HomeMy WebLinkAboutItem 16 Springfield Budget Committee Room Tax Recommendations
AGENDA ITEM SUMMARY Meeting Date: May 19,2008
Meeting Type: Regular Session
Department: City Manager's Office
Staff Contact: Courtney Griesel
S P R I N G FIE L D Staff Phone No: 736-7132
C I T Y C 0 UN C I L Estimated Time: 5 Minutes
ITEM TITLE: SPRINGFIELD BUDGET COMMITTEE ROOM TAX RECOMMENDATIONS
ACTION
REQUESTED:
Approve/Not Approve the Springfield Budget Committee's recommendations for Room
Tax Funding for community projects and their inclusion in the City of Springfield's FY09
Budget.
ISSUE
STATEMENT:
The City of Springfield requested proposals for community-based projects that would use
up to $60,000 in Room Tax funds in FY2009. These Springfield funds were established to
enhance sports and cultural attractions in the Springfield community and in turn generate
additional economic activity and more Room Tax revenues. Local organizations submitted
proposals and [mancial information for their proposed projects and overall they requested a
total of $179,801.
Attached are the recommendations from the City's Room Tax Advisory Committee for
the 15 projects proposed by 11 different community organizations.
ATTACHMENTS:
Attachment 1. Summary of Proposed Community Projects & Recommended Funding For
Springfield Room Tax
DISCUSSION/
FINANCIAL
IMPACT:
The Advisory Committee focused on evaluating how each project generated overnight
guests; its feasibility, support from other resources; its level of support in the community;
how it enhances other projects, activities, and assets in the community; its potential for
growth without Room Tax support in the future; and the organization's ability to complete
the project effectively. In addition to reviewing the applications from each organization,
the Committee members interviewed representatives that could speak on a project's
characteristics and effects in the community and Room Tax revenues. After extensive
discussion, the Committee members agreed unanimously onthe projects and the funding
for each.
The Committee recommended allocating the full $60,000 in Room Tax Funds.
The attached summary provides an abbreviated'description of each project, the requested
Room Tax amount, any matching funds, and the Committee's recommendations for
funding and funding amounts. Their recommendations include the following:
Four projects receiving'full funding;
Five projects receiving reduced funding and allowing each organization to
choose how to spend the funds on the proposed projects;
One organization receiving funding to do its choice of several projects; and
Two projects not receiving Room Tax funds.**
** Committee members advised applicants and recommends funding for these ~
two projects through the Springfield Economic Development Agency or the
City's CDBG-funded Downtown programs. These projects merit funding
now and would greatly enhance the Downtown's redevelopment for the
long-term.
Proposed. Community Proiects & Recommended Funding For Sprinafield Room Tax
Total requested $179,801 for 15 projects
1. Emerald Empire Art Association: Workshops Beyond Oreoon
$3,600 requested matched with $3,622
To increase marketing for the series of weeklong workshops
featuring nationally known artist/instructors '
2. Emerald Empire Art Association: National Spring Exhibition
$2.000 requested matched with $10,000
To strengthen marketing effort for bringing in exhibiting artists
For annual juried Spring Exhibition National Art Show
3. National Academy of Artistic Gymnastics: Equipment Uporade
$21,611 requested matched with $400
To upgrade and improve carpet and padding for primary floor area
4. Regional Sports Center: Portable Bleachers
$42,000 requested matched with $42,000
To purchase 10-row portable indoor/outdoor bleachers for the
Center to allow more spectators at major events
5. Adelante Si Hispanic Organization: Fiesta Latina Fireworks
$5.000 requested matched with about $2,000
To provide fireworks display at 1 ih Fiesta Latina 2008
(Sept. 1 ih & 13th) to enhance regional family-oriented events
6. Sprinafield Area Chamber of Commerce: Community Calendar
$4,000 requested
To expand Chamber's website with information and links for
visitors to primarily Springfield events, celebrations, & activities
7. Emerald KidSports: Portable Soccer Goals & Sound Systems
$8,541 requested
To provide portable soccer/goals/nets and sound system for
annual tournaments, fall & spring playoff games, & practices
8. Willamalane Parks & Recreation: Registration/Bookina Software
$15,000 reauested matched with $3,000 annually
To provide web-based software to allow on-line registration, booking,
and ticketing of Willamalane facilities, classes, and Wild ish Theatre
9. Willamalane Swim Club: . Improved Public Address System
$5.049 requested
To upgrade the public address system at Willamalane Pool areas
for state-wide meet for competitors, coaches, and officials
10. Sprinafield Museum: Various Proiects
Historic Driving Tour of historic stage-coach route: requested $3,000
Wine Tasting event: requested $2,500
Dorris Ranch living history education program: requested $2,500
Quarterly Crafted Artists Receptions: requested $10,000 to do 4 events
TOTAL RECOMMENDED ALLOCATIONS:
ATTACHMENT 1 - PAGE 1
Recommended
$ 3,000
$ 2,000
$ 8,000
$17,451
$ 5,000
$ 4,000
$ 5,000
$ 7,500
$ 5,049
$ 3,000
$60,000
11. Springfield Public Schools: Window Art Displays for Renovated A3
$15.000 reauested matched with $2.3 million
To retrofit 4 window art displays on the north side of the existing
Academy of the Arts and Academics building facade
12. St. Vincent de Paul: Roval Buildina's Commercial Space
$30.000 reauested matched with $70,000
To finish the first floor commercial spaces of the new Royal building
to a 'Vanilla Shell' to enhance and quicken first commercial leases
Recommended
-0- *
-0- *
* Committee members advised and recommends that these two projects seek funding from
the Springfield Economic Development Agency or the City's CDBG-funded Downtown
rehabilitation area: They merit funding now and would greatly enhance the Downtown's
long-term redevelopment.
ATTACHMENT 1 - PAGE 2