
Penny HummellConsulting Librarian
Select Project Experience:
Ft. Vancouver Regional Library (FVRL)
Pre-Design Program*
Southwest Washington
Coos Bay Public Library Facility Needs
Assessment
Coos Bay, OR
Yolo Library - New Facility Design
Yolo, CA
Lucien Kress has provided technology consulting and project management for
libraries for eighteen years, first as an employee of Multnomah County Library and
subsequently as a sole proprietor of Kress Consulting. His positions at Multnomah
County included IT Supervisor, IT Business Consultant, and IT Project Manager.
As a consultant, Kress has developed technology plans for several libraries and
provided technology expertise to strategic planning processes and building planning
processes at a number of libraries.
Lucien KressLibrary Technology Consultant
Select Project Experience:
Astoria Library Building Plan*
Astoria, OR
Nampa Public Library Building Plan*
Nampa, ID
Canby Public Library Building Plan*
Canby, OR
Thousand Oaks Library Technology Plan
Thousand Oaks, CA
Multnomah County Rockwood Library
Makerspace Planning & Design
Portland, OR
* Projects with FFA
Education
San Jose State University
Master of Library & Information Services
Reed College
Bachelor of Arts, Russian Literature
Public Library Association Leadership
Academy, 2013
Library Facility Planning Training with Kathryn
Page Associates, 2015
SUB-CONTRACTORS
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Library Needs Assessment of Services & Programmatic
Facility Design
page
Terry has been in the architectural industry for over 20 years and has a background
rich in technical experience as well as project management. Having worked for
over 14 years in design, he has been involved with many different types of projects
including civic, higher education, multi-family housing and K-12 education. Terence
draws on his deep understanding of the overall design process to take an accurate
and detailed approach to cost estimating.
Terence WaltonCost Consultant
Select Project Experience:
Library! at Bown Crossing*
Boise, ID
Walla Walla County Rural Libraries*
Planning
Walla Walla County, WA
The Dalles-Wasco County Library Children’s
Area Expansion*
The Dalles, OR
Canby Public Library Building Plan*
Canby, OR
Multnomah County Libraries (20 branches)
Assessments
Portland, OR
Gladstone Public Library
Gladstone, OR
Vikki Bourcier is recognized as a creative and effective problem solver. Her abilities
as a resourceful thinker, leader and communicator have fostered an excellent
working relationship with the local municipalities, the architectural community and
design professionals from all disciplines.
Vikki will act as Structural Engineer of Record for the Springfield Library Project.
She will be responsible for quality control, will handle contractual matters and will
bring her expertise preparing documents in a public bid environment to bear. Vikki
will set the vision for the structural solutions and will ensure the firm allocates the
appropriate engineering resources at the necessary points of each phase of the
project.
Vikki Bourcier, S.E.Principal Structural Engineer
Select Project Experience:
Springfield City Hall Evaluation
Springfield, OR
Springfield City Hall Limited Seismic
Retrofit
Springfield, OR
City of Eugene 2016 Seismic Evaluations
(45 Facilities)
Eugene, OR
Eugene 4J School District Seismic Retrofits
(Multiple K-12 Facilities)
Eugene, OR
City of Roseburg Public Safety Center
Roseburg, OR
Central Lincoln PUD - New Operations
Center
Newport, OR* Projects with FFA
Education
Montana State University
Master of Architecture
Bachelor of Architecture
Humber College of Applied Arts & Technology
Architectural Technologist Certification
Education San Jose State UniversityBS, Civil Engineering
Professional RegistrationsStructural Engineer, OR 65387PECivil Engineer, OR C56624
Professional Affiliations
AIA SWO, Chapter Affiliate
Structural Engineer’s Association of Oregon
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“Design Excellence Since 1956”page
REFERENCES
Claire Connley Assistant DirectorNampa Public Library215 12th Ave SouthNampa, ID 83651
connleyc@nampalibrary.org 208.468.5800
Katie Newell Library DirectorLedding Library10660 SE 21st AvenueMilwaukie, OR 97222
