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HomeMy WebLinkAboutApplication PLANNER 12/21/2006 City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 541-725-3753 Phone 541-726-3689 Fax II of-) m~11 l/~ Pre-Submittal Meeting Case Number Assigned: PRE2006-00106 Date Submitted: 12/21/2006 Proiect Name: MCELHANY 3-P ART 489 S 32ND Project Description: Pre-Submittal for Partition Plat Application Type: Partition Plat Job Address: 489 S 32ND ST Assessor's & Tax Lot #: 1702313402800 'fu i' {>>< ,1\ f , , 'Meetilig Date/Thne: , ~, ~) ': ".,.. I ' ,. , II ) 'Meeting Room' , j :~, '; : \, < <, ~, ~ Planner' ," < 'I' '^ " 1 <' "^ '" ~< ' "1", t i' <<0 i' "<! ,+' ! f. L :IiFHaa~y' t;~J~itu~f;ry~' 5;2(}'(n,}:>'~q'{~b\'b~;,:{:A)v\" k >> ~"l"~ M' J~ , '" 1,l"" ~ w.r ,~2 /~,l - : -!! I 615/616"" "~, "', , ," t,>, '" " ~~'~""~', "( " ~ ^" \ I"" 1<;; , , , , ,,' \ , I ,,~ I, I,' DISCLAIMER: ApplicatIOns Will not be exempt from Development Code or procedural amendments that may occur between the time of the Pre-Submittal Meetlllg and Submittal of the ApplicatIOn for Development ReView Please contact our I office at 541-726-3753 with any questIOns or concerns A Planner will be assigned the followmg business day and will contact you to confirm the meetmg date and time. 1 PlanJobPnnt rpt 12/21/2006 I 53 OOPM Pre-Submittal Meeting Development Services Department Room 615/616 PRE-SUBMITTAL MEETiNG DATE: Friday, January 5, 2007 1. PRE-SUBMITTAL MTG #PRE2006-00106 (PART PLAT) MCELHANY $325 Assessor's Map: 17-02-31-34 TL 2800 Existing Use: Residential Address: 489 S. 32nd Street Applicant submitted plans to plat a one lot i~to three parcels Meeting Date/Time: Friday, January 5, 2007 DSD 616 10:00 -11:00 a.m. Planner: Andy Limbird 2. PRE-SUBMITTAL MTG #PRE2006-00105 (SUB PLAT) COREYIPRODEN $325 Assessor's Map: 17-03-24-31 TL 400, 500 Existing Use: Vacant Address: 3285 16th Street Applicant submitted plans to plat a 20-10t SFR subdivision, Legacy Estates Meeting Date/Time: Friday, January 5, 2007 DSD 616 11 :00 - noon Planner: Jim Donovan City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 land Division Plat Application, Type II J' .~ I ~ ' Subdivision Plat: Partition Plat: Subdivision Replat Plat: Partition Replat Plat: Applicant Name: Company: Address: Earl McElhany I 1975 Willaqillespie Rd., Eugene OR 97401 - . Applicant's Rep.: Renee Clough, PE, LSI Company: Branch Engineering, Inc. Address: 310 5th Street, Springfield OR 97478 Property Owner: I Earl McElhany Company: I Address: I Phone: 746-0637 Fax: 746-0389 Phone: I . Fax: I ASSESSOR'S MAP NO: 17-02-31-34 Property Address: 489 S. 32nd Street Size of Property: Proposed Name of Subdivision: TAX LOT NO(S): 2800 .Acres 0 Square Feet 0 Description of F" I I" f th 3 I t t t t" rt"t" "I d th "t P I Ina p attmg 0 e 0 en a Ive pa I Ion prevIous y approve on e Sl e. roposa : Existing Use: single family residential Tentative Case #: SUB2006-00050 # of Lots/Parcels: 3 Avg. Lot/Parcel Size: sf Density: dujacre . , Zoning: Overlay District: Applicable Refinement Plan: Plan Designation: Location: City Limits 0 Urban Growth Boundary 0 Associated Applications: _~->\Jf) 7;z~Co- ~ (~'\ Pre-Submittal Case No.: Case No.: Application Fee: \~ \-1 /:?J {., - C'\OIOCo Date: 1 - - - Date: Postage Fee: ( 2./2.( ('1J~ Reviewed by: I ,- Reviewed by: Total Fee: -L..',('..- f'(.j '2;c"1i<::' - 6Cb~u ~ ~ /5- /0 ''".1 I 7 /0 'UCJI\M Steps in the Process: 1. The Applicant Submits a Pre-Submittal Meeting Application The Pre-Submittal Application is mandatory. Check the Development Fee Schedule for application review fee. The submittal package must conform to the application completeness checklist attached to this form. You are required to submit (6) Six copies of the submittal requirements packet for pre-submittal review. Pre-submittal meetings will be conducted every Tuesday and Friday between 10:00 a.m. and noon. We will strive to conduct the Pre- Submittal meeting within five to seven working days of receiving the application. 2. Applicant and the City conduct the Pre-Submittal Meeting We strongly encourage you, the owner and design team, to attend the Pre-Submittal meeting. The meeting will be held with representatives from Public Works Engineering and Transportation, Community Services (Building), Fire Marshall's office, and the Planning Division. The meeting will be scheduled for 30 to 60 minutes. The Planner will provide you with a Pre-Submittal Checklist at the end of the meeting specifying the items required to make the application complete-if it isn't already complete. You will then have 180 days to make the application complete for submittal and acceptance by the City. This is the time period when the plat and documents will be red lined by the City surveyor and the corrections made by the applicant on paper copies of the plat prior to submittal of mylars. 