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HomeMy WebLinkAboutApplication APPLICANT 4/4/2008 " ~,; ~.' City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 LAND DIVISION PLAT PRE-SUBMITTAL CHECKLIST Partition Project Name: Summer Development Partition 4661 Bluebelle Way Project Proposal: Partition one lot (.49 acre) to create three parcels. L-j) lI\/nQ. , Date Received:, fI(_ Case Number: PRE2008-00020 , Planner: MEM I l Project Address: 4661 Bluebelle Way Assessors Map and Tax Lot Number(s): 17-02-32-43, TL 5700 Zoning: Low Density Residential (LDR) Overlay District(s): N/A Applicable Refinement Plan: East Main Refinement Plan Designation: Low Density Residential (LDR) Metro Plan Designation: Low Density Residential (LDR) Tentative Decision Date: November 15, 2007 Pre-Submittal Meeting Date: April 4, 2008 o Application Submittal Deadline: October 1, 2008 Associated Applications: SUB2007-00056 (Tent Part) ~W.Of;:45R1uN'GFIE_iIiEM€i..(f1!MENj;rrEVtEW full~~' c POSITION REVIEW OF Project Planner Land Use Planning I Transportation Planning Enqineer I Transportation I Public Works Engineer in Traininq I Utilities I Public Works Engineer in Training I Sanitary & Storm Sewer , Deputy Fire Marshal I Fire and Life Safety .~ , h~ PHONE I 726-4611 r I 726-4585 I 736-1036 I 736-1036 I 726-2293 NAME Molly Markarian I Gary McKenney I Jesse Jones I Jesse Jones , Gilbert Gordon :APP"TBrDEllEE'QPMENl'REWEW.XHCf~, c Applicant/Owner Applicant's Rep Scott Leatham Dan Nelson, LSI Summer Development Branch Engineering, Inc. 2264 Lakeview Drive 310 Fifth Street Eugene, OR 97408 Springfield, OR 97477 Case No PRE2008-00020 1 of 9 ~, The items needed to make the application complete for review are incorporated below. NOTE: · Conditions of Approval - taken from Notice of Decision dated: November 15, 2007 . Applicant Response - taken from: Written Statement, dated March 21, 2008 Condition #1: A 21-foot wide irrevocable joint use/access and maintenance easement shall be reviewed and approved by the City prior to concurrent filing with the final plat. The easement will be coterminous with a private utility easement. Applicant Response: An easement declaration is included with the application. Staff Finding: T~e easement document has been submitted, but it must be reviewed and approved by the.,City Surveyor prior to concurrent filing with the final plat. \,..... :::.. - . ~.' ~ l . ~ , I i ~_ ,1 ... 1 Condition #2: Prior to plat approval, the applicant shall execute and record an Improvement Agreement for Bluebelle Way for paving, curb, gutter, sidewalk, street trees, and street lighting. Applicant Response: An Improvement Agreement is included with the application. Staff Finding: The Improvement Agreement has been submitted, but it must be reviewed and approved by the City Surveyor before execution and recording prior to final plat approval. Condition #3: Prior to plat approval, two additional street trees of at least two inches in caliper shall be planted in the right-of-way north of the property line of Parcell. New street trees shall be selected from the List of Acceptable Street Trees for planter strips four to six feet wide with no overhead power lines as listed in the EDSPM, and the new street trees shall be installed as specified in the EDSPM. All tree nursery tags identifying the type of street tree shall remain on the street trees until plat approval. Since these trees will be located in the right-of-way, maintenance shall be performed by the City as per SDC 4.2-140 C. Applicant Response: The trees have been purchased by the developer and are scheduled for installation no later than submittal of mylars. Staff Finding: A City staff site visit on April 2, 2008 confirmed that the applicant has purchased two Chanticleer Pear street trees, but has not installed them yet. The trees must be installed as outlined in Condition #3 prior to final plat approval. - Condition #4: Prior to plat approval, Parcels 2 and 3 shall be serviced with private sanitary sewer laterals in a private joint utility trench from the eight-inch sanitary sewer main in the right-of-way to the north of the subject property as depicted on the tentative plan. NOTE: Plumbing permits are required to install these private sanitary sewer laterals. Applicant Response: The Building Status Report and pictures of the facilities are included with the application. Staff Finding: The Building Division has confirmed that this condition has been met. However, the sanitary laterals were installed on the east side of the property. Prior to final plat approval, the applicant shall submit a plan sheet identifying where the sewer laterals were actually installed on the site for inclusion in the case file. Condition #5: Prior to plat approval, the applicant shall record and document a 217foot wide private utility easement along the west property line of Parcels 1 and 2. Applicant Response: An easement declaration is included with the application. \ Staff Finding: The easement document has been submitted, but it must be reviewed and approved by the City Surveyor prior to concurrent filing with the final plat. Case No PRE2008-00020 2 of 9 r Condition #6: Prior to plat approval, Parcels 2 and 3 shall