HomeMy WebLinkAboutItem 13 Ratification of the Fiscal Year (FY) 08-09 Regional Wastewater Program Budget and Capital Improvements Program (CIP)
AGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Department:
Staff Contact:
Phone:
Estimated Time:
May 19,2008
Regular
Public Works ~
Susie Smith ~
726-3697
10 Minutes
SPRINGFIELD
CITY COUNCIL
ITEM TITLE: RATIFICATION OF THE FISCAL YEAR (FY) 08-09 REGIONAL
WASTEWATER PROGRAM BUDGET AND CAPITAL
IMPROVEMENTS PROGRAM (CIP).
ACTION REQUESTED: Consider ratification by motion of the FY 08-09 Regional Wastewater Program
Budget and CIP.
ISSUE STATEMENT: As provided for in the Metropolitan Wastewater Management Commission
(MWMC) intergovernmental agreement (IGA), the City of Springfield, the City
of Eugene, and Lane County, as governing bodies, must ratify the MWMC's
annual Regional Wastewater Program Budget and CIP.
ATTACHMENTS: Attachment A: FY 08-09 Regional Wastewater Program Budget and CIP, as
Approved by the MWMC.
DISCUSSION: The FY 08-09 Regional Wastewater Program (RWP) Budget and CIP document
was approved by the MWMC on March 27,2008. In preparing and reviewing the Budget and CIP, the
MWMC convened three budget work sessions and a public hearing prior to taking action to adopt it. The FY
08-09 Budget funds all operations, administrative services, and capital projects planned for the Regional
Wastewater Facilities. The CIP outlines and describes the capital proj~cts planned for the next five years.
The FY 08-09 R WP Budget and CIP document reflects continued focus on the completion of facilities
upgrades and expansion, and operation and maintenance activities to provide wastewater treatment for a
growing community through 2025 in a manner that protects the public's health and safety, and the
environment. The Commission took a corresponding action to adopt an 11 % increase in regional wastewater
user charges in order to fully fund the Budget and CIP.
In accordance with the IGA, the MWMC contracts with the City of Eugene for operations and maintenance
services, and with the City of Springfield for administrative services. The attached budget document provides
regional program and budget summaries as well as detailed budgets for the services provided by Eugene and
Springfield. The budget document also provides information about how the R WP activities are driven by
MWMC-established goals and performance measures.
The FY 08-09 RWP Budget and CIP must be approved by the MWMC and ratified by Lane County, Eugene
and Springfield, and then fmally adopted by the MWMC, prior to the beginlling of the next fiscal year (July 1,
2008). The Eugene City Council ratified the Budget and CIP on April 28th. The Board of County
Commissioners reviewed the Budget and CIP on May 7th.
The County deferred acti'on until May 14th in order to consider requesting that the MWMC and the other
governing bodies include language in the budget directing the MWMC to conduct a review of the regional
wastewater system development charges (SDCs) during the upcoming fiscal year. This review would be
intended to determine changes that could be made to address the IGA objectives for "ensuring equity between
newly connected and previously connected users for their total contributions toward the Regional Sewerage
Facilities" (IGA Section 3.f.5.). Under the current methodology, SDCs do not generate sufficient revenue to
fund eligible portions of the CIP projects under construction, so the objective of "full cost recovery" is not
being met. At the May 19th Springfield City Council meeting, staff will review the results of the Board of '
County Commissioners May 14th discussion on this matter. Should the Board request specific changes to the
budget document, staff will forward them to the Springfield City Council, as well as the MWMC and the
Eugene City Council for consideration.
~\
REGIONAL WASTEWATER PROGRAM
BUDGET
and
CAPITAL IMPROVEMENTS PROGRAM
FY 08-09
The Metropolitan Wastewater Management Commission adopted its Operating Budget and
Capital Improvements Program (CIP) for FY 08-09 March 27,2008. The Budget and CIP were
ratified by the Springfield City Council on May 19, 2008, the Lane County Board of
Commissioners on May _, 2008, and the Eugene City Council on April 28, 2008. The
Commission gave final ratification to the budget and CIP on June 5, 2008.,
COMMISSION MEMBERS:
Faye Stewart, President (Lane County)
Hilary Loud, Vice-President (Eugene)
Anne Ballew, (Springfield)
Bill Inge, (Lane County)
Bonny Bettman, (Eugene)
Terry Gould (Eugene)
Doug Keeler (Springfield)
ST AFF:
Dan E. Brown, MWMC Executive Officer/Springfield Public Works Director
Susie Smith, MWMC General Manager/Springfield Environmental Services Manager
Peter Ruffier, Eugene Wastewater Division Director
Robert Duey, MWMC Finance Officer/Springfield Finance Director
ATTACHMENT A - Page 1 of 71
METROPOLITAN W ASTEW A TER MANAGEMENT .COMMISSION
ADOPTED FY 08-09 BUDGET AND CAPITAL IMPROVEMENTS PROGRAM
for the
REGIONAL WASTEWATER PROGRAM
TABLE OF CONTENTS
Budget Message .... .... ................ .... .............. ........ ..... ..... ............... .......... .............. ........... ... .... 1
Regional Wastewater Program Overview................... ...................... ........... ............ .............. 3
Exhibit 1: Interagency Coordination Structure ............................................................... 9
Regional Wastewater Program Budget and Program Summary .......................................... 10
Exhibit 2: Regional Operating Budget Sumniary ........................................................... 10
Exhibit 3: Line Item Summary by Program Area........................................................... 12
Exhibit 4: Budget Summary and Comparison ................................................................ 13
Regional Wastewater Program Staffmg.. ....... .......... ... ............. .... ................................ .......... 1 7
Exhibit 5: Regional Wastewater Program Organizational Chart.................................... 17
Exhibit 6: Regional Wastewater Program Position Summary ........................................ 18
Regional Wastewater Program Reserves. .... .......... ......... ...... ......... ......... ....... .......... ....... ... ....20
Exhibit 7: Operating Reserves - Line Item Budget......................................................... 21
BUDGET APPENDICES
Appendix A: Springfield Program and Budget Detail.......................................................... 25
, Exhibit 8: Springfield Administration Program Budget Summary................................. 28
Exhibit 9: Springfield Administration Line Item Summary ...........................................29
Appendix B: Eugene Program and Budget Detail...................................:............................ 30
Exhibit 10: Eugene 0 & M Program Budget Summary ................................................. 35
Exhibit 11: Eugene Administration Line Item Summary ............................................... 36
Capital'Im.provements Program.s.................... ..-.............................................................. ~....... 37
Exhibit 12: Capital Programs - Adopted Capital Improvements Program Projects....... 41
Exhibit 13: Capital Programs 5- Year Plan................... ...................................................43
Regional Wastewater Capital Programs Budget...... ......... ........ ........ ................. .... ................ 48
ATTACHMENT A - Page 2 of 71
Metropolitan Wastewater Management Commission
Overview
BUDGET MESSAGE
To the Metropolitan Wastewater Management Commission:
I am pleased to present the Metropolitan Wastewater Management Commission's (MWMC)
budget for fiscal year (FY) 2008~09. This budget funds operations, administration, and capital
projects planned for the Regional Wastewater Program (R WP). The MWMC administration and
Capital Improvements Program (CIP) components of the budget are reflected in the City of ,
Springfield's RWP budget. The operations, maintenance, equipment replacement, and major
rehabilitation components are reflected in the City of Eugene's RWP budget. The Cities'
Industrial Pretreatment Programs, managed locally in compliance with the MWMC Model
Ordinance, also are included in the R WP budget.
This year's budget reflects a continued focus on design and construction of capital improvements
planned to ensure that operation of the Regional Wastewater Facilities meets environmental
regulations, and that adequate capacity will be provided to meet the needs of a growing service
area. The FY 08-09 capital budget and FY 08-09 - FY 12-13 capital improvements work plan,
which are included in this budget document, are derived from the 2004 MWMC Facilities Plan.
The budgeted amount for FY-08-09 Facilities Plan capital improvement projects is $95,144,404.
The FY 08-09 capital budget also includes Major Rehabilitation, Equipment Replacement and
Major Capital Outlay capital projects, budgeted at $569,010, $900,000 and $289,000
respectively. For FY 08-09, the combination of new projects and continuing projects carried
forward from FY 07-08 results in a total capital budget of $96,902,414. Approximately $31
million of the total capital budget will not be spent in FY 08-09, but is included to enable
-contracts for construction that will occur in FY 09-10. Unspent funds will be carried forward to
the FY 09-10 budget as appropriate. In order to fund the actual cash flow requirements of the
FY 08-09 CIP, the Commission will use its remaining $50 million in borrowing authority to
secure the most strategic combination of revenue bonds and State Revolving Fund (SRF) loans.
Because the CIP reflects budgeted expenditures in excess of $50 million, additional borrowing
also is reflected in the FY 08-09 budget. This borrowing is actually anticipated to occur in FY
09-10 to match the cash flow requirements carried forward at the end ofFY 08-09.
The FY 08-09 R WP Operating Budget for Personnel Services, Materials and Services and
Capital Outlay expense is $14,540,521. Consistent with the Commission's Financial Plan and
policies, the FY 08-09 budget maintains and uses several reserves, which are fuUy described in
this budget document. Finally, the FY 08-09 budget includes debt service payments totaling
$5,074,388 as scheduled for repayment of$50 million of revenue bonds issued in November
2006, and an additional $50 million in borrowing anticipated in FY 08-09 to fund the Facilities
Plan capital improvements.
Revenue sources necessary to fund Operations, Capital programs, debt service requirements and
reserves include user charges, system development charges (SDCs), interest earnings and a small
amount of miscellaneous revenues. For FY 08-09, user fee revenues (including septage service)
are projected at $21,193,517. This level of revenue is projected based on an 11 % increase in
regional wastewater user fees, as recommended by the MWMC financial advisoFin ordei- to meet
the Commission's Financial Plan policies and net revenue objectives. Although SDC charges
will be adjusted upward by 2.8% to reflect annual inflation, revenues from SDCs are projected at
$1,770,000, which anticipates no growth in revenues over FY 07-08 levels.
Page 1 , \ FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 3 of 71
Metropolitan Wastewater Management COinmission
Overview
In summary, the projected FY 08-09 budget funds operations and administration sufficiently to
maintain existing levels of service, and to meet the environmental performance and other legal
obligations of the Commission. It funds Capital Programs at a level necessary to implement the
2004 Facilities Plan objectives for compliance with the National Pollutant Discharge Elimination
System (NPDES) permit issued to MWMC and the two Cities. Finally, this budget implements
the Commission's adopted Financial Plan policies regarding reserves, asset management, and
capital financing.