3. Applicant Submits a Complete Application When you have addressed all of the items on the Pre-Submittal Checklist, please submit (2) two copies of the complete application and mylars to the City. A fee will be collected at that time and the 120 day calendar review period will begin. When the Planner has completed mall notification and review procedures, a decision will be mailed/faxed to the applicant/owner/ design team and affected parties notifying them of plat approval. The plat may then be filed by the applicant and (5) five recorded paper copies delivered to the Development Services Department prior to the issuance of any building permits. Owner's Signature This application will be used for both the required Pre-Submittal Meeting and subsequent complete applicatIon submittal. Owner's signatures are required at both stages in the application process. An application without the Owner's signature will not be accepted. , - - co., I Case Number: ~ low - Cbld.o The undersigned acknowledges that the information in this application is correct and accurate for scheduling of the Pre-Submittal Meeting. Owner: -t_\,)! yVt fcw{~ Date: /V!y-- of., Signature ~ Earl McElhany Print Name ReVIsed 1/11/2006 bJ -2- I represent this application to be complete for submittal to the City. Consistent with the completeness check performed on this application at the Pre-Submittal Meeting, I affirm the information identified by the City as necessary for processing the application is provided herein or the information will not be provided if not otherwise contained within the submittal, and the City may begin processing the application with the information as submitted. This statement serves as wntten notice pursuant to the requirements of ORS 227.178 pertaining to a complete application Owner: Date: Signature Earl McElhany Print Name Plat applications will be processed as follows: 1. The applicant submits a Pre-Submittal meeting application. 2. Within five to seven working days, the applicant and the City conduct a pre-submittal meeting. 3. The applicant coordinates any additional review and refinement of the plat and other required documents with representatives from the City's Planning, Public Works Engineering, and Surveying divisions. 4. The City will notify the applicant when the plat and other documents are sufficiently refined to allow for the submittal of the plat mylars. 5. The applicant submits the plat application with the mylars and all final documentation and financial securities including the application fee. 6. The City Surveyor and Development Services Director may sign the final plat if all other conditions and requirements are fulfilled. 7. The signed plat mylars may be forwarded to Lane County for recordation. 8. The applicant shall deliver (5) five recorded plat paper copies and any other recorded required documents to the Development Services Department prior to the issuance of any building permits. Revised 1/11/2006 bj -3- PRE-SUBMITTAL CHECKLIST FOR INTAKE OF FINAL PLAT PARTITION OR SUBDIVISION NAME: OWNER/DEVELOPER: Earl McElhany DATE RECEIVED: SURVEYOR: PLANNING CASE NO: (tentative) SUB2006-00050 Rex Betz, PLS . (final) . REQUIRED DOCUMENTATION: Final plat application. A letter which lists and addresses each of the Conditions of Approval, and details the actions taken, and current status of each item. 6 paper copies of the plat stamped and signed by the surveyor. 2 copies of closure sheets for the boundary and each lot or parcel and all common areas, dedicated areas and easement areas that are not simple parallel offsets. 2 copies of title report or subdivision guarantee for the parcel being divided. Must list the vested owner identical to that shown on the plat. The title report must be dated within 30 days of submittal at the time of the final submittal. An older report is OK for the initial review. 6. L2J 2 copies of each of the reference documents and reference plats listed on the plat. 7. L2J 2 copies of each of the supporting documents: the vesting deed (must vest title to the owner listed on the plat), existing easement deeds, and documents listed as exceptions in the title report, etc. 8. I6l 2 draft copies of any STREET DEDICATIONS (In the City of Springfield street dedications on Partitions must be recorded by separate document per SDe 34.090 (3)(i) [surveying] (the CIty has a boilerplate form for this purpose). 2 draft copies of any NEW easements or restrictions being created by separate document, improvement agreements, maintenance agreements, joint use ingress/egress and utility easements, sewer hook up in lieu of assessment, and any other documents that will be recorded together with the plat or that are required by the Conditions of Approval. A Consent Statement (Concurrence) on the plat (mylar must be signed by all lenders prior to final approval) OR 2 copies of an Affidavit of Consent by separate document is required from all Trust Deed, mortgage or other secured loan interest holders against the property to be recorded simultaneously with the plat IF any public dedications or easements are being made and/or any other interests are being transferred to the public. ORS 92.075 (2-4) DOne 8 112" X 11" reduced copy of the plat to attach to the public notice. D Copies of wetland documents as required. D Copies of ODOT Access Permits as required. o One draft copy of Bargain and Sale deed for RESERVE STRIPS (the City has a bOilerplate form for this purpose). o Verification that street tree agreement IS in progress as required. o One draft copy of the Conditions, Covenants & Restrictions (CC&Rs) if any. o Post monumentation depOSit as required. The current fee is $700.00, plus $30.00 for each monument. The City provides a bOIlerplate depOSIt form for this purpose. (Applicable to subdivisions only). 