newellk@milwaukieoregon.gov
503.786.7584
Sam Wallin Analyst/Special Projects
Coordinator
Fort Vancouver Regional Libraries
1007 E Mill Plain Blvd.
Vancouver, WA 98663
swallin@fvrl.org 360.906.5000
Todd Dunkleberg Library Director
Deschutes Public Library System
507 NW Wall Street
Bend, OR 97701
todd@dpls.lib.or.us
541.312.1020
Peter Leonard Library Director
Washington County Cooperative Libraries
111 NE Lincoln Street
Suite: 230-L
Hillsboro, OR 97124
PeterL@wccls.org
503.644.0043
Ann Roseberry Library Director
Richland Public Library
955 Northgate Drive
Richland, WA 99352
aroseberry@ci.richland.wa.us
509.942-7450
Richland Public Library
Kevin Wayne Booe Library Director
Boise Public Library
715 S Capitol Blvd.
Boise, ID 83702
kbooe@cityofboise.org
208.384.4029
John Finn, Former Branch Manager
Beaverton City Library at Murray-Scholls
Current Director, Lewis & Clark Library
120 Last Chance Gulch
Helena, MT 59601
jfinn@lclibrary.org
503.447-1690, ext. 117
Ginnie Cooper Library Director (Retired)
Multnomah County Libraries - Portland, OR
Petworth Library - Washington DC
GinnieCooper@gmail.com
503.830.4427
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Library Needs Assessment of Services & Programmatic
Facility Design
page
ADDITIONAL SERVICES
Should the FFA Consultant team be required to render any additional services to either supplement the services requested
in this RFP or to perform additional work as a result of the specific recommendations included inn any report issued on this
engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City
of Springfield and FFA. Any such additional work agreed to between the City of Springfield and FFA shall be performed as
the same rates set forth in the Fee Proposal. Those fees for members of our consultant team are as follows:
Team Member Firm Discipline Hourly Rate
Troy Ainsworth, Principal FFA Architecture and Interiors, Inc.Architecture $200
Brenda Katz, Project Manager FFA Architecture and Interiors, Inc.Architecture $125
Karl Refi, Project Architect FFA Architecture and Interiors, Inc.Architecture $125
Administrative Support FFA Architecture and Interiors, Inc.Architecture $ 80
Penny Hummell Penny Hummell Consulting Library Consulting $175
Lucien Kress Kress Consulting Library Technology Consulting $150
Terrance Walton ACC Cost Consultants Cost Estimating $126
Vikki Bourcier Hobach-Lewin, Inc.Structural Engineering $165
Members of the FFA Consultant Team presenting to FVRL community members in Woodburn, WA
26
Reimbursable Expenses
Travel Time No Charge
Travel Expenses At Cost
Printing At Cost
Postage/Courier At Cost
Reimbursable Expenses
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page27 28
TASK & COST PROPOSAL: Phase OneSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee
PHASE 1:LIBRARY NEEDS ASSESSMENT
Notice to Proceed from Springfield Public Library /City of Springfield:
1A
Review Background Information:
FFA consultant team reviews any background informationprovided by
Springfield Library/City of Springfield and prepares meeting materials relative
to specific issues/questions for input by Library representative team. Consultant Team
Katz,FFA 4.0 $125.00 $500.00
Refi,FFA 4.0 $125.00 $500.00
Ainsworth,FFA 4.0 $200.00 $800.00
Hummel,PHC 3.0 $175.00 $525.00
Kress,KC 2.0 $150.00 $300.00
Admin.Support,FFA 4.0 $80.00 $320.00
1B
Project Kick Off Meeting with Springfield Public Library /City of Springfield
Representatives:
Goal setting
Establish planning horizon
Review planning criteria
Confirm project parameters,including renovation vs.new construction,site
for new library,project budget
Confirm roles and responsibilities
Confirm work plan and schedule,including project milestones and future
meeting dates
Existing library tour
Tour of site(s)being considered for new construction
Katz,FFA 4.0 $125.00 $500.00
Refi,FFA 4.0 $125.00 $500.00
Ainsworth,FFA 4.0 $200.00 $
Hummel,PHC 4.0 $175.00 $700.00
Kress,KC 3.0 $150.00 $450.00
Follow up to Project Kick Off Meeting with Springfield Public Library /City of