REGIONAL W ASTEW A TER PROGRAM
RESOURCE AND EXPENDITURE SUMMARY
BUDGET AMENDED PROPOSED
2007 -08 2007 -08 2008-09
RESOURCES
User Fees $19,089,OQO $19,089,000 $21,193,517
Beginning Cash 71,570,063 77,047,045 59,833,392
Internal Transfers 41,947,127 4,696,823 5,088,081
System Development Charge 1,770,000 1,770,000 1,770,000
Interest 2,023,000 2,023,000 2,691,000
Revenue Bond/SRF Proceeds 50,000,000 50,000,000 86,000,000 ***
Miscellaneous 892,635 1,598,135 1,728,900
$187,291,825 $156,224,003 $178,304,890
EXPENDITURES
Reserves $50,876,779 $33,271,066 $56,090,286
Operations 10,026,097 10,026,097 10,616,760
Internal Transfers 41,956,272 4,705,968 5,097,281 *
CIP 76,982,880 100,229,710 96,902,414 **
Bond Sale Expense 0 O. 600,000
Debt Service 3,702,088 4,064,953 5,074,388
Administration 3,747,709 3,926,209 3,923,761
$187,291,825 $156,224,003 $178,304,890
*
Includes three equipment replacement contributions totaling $790,966, Capital Reserve contribution of
$4,297,115 and a contribution to the City of Springfield general fund of$9,200 to cover MWMC's
contribution for the Classification and Compensation Study.
***
In governmental budgeting, projects are fully budgeted in the fiscal year in which the contract is awarded. At
the end of each fiscal year, unspent funds are carried forward until the project is completed. This provides
budget appropriations necessary for MWMC to commit to contracts that span more than one fiscal year.
,Therefore, although the budgeted amount in the capital budget for FY 08-09 is $96,902,414, the expected
'capital project spending for FY 08-09 is only expectedto total about $65,900,000.
Because all capital projects for which contracts will be awarded in FY 08-09 must be fully budgeted in FY 08-
09, the revenue requirements, and in this case, necessary borrowing, must also be shown in the budget year.
The actual borrowing planned for FY 08-09 is $50,000,000.
**
Respectfully submitted,
Q~ -e.~
Dan E. Brown,.
MWMC Executive Officer
Page 2 FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 4 of 71
Metropolitan Wastewater Management Commission
Overview
REGIONAL WASTEWATER PROGRAM
OVERVIEW
The Metropolitan Wastewater Mana!!ement Commission
The MWMC was formed by Eugene, Springfield, and Lane County through an
intergovernmental agreement (IGA) in 1977 to provide wastewater collection and treatment
services for the' Eugene-Springfield metropolitan area. The seven-member Commission is
composed of members appointed by the City Councils of Eugene (3 representatives), Springfield
(2 representatives), -and the Lane County Board of Commissioners (2 representatives). Since its
inception, the Commission, in accordance with the IGA, has been responsible for oversight of
the R WP including: construction, maintenance, and operation of the regional sewerage facilities;
adoption of fmancing plans; adoption of budgets, user fees and connection fees; adoption of
minimum standards for industrial pretreatment and local sewage collection systems; and
recommendations for the expansion of regional facilities to meet future ~ommunity grovvth.
Staffmg and services have been provided in various ways over the 31 years ofMWMC's
existence; Since 1983, the Commission has contracted' with the Cities of Springfield and
Eugene for all staffmg and services necessary to maintain and support the RWP. Lane County's
partnership has involved participation on the'Commission and support to ~he Lane County
Metropolitan Wastewater Service District (CSD), which managed ~heproceeds and repayment of
general obligation bonds issued to construct RWP facilities.
Re!!ional Wastewater Pro!!ram Purpose and Kev Outcomes
The purpose of the R WP is to protect public health and safety and the environment by providing
high quality wastewater management services to the El1gene-Springfield metropolitan area. The
MWMC and the regional partners are committed to providing these services in a manner that is
effective, efficient, and meets customer service expectations. Since the mid-1990s, the
Commission and R WP staff have worked together to identify key outcome areas within which to
focus annual work plan and budget priorities. The FY 08-09 R WP work plans and budget reflect
a focus on the following key outcomes or goals.
In carrying out the daily activities of managing the region81 wastewater system, we will strive to
achieve and maintain:
1. High environmental standards;
2. Fiscal management that is effective and efficient;
3. A successful intergovernmental partnership;
4. Maximum reliability and useful life of regional assets and infrastructure;
. 5. Public awareness and understanding of MWMC, the regional wastewater system,
and MWMC's objectives for maintaining water quality and a sustainable
environment
The Commission believes that these outcomes, if achieved in the long term, will demonstrate
success of the R WP in carrying out its purpose. In order to determine whether we are successful,
indicators of performance and targets have been identified for each key outcome. Tracking
performance relative to identified targets over time assists in managing theR WP to achieve
desired results. The following indicators and performance targets provide an important
Page 3 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 5 of 71
Metropolitan Wastewater Management Commission
Overview
framework for the development of the FY 08-09 R WP Operating Budget, Capital Improvements
Program and associated work plans.
Outcome 1: Achieve and maintain high environmental standards.
Indicators: Perform$1ce:
FY 06-07 FY 07-08 FY 08-09
Actual Estimated Actual Target
. Amount of wastewater treated to
water quality standards 100 %; 13.87 . 100 %; 13.16 100 %; 14.0
billion gallons billion gallons billion gallons
. Compliance with environmental 100% 100%
performance requirements of all compliance compliance
permits
. MWMC target for Biosolids <50% EPA <50% EPA <50% EPA
quality met regulated level of 40CFR Part 40CFR Part 40CFR Part
contaminants 503.13 ~Table 3 503.13 -Table 3 503.13 -Table 3
Pollutant Pollutant Pollutant
Concentrations Concentrations Concentrations
. Amount of reclaimed wastewater 809 810 815
beneficially reused (million
gallons )
. Performance targets under the 100% of 100% of 100% of
Environmental Management numeric EMS numeric EMS numeric EMS
System achieved targets met targets met targets met
Outcome 2: Achieve and maintainflScal management that is effective and efficient.
Indicators: Performance:
FY 06-07 FY 07-08
Actual Estimated Actual
FY 08-09
Target
. Annual Budget and Rates meet Policies Met Policies Met Policies Met
MWMC Financial Plan Policies
. Annual audited financial Clean Audit Clean Audit Clean Audit
statements
. Uninsured Bond Rating A A A
. Reserves Funded at Target Levels yes yes yes
Page 4 FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 6 of 71
Metropolitan Wastewater Management Commission
Overview
Outcome 3: Achieve and maintain a successful intergovernmental partnership.
Indicators: Performance:
FYO~07 FY07~8
Actual Estimated Actual
FY 08-09
Target
.
Industrial Pretreatment Program-
Implementation in compliance
with StatelFederal requirements;
any required corrections
completed
.
Wet Weather Flow Management
Plan implemented and updated in
a timely manner
. MWMC Facilities Plan projects
consistent with crp budget
100%
100%
100%
Update
ongomg
100% of
projects within
budget
Outcome 4: Maximize reliability and useful life of regional assets and infrastructure.
Indicators:
Scheduled
Implementation
Completed
Scheduled
Implementation
Completed;
update initiated
100% of
projects within
, budget
Performance:
FY 06-07 FY 07-08 FY 08-09
Actual Estimated Actual Target
84% 84% 90%
98% 98% 98%
. Preventive maintenance
completed on time (best practices
benchmark is 90%)
. Planned maintenance as percent
of total, maintenance (best practice
benchmark is >85%)
. Maintain infrastructure in good to
excellent condition (rating scale 0
to 5, with 5 being excellent)
. Emergency maintenance required
(best practices benchmark is 2%
of labor hours)
. New infrastructure added to
maintenance management system
in a timely manner
No Assessment
scheduled for
FY 06-07
No Assessment
scheduled for
FY 07-08
Conduct
scheduled
maintenance
assessment
<2% of labor
hours
< 6 months
Page 5' FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 7 of 71
Metropolitan Wastewater Management Commission
Overview
Outcome 5: Achieve and maintain public awareness and understanding of MWMC, the
regional wastewater system, and MWMC's objectives for maintaining water quality and a
sustainable environment.
Indicators:
Performance:
FY 07-08
Estimated Actual
FY 06-07
Actual
FY 08-09
Target
,;~
. MWMC Annual Report
. ' Updated MWMC Informational
Brochures
Produced
Produced
Produced
. Public Information Program for
WPCF expansion/upgrades
. Presentations made about MWMC
and its activities
NIA
Partial
Completion of
Portfolio
Materials
Developed
Roadshow
Presentation
Updated
· People participating in MWMC
facility tours
. MWMC/Biocycle Farm Web sites
Complete
Portfolio
Implement
Program
8 Facilities Plan
Progress Report
Roadshows
Conducted 18
of Facility Tours
Reviewed for Review for
updates monthly updates monthly
Roles and ResDonsibilities
In order to effectively oversee and manage the R WP, the partner agencies provide all staffing
and services to MWMC. The following sections describe the roles and responsibilities of each of
the partner agencies, and how intergovernmental coordination occurs on behalf of the
Commission.
City of Eugene
The City of Eugene supports the R WP through representation on MWMC, provision of operation
and maintenance services, and active participation on interagency project teams and committees.
Three of the seven MWMC members represent Eugene--two citizens and one City Councilor.
Pursuant to the IGA, the Eugene Wastewater Division operates and maintains the Regional
Water Pollution Control Facility (WPCF), the Biosolids Management Facility (B:MF) and
associated residuals and reclaimed water activities, along with regional wastewater pumping
stations and transmission sewers. In support of the R WP, the Division also provides technical
services for wastewater treatment; management of equipment replacement and infrastructure
rehabilitation; biosolids treatment and recycling; industrial source control (in conjunction with
Springfield staff); and regional laboratory services for wastewater and water quality analyses.
These services are provided under contract with MWMC through the regional funding of 75.57
FTE.