1. L2J 2. L2J 3. L2J 4. [g} 5. L2J 9. 0 10. [g} 11. 12. 13. 14. 15. 16. 17. Revised 1/11/2006 bJ -4- 18. 0' 19. ~ 20. 0 NOTE: The location of the f100dway of floodway fringe in accordance with Article 27 of the Springfield Development Code. Existing easements must be clearly identified with their recorded reference and acknowledged in the owner's declaration. New easements and reserve strips must be referenced in the owner's declaration on the plat if being dedicated by separate document. Easements may be dedicated in the owner's declaration if being dedicated on the plat. The purposes of easements must also be identified on the plat. The solar factor for each lot and the classification of each lot as a south wall, south roof or exempt lot as specified in section 35.010 of this article. Individual solar setback tables must be recorded with the final plat of each lot platted under the performance approach as specified in Section 3S.010(3)(b)(3) of the Springfield Development Code. When, as part of the approval process, the application has been conditioned so that the recordation of a document is required, the applicant shall be responsible for paying the Lane County recording fee for any such required document. Documents which may require recordation include, but are not limited to: Development Agreements; Improvement Agreements; Deed Restrictions; Future Development Pla~s; Easements; Joint Use Access/ Maintenance Agreements; and Dedications of Right-of-Way. Final Land Division Complete Application Submittal Requirements Checklist Note: If you feel an item does not apply, please state the reason why and attach the explanation to this form. 1. Application fee-refer to the Development Code Fee Schedule for the appropriate fee calculation formula. A copy of the fee schedule is available at the Development Services Department. The application fee is collected at the time of complete application submittal. 2. Copy of the deed and a preliminary title report-one copy issued within the past 30 days documenting ownership and listing all encumbrances. 3. One original plat on Mylar with notarized owners signature and signed surveyors stamp. One copy of the Mylar on bond paper. 4. Final drafts of all required documents with signatures where appropriate. s. Applicant shall deliver (S) five recorded plat paper copes and any other recorded required documents to the Development Services Department prior to the issuance of any building permits. Revised 1/11/2006 bj - 5 - ~' .' WRITTEN STATEMENT FOR ItlJ:<., FINAL PARTITION PLAT APPLICATION This application is a submittal of the final partition plat for the property located at 489 South 32nd Street. The partition was granted conditional approval on September 1, 2006 under Case Number SUB2006-00050. This application contains copies of the lender concurrence paperwork that has been provided to the owners. Completed concurrences will be obtained prior to submittal of mylars. The following is a discussion of how the final plat conforms to the conditions of approval placed on the tentative partition application: 1) Prior to approval of the Final Plat, the developer shall obtain approval of a minor variance for lot width for proposed Parcels 1 and 2 pursuant to Planning Action DRC2006-00063. Approval was granted on September 1, 2006. 2) Prior to approval of the Final Plat, a 5-foot wide sidewalk shall be installed along the Virginia Avenue frontage of Parcel 3 to the satisfaction of the City's Public Works Director. A permit status report is included in this application to show completion of this condition. 3) Prior to approval of the Final Plat, the existing driveway access straddling the property line between proposed Parcels 2 and 3 shall be removed in accordance with the tentative plan, and the curb, gutter and planter strip shall be replaced to the satisfaction of the City's Public Works Director. A permit status report is included in this application to show completion of this condition 4) Prior to approval of the Final Plat, the driveway (including curbcut and wings) to serve Parcel 2 shall be adjusted to be entirely within the Parcel 2 frontage in accordance with the tentative plan. The developer shall make any necessary repairs to the curb, gutter, planting strip and sidewalk to the satisfaction of the City's Public Works Director. A permit status report is included in this application to show completion of this condition. 5) Prior to approval of the Final Plat, three suitable street trees shall be installed along the Virginia A venue frontage in accordance with the tentative plan, The developer has stated that the street trees are in place. 