Springfield :
Meeting notes write,review by team and distribute Katz,FFA 2.0 $125.00 $250.00
Update work plan and schedule Katz,FFA 2.0 $125.00 $250.00
MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page29 30
TASK & COST PROPOSAL: Phase OneSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
Preparation for Meetings in Springfield:
Stakeholders
Advisory Focus Groups
Library Staff Focus Group
City Staff Focus Group
TEAM Springfield Focus Group(s)
Community Open House Events (2)
Prepare content/graphics/presentation for Open House Event
Strategize interview/discussion points/format for focus group meetings
Katz,FFA 4.0 $125.00 $500.00
Refi,FFA 4.0 $125.00 $500.00
Admin.Support,FFA 8.0 $80.00 $640.00
Ainsworth,FFA 1.0 $200.00 $200.00
Hummel,PHC 2.0 $175.00 $350.00
Kress,KC 1.0 $150.00 $150.00
1C
Lead/Facilitate Focus Group/Community Meetings in Springfield (2 Days):
Katz,FFA 16.0 $125.00 $2,000.00
Refi,FFA 16.0 $125.00 $2,000.00
Ainsworth,FFA 16.0 $200.00 $
Hummel,PHC 16.0 $175.00 $2,800.00
Kress,KC 16.0 $150.00 $2,400.00
Follow up to meetings in Springfield:
Meeting notes write,review by team and distribute Katz,FFA 2.0 $125.00 $250.00
1D
Analyze Data and Assess Needs:
Current library services analysis
Benchmarking analysis
Current and projected demographic data analysis
Library technology analysis
Review and analyze input from Stakeholders,Focus Groups and Community
Meetings
Identify needs and opportunities for improved services and access to
resources
Identify gaps in current service delivery and existing facility
Katz,FFA 4.0 $125.00 $500.00
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Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page31 32
TASK & COST PROPOSAL: Phase OneSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
Refi,FFA 0.0 $125.00 $
Ainsworth,FFA 2.0 $200.00 $400.00
Hummel,PHC 20.0 $175.00 $3,500.00
Kress,KC 10.0 $150.00 $1,500.00
1E
Existing Building Assessment:
Current library facility analysis
Katz,FFA 8.0 $125.00 $1,000.00
Refi,FFA 12.0 $125.00 $1,500.00
Ainsworth,FFA 2.0 $200.00 $400.00
Bourcier,HL 10.0 $165.00 $1,650.00
LeGrue,HL 22.0 $135.00 $2,970.00
1F
Intermediate Progress Meeting #1 with Springfield Public Library
Representatives /City of Springfield via "GoToMeeting"or other virtual
format:
Review findings to date
Input from Springfield Public Library /City of Springfield regarding outreach
and analysis to date prior to proceeding with recommendations
Review next steps
Katz,FFA 2.0 $125.00 $250.00
Refi,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 2.0 $200.00 $400.00
Hummel,PHC 2.0 $175.00 $350.00
Kress,KC 2.0 $150.00 $300.00
Follow up:
Meeting notes write,review by team and distribute Katz,FFA 2.0 $125.00 $250.00
1G
Develop Design Concepts and Facility Space Planning Diagrams:
Develop idealized conceptual space planning bubble diagrams
Preliminary cost estimates
Katz,FFA 24.0 $125.00 $3,000.00
Refi,FFA 4.0 $125.00 $500.00
Ainsworth,FFA 0.0 $200.00 $
Hummel,PHC 4.0 $175.00 $700.00
Pszczolkowski,ACC 7.0 $158.00 $1,106.00
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page33 34
TASK & COST PROPOSAL: Phase OneSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
Walton,ACC 13.0 $126.00 $1,638.00
1H
Intermediate Progress Meeting #2 with Springfield Public Library /City of
Springfield Representatives via "GoToMeeting"or other virtual format:
Discuss recommendations and cost estimates
Review next steps
Katz,FFA 2.0 $125.00 $250.00
Refi,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 2.0 $200.00 $400.00
Hummel,PHC 2.0 $175.00 $350.00
Kress,KC 0.0 $150.00 $
Follow up:
Meeting notes write,review by team and distribute Katz,FFA 2.0 $125.00 $250.00
1I
Develop Draft Report:
Recommendations for facility changes
Recommendations for services changes,including future service delivery
Library space needs and design considerations
Library technology recommendations
Design concepts and facility space planning diagrams
Initial recommendation for either existing facility expansion/modification
and/or new facility investment