Page 6 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 8 of 71
Metropolitan Wastewater Management Commission
Overview
City of Springfield
The City of Springfield supports the R WP through representation on MWMC, provision of
MWMC administration services, and active coordination of and participation on interagency
project teams and committees. Two MWMC members represent Springfield--one citizen and
one City Councilor. Pursuant to the lGA, the Springfield Public Works Director ahd the
Environmental Services Manager serve as the MWMC Executive Officer and General Manager,
respectively. The Environmental Services Division and Finance Department staff provide
ongoing staff support to the Commission and administration of the R WP in the following areas:
legal and risk management services; [mancial management and accounting; coordination and
management of public policy; regulatory and permit compliance issues; coordination between
the Commission and the governing bodies; long-range capital project planning, design, and
construction management; coordination of public information, education, and citizen
involvement programs; and coordination and development of regional budgets, rate proposals,
and revenue projections., Springfield staff also provides local implementation of the Industrial
Pretreatment Progr~, as well as billing coordination and customer service. These services are
provided under contract with MWMC through the regional funding of21.05 FTE of Public
Works Department staff and .90 FTE of Finance Department staff, as reflected in the adopted
FY 08-09 budget. '
Lane County
Lane County supports the R WP through representation on MWMC, and by maintaining the CSD
when in use. Two MWMC members represent Lane County--one citizen and one County
Commissioner. The Board of County Commissioners oversees the CSD, including
administration of local General Obligation (GO) bond proceeds and governance of the District.
The District was formed, under agreement with MWMC and the partner agencies, to enable
long-term fmancmg of regional facilities through issuance of GO bonds. The CSD adopts an
annual budget for CSD funds, which is separate from the MWMC budget. The GO bond debt,
which was retired in August, 2002, was repaid by CSD through an annual property tax
assessment for Eugene and Springfield properties. Sewer users in the unincorporated areas such,
as the River Road/Santa Clara area, contributed to bond repayment through an "in-lieu-of-tax
charge" (ILOTC). Because the bond debt has been fully repaid, property tax assessments and
lLOTC payments are no longer being assessed.
Interagency Coordination
The effectiveness ofMWMC and the RWP depends on extensive coordination, especially
between Springfield and Eugene staff, who provide ongoing program support. This coordination
occurs in several ways. The Springfield ESD!M:\VMC General Manager and the Eugene
Wastewater Division Director coordinate regularly to ensure adequate communication and
consistent implementation of policies and practices as appropriate. The Eugene and Springfield
Industrial Pretreatment Program supervisors arid staff meet regularly to ensure consistent
implementation of the Model Industrial Pretreatment Ordinance. Additionally, interagency
project teams provide input on and coordination of ongoing MWMC administration issues and
ad hoc project needs.
Page 7 FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 9 of 71
Metropolitan Wastewater Management Commission
Overview
Exhibit 1 on the following page reflects the interagency coordination structure supporting the
RWP. Special project teams are typically formed to manage large projects such as design and
construction of new facilities. These interagency staff teams are formulated to provide
appropriate expertise, operational knowledge, proj ect management, and intergovernmental
representation.
Relationship to Eue:ene and SprlDdield Local Sewer Proe:rains
The R WP addresses only part of the overall wastewater collection and treatment facilities that
serve the Eugene-Springfield metropolitan area. The Cities of Eugene and Springfield both
maintain sewer programs that provide for construction and maintenance of local collection
systems and pump stations, which discharge to the regional system. Sewer user fees collected by
the two cities include both local and R WP rate components.
Page 8 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 10 of 71
Metropolitan Wastewater Management Commission
EXIllBIT 1
REGIONAL WASTEWATER PROGRAM
INTERAGENCY COORDINATION STRUCTURE
EUGENE CITY COUNCIL
-",
'" SPRINGFIELD CITY COUNC.IL
/~
!
"
\'-,,-
LANE COUNTY'
COMMiSSIONERS
METROPOLITAN WAST.EWA TER MANAGEMENT COMMISSION
Operation & Maintenance Contrad
.
EUGENE
WASTEWATER DIVISION
- Regional Facility Operation and Maintenance
- Major Rehab & Equipment R~placement
- Technical Services
- Pump Station and Interceptor Operations and
Maintenance
- Eugene Pretreatment Program
PUBLIC WORKS ADMINISTRATION
- Billing and Customer Service
MAINTENANCE DIVISION
- Regional Sewer Line Support
Overview
SPRINGFIELD
ENVIRONMENTAL SERVICES DrVISION
f
I
I
I
{
\
\
\
\\
- Planning
- Capital Construction "
- Rates, Revenues
- Interagency Coordination
- Public Information/Education
- Springfield Pretreatment Program
- Legal and Risk Services
- Sewer User Customer Service
FINANCE DEPARTMENT
- Accounting & Financial Reporting
- Administrative Policy Decisions & Coordination
- Capital Project Planning & Coordination
-Interagency Issues
- Operational Policy Decisions and Coordination
- Capital Construction Guidance
- Design Standards Development
KEY OUTCOMES ACHIEVED
Page 9 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 11 of 71
Metropolitan Wastewater Mana.gement Cqinmission
Budget and Program Summary
REGIONAL WASTEWATER PROGRAM
FY 08-09 BUDGET
MWMC's RWP Operating Budget provides the Comniission and governing bodies with an
integrated view of the R WP elements. Exhibit 2 provides a summary of the overall Operating
Budget. .Separate Springfield and Eugene agency budgets and staffmg also are presented within
this budget.document. Major program areas supported by Springfield and Eugene are described
in the pages that follow and are summarized in Exhibit 3 on page 12. Finally, Exhibit 4 on page
13 combines revenues, expenditures, and reserves to illustrate how funding for all aspects of the
RWP is provided. It should also be noted that the "Amended Budget FY 07-08" column in all
budget tables represents the updated FY 07-08 RWP budget as of February 28,2008, which
reconciled actual beginning balances at July 1, 2007, and approved budget transfers and
supplemental requests.
EXHIBIT 2
REGIONAL OPERATING BUDGET SUMMARY:
INCLUDING RESERVE CONTRIBUTIONS
AMENDED
BUDGET CHANGE (1)
FY 07-08 INCR/(DECR)
FTE 95.67 0.95
Personnel Services (2) $8,089,011 $340,227 4%
Materials & Services (2) 5,808,795 457,488 8%
Capital Outlay (2,3) 54,500 (31,000) -57%
Equip Replacement Contr (4) 696,823 94,143 14%
Capital Reserve Contr (5) 4,000,000 , 297,115 7%
Working Capital Reserve (6) 900,000 0 0%
Rate Stability Reserve Contr (7) 1,510,514 NA NA
Operating Reserve (8) 1,425,000 85,000 6%
Debt Service (9) 1,234,029 (27,033) -2%
Rate Stabilization Reserve Contr (10) 2,000,000 0 NA
SRF Loan Reserve (11) 0 500,000 NA
Revenue Bond Reserve (12) 0 8,100,000 NA
Budget Summary $25,718,672 $1,215,940 50,10
Notes:
I
1. The Change column and Percent Change column compare the adopted FY 08-09 budget with the originally
Adopted FY 07-08 Budget column.
2. Personnel Services, Materials and Services, and Capital Outlay budget amounts represent combined
Springfield and Eugene Operating Budgets that support the R WP. .
3; Capital Outlay does not include CIP, Equipment Replacement, Major Capital Outlay, or Major
Rehabilitatio~ which are capital programs.
4. The Equipment Replacement Contribution is a budgeted transfer of operating revenues to "sinking funds"
(reserves) for scheduled future replacement of major equipment, vehicles, and computers. See table on ,
page 22 for year-end balance.
Page 10FY 08-09, BUDGET AND elF
ATTACHMENT A - Page 12 of 71
Metropolitan Wastewater Management Commission
Budget and Program Summary
5. The Capibl Reserve Contribution is a budgeted transfer of operating revenues to "sinking funds"
(reserves). Capital is passed through the Springfield Administration Budget. See table on page 24 for year-
end balance. '
6. The Working Capital Reserve acts as a revolving account which is drawn down and replenished on a
monthly basis to fund Eugene's and Springfie1d's cash flow needs.
7. The Rate Stability Reserve is used to accumulate revenues available at year-end after the budgeted
Operating Reserve target is met. It is budgeted based on projected revenues and expenditures and is
intended to lessen the size. of needed rate increases over time. 'See Exhibit 7 on page 21 for year-end
balance.
8. The Operating Reserve is used to account for the accumulated operating revenUes net of operations
expenditures. The Commission has adopted a policy of maintaining a minimum Operating Reserve balance
approximately equal to ,1 0% of the adopted Operating Budget. This targeted level of funding provides for
contingency funds in the event unanticipated expenses or revenue shortfalls occur during the budget year.
9. The Debt Service line item is the sum of annual interest and principal payments on the Revenue Bonds and
SRF loans made from the Operating Budget (derived from user rates). The total amount of debt service
budgeted in FY 08-09 is $1,206,996, the balance of which is budgeted from SDCs.
10. The Rate Stabilization Reserve was established as a result of the 2006 MWMC Revenue Bond Declaration
and Covenants. It holds funds,that are available ifneeded, to ensure debt service payments can be made.
11. The SRF loan reserve is being budgeted at 10% of the anticipated loan proceeds.
12. The Revenue Bond Reserves are established to cover both the 2006 bond ($4 million) and the anticipated
2008 bond issue ($4.1 million). The need to establish reserves for both bond issues is driven by changes in
the rating of our bond insurer and anticipated market conditions. .