be serviced with a private stormwater lateral in a private joint utility trench from the stormwater main in the right-of-way to the north of the subject property as depicted on the tentative plan. NOTE: Plumbing permits I are required to install this private storm water lateral. Applicant Response: A concrete valley gutter drains to an installed rain garden as an alternative. ' Staff Finding: Condition #6 refers to private stormwater laterals to pipe roof stormwater run- off to the stormwater main in the right-of-way north of the property, not the surface run-off from the driveway as mentioned in the applicant's response. However, Building Division records and a City staff site visit on April 2, 2008 confirmed that the stormwater laterals have been installed. Condition #7: Prior to plat approval, the proposed filtration/infiltration ditch shall be re- designed in conformance with the standards of the BES Storm water Management Manual. NOTE: The City of Springfield recommends using a rain garden for treatment of driveway run-off instead of a filtration/infiltration ditch. The Public Works Engineer assigned to this application can be contacted for more information regarding rain gardens. Applicant Response: A rain garden has been installed by the developer as an alternative. Staff Finding: A City staff site visit on April 2, 2008 confirmed that a concrete valley gutter has been installed to drain stormwater run-off from the new driveway to a rain garden. However, the rain garden has not been fully installed. The rain garden must be installed and functioning prior to final plat approval. Condition #8: Prior to plat approval, the applicant shall extend electric service from the pole on the east property line to serve Parcels 2 and 3 as per SUB Electric standards. Placement of such facilities shall be in the proposed private utility easement along the east property line of Parcel 2 and shall be underground as conditioned in the Underground Placement of Utilities section below. Applicant Response: The Building Status Report is included with the application. Staff Finding: SUB Electric has confirmed that electric service has been extended underground to Parcels 2 & 3. ' Condition #9: Prior to plat approval, the applicant shall record and document a five-foot private utility easment along the east property line of Parcels 1 and 2. Applicant Response: The easement has been changed per SUB request to a five-foot SUB right-of-way underground easement and will record concurrently With the plat. Staff Finding: The easement document has been submitted, but it must be reiv~wed and approved by SUB prior to concurrent filing with the final plat. In addition, since the sewer laterals to serve Parcels 2 & 3 have been installed within this five-foot wide easment along the east property line, the fact that the easement will serve as a private sewer easement must be acknowledged on the easement documents prior to concurrent recording with the plat. Condition #10: Prior to plat approval all utility lines to serve Parcels 1, 2, and 3 shall be installed underground. Applicant Response: The Building Status Report is included with the application. Staff Finding: A City staff site visit on April 2, 2008 confirmed that all new utility lines to serve the site have been installed underground. However, there is one remaining existing utility line Case No PRE2008-00020 3 of 9 " extending overhead from the light pole on the east property line to the existing house. All existing overhead utility lines must be removed prior to final plat approval. Condition #11: Prior to plat approval, Parcels 2 and 3 shall be serviced with private water laterals in a private joint utility trench from the water main in the right-of-way north of the subject property as depicted on the tentative plan and water meters located as per SUB Water standards. NOTE: Plumbing permits are required to install these private water laterals. Applicant Response: The Building Status Report is included with the application. Staff Finding: The Building Division has confirmed that this condition has been met. Condition #12: Prior to plat approval, the applicant shall install a water lateral and fire hydrant with tested water flow not less than 1,000 gpm at 20 psi residual in the right-of-way north of Parcell in compliance with SUB Water and SFC standards. Applicant Response: The fire hydrant is scheduled for installation no later than 3/21/08. Staff Finding: SUB Water and FLS have confirmed that this condition has been met. However, the fire hydrant was installed in a different location that the one indicated on the Tentative plan. Prior to final plat approval, the applicant shall submit a plan sheet identifying where the fire hydrant was actually installed for inclusion in the case file. Condition #13: Prior to plat approval, the applicant shall document and record a deed restriction stating that unless fire flow requirements are met for a larger dwelling, future development on Parcel 3 shall not exceed 3,600 square feet of fire-flow calculation area as defined in the SFC. Applicant Response: A deed restriction is included with the application to be recorded with the plat. Staff Finding: The deed restriction