6) Prior to initiation of utility installation work within Virginia Avenue, the developer shall obtain all necessary City permits to the satisfaction of the City's Public Works Department. A permit status report IS included in this application to show completlOn of this condition. ~, 7) Prior to initiation of utility installation work within Virginia Avenue, the developer shall obtain written concurrence as to timing and duration of the project from the affected property owner located on the south side of Virginia Avenue (Tax Lot 3212). The design was altered to no longer impact the owner of Tax Lot 3212 (the lateral was moved to the east of the driveway); therefore, this condition is no longer applicable, 8) Prior to decommissioning of the septic tank and leach field" the existing dwelling shall be connected to the City sanitary sewer system. To show completion of this condition a copy of the Lane County Septic Tank Decommissioning Permit and a permit status report from the City of Springfield are included in this submittal. 9) Prior to approval of the Final Plat, the developer shall provide the City with satisfactory written confirmation of septic tank and leach field removal and decommissioning in accordance with requirements of the Lane County Sanitarian. To show completion of this conditIOn a copy of the Lane County Septic Tank Decommissioning Permit and a permit status report from the City of Springfield are included In this submittal, 10) Prior to issuance of Final Occupancy for Parcels 1 and 2, the house gutters and downspouts shall be connected to weepholes in the curb along South 32nd Street. This will be addressed at the time of construction. 11) Prior to approval of the Final Plat, the partition plan shall be revised to provide for an appropriate private utility easement across Parcell to accommodate water service to Parcel 2. The easement is granted on the plat. 12) Prior to approval of the Final Plat, the electrical service to the existing house shall be placed underground. A permit status report is included in this application to show completion of this condition 13) Prior to issuance of Final Occupancy for Parcel 2, the proposed curbcut and driveway shall be increased to at least 12 feet in width. The driveway is now a minimum of 12 feet wide 14) Prior to issuance of Final Occupancy for Parcels 1 and 2, the driveways shall be installed and paved at least 18 feet inside the property lines. This will be addressed at the time of construction. 15) Prior to approval of the Final Plat, the curbcut, sidewalk and paved driveway to serve Parcel 3 shall be installed. A permit status report is included in this apphcation to show completion of this condltion 16) Prior to approval of the Final Plat, a hard surface walkway shall be installed from the front door of the existing house to the proposed driveway or the sidewalk along Virginia Avenue. A hard surface walkway connects to a sidewalk on 32nd Street which connects to the sidewalk on Virginia Avenue. 17) Prior to approval of the Final Plat, the developer shall submit a request for re-addressing of the existing house from South 32nd Street to Virginia Avenue. This submittal includes a copy of a letter from the City of Springfield stating that the address change has been completed. December 15, 2006 Earl McElhany 975 WIllagillespie Road Eugene, Oregon 97401 RE: Address Change Dear Mr. McElhany: Due in part to your recent-land use partition request, the primary entrance to the existmg structure has changed from one street to another, requiring your street address numbers to be changed. You had requested that I discuss the possibihty of maintaining the existing address WIth emergency services, which I have done, unfortunately, your request to maintain the existing address cannot be accommodated. When changing the access to the property, CIty policy does require the street address numbers be changed in order to provide the quickest emergency responsible possible. The address change is also a requirement of your partitIOn land use approval. Your property currently and commonly known as 489 South 32nd Street, SpnngfieId, Oregon, also known as Lane County Reference Number 17023134, Tax Lot Number 02800 has been changed to 3200 Virginia Avenue, Springfield, Oregon. I will notify the following compames and/or agencies ofthis change by sending them a copy ofthis letter. Springfield Police Department Springfield Fire Department V.S Post Office V.S, West CommunicatiOns Northwest Natural Gas Rainbow Water District Spnngfield Utility Board Lane Council of Governments 911 Dispatch, Puphc Safety Lane County ElectiOns Department Sanipac Spnngfield NewslRegIster Guard ThIs change will become effective either on your land use approval date, or when the access from VirgInia Street has been established. Please change your street address numbers on your home and on your mailbox (If applicable) by this date If you have any questions, please feel free to phone me at 726-3790 -- Sm~erely, ~j Lisa Hopper BUIldmg Safety Management Analyst