Page 11 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 13 of 71
Metropolitan Wastewater Management Commission
Budget ~d Program Summary
EXHIBIT 3
REGIONAL W ASTEW ATER PROGRAM OPERATING BUDGET
LINElTEM SUM:MARY BY PROGRAM AREA
AMENDED
ACTUAL BUDGET ' CHANGE
SPRINGFIELD FY 06-07 FY 07-08 INCR/(DECR
MWMC ADMINISTMTION
Personnel Services $1,302,927 $1,465~007 $18,710 1%
Materials & Services 1,873,875 2,077,557 68,675 4%
Capital Outlay 0 0 0 NA
TOTAL $3,176,802 $3,542,564 $87,385 3%
INDUSTRIAL PRETREATMENT
Personnel Services $193,519 $183,034 $97,095 53%
Materials & Services 77,748 79,899 12,547 16%
Capital Outlay 0 0 13,500 NA
TOTAL $271,267 $262,933 $123,142 47%
ACCOUNTING
Personnel Services $79,980 ($8,592) -11%
Materials & Services 40,732 (25,883 ) -64%
Capital Outlay 0 0 NA
TOTAL $120,712 ($34,475) -29%
TOTAL SPRINGFIELD
Personnel Services' $1,728,021 $107,213 6%
Materials & Services 2,198,188 55,339 3%
C ital Outla 0 13,500 NA
TOTAL $3,926,209 $176,052 5%
EUGENE
ADMINISTRATIVE SERVICES
Personnel Services $1,134,884 $1,342,162 80,859 6%
Materials & Services 458,735 613,520 112,058 18%
Capital Outlay 0 0 0 NA
TOTAL $1,593,619 $1,955,682 $192,917 10%
BIOSOLIDS MANAGEMENT
Personnel Services $994,207 $1,046,855 -3%
Materials & Services 765,520 705,441 20%
Capital Outlay 66,477 54,500 NA
TOTAL $1,826,204 $1,806,796 3%
rNDUS~SOURCECONTROL
Personnel Services $278,445 $395,488 $73;205 19%
Materials & Services 64,518 95,526 16,13 8 17%
Capital Outlay 0 0 0 NA
TOTAL $342,963 $491,014 $89,343 18%
TREA TMENT PLANT
Personnel Services $3,370,775 $3,347,441 $152,953 5%
Materials & Services 1,993,063 1,900,684 124,615 7%
Capital Outlay 112,766 0 10,000 NA
TOTAL $5,476,604 $5,248,125 $287,568 5%
REGIONAL PUMP STA nONS
Personnel Services $53,012 $93,841 ($15,284) -16%
Materials & Services 198,445 237,814 6,071 3%
Capital Outlay 6,405 0 0 NA
TOTAL $257,862 $331,655 ($9,213) -3%
SEASONAL INDUSTRIAL WASTE FAC
Personnel Services $106,469 $135,203 ($32,410) -24%
Materials & Services 50,728 57,622 $3,170 6%
Capital Outlay 0 0 $0 NA
TOTAL $157,197 $192,825 ($29,240) -15%
TOTAL EUGENE
Personnel Services $5,937,792 $6,360,990 4%
Materials & Services 3,531,009 3,610,607 11%
Capital Outlay 179,243 54,500 -82%
TOTAL $9,648,044 $10,026,091 6%
TOTAL REGIONAL BUDGET
Page 12 - FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 14 of 71
Metropolitan Wastewater Management Commission
Budget and Program Summary
EXHffiIT4
REGIONAL W ASTEW A TER PROGRAM
BUDGET SUM:MARY AND COMPARISON
AMENDED
BUDGET
. FY 07-08
$3,913,209
10,026,097
4,000,000
696,823
7,480,702
9,145
1,354,984
$27,480,960 96.62
OPERA TING BUDGET.
Administration
Operati ons
Capital Contribution
Equip Repl - Contribution
Operating & Revenue Bond Reserves
Transfer to General Fund
Debt Service
Total Operating Budget
Funding::
Beginning Balance
User Fees
Other
Total Operating Budget Funding
CAPITAL PROGRAM BUDGET
. Biosolids - Poplar Plantation
Biosolids - Poplar Plantation II
Biosolids - Poplar Plantation III
Biocycle Farm Hose Reels
Biosolids - Line Lagoons I
B iosolidg - Line Lagoons II
Lab Modification
River Avenue Improvements
WWFMP Update
Support Private Lateral Program
Wilakenzie Pump Station Expansion
Facility Plan Engineering Services
Inffluent Pumping Improvements
Dry Weather Headworks
Clarifier Improvements
Digester Mixing Improvements
Waste Activated Sludge Thickening
Odorous Air Treatment I
Odorous Air Treatment II
Aeration Basin Improvements
Effluent Reuse I
Influent PSlWillakenzie PS/Headworks
Biocycle Farm - Poplar Plantation III
Outfall Mixing Zone Study
Primary Sludge Thickening
Parallel Primary/Secondary Treatment
Sodium Hypochlorite Conversion
Tertiary Filtration I
EUGENE
Equipment Replacement Purchases
Major Rehab
Ma. or Ca ital Outla
Total Capital Projects
Funding:
Reimbursement SDC Reserve . 0 NA
Improvementment SDC Reserve 0 NA
Equipment Replacement 517,834 82,476
Capital Bond Fund 99,303,876 25,145,728
Capital Reserve 408,000 919,000
,Total Capital Projects Funding $100,229,710 $19,919,534
Notes: * The Change (Inc/Decr) column compares the proposed FY 08-09 budget to the originally adopted FY 07-08 budget column.
$6,573,825
19,089,000
1,818,135
$27,480,960
78,238
15,439
3,194,587
498,544
439,077
55,125
6,893,969
737,407
9,464,254
8,667,143
2,884,000
27,379,359
372,000
4,371,000
24,945,087
7,808,647
1,500,000
517,834
408,000
$100,229,710
CHANGE *
INC(DECR)
$169,052
590,663
297,115
94,143
2,152,544
$1,015,302
2,104,517
165,865
$3,285,684
NA
NA
NA
NA
NA
NA
,NA
(120,796)
NA
NA
2,756
NA
NA
NA
NA
NA
995,549
NA
(4,223,129)
427,000
(1,769,293)
NA
NA
(70,000)
20,079,087
(5,381,353)
12,868,000
82,476
630,000
NA
$19,919,534
Page 13 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 15 of 71
Metropolitan Wastewater Management Commission
Budget and Program Swnmary ,
OPERATING BUDGET AND RATE mSTORY
The graphs on page 16 show a five-:-year Regional Operating Budget comparison, and Regional
Residential Sanitary Sewer costs over a fifteen-year period. Because the Equipment
Replacement and Major Infrastructure Rehabilitation programs are managed in the Eugene
Operating Budget, these programs are incorporated into both the five-year Regional Operating
Budget comparison graph and the Five-Year Capital Pro grains comparison graph on page 43.
As shown on the following graph, regional sewer user charges remained highly stable from 1992
through 2004. During the late 1990s, considerable efforts were made' by MWMC to absorb
increased costs due to inflation and service level increases through improvements in
organizational efficiency and effectiveness. However, as the Regional Wastewater Facilities
approached the end of their 'original design lives, and increased regulatory requirements
emerged, MWMC completed a comprehensive update to its Facilities Plan in 2004. This Plan
demonstrated the need for a significant capital investment in new and expanded facilities to meet
environmental performance requirements and capacity to serve the community through 2025.
Although a portion of these capital improvements can be funded through system development
charges (SDCs), much of the funding for approximately $196 million (in 2006 dollars) in capital
improvements over the twenty-year period will come from user charges. Since 2004, this has
become the major driver of MWMC's need to increase sewer user rates on an annual basis.
The FY 08-09 R WP operating budget is bas~d on an 11 % user rate increase over FY 07-08 rates
applied uniformly across all user classes. This rate provides for Operations, Administration,
Capital programs, reserves and debt service to be funded at sufficient levels to meet FY 08-09
requirements. It is intended to meet capital and operating requirements, the Commission's
Financial Plan policies, and covenants associated with MWMC's 2006 sale of revenue bonds.
An 11 % increase in the MWMC user charge will increase the typical residenti~ monthly
wastewater bill (based on 5,000 gallons of usage) from $14.21 in FY 07-08 to $15.77 in FY 08-
09. This is an increase of about $1.56 per month.
Page 14 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 16 of 71
Metropolitan Wastewater Management Commission
Budget and Program Summary
The figure below compares the regional component of average monthly residential seWer cost on several different
basis; average usage, actual usage, actual cost, and cost adjusted for inflation.
17.00
15,00
a; 13.00
0
(.)
>- 11.00
:2
C
0 9.00
:E
7,00
5.00
3.00
Regional Residential Sanitary Sewer Cost 1993-2009
1994 1995 1996 1997 1998 1999 2000 2001, 2002 2003 2004 2005 2006 2007 2008 2009
Year
-II- Cost Based on 5000 gal/mo Usage (Historical method of presentation)
-+- Cost based on Actual Residential Usage (Usage is trending downward - from 6300 gal/mo in 1988 to 4900 gal/mo in 2003)
........ Cost Adjusted for Inflation (Based on actual residential usage)
15.00
13.00
11.00
9.00
7.00
5.00
3.00
Page 15 "RY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 17 of 71
Metropolitan Wastewater Management Commission
Budget and Program Summary
5-YEAR REGJONAL
OPERATING BUDGET COMPARISON'
$16,000,000
. $13,773,806 $14,540,521
$14,000,000 ''''--''-'----'' . -".. - '------'-'--'--"---'-$1'2~664 ;-568-------..--.....$j3,0.4.0,25,1.----,---,--.. -, ,-.....-..----...--,-..-"
$11,616,707
$12,000,000
$10,000,060
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
FY 04-05 '
FY 05-06
FY 06-07
FY 07-08
, FY 08-09
Regional Wastewater Capital Improvement Programs
5-Year Comparison
$120,000,000
$100,000,000
$96,902,414
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$-
, FY 04-05
FY 05-06
FY 06-07
FY 07-D8
FY 08-09
Page 16 'FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 18 of 71
Metropolitan Wastewater Management Commission
Staffmg
EXHIBIT 5
Regional Wastewater Program *
Organization Chart FY 08-09
Notes:
CITY OF SPRINGFIELD -
Environmental Services Division
& Finance Department
21.05 FTE
*
**
FTE figures represent portions of Eugene and Springfield staff funded by regional wastewater funds.
The chart represents groups of staff dedicated to program areas rather than specific positions.