Preliminary cost estimate per above
Katz,FFA 16.0 $125.00 $2,000.00
Refi,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 2.0 $200.00 $400.00
Hummel,PHC 8.0 $175.00 $1,400.00
Kress,KC 6.0 $150.00 $900.00
1J
Submit Written Draft Report to Springfield Public Library /City of Springfield:
Compilation/Production of written report draft
Distribution of report draft to Springfield Public Library /City of Springfield
for review and comment
Integration of comments from COS /SPL into report final draft
Katz,FFA 4.0 $125.00 $500.00
Ainsworth,FFA 1.0 $200.00 $200.00
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page35 36
TASK & COST PROPOSAL: Phase OneSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
Hummel,PHC 2.0 $175.00 $350.00
Kress,KC 1.0 $150.00 $150.00
Admin.Support,FFA 8.0 $80.00 $640.00
1K
Presentation to City Council:
Prepare content/graphics/slides for City Council presentation
Katz,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 1.0 $200.00 $200.00
Hummel,PHC 2.0 $175.00 $350.00
Kress,KC 0.0 $150.00 $
Admin.Support,FFA 8.0 $80.00 $640.00
Presentation to City Council
Katz,FFA 0.0 $125.00 $
Ainsworth,FFA 2.0 $200.00 $
Hummel,PHC 2.0 $175.00 $350.00
Kress,KC 0.0 $150.00 $
Total Phase 1 Fee:$49,629.00
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Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page37 38
TASK & COST PROPOSAL: Phase TwoSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
PHASE 2:PROGRAMMATIC LIBRARY FACILITY DESIGN
Notice to Proceed from Springfield Public Library /City of Springfield:
2A
Review Previous Assessment Work and Additional Background Information:
Review all findings from the previous assessment work and any additional
relevant informationthat may have arisen prior to commencing Phase 2,and
prepares meeting materials relative to specific issues/questions for input by
Library representative team.Consultant Team
Katz,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 1.0 $200.00 $200.00
Hummel,PHC 0.0 $175.00 $
Kress,KC 0.0 $150.00 $
Admin.Support,FFA 2.0 $80.00 $160.00
2B
Phase 2 Project Kick Off Meeting with Springfield Public Library /City of
Springfield Representatives:
Goal setting
Selection of preferred preliminary design concept
Confirm project parameters,including,project budget
Confirm roles and responsibilities
Confirm work plan and schedule,including future meeting dates
Katz,FFA 4.0 $125.00 $500.00
Refi,FFA 4.0 $125.00 $500.00
Ainsworth,FFA 4.0 $200.00 $
Hummel,PHC 4.0 $175.00 $700.00
Follow up to Project Kick Off Meeting with Springfield Public Library /City of
Springfield:
Meeting notes write,review by team and distribute Katz,FFA 2.0 $125.00 $250.00
Update work plan and schedule Katz,FFA 2.0 $125.00 $250.00
2C
Development of Library facility program,including design concepts and
facility space planning diagrams for preferred preliminary design concept:
Development and production of draft programming document and space
planning diagrams.
Development of draft preliminary concept designs
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SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page39 40
TASK & COST PROPOSAL: Phase TwoSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
Identification and recommendations for service delivery improvements and
facility programming approaches
Identification of gaps where the current facility or operations are insufficient
to meet recommended service delivery approaches and how to best provide
these in interim
Katz,FFA 32.0 $125.00 $4,000.00
Refi,FFA 32.0 $125.00 $4,000.00
Ainsworth,FFA 2.0 $200.00 $400.00
Hummel,PHC 4.0 $175.00 $700.00
Admin.Support,FFA 8.0 $80.00 $640.00
2D
Intermediate Progress Meeting #1 with Springfield Public Library /City of
Springfield Representatives via "GoToMeeting"or other virtual format:
Review draft programming document and space planning diagrams
Review draft preliminary concept designs
Gather input from SPL/COS
Review strategy/content for focus group and community meetings to present
the work to date.
