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Home My WebLink AboutCorrespondence PLANNER 3/7/2007 .\ From: Sent: To: GALE KIUI Wednesday, March 07,2007937 AM kanda@wlllameUe net, ToyotaRoddy (toyotaroddY@Juno com), HabltatGnffin (don@sehabltat org), HabltatCarol (carol@sehabltat org), BENOY Leslie, GALE KIUI Meyer Park Cluster Subdlvlson Final Plat application deadline Apnl 26th PRE-SUBMITTAL REC'O 7 2007 MAR GALE Kitti Subject: Yes, Arron, lets get that plat in before, you have to beginrthe pre-submlttal flnal plat process allover agaln. Well, lets see If I can re-construct the conversatlon back in December: Flrst off, you have the! comments recently sent to you by Clty Surveyor, Dennls Ernst on March 2nd. In additlon I wlII run down each Tentatlve Declslon Condltlon. You fellas have to flgure out who lS gOlng to do what. Revlew of Condltlons Compllance: Condltlon #1: Prlor to Flnal Plat approval, the appllcant shall determlne wlth SUB the necessary easements, whlch lnclude those lndlcated by the appllcant on Sheet 3 of 4 and a 7' street-slde PUE along Maln Street. Easements shall be dedlcated wlth the Flnal Plat. Condltlon #1: wlII your flnal plat show the approved SUB easement? (dlSCUSS wlth SUB"" I recall that you reached agreement) Condltlon #2: The appllcant shall determlne wlth SUB the necessary relocatlon of the overhead serVlce to the eXlstlng house. Condltlon #2: SUB, once agaln regardlng the relocatlon of eXlstlng llnes to the eXlstlng house", thls lS between you and SUB, I ~hlnk It lS completed Condltlon #3: Prlor to Flnal Plat approval, the appllcant shall provlde a prlvate utlllty easement for the new wastewater llne, lncludlng connectlons between the eXlstlng manhole and the new 6" cleanout. Condltlon #3: Your plat must show the prlvate utlllty easements for the sewer llne Condltlon #4: Prior to Flnal Plat approval, the appllcant shall amend the flrst 20 feet of sOlI withln the swale wlth clay, or lnstall a llner that wlll provlde blo-swale contact time before the commencement of lnflltratlon. One or more flow spreaders shall also be requlred wlthln the swale system. The swale shall be planted wlth Grass Seed Mlx for Bottom of Swale'that compIles wlth the Portland BES for frequently lnundated condltlons. Condltlon #4: Is the swale In, and seeded? (Publlc Works Supervisor, Les Benoy @ 726-3725 lS the one who wlII over-see a checked for compllance) ((I thlnk you have this condltlon completed, too)J Condltlon #5: Prior to Flnal Slte Plan approval, the appllcant shall provlde the Clty wlth an operatlons and malntenance plan that ensures the lorig-term malntenance and operatlon of the proposed stormwater quallty system. Condltlon #5: Submlt 'a copy of the swale malntenance plan (talk to PW, Les,Benoy @ 736-1035 If you don't have a copy) Conditlon #6: Prlor to Flnal Slte Plan approval, the appllcant shall submit to the Publlc Works Department a stormwater -dlscharge appllcatlon that has been approved by Oregon Department of Transportation. Condltlon #6: I thlnk ODOT has already glven you this approval and you a copy of the letter In your flle. Condltlon #7: When submltted, the bUllding plans shall meet the speclflc development standards for slngle-famlly dwelllngs in Cluster Subdivlslons llsted In SDC 16.100(3) (g) Condltlon #7: has to do wlth the bUlldlng plans after plat, you don't have anythlng to submit prlor to flnal plat. Condit lon' #8: Prlor to Flnal Plat approval, the appllcant shall execute and record the CC&R submltted for thls subdivlsion proposal that blnd Lots 1-10 wlth 50% malntenance and Lots #11 and #12 wlth 25% each, maintenance responsiblllty for the common area and storm water system shared wlth the cluster subdlvislon. 