Page 1 7
ATTACHMENT A -
FY 08-09 BUDGET AND CIP
Page 19 of 71
Metropolitan Wastewater Management Commission
Staffing
EXHIBIT 6
REGIONAL WASTEWATER PROGRAM
POSmON SUMMARY
BUDGET BUDGET PROPOSED
FY 06-07 FY 07-08 FY 08-09 CHANGE
CLASSIFICA TION
SPRINGFIELD ENVIRONMENTAL SERVICES & FINANCE
Public Works Director
ESD/MWMC Manager
ESD/MWMC Asst. Manager
Enviro Services Supervisor/Sewer & Drainage
Enviro Services Supervisor/Pretreat & Pollution Prev
Supervising Civil Engineer
Civil EngineerlDesign & Construction Coordinator
Engineering Assistant
Public Information & EdQcation Specialist
Secretary
Clerk II '
Accountant
Accounting Manager
Engineering Assistant (Special Project)
Assistant Proj ect Manager
Senior Environmental Technician
Environmental Services Technician I
Environmental Services Technician II
Construction Inspector II
TOTAL SPRINGFIELD
0.05
0.75
0.90
0.50
0.95
2.00
5.00
2.35
,0.65
0.80
0,80
0.80
0.20
1.00
0.00
0.90
0.50
0.00
2.00
20.15
0.05
0.75
0.90
0.50
0.95
2.00
5.00
2.45
0.65
0.80
0.80
0.80
0.20
1.00
0.00
0.90
0.50
0.00
2.00
20.25
0.05
0.75
0.90
0.50
0.95
2.00
5.00
2.45
0.65
0.80
0.80
0.80
0.10
0.00
0.90
0.90
0.50
1.00
2.00
21.05
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-0.10
-1.00
0.90
0.00
0.00
1.00
0.00
0.80
Note: Springfield's Industrial Pretreatment Program staffing of3.4 FTE is incorporated into the position summary
because the Industrial Pretreatment Programs are funded through the R WP.
Page 18 FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 20 of 71
Metropolitan Wastewater Management Commission Staffmg
EXHIBIT 6 (Continued)
REGIONAL W ASTEW A TER PROGRAM
POSITION SUM:MARY
BUDGET BUDGET PROPOSED
CLASSIFICATION FY 06-07 FY 07-08 FY 08-09 CHANGE
EUGENE W ASTEW ATER DNISION & OTHER PW
Division Director 0.84 0.80 0.80 0.00
Operations Manager 0.82 0.82 0.82 .0.0.0
Business Manager 0.89 0.89 0.89 0.00
Pretreatment/Laboratory/Sampling Supervisor 0.79 0.79 0.82 0.03
Operations Supervisor 1.00 1.00 1.00 0.00
Residuals Supervisor 1.00 . 1.00 1.00 0.00
Pump Station Supervisor 0.10 0.35 0.20 -0.15
Electrical Maintenance Supervisor 0.00 0.00 0.89 0.89
Equipment Maintenance Supervisor 0.97 0.97 1.00 0.03
Facilities Supervisor 0.93 0.93 1.00 0.07
Parts and Supply Supervisor/Buyer 0.89 0.89 0.89 0.00
Environmental Data Analyst 0.68 0.65 0.65 0.00
Health and Safety Supervisor 0.89 0.89 0.89 ,0.00
Technical Servjces Analyst 0.89 0.89 0~89 0.00
P:roject Specialist 0.93 0.93 0.93 0.00
PW Financial Services Manager 0.00 0.00 0.20 0.20
PW Maintenance Supervisor 0.05 ,0.05 0.05 0.00
Applications System Analyst 1.78 i67 2.67 0.00
Applications Support Technician 1.39 ' 0.50 0.50 0.00
Computer Maintenance Management Specialist 0.00 0.89 0.00 -0.89
Tech Specialist 2 0.35 0.35 0.35 0.00
Wastewater Techniciat;l (Operator) 15.00 15.00 15.00 0.00
Wastewater Technician (Residuals) 5.00 5.00 5.00 0.00
Wastewater Technician (pretreatment) 3.17 3.17 3.14 -0.03
Wastewater Technician (Laboratory) 4.73 4.73 4.75 0.00
Wastewater Technician (Sampling) 1.85 1.85 1.89 0.04
Wastewater Technician (Mechanical) 7.00 7.18 8.18 1.00
Wastewater InstrumentlElectrician 3.88 3.88 3.88 ,0.00
Electrician 1.97 1.97 1.00 -0.97
Maint Worker 9.43 9.43 9.36 -0.07
Billing Specialist 0.75 1.00 1.00 0.00
Program Coordinator 0.00 0.00 0.89 0.89
Admin Specialist, Sr 0.89 0.89 0.89 0.00
Admin Specialist 1.78 2.28 1.39 ,:,0.89
Parts and Supply Specialist 1.78 1.78 1.78 0.00
Custodial Worker 1.00 1.00 1.00 0.00
TOTAL 73.42 75.42 75.57 0.15
GRAND TOTAL BOTH CITIES 93.57 95.67 96.62 0.95
Page 19 FY08-09 BUDGET AND eIP
ATTACHMENT A - Page 21 of 71
Metropolitan Wastewater Management Commission
Reserves
REGIONAL WASTEWATER PROGRAM
RESERVES
The RWP maintains reserve funds for dedicated purpose to sustain stable rate's while fully
funding operating and capital needs. Commission policies and guidance, which direct the
amount of reserves appropriated on an annual basis, are found in the MWMC Financial Plan
(2005). Further details on the FY 08~09 reserves are provided below.
OPERATING RESERVES
The MWMC Operating Budget includes four separate reserves: the working capital reserve, rate
stability reserve, rate stabilization reserve, and the operating reserve. ' Revenues are appropriated
across the reserves in accordance with Commission policy and expenditure needs. Each reserve
i~ explained in detail below.
WORKING CAPITAL RESERVE
The Working Capital Reserve acts as a revolving account that is drawn down and replenished on
a m~ntbly basis to provide funds for payment of Springfield Administration and Eugene
Operations costs prior to the receipt of user fees from the Springfield Utility Board and Eugene'
Water and Electric Board. The Working Capital Reserve is set at $900,000 for FY 08-09,
$200,000 of which is dedicated to Administration and $700,000 is dedicated to Operations.
RATE STABILITY RESERVE
The Rate Stability Reserve was established to implement the Commission's objective of
maintaining stable rates. It is intended to hold revenues in excess of the current year's operating
and capital requirements for use in future years, in order to avoid "rate spikes." The amount
budgeted on an annual basis varies in response to the variability of actual revenues net of
expenses, and annual budgeted amounts for the operating and capital reserves. For FY 08-09 the
Rate Stability Reserve will be drawn down by $1,626,552 in order to moderate the rate increase
necessary to fund FY 08-09 expense. The year-end balance is budgeted at $1,529,150. .
STATE REVOLVING FUND RESERVE
The State Revolving Fund (SRF) Reserve was established in accordance with SRF loan
covenant requirements. In order to secure an SRF loan, sufficient reserves are created to provide
assurances that adequate revenue coverage will be provided for future debt service payments.
The reserve amount is set at 10% of the loan proceeds and is transferred to the operating reserves
from the capital fund. For FY 08-09, the SRF Reserve is budgeted at $500,000 in anticipation of
receiving a $5;000,000 SRF loan for capital projects.
RATE STABILIZATION RESERVE
The Rate Stabilization Reserve contains funds to be used at any point in the future when net
revenues are insufficient to meet the bond covenant coverage requirement. The Commission
Page 20 . FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 22 of 71
Metropolitan W ast~water Management Commission
Reserves
shall maintain the Rate Stabilization account as long as bonds are outstanding. In FY 08-09 no
additional contribution to this reserve is budgeted and the balance at June 30,2009 will remain at
$2,000,000.
OPERATlNG RESERVE
The Operating Reserve is used to account for accumulated operating revenues net of operating
expenditures (including other reserves)., The Commission's adopted policy is to budget the
Operating Reserve at approximately 10% of the adopted operating budget. For FY 08-09, the
Operating Reserve is budgeted at $1,460,000, which is 10% of total Personal Services, Materials
and'Services, and Capital Outlay in accordance with Commission policy.
EXIllBIT 7
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
OPERATING RESERVES FY 07-08 FY 07-08 FY 08-09
Beginning Balance 7,133,629 6,573,825 8,148,931
User Fee Revenue 18,635,400 18,635,400 20,899,367
Septage Revenue 453,600 453,600 294,150
Other Revenue 1,591,635 1,597,135 1,648,500
Interest 221,000 221,000 330,000
Personal Services (8,089,011) (8,089,011) (8,429,238)
Materials & Services (5,624,295) (5,795,795) (6,074,783)
Capital Outlay (54,500) (54,500) (23,500)
Interfund Transfers (4,705,968) (4,705,968) (9,197,281)
Transfer to Bond Debt Service Fund (I,234,029) (1,354,984) (1,033,696)
Debt Service - SRF Loan 0 0 (173,300)
WORKING CAPITAL (900,000) (900,000) (900,000)
RATE STABILITY RESERVE (4,052,461 ) (3,155,702) (1,529,150)
RATE STABILIZATION RESERVE (2,000,000) (2,000,000) (2,000,000)
STATE REVOLVING FUND LOAN RESERVE 0 0 (500,000)
OPERATING RESERVE 1,375,000 1,425,000 1,460,000
CAPITAL RESERVES
The MWMC Capital Budget includes five reserves: the Equipment Replacement Reserve, SDC
Reserves (i.e. Reimbursement and Improvement), the Capital Reserve and the Bond Reserve.
These reserVes accumulate revenue to help fund capital projects including equipment
replacement and major rehabilitation. They are funded by annual contributions from user rates,
SDCs, bond proceeds, and SRF loans. Each reserve is explained in detail below.
EQUIPMENT REPLACEMENT RESERVE
The Equipment Replacement Reserve accumulates replacement funding for three types of
equipment: 1) major/stationary equipment items costing less than $200,000 with useful lives of
Page 21 - FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 23 of 71
Metropolitan Wastewater Management Commission
Reserves
20 years or less; 2) fleet vehicles maintained by the Eugene Wastewater Division; and 3)
computers that serve the Eugene Wastewater Division. Contributions to the Equipment
Replacement Reserve in the FY 08-09 budget total $790,966 additional budget detail is provided
below.
The Equipment Replacement Reserve is intended to accumulate funds necessary to provide for
the timely replacement or rehabili~tion of equipment, and may also be borrowed against to
provide short-term fmancing of capital improvements. An annual analysis is performed on the
Equipment Replacement Reserve. The annual contribution is set so that all projected
replacements will be funded over a 20-year period and at the end of the 20-year period, the
reserve will contain replacement funds for all equipment projected to be in use at that time.
Estimates used in the analysis include interest earnings, inflation rates and useful lives for the
equipment.