Katz,FFA 2.0 $125.00 $250.00
Refi,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 2.0 $200.00 $400.00
Hummel,PHC 2.0 $175.00 $350.00
Follow up:
Meeting notes write,review by team and distribute
Revise/Update program,diagrams and concept design per input from SPL/COS
Prepare content/graphics/presentation for focus group and community
meeting events
Katz,FFA 16.0 $125.00 $2,000.00
Refi,FFA 16.0 $125.00 $2,000.00
Ainsworth,FFA 1.0 $200.00 $200.00
Admin.Support,FFA 4.0 $80.00 $320.00
2E
Lead/Facilitate Focus Group/Community Meetings in Springfield:
Katz,FFA 4.0 $125.00 $500.00
Refi,FFA 4.0 $125.00 $500.00
Ainsworth,FFA 4.0 $200.00 $
Hummel,PHC 4.0 $175.00 $700.00
Kress,KC 0.0 $150.00 $
Page 7
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ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 49 of 59
AIS ATTACHMENT 1, Page 49 of 59
SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page41 42
TASK & COST PROPOSAL: Phase TwoSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
Follow up to meetings in Springfield:
Meeting notes write,review by team and distribute Katz,FFA 2.0 $125.00 $250.00
2F
Refine Facility and Site Conceptual Designs and Develop Cost Estimates and
Implementation Strategies:
Refinements to Space Planning Diagrams and Design Concepts
Implementation timeline/schedule
Cost estimate:Service delivery improvements,programming approaches and
associated operations costs
Construction Cost Estimate
Katz,FFA 32.0 $125.00 $4,000.00
Refi,FFA 32.0 $125.00 $4,000.00
Ainsworth,FFA 4.0 $200.00 $800.00
Hummel,PHC 8.0 $175.00 $1,400.00
Kress,KC 0.0 $150.00 $
Pszczolkowski,ACC 3.0 $158.00 $474.00
Walton,ACC 5.0 $126.00 $630.00
2G
Intermediate Progress Meeting #2 with Springfield Public Library /City of
Springfield Representatives via "GoToMeeting"or other virtual format:
Review draft of preferred space plan and design concepts
Review implementation strategies and schedule
Review cost estimate
Gather input from SPL/COS
Katz,FFA 2.0 $125.00 $250.00
Refi,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 2.0 $200.00 $400.00
Hummel,PHC 0.0 $175.00 $
Follow up:
Meeting notes write,review by team and distribute
Updates and Revisions per input from SPL/COS
Compilation/Production of report draft
Katz,FFA 24.0 $125.00 $3,000.00
Refi,FFA 24.0 $125.00 $3,000.00
Ainsworth,FFA 4.0 $200.00 $800.00
Hummel,PHC 0.0 $175.00 $
Kress,KC 0.0 $150.00 $
Admin.Support,FFA 12.0 $80.00 $960.00
Page 8
ATTACHMENT 1
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ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 50 of 59
AIS ATTACHMENT 1, Page 50 of 59
SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page page43 44
TASK & COST PROPOSAL: Phase TwoSPRINGFIELDPUBLICLIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
2H
Presentation of Draft Report to Springfield Public Library /Springfield City
Council
Lead/Facilitate Community Open House Event #2:
Prepare content/graphics/slides for SPL/City Council presentation
Prepare content/graphics/slides for Community Open House Event
Katz,FFA 4.0 $125.00 $500.00
Refi,FFA 8.0 $125.00 $1,000.00
Ainsworth,FFA 2.0 $200.00 $
Hummel,PHC 0.0 $175.00 $
Kress,KC 0.0 $150.00 $
Admin.Support,FFA 8.0 $80.00 $640.00
Follow up to meetings in Springfield:
Integration of comments from SPL/COS/Community Open House Event into
report final draft
Compilation/Production of final report
Katz,FFA 12.0 $125.00 $1,500.00
Refi,FFA 12.0 $125.00 $1,500.00
Ainsworth,FFA 6.0 $200.00 $
Hummel,PHC 0.0 $175.00 $
Kress,KC 0.0 $150.00 $
Admin.Support,FFA 8.0 $80.00 $640.00
2I
Presentation of Final Report to Springfield Public Library /Springfield City
Council:
Prepare content/graphics/slides for SPL/City Council presentation
Katz,FFA 2.0 $125.00 $250.00
Refi,FFA 2.0 $125.00 $250.00
Ainsworth,FFA 1.0 $200.00 $200.00
Hummel,PHC 0.0 $175.00 $
Kress,KC 0.0 $150.00 $
Admin.Support,FFA 8.0 $80.00 $640.00
Presentation of Final Report
Katz,FFA 0.0 $125.00 $
Refi,FFA 0.0 $125.00 $
Ainsworth,FFA 2.0 $200.00 $
Hummel,PHC 2.0 $175.00 $350.00
Kress,KC 0.0 $150.00 $
Total Phase 2 Fee:$47,704.00
Page 9
SPRINGFIELD PUBLIC LIBRARY
PROPOSED WORK PLAN:PHASES 1 AND 2
FFA ARCHITECTURE AND INTERIORS,INC
Tasks and Pertinent Milestones Team Member Hours Rate Fee MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5
Total Phases 1 and 2 Fees:$97,333.00
Page 10