1 Condltlon #9: Steve Joklnen was gOlng to reVlse hls lnlL~dl CC&R submlttal. You need to take a second look at them before submlttal and make certaln the changes were completed, such as: Example: Item(4) (D) sald three parklng spaces per unlt? Example: Item (5) headlng should read - Common Malntenance and BUlldlng Deslgn. Example: Item (5) (A) should read - The roof, exterlor sldlng and exterlor trlm and wlndows of the dwelllng shall e, wlthln such categorles, constructed of the same materlal and be selected from colors offered. All exterlors shall be of unlform deslgn and meet the standards set forth In Clty Code for Cluster Subdlvlsion and submltted to the Clty for tentatlve approval. Example: Item (5) (C ) should be corrected to read - The roof, exterlor palnt, exterlor sldlng, exterlor trlm, common fences of dwelllng unlts shall be malntalned In good condltlon and repalr. Example: There appears to me a mlstake In the sequ~ntlal order, such as there lS a sklp In labels from Item (5) (D) to (5) (F) - where lS the "E"? Example: Item (6) explanatlon paragraph has a typo In the "arbltrator or the curt. It should read "court". Example: The DECLARANTs Slgnature sectlon shall be wrltten(prlnted below the slgnature llne) with the name 'of the presldent of HFH, AND HFH should be wrltten out, not abbrevlated HFH. Example: The document needs to be slgned and notarlzed. Example: under the Exhlblt A sectlon of property legal descrlptlon, you have to elther provlde a separate copy of the cluster subdlvlslon lots 1-12 legal descrlptlon or you need to type It In on the CC&R document. Example: Number the pages of the CC&R document. Condltlon #9: Prlor to Flnal Plat approval, the eXlstlng driveway along the easterly property rlne wlth access to Maln Street shall be closed. Condltlon #9: Have you done thls? Condltlon #10: Prlor to Flnal Plat approval, the appllcant shall place a deed restrlctlon on Lots #11 and #12 prohlbltlng access to North 'A' Street. Condltlon #10: have you done thls? You wlll need to provlde documentatlon of completlon. Condltlon #11: Prlor to Flnal Plat approval, the appllcant ,shall execute and record a public access easement over the paved turn-around area at the end of 'A' Street. Note: Prlor to recordlng, the dlmenslons of thls easement shall be approved by Transportatlon Plannlng Englneer, Gary McKenney. Condltlon #11: Have you completed thls? Checked wlth McKenney? Does ~t have to be a separate document or can thls be recorded on the plat? -----Orlglnal Message----- From: kanda@wlllamette.net [mallto:kanda@wlllamette.net] Sent: Tuesday, March 06, 2007 4:01 PM To: GALE Klttl SubJect: RE: Meyer Park PRE-SUBMITTAL REC'O MAR 7 2007 .,. Kltty, I stlll .need to know where we are on the other approval condltlons, as does Roddy Toyota @ Habltat. If we get the plat taken care of by the deadline, it wlll be a moot poin~ if the other condltlons haven't been met. Thanks, Aaron Zeh Krush and Assoclates 2 " > Thank you for the lnfo, Dennls. > > > > > > > > > > > > > > > >. > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > . ' Arron, I have been advlsed that an extenslon on the Pre-submlttal deadllne of Aprll 27th lS not an approprlate actlon. If the pre-sub deadllne lS mlssed, the appllcant has to re-submlt and get back lnto the meetlng schedullng queue. The busy construction season lS openlng up and you don't want to have to go to the back of the Ilne of all the other appllcatlon that are comlng In. From Ernest's assessment, It looks llke you have all the detalls worked out and that you can reasonably submlt the necessary documents wlthin the tlme frame allotted. Lets make thls work and get It finlshed up. ") From: ERNST Dennls Sent: Frlday, March 02, 2007 8:53 AM To: GALE Klttl Cc: Arron Zeh (kanda@wlllamette.net); SubJect: Meyer Park DRISCOLL Jon Good Mornlng, In looklng at our records In surveYlng here's where we are on thls one: The comments from Lane County Surveyor's offlce was sent to Aaron on December 1, 2006. The flrst round of Clty comment were sent December 7, 2006. A second round of comments were sent January 26, 2007. At thls pOlnt we are waltlng for a new paper copy of the plat to be submltted wlth all the correctlon to date made. No request for a fleld check has been made. Before the mylars are submltted we should have a updated tltle report submitted to reflect any activlty affectlng the tltle, ownershlp and' easement to date. ' I would encourage Aaron to get us a new copy as soon as he ,can as we are pretty back logged at the moment and are working on the stack on a flrst come first served basls. The stack of plats to be revlewed lS gettlng pretty tall so the sooner we see thls the sooner we can get to it. Thanks for your lnterest In thls proJect. We'll look forward to gettlng thls one flnlshed up. Dennls Ernst, L.S., C.W.E Clty Surveyor . ==========================225 Sprlngheld, OR. 97477'_ PRE-SUBMITTAl' REC'O MAR 7 2007 Fifth Street Ph (541) 726-2095 Fax (541) 726-3781 3