ADOPTED AMENDED PROPOSED
BUDGET BUDGET BUDGET
EQUIPMENT REPLACEMENT RESERVE FY 07-08 FY 07-08 FY 08-09
Beginning Balance ~,130,191 5,127,836 5,872,047
Reserve Allocation Correction 0 0 2,311,929
Annual Equipment Contribution 436,536 436,536 516,184
Annual VehicIe Contribution 242,034 242,034 242,034
Annual Computer Contribution 18,253 18,253 32,748
Interest 230,000 230,000 210,000
Fund Equip Repl in Projects 0 0 (282,000)
Equipment Purchases (486,534) (517,834) (569,010)
Reserve 5,570,480 5,536,825 8,333,932
* To correct reserve allocation between capital and equipment replacement previously not adjusted to equipment
replacement model.
SYSTEM DEVELOPMENT CHARGE (SDC) RESERVES
SDCs are required as part of the MWMC IGA. They are connection fees charged to new users to
recover the costs related to system capacity, and are limited to funding Capital Programs. The
purpose of the SDC Reserves is to collect and account for SDC revenues separately from other
revenue sources, in accordance with Oregon statutes. The Commission's SDC structure includes
a combination of "Reimbursement" and "Improvement" fee components. Estimated SDC
revenues for FY 08-09 total $1,770,000. Budgeted expenditures include $1,633,696 from
Reimbursement Fees and $2,233,696 from Improvement Fees to fund portions of the annual debt
service payments on the 2006 revenue bonds. The projected beginning SDC Reserve balance on
July 1, 2008 is $11,883,230.
Page 22 . - FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 24 of 71
Metropolitan Wastewater Management Commission
Reserves
ADOPTED ANIENDED PROPOSED
BUDGET BUDGET BUDGET
REIMBURSEMENT SDC RESERVE FY 07-08 FY 07-08 FY 08-09
Beginning Balance 5,039,799 5,341,142 4,433,210
Reimbursement SDCs Collected 155,000 155,000 155,000
Interest 220,000 220,000 301,000
Xfr to Debt Service (Fund 312) ( 1,234,029) (1,354,984) (1,633,696)
Materials & Services (1,500) (8,500) (8,500)
SDC Contingency Reserve 0,240,000) 0 0
Resenre 2,939,270 4,352,658 3,247,014
ADOPTED Al\1ENDED PROPOSED
BUDGET BUDGET BUDGET
IMPROVEMENT SDC RESERVE FY 07-08 FY 07-08 FY 08-09
Beginning Balance 5,777,958 6,796,832 7,450,020
Improvement SDCs Collected 1,615,000 1,615,000 1,615,000
Interest / 221,000 221,000 400,000
Materials & Services (4,500) (4,500) ( 4,500)
Xfr to Debt Service (Fund 312 ) , (1,234,030) (1,354,985) (2,233,696)
SDC Contingency Litigation Reserve ' (2,555,000) 0 0
Reserve 3,820,428 7,273,347 7,226,824
CAPITAL RESERVE
The Capital Reserve accumulates funds transferred from the Operating Reserve for the purpose
of funding the CIP, Major Capital Outlay and Major Rehabilitation Program costs. The intent is
to collect sufficient funds over time to construct a portion of planned capital projects with cash in
an appropriate balance with projects that are funded with debt fmancing. The FY 08-09 Budget
includes a contribution from the Operating Reserve of$4,297,115. The beginning balance on
July 1,2008 is projected to be $33,9~9,184. Additional budget detail on the CIP, Major Capital
Outlay and Major Rehabilitation Program reserves is provided on the following page.
BOND RESERVE
The Bond Reserve was created to provide assurances to the bond holders that adequate revenue
coverage will be provided for future debt service payments. For FY 08-09 the Bond Reserve is
budgeted at $8,100,000 in order to meet reserve requirements of the bond issuances ($4,100,000
for 06 issuance and $4,000,000 for anticipated 08 issuance).
Page 23 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 25 of 71
Metropolitan Wastewater Management Commission
Reserves
ADOPTED AMENDED PROPOSED
BUDGET. BUDGET BUDGET
CAPITAL RESERVES FY 07-08 FY 07-08 FY 08-09
Beginning Balance 47,788,486 53,207,410 33,929,184
Reserve Allocation Correction 0 0 (2,311,929)
Transfer from Operating Reserve 4,000,000 4,000,000 4,297,115
Transfer to fund FY 06 Revenue Bond Reserve 0 0 4,100,000
Interest 231,000 231,000 350,000
Interest income (Revenue Bond Proceeds) 900,000 900,000 1,100,000
State Marine Board Grant 0 0 80,000
Revenue Bond Sale & SRF Proceeds 50,000,000 50,000,000 86,000,000
Miscellaneous Receipts 1,000 1 ,000 400
Bond Sale Expense 0 0 (350,000)
Bond Insurance 0 0 (250,000)
Transfer from Equipment Relacement 0 0 282,000
Funding For Capital Improvement Projects (76,226,346) (99,303,876) (95,144,404)
Fund~g For Major Rehabilitation (270,000) (408,000) (900,000)
Funding For Maj or Capital Outlay 0 0 (289,000)
Revenue Bond Reserve 0 0 (8,100,000)
Capital Reserve 26,424,140 8,627,534 22,793,366
*
* To correct reserve allocation between capital and equipment replacement previously not adjusted to equipment
replacement model.
Page 24' FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 26 of 71
Metropolitan Wastewater Management Commission
Springfield Budget Detail
CITY OF SPRINGFIELD
REGIONAL WASTEWATER PROGRAM RESPONSIBILITIES
The City of Springfield manages administration services for the R WP under a contract with the
MWMC. The programs maintained by Springfield to support the R WP are summarized below
and are followed by Springfield's regional wastewater budget summaries. Activities, and
therefore program budgets, for MWMC administration vary from year to year depending upon
the major construction projects and special initiatives undenyay., A list of the capital projects
Springfield staff will support in FY 08-09 is provided in Exhibit 3 on page 12.
MWMC ADMINISTRATION
The Springfield Environmental Services Division and Finance Department provide ongoing
support and management services' for MWMC. The Public Works Director and the
Environmental Services Manager serve as the MWMC Executive Officer and General Manager,
respectively. Springfield provides the following administration functions: [mancial planning
management, accounting and [mancial reporting; risk management and legal services;
coordination and management of public policy; coordination and management of regulatory and
permit compliance issues; coordination between the Commission and the governing bodies;
long-range capital project planning and construction management; coordination of public
information, education, and citizen involvement programs; sewer user customer service; and
coordination and development of regional budgets, rate proposals, and reVenue projections.
INDUSTRIAL PRETREAT:MENT (SOURCE CONTROL) PROGRAM
The Industrial Pretreatment Program is a regional activity implemented jointly by the cities of
Eugene and Springfield. The Industrial Pretreatment section of the ESD'is charged with
administering the program for the regulation and oversight of wastewater discharged to the
sanitary collection system by industries in Springfield. This section is responsible for ensuring
that these wastes do not damage the collection system, interfere with wastewater treatment
processes, result in the pass-through of harmful pollutants to treated effluent or biosolids, or
threaten worker health or safety.
Tbis responsibility is fulfilled, in part, by the use of a permit system for industrial dischargers.
This permit system, common to both Eugene and Springfield, implements necessary limitations
on waste characteristics and establishes inspection, monitoring, and reporting requirements for
documenting waste quality and quantity controls. The Industrial Pretreatment section is also
responsible for locating new industrial discharges in Springfield and evaluating the impact of
those discharges on the regional WPCF. As of February 2008, there were 17 significant
industrial users under permit in Springfield. The Industrial Pretreatment Program also addresses
the wastewater discharges of some commercial/industrial businesses through the development
and implementation of Pollution Management Practices. Pretreatment program staff also
coordinates pollution prevention activities in cooperation with the Pollution Prevention Coalition
of Lane County.
Page 25 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 27 of 71
Metropolitan Wastewater Management Commission
Springfield Budget Detail
ACCOUNTING & FINANCIAL REPORTING
Accounting and fmancial reporting services for the R WP are provided by the Accounting section
,in the Springfield Finance Department, in coordination with ESD. Springfield Accounting staff
maintain grant and contract accounting systems, as well as compliance with all local, State and
Federal accounting and reporting requirements for MWMC finances. This section also assists
ESD with preparation of the MWMC budget, capital financing documents, sewer user rates, and
financial policies and procedures.
PROGRAMS AND SIGNIFICANT SERVICEIEXPENDITURE CHANGES
In FY 08-09, the City of Springfield will support the following major regional initiatives in
addition to ongoing Commission administration and industrial pretreatment activities:
· Continue to implement the W et Weather Flow Management Plan (WWFJv1P), including
flow monitoring, 'data tracking, and regional coordination, and manage the update of the
WWFJv1P, which was adopted in 2001.
· Implement Capital Financing strategies necessary to meet current revenue bond
obligations, prepare for additional debt fmancing, and ensure sufficient revenues in
accordance with the 2005 MWMC Financial Plan.
· Complete a Poplar Marketing and Harvest Plan, which was initiated in FY 07-08.
· Continue implementation of the 2004 MWMC Facilities Plan to meet all regulatory
requirements and capacity needs.
· Continue public information and outreach activities focused on the MWMC Facilities
Plan and MWMC work to maintain river health.
· Complete a reclaimed water end-use market/feasibility study and capital plan, which was
initiated in FY 07-08.
· Initiate a MWMCcost-of-service analysis leading to modifications to MWMC's rate .
structure in accordance with MWMC rate setting poliCies. This was deferred from FY
07-08.
. Review and update the local industrial discharge limits to address compliance with
MWMC's NPDES permit, and implement mandatory EPA streamlining r~quirements.
· Protect RWP interests through participation in Association of Clean Water Agencies
activities and Board of Directors..
. Continue participation in the Pollution Prevention Coalition of Lane County.
. Complete and submit required NPDES permit compliance plans associated with an
anticipated new wastewater discharge permit, including,an Inflow Removal Plan, and a
TMDL Implementation Plan. .
. Provide litigation support.
. Review agent of record services.
. Coordinate TMDL compliance planning and implementation efforts.
Page 26FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 28 of 71
Metropolitan Wastewater Management Commission
Springfield Budget Detail
SIGNIFICANT CHANGES FOR FY 08-09
The budget for Springfield Personnel Services, Materials and Services, and Capital Outlay for FY
08-09 totals $3,923,761 representing an overall decre~e of $2,448 over the amended FY 07-08
budget (-.06%).
Personnel Services
Personnel Services tqta1ing $1,835,234 represent an FY 08-09 increase of$107,213 or 6% over
the originally adopted FY 07-08 budget.