ATTACHMENT 1
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ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 51 of 59
AIS ATTACHMENT 1, Page 51 of 59
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
ATTACHMENT 5
Authorization to Legally Bind Proposer
The person executing this Proposal and the instruments referred to
herein on behalf of the Proposer has the legal power, right, and
actual authority to submit this Proposal, and to bind the Proposer to
the terms and conditions of this Proposal.
___________________________________________ _________
(Signature of person authorized to bind Proposer) Dated
____________________________________________________
Print Name of Person signing as authorized to bind Proposer
____________________________________________________
Title of Person signing as authorized to bind Proposer
___________________________ ______________________
Firm Name Phone
___________________________ ______________________
Address Fax
___________________________ ______________________
City, State, Zip email address
RFP 1670 Public Library Needs Assessment
and Programmtic Facility Design
Page 25 of 26
Troy Ainsworth, AIA, NCARB
Principal
FFA Architecture and Interiors, Inc.
520 SW Yamhill Street, Suite 900
Portland, OR 97204
503.327.0343
503-222.1701
tainsworth@ffadesign.com
45
7/15/16
ATTACHMENT 1
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ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 52 of 59
AIS ATTACHMENT 1, Page 52 of 59
SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
Minority, Women, and Emerging Small
Business/Disadvantaged Business Enterprise
MWESB/DBEVoluntary Self-Declaration for City Procurement #or Project No.P
The Public Works Department of the City of Spring eld is seeking information on the various business entities
that submit bids and proposals for working with the Department. We request that you provide the following
information to assist us with evaluating our e orts at reaching the underrepresented sectors of the business
and construction communities.The Department does not intend to use this data as criteria for selecting the successful bidders or proposers for city-funded procurements. For procurements with state or federal DBE requirements, the Department will use the forms and criteria established by the state or federal agency for
selecting the successful bidders or proposers.
Please include this form with your bid/proposal submittal to the City.
Prime Bidder/Proposer:
Business Name:
Contact Person:
CCB#/PE#/Other Registration:
Business Address:
Business Phone:
Please check each box indicating the business certi cation type that your rm has with the State of Oregon or
the federal government,if any:
Oregon Minority-owned Business
Oregon Woman-owned Business
Oregon Emerging Small Business
Federal Disadvantaged Business Enterprise (DBE)
First Tier Sub-contractors:For each First Tier Subcontractor, provide the same information, using additional sheets as necessary:
ATTACHMENT 6
RFP 1670 Public Library Needs Assessment and Programmtic Facility Design
Page 26 of 26
1670
FFA Architecture and Interiors
FFA Architecture and Interiors
Troy Ainsworth, Principal
AIA, NCARB
520 SW Yamhill Street, Ste. 300, Portland, OR 97204
503.327.0343
46
ATTACHMENT 1
C1724 FFA Architecture + Interiors Page 52 of 58
ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 53 of 59
AIS ATTACHMENT 1, Page 53 of 59
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page
Minority, Women, and Emerging Small
Business/Disadvantaged Business Enterprise
MWESB/DBEVoluntary Self-Declaration for City Procurement #or Project No.P
The Public Works Department of the City of Spring eld is seeking information on the various business entities
that submit bids and proposals for working with the Department. We request that you provide the following
information to assist us with evaluating our e orts at reaching the underrepresented sectors of the business and construction communities.The Department does not intend to use this data as criteria for selecting the
successful bidders or proposers for city-funded procurements. For procurements with state or federal DBE
requirements, the Department will use the forms and criteria established by the state or federal agency for
selecting the successful bidders or proposers.