has been submitted but must be recorded prior to final plat approval. Condition #14: Prior to plat approval, the applicant shall install premise identification numbers in conformance with SFC 505.1. Applicant Response: The, Building Status Report is included with the application. Staff Finding: A City staff site visit on April 2, 2008 indicated that the premise identification numbers have not been installed. However, installation of the numbers may be delayed until additional dwelling units are constructed. Condition #15: Prior to plat approval, the applicant shall record and document a seven-foot PUE along the frontage of Parcell. Applicant Response: An easement is shown on the plat. , Staff Finding: The easement is shown on the plat, but it must be reviewed and approved by the City Surveyor prior to concurrent recording with the plat. Condition #16: Prior to to occupancy, vehicle parking shall be provided to serve Parcels 2 and 3 in accordance with SDC 4.6-125. Applicant Response: The Building Status Report is included with the application. Staff Finding: A City staff site visit on April 2, 2008 indicated that no vehicle parking has been provided to date. However, provision of vehicle parking may be delayed until additional dwelling units are constructed. Case No. PRE2008-00020 4 of 9 Condition #17: Prior to plat approval, the applicant shall remove the shop on Parcel 2 as depicted on the tentative plan. Applicant Response: The shop has been removed and a picture is included with the application. Staff Finding: A City staff site visit on April 2, 2008 confirmed that the shop has been removed. Condition #18: Prior to plat approval, the applicant shall install a driveway to serve Parcels 2 and 3. This driveway shall provide 20 feet of clear width and thirteen feet, six inches of clear height. The driveway shall be paved 18 feet wide from the edge of pavement of Bluebelle Way to the pan of Parcel 3 as depicted on the tentative plan. The driveway shall be designed and installed to support an 80,000 lb. load and shall have "No Parking-Fire Lane" sign age in compliance with the standards of SFC 503.3 and D103.6. Applicant Response: The Building Status Report is included with the application. Staff Finding: A City staff site visit on April 2, 2008 confirmed that the driveway has been installed. However, no 'no-parking' signage has been installed to date. No-parking signage shall be installed prior to final plat approval. Condition #19: Prior to plat approval, the applicant shall install a sight-obscuring fence and/or vegetative screen along the west property line and the panhandle driveway. Such a fence or vegetative screen shall conform to the standards in SDC 4.4-110 and 4.4-115. Applicant Response: A fence has been installed and a picture is included with the application. Staff Finding: A City staff site visit on April 2, 2008 confirmed that a sight-obscuring wooden fence has been installed along the west property line. In addition, a sight-obscuring wooden fence is being installed along the east and south property lines. Condition #20: Future development on Parcels 2 and 3 shall abide by the base solar development standards as per SDC 3.2-225. Applicant Response: This will be addressed at the time building permits are applied for. Staff Finding: Solar requirements will be addressed when additional dwelling units are constructed. However, is should be noted that the draft deed restriction submitted includes restricting future development to abide by the City's solar standards. Condition #21: Prior to plat approval, the applicant shall remove the portion of the existing paved access on the subject property that extends onto Parcel 2 as depicted on the tentative plan. Applicant Response: The pavement has been removed and a picture is included with the application. Staff Finding: A City staff site visit on April 2, 2008 confirmed that the pavement on Parcel 2 has been removed. Condition #22: Prior to plat approval, the existing aborvitae hedge that extends into the vision clearance area of the access for Parcels 2 and 3 shall be removed as depicted on the tentative plan. In addition, clear areas shall be maintained at each access to a public street as per SDC 4.2-130. Applicant Response: The obstruction has been removed and a picture is Included with the application. Case No PRE2008-00020 5 of 9 . " '. Staff Finding: A City staff site visit on April 2, 2008 confirmed that the arborvitae hedge has been removed. Heads Up Comments: 1. The Site Assessment of Existing Conditions sheet included with the Land Division Tentative application identified eight existing trees on the subject property, all of which were greater than five inches in caliper. The Land Division Tentative Plan proposed removing only one of these trees to install the panhandle driveway. The applicant was advised on the Pre-Submittal Checklist for the Tentative application that if five or more trees were proposed to be removed that a Tree Felling Permit would be required. A City staff site visit on April 2, 2008 confirmed that all eight of the existing trees have been removed without a Tree Felling Permit. Therefore, prior to final plat approval, the applicant shall submit and receive