Staffmg
. A net increase of .80. FTE is included in the FY 08-09 budget.
1.0 Environmental Services Technician II - Thjs position will be added to the Industrial
Pretreatment Program to address increased industrial permitting activity and
improvements needed in the fats, oils and grease, and photo processor pollution
management programs.
-0.20 Fund Reallocation - Based on review of current and projected staffmg allocations to
RWP activities, the FY 08-09 budget includes a decrease of .10 FTE to RWP of the
Accounting Manager, and .10 Assistant Project Manager (Reclassified from Engineering
Assistant mid-year FY 07-08).
Regular Wages -$1,280,061 [Increase of $124,395 or 11 0/0]
· This increase represents merit increases, a projected 3 % cost of living mcrease, and the net
increase of .80 FTE.
Employee Benefits - Budget Request $545,968 [Increase $45,698 or 90/0 ]
'. Benefits for FY 08-09 increase by 9%.
Materials and Services
The Materials and Services budget represents a total FY 08-09 increase of$55,339 or 3% over
the originally adopted FY 07-08 budget., The major changes are in the following budget
categories:
Billing & Collection -$501,195 [Increase of $92,130 or 23010]
· Billing and Collection costs are projected to increase based on an estimated 18% increase in
Eugene Water & Electric Board costs and based on a 1 % growth in customers. For
Springfield customers, these costs are only projected to increase by a 1 % growth in accounts.
Page 27 ~y 08-09 BUDGET AND elF
ATTACHMENT A - Page 29 of 71
Metropolitan Wastewater Management Commission
Springfield Budget Detail
Litigation Expense -$150,000 [Decrease of $50,000 or 250~ under originally adopted FY 07-
08 budget]
· The reduction of $50,000 to the Litigation Expense budget is related to the final resol:ution of
suits fued against the MWMC and the Cities by the Home Builders-Association of Lane
County and by Oregon River Watch.
Capital Outlay - $13,500 [There were no Capital Outlay purchased in FY 07-08]
· The Capital Outlay budget for FY 08-09 includes a portion of the field vehicle dedicated in
part, to the Industrial Pretreatment Program.
EXHIBIT 8
SPRINGFIELD ADMINlSTRATION PROGRAM
PROPOSED FY 08-09
BUDGET SUMMARY
AMENDED
ACTUAL BUDGET CHANGE *
FY 06-07' FY 07-08 INCR/(DECR)
Personnel Services $1,575,538 $1,728,021 $107,213 6%
Materials & Services 1,996,600 2,198,188 55,339 3%
Capital Outlay 0 0 13,500 NA
Budget Summary $3,572,138 $3,926,209 $176,052 5%
S-YEAR MWMC ADOPTED BUDGET COMPARISON
SPRINGFIELD ADMINISTRATION
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
--,-'-----,'$3il4+-;ro9---~.J~?],.z~.1---
______________,_______ .n.'__._._______, ______.__,_~~!~~!,~}~______h
$2,726,362
FY 04-05
, FY 07...08 '
Note: * Change column and Percent Change column compare proposed FY 08-09 budget to originally adopted FY
07-08 budget.
Page 28 , FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 30 of 71
Metropolitan Wastewater Management Commission
Springfield Budget Detail
ACTUAL CHANGE
PERSONNEL SERVICES FY 06-07 INCR/(DECR
Regular Wages $1,105,564 $124,395 .11%
Overtime 5,500 (4) 0%
Employee Benetits 460,742 45,698 9%
Cell Phone Allowance 3,600 685 24%
Pers Services Adjustments 0 (21.751) NA
Comp Time Payoff 0 (41,822) NA
Car Allowance 132 12 9%
Total Personnel Services $1,575~538 $107~213 60/0
FTE 20.15 0.80
MATERIALS & SERVICES
Billing & ColI Exp 382,000 92.130 23%
Contractual Services 226.000 (12.000) -5%
Litigation Expense 200.000 ' (50,000) -25%
Environmental Ed 5.000 0 0%
Attorney Fees 110,000 0 0%
Merchant Fees 2.750 7.000 80%
PP&L Insurance 291,500 0 0%
Telephone 2.426 10 0%
Ris/ Airs/Geo Charges 10.805 392 3%
Computer Equipment 0 1.550 NA
Advertising 4.500 1.300 29%
Duplicating Supplies 2.450 (100) -4%
Printing 9.500 0 0%
Travel & Meeting Expenses 29,671 6.450 21%
Property Taxes 6,000 0 0%
WPCF /NPDES Permits 98.550 11,120 11%
Pretreatment Supplies 3,500 0 0%
Safety Clothing/Eq 700 250 25%
Gasoline & Oil 2.000 750 38%
Utilities 9.224 0 0%
Memberships. Books, Subscrips 16,799 1,048 6%
Postage & Shipping Charges 3.500 0 0%
Office Supplies 10.933 (2.500) -27%
Computer Software 80.441 01.410) -25%
Small Furniture & Appliances 3,000 1.500 100%
Commuter Trip Reduction 0 0 0%
Program Expense 37.851 ' 500 1%
Equipment Maintenance 9.600 0 0%
Property Maintenance' 3.530 500 50%
Employee Development 26.505 2,350 8%
Internal Insurance Chgs 23.279 9,785 21%
Internal Veh Mt Chgs 3.532 (1,325) -36%
Internal Fac Rent 42,992 (7.695) -18%
Computer Equip Chgs 7,835 1.233 13%
Bldg Maint Chgs 34,993 8,149 27%
Internal Veh & Equip Rent 6,618 434 6%
Internal Employee Benefit 16.086 1.207 7%
License & Fee Refunds 5.267 (26) 0%
Internal MS Enterprise Agreement 13.250 0 NA
Indirect Costs 254.013 7.263 -3%
Total Materials & Services $1~996~600 $55~339 30/0
CAPITAL OUTLAY
Total Capital Outlay 0 13.500 NA
TOTAL $3,572,138 $176,052 50/0
Page 29 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 31 of 71
Metropolitan Wastewater Management Commission
Eugene Budget Detail
CITY OF EUGENE
REGIONAL WASTEWATER PROGRAM RESPONSffiILITIES
The Wastewater Division for the City of Eugene manages all regional wastewater pollution
control facilities serving the Eugene/Springfield and River Road/Santa Clara areas under the
Intergovernmental Agreement for the Metropolitan Wastewater Management Commission
(MWMC).
These regional facilities include the Eugene/Springfield Regional Water Pollution Control
Facility (WPCF), the 154 acre Biosolids Management Facility, the 286 acre Seasonal Industrial
Waste Facility, the 600 acre Biocycle Farm site, and regional wastewater pumping stations and
transmission sewers. In support of the water pollution control progTam, the Division also
provides technical services for wastewater treatment, management of equipment replacement
and infrastructure rehabilitation, biosolids treatment and recycling, an industrial source control
and pretreatment program in conjunction with City of Springfield staff, regional laboratory
services for wastewater and water quality analyses, and flow monitoring on the regional
sanitary trunk sewers.
ADMINISTRATIVE AND MANAGEMENT SERVICES
Administrative Services provides management, administrative, and office support to the
Wastewater Division. This support includes the general planning, directing, and managing of
the activities of the Division; development and coordination of the budget; administration of
personnel records; and processing of payroll, accounts payable, and accounts receivable. This
section also provides tracking and monitoring of all assets for the regional wastewater
treatment facilities and clerical support for reception, telephone services, and 'other
miscellaneous needs. The Administrative services include oversight and coordination of the
Division's Environmental Management System, safety, and training programs. Another area
this program administers is the coordination of local and regional billing and rate activities.
REGIONAL WASTEWATER TREATMENT
FACILITY OPERATIONS
The W astewat~r Division operates theWPCF to treat domestic and industrial liquid wastes to
achieve an effluent quality that protects and sustains the beneficial uses of the Willamette
River. The WPCF is designed to treat 49 million gallons per day (mgd) of dry weather flow,
with a peak hydraulic capacity of 105 mgd f~r full secondary treatment. The Operations
section optimizes wastewater treatment processes to ensure effluent quality requirements are
met in an effective manner. 'In addition, the Operations section provides 24 hour per day
monitoring of the alann functions for all plant processes, regional and local pump stations, and
the Biosolids and Seasonal Industrial Waste Facilities.
REGIONAL WASTEWATER TREATMENT
FACILITY MAINTENANCE
The Maintenance section of the Wastewater Division is responsible for preservation of the
multi-million dollar investment in the equipment and infrastructure of the WPCF. This section
provides a preventative maintenance program to maximize equipment life and performance; a
Page 30 FY 08.,09 BUDGET AND CIP
ATTACHMENT A,- Page 32 of 71
... .. .
.' ! I
Metropolitan WastewatetManagement Commission
Eugene Budget Detail
corrective maintenance program for repairing unanticipated equipment failures; a facility
maintenance program to maintain the buildings, treatment structures, and grounds;" and a stores
unit that purchaSes and stocks parts and supplies and assists with professional services
contracting. Also included within the Maintenance section's charge are the pump stations and
sewers in the regional and local collection system, and the facilities and equipment at'the
Biosolids Management and Seasonal Industrial Waste Facilities.
BIOSOLIDS MANAGEMENT
The Residuals Management section of the Wastewater Division manages the handling and
, beneficial reuse of the biological solids (biosolids) produced as a result of the activated sludge
treatment of wastewater. This section operates the B:MF and Biocycle Farm located at Awbrey
Lane in Eugene. Approximately 5,000 dry tons ofbiosolids are produced annually by the
WPCF. These biosolids are treated using anaerobic digestion, st<?red in facultative lagoons
(which provide some additional treatment benefits), and then processed ,through a belt filter
press and air-dried to reduce the water content and facilitate transport. ,The dried material is
ultimately applied to agricultural land or irrigated on the poplar trees at the Biocycle Farm as a
beneficial fertilizer and soil conditioner. This section,also manages the Seasonal Industrial
Waste (SIW) facility, which formerly served to treat wastewater from food processing
operations.
INDUSTRIAL SOURCE CONTROL (Pretreatment) and ANAL YTICAL SERVICES~
SAMPLING TEAM
The pretreatment program is a regional activity implemented jointly by the cities of Eugene
and Springfield. The Industrial Source Control group of the Wastewater Division is charged
with administering the pretreatment program for the regulation and oversight of commercial
and industrial wastewaters discharged to the sanitary collection system by fixed-site industries
in Eugene and by mobile waste haulers in the Eugene and Springfield areas. This group is also
responsible for ensuring that these wastes do not damage the collection system, interfere with
wastewater treatment processes, result in the pass-through ofhannful pollutants to treated
effluent or biosolids, or threaten worker health or safety.