Please include this form with your bid/proposal submittal to the City.
Prime Bidder/Proposer:
Business Name:
Contact Person:
CCB#/PE#/Other Registration:
Business Address:
Business Phone:
Please check each box indicating the business certi cation type that your rm has with the State of Oregon or
the federal government,if any:
Oregon Minority-owned Business
Oregon Woman-owned Business
Oregon Emerging Small Business
Federal Disadvantaged Business Enterprise (DBE)
First Tier Sub-contractors:
For each First Tier Subcontractor, provide the same information, using additional sheets as necessary:
ATTACHMENT 6
Penny Hummel Consulting
Penny Hummel
N/A
316 NE 24th Avenue, Portland, OR 97232
503-890-0494
47
ATTACHMENT 1
C1724 FFA Architecture + Interiors Page 53 of 58
ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 54 of 59
AIS ATTACHMENT 1, Page 54 of 59
SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
Minority, Women, and Emerging Small
Business/Disadvantaged Business Enterprise
MWESB/DBE Voluntary Self-Declaration for City Procurement #or Project No.P
The Public Works Department of the City of Spring eld is seeking information on the various business entities that submit bids and proposals for working with the Department. We request that you provide the following
information to assist us with evaluating our e orts at reaching the underrepresented sectors of the business
and construction communities.The Department does not intend to use this data as criteria for selecting the
successful bidders or proposers for city-funded procurements. For procurements with state or federal DBErequirements, the Department will use the forms and criteria established by the state or federal agency for
selecting the successful bidders or proposers.
Please include this form with your bid/proposal submittal to the City.
Prime Bidder/Proposer:
Business Name:
Contact Person:
CCB#/PE#/Other Registration:
Business Address:
Business Phone:
Please check each box indicating the business certi cation type that your rm has with the State of Oregon or
the federal government,if any:
Oregon Minority-owned Business
Oregon Woman-owned Business
Oregon Emerging Small Business
Federal Disadvantaged Business Enterprise (DBE)
First Tier Sub-contractors:
For each First Tier Subcontractor, provide the same information, using additional sheets as necessary:
ATTACHMENT 6
1670
FFA Architecture and Interiors
Kress Consulting
Lucien Kress
N/A
1526 NE Alberta St., #234, Portland, OR, 97211
503-345-3343
N/A.
48
ATTACHMENT 1
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ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 55 of 59
AIS ATTACHMENT 1, Page 55 of 59
FFA Architecture and Interiors, Inc.
“Design Excellence Since 1956”page 49
ATTACHMENT 1
C1724 FFA Architecture + Interiors Page 55 of 58
ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 56 of 59
AIS ATTACHMENT 1, Page 56 of 59
SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page 50
ATTACHMENT 1
C1724 FFA Architecture + Interiors Page 56 of 58
ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 57 of 59
AIS ATTACHMENT 1, Page 57 of 59
(Blank Page)
ATTACHMENT 1
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ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 58 of 59
AIS ATTACHMENT 1, Page 58 of 59
SPRINGFIELD PUBLIC LIBRARY
Library Needs Assessment of Services & Programmatic
Facility Design
page
ATTACHMENT 1
C1724 FFA Architecture + Interiors Page 58 of 58
ATTACHMENT 1 - First Amendment
C1724 First Amendment FFA Architeture + Interiors Page 59 of 59
AIS ATTACHMENT 1, Page 59 of 59