approval for a Corrective Tree Felling Permit. The total fee for the corrective permit is $2,838.80, and a Tree Felling Permit application form and submittal requirements may be used. l Case No. PRE2008-00020 6 of 9 " 1 THIS APPLICATION IS: D COMPLETE FOR PROCESSING ~ INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE 0~-- ~ -- . City Pld,Il,C, / ~(li(O~ Date THIS IS NOT A DECISION ON THE PLAT. The plat pre-submittal meeting shall be held within one year of the date of the Land Division Tentative approval. A complete Land Division Plat application shall be submitted within 180 days of the pre-submittal meeting. If the applicant has not submitted the Land Division Plat application within these time frames, the Land Division Tentative approval shall become null and void and re-submittal of the Land Division Tentative application shall be required per SDC 5.2-140. I, the owner/applicant, intend to submit all missing items indicated herein to the City within the lSD-day timeline. (j) ;1 .~ -- Lilt! /&8 Date Owner!Applicant's Signature Case No PRE2008-00020 7 of 9 ^, " . " Land Division Plat Application Process (see next page for a diagram of this process) 1. Applicant Submits a Land Division Plat Application for Pre-Submittal - · The application must conform to the Land Division Plat Pre-Submittal Requirements Checklist on pages 5 & 6 of this application packet. · The purpose of pre-submittal is to ensure the applicant has all iter]1s necessary for a complete submittal. . - , · A pre-submittal meeting to discuss completeness is mandatory. · Pre-submittal meetings are conducted every Tuesday and Friday, from 10:00am - noon. · We strive to conduct the pre-submittal meetings within five to seven working days of receiving the application. 2. Applicant and the City Conduct the Pre-Submittal Meeting · The applicant, owner, and design team are strongly encouraged to attend the pre- submittal meeting. · The meeting is held with representatives from Public Works Engineering and Transportation, Community Services (Building), Fire Marshall's office, and the Planning Division. . The meeting is scheduled for 30 to 60 minutes. · The Planner provides the applicant with a Pre-Submittal Checklist at the end of the meeting specifying the items required to make the application complete if it is not already complete. · The applicant will then have 180 days to make the application complete for submittal and acceptance ~y the City. 3. Applicant Submits a Complete Land Division Plat Application · When the applicant has addressed all items on the Pre-Submittal Checklist and the City Surveying Section has notified the applicant's surveyor that the plat and other documents are sufficiently refined, the applicant can submit a complete application to the City Survey Section located in the NW Quad of City Hall. · The application must conform to the Land Division Plat Submittal Requirements Checklist on page 6 of this application packet. · If the submittal is deemed complete, the City Survey Section will sign-off on the City Survey approval sheet and send the applicant to the Development Services Department for application submittal and fee collection. · Planning staff checks and signs the mylars. 4. Applicant Records Plat at Lane County &. Submits Plat and Documents to City · After Planning staff checks and signs the mylars, the plat may then be recorded by the applicant's surveyor at Lane County. · After plat has been recorded at Lane County, applicant submits five (5) recorded, rolled paper copies of the plat and three (3) copies of required documents to the Development Services Department prior to the issuance of building permits. . ~ ".... LAND DIVISION PLAT APPLICATION PROCESS Applicant submits land division plat application for pre-submittal (See Land DIvIsion Plat Pre-Submittal Requirements Checklist) 1 City departments review application for completeness and hold pre-submittal meeting to discuss completeness issues with applicant and applicant's representatives. ~~ Applicant addresses incomplete items. City Surveyor checks application and returns comments to applicant's surveyor. -- ..- Applicant's surveyor corrects plat <c and returns to City Surveyor. City Surveyor conducts field check and returns comments to applicant's surveyor ~ / Applicant's surveyor sets new monuments and flags existing ones. 'If Once no errors appear on the plat and a current title report is submitted, applicant's surveyor is given ok to submit complete land division plat application. 'If After ok given from City Surveyor and applicant has addressed all incomplete items from ~ pre-submittal, applicant submits complete application to the City Survey Section (See Land DIvIsion Plat Submittal ReqUirements Checklist) 'If City Survey Section signs-off on City Survey approval sheet and sends the applicant to the Development Services Department for application submittal and fee collection. 'If Planning staff checks and signs mylars and notifies applicant's surveyor of approval. '" Applicant takes plat and accompanying documents to Lane County for recording. 1 Applicant brings copies of recorded plat and documents to Development Services Department. Revised 9/26/07 Molly-Markarian 9 of 9