This responsibility is fulfilled through the use of a permit system for industrial dischargers.
This permit system, common to both Eugene and Springfield, implements necessary limitations
on waste 'characteristics and establishes inspection, monitoring, and reporting requirements for
documenting waste quality and quantity controls. The staff is also responsible for locating new
industrial discharges in Eugene and evaluating the impact of new non-residential discharges on
the WPCF. As of December 2007, there were 20 significant industrial users under permit iD.
Eugene.
The section also has responsibilities related to environmental spill response activities.
The Analytical Services group provides necessary analytical work in support of wastewater
treatment, residuals management, industrial source control, stormwater monitoring, and special
project activities of the Wastewater Division. The laboratory's services include sample
handling and analyses of influent sewage, treated wastewater, biosolids, industrial wastes,
stormwater, and groundwater. Information from the laboratory is used to make treatment
Page 31u FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 33 of 71
Metropolitan Wastewater Management Commission
Eugene Budget Detail
process control decisions, document compliance with regulatory requirements, ,demonstrate
environmental protection, and ensure worker health and safety.
The Sampling Team is responsible for all of the sampling activities related to regional
wastewater program functions. These include the Eugene pretreatment program, wastewater
treatment process control, effiuentand ambient water quality, groundwater quality, facultative
sludge lagoons, and stormwater samples. The Division's Environmental Data Analyst
evaluates and reports on the sampling data for various programs.
MANAGEMENT INFORMATION SERVICES (MIS)
The MIS section provides services for electronic data gathering, analysis, and reporting as
necessary in compliance with regulatory requirements and management. functions. This section
also maintains the electronic communication linkages with the City of Eugene and the Regional
Information System, and supplies technical expertise and assistance in the selection, operation,
and modification of computer systems (hardware and software) within the Division.
PROJECT MANAGEMENT
Management of wastewater system improvements and ongoing 'developments is carried out by
the Project Management staff. Activities include coordination of CIP activities with the City of
Springfield staff, problem-solving and action recommendations, project management? technical
research, coordination of activities related t6 renewal of the NPDES wastewater discharge
permit, computer-aided design and ,electronic storage of design drawings, and planning of
projects to anticipate and prepare for new regulatory and operational requirements. The Project
Management staff develops Request for Proposals and Request for Quotes" coordinates special
proj ect activities between work sections, and coordinates the procurement of building permits as
necessary in support of project activities.
PROGRAMS AND SIGNIFICANT SERVICEIEXPENDITURE CHANGES
In FY 08-09, Eugene staffwill support the following major regional initiatives in addition to
ongoing operational activities.
· Continue efforts to optimize service effectiveness and efficiency, and further develop
performance measurement and tracking systems (through implementation of a Balanced
,Scorecard approach to defIDing and managing organizational objectives).
· Manage the Operations & Maintenance (O&M) aspects of the Biocycle Farm, continuing the
development of the biosolids irrigation practices and poplar tree management.
· Manage the O&M responsibilities of the NPDES penmts for the wastewater discharge and
treatment plant stormwater programs and the LRAP A air emissions permit for the regional
wastewater treatment plant.
· Work cooperatively on the CIP elements and effectively integrate capital project work with,
ongoing O&M activities, with emphasis on maintaining an effective CIP management and
coordination program with Springfield.
· Provide technical input and O&M assessments related to proposed initiatives for addressing
TMDL compliance, greenhouse gas emission controls, and renewable energy objectives.
Page 32 .; FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 34 of 71
Metropolitan Wastewater Management Commission
Eugene Budget Detail
· Continue to evaluate impacts of regulatory actions (such as the federal SSO and blending
policy development, Willamette River TMDLs implementation, and any newly adopted state
water quality standards) upon operational responsibilities.
· Complete scheduled major rehabilitation and equipment replacement projects in an efficient
and timely manner.
· Complete major steps in the effective use of the maintenance management program,
including updating of the computerized maintenance management system for maintenance
scheduling, asset information, reporting, and monitoring performance.
SIGNIFICANT CHANGES FOR FY 08-09
The proposed budget for Operations and Maintenance of the regional wastewater treatment facilities
(personnel,. materials and services, and capital outlay) forFY 08-09 totals $10,616,760. The budget
categories show a total 6% increase from the FY 07-08 budget. Significant changes proposed for
the FY 08-09 Operations and Maintenance budget as compared to the FY 07-08 budget include:
Personnel Services
Personnel Services totaling $6,594,004 represents a FY 08-09 increase of$233,014 or 4%. The
major changes are in the following budget categories:
Statrme
. A net budget increase of 0.15 FTE is included in the FY 08-09 budget.
0.20 Financial Services Manager -This is an allocation of a position which provides centralized
coordination for the financial management services of the Public Works Department,
including budget development and monitoring, strategic financial planning, financial
management and analysis.
(0.05) Fund ReallocatioDS - During the preparation of the annual budget proposal, the distribution
of FTE hours for regional and non-regional activities from the previous year are reviewed
and adjustments are made to the proposec;l year's budget. This is done to project proper
charges of staffing based on actual time spent between the regional and local funds. '
Regular Wages - $4,166,834 [Increase of $161,201 or 40h>>]
. Salaries are based upon negotiated management/labor contracts between the City of Eugene and
the local union (AFSCME). The Cost of Living (COLA) is projected at 2.8%. The increase
also includes the FTE adjustments described above and annual merit raises as applicable.
Employee Benefits - $1,398,587 [Increase of $52,331 or 40h>>]
. The increase in employee benefits is driven by a increase in payroll costs for PERS '
contributions.
Page 33,FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 35 of. 71
Metropolitan Wastewater Management Commission
Eugene Budget Detail
Materials and Services
The proposed Materials and Services budget totaling $4,012,756 represents a total FY 08-09
increase of $402,149 which is 11 %. The major changes are in the following budget categories:
Fleet Operating Charges - $256,Ot9 [Decrease of ($31,868) or (110/0)]
. Each year fleet rates are estimated by proportioning historic costs by vehicle, category. The
decrease in this line item is due to a reduction of Fleet Rates on some vehicle categories.
Maintenance'ofEquipment & Facilities - $381,999 '[Increase of $88,252 or 300h.]
. The increase is primarily due to budgeting for the increaSing demand for maintenance related to
the operations of the Biocycle Farm at the Biosolicls Management Facility, caused by the
completion of several expansion phases over the past several years.
Contractual Services --$391,323 [Increase of $46,695 or 140/0]
. This line account includes $20,000 to meet the seasonal workload of the biocycle and
biosolids reuse facility. Also, an increase in anticipated audit and consulting costs was
partially offset by a decrease in anticipated laboratory analysis costs.
Materials & Pr~gram Expense - $582,102 [Increase of $39,799 or 70h.]
. The increase in this budget category is primarily comprised of increases for small equipment,
staff training related to operation and maintenance of the co-generator engine, office
furniture, laundry service, gas and oil and a reduction in legal expenses.
Parts & Components - $236,997 [Decrease of ($11,516) or (50h.)]
. The decrease is a net effect of an anticipated increased need of the Biosolids Management
Facility coupled with a decreased expected need by the Treatment Plant.
Computer Equipment, Supplies, Maintenance $152,936 [Decrease of ($20,845) or (120A.)]
· This line item reflects the reduction from a one time Data Historian software purchase in the
FY07 -08 budget.
Indirects - Budget Request $955,000 [Increase of $296,000 or 450/0]
· During FY06-07 the City of Eugene Public Works Administration met with the Eugene and
Springfield Finance Staff to fmd the best methodology to recover central services allocations
from the regional fund. The discussion was still in process during the FY 07-08 budget
process and the FY 07-08 indirect budget was calculated with the information available at
that time. The FY 07-08 estimate was lower than the FYO 6-07"budget and has since proved
to be lower than actual requirements. The FY 08-09 indirect budget was increased to be back
Page 34 ' FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 36 of 71
Metropolitan Wastewater Management Commission
Eugene Budget Detail
in line with the intergovernmental agreement provisions. Discussions are ongoing between
the City staffs to develop a recommendation to the Commission on an efficient methodology
with which to calculate indirect charges assessed to the regional wastewater program.
CaDital Outlav
, Capital Outlay - Other - $10,000
· Laboratory Moisture/Solids Analyzer
$ 10,000
EXHIBIT 10
o & M - CITY OF EUGENE PROGRAM
PROPOSED FY 08-09
BUDGET SUMMARY
AMENDED
ACTUAL BUDGET CHANGE *
FY 06-07 ' FY 07-08 INCR/(DECR)
Personnel Services $5,937,791 $6,360,990 $233,014 4%
Materials & Services $3,531,009 $3,610,607 402,149 11%
Capital Outlay 179,243 54,500 (44,500) -82%
Budget Summary $9,648,043 $10,026,097 $590,663 6010
5-YEAR MWMC ADOPTED BUDGET COMPARISON
O&M -EUGENE
$12,000,000
$4,000,000
$10,616,760
$10,000,000
$8,000,000
$6,000,000
$2,000,000
$0
FY03-04
FY 04-05 .
FY 05-06
FY06-07
FY 07-08
Note: * Change column and Percent Change column compare proposed FY 08-09 budget to originally adopted FY
07-08 budget.
Page 35 ' , FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 37 of 71
Metropolitan Wastewater Management Commission
Eugene Budget Detail
ACTUAL CHANGE
FY 06-07 INCR/(DECR)
PERSONNEL SERVICES
Regular Wages $3,703,685 $161,201 4%
Extra Help (742) 0 NA
Overtime 48,452 (3,500) -6%
E~ployee Benefits 1,343,862 52,331 4%
Health Insurance 751,OlD 15,875 2%
Workers' CompfUnemploy Ins 91,524 7,107 8%
TOTAL PERSONNEL SERVICES 5,937,791 233,014 4%
FTE 73,.42 0.15 0%
MA TERIALS & SERVICES
Utilities 676,146 1,534 0%
Fleet Operating Charges 255,085 (31,868) -11%
Maintenance-Equip & Facilities 315,706 88,252 30%
Contractual Services 288,355 46,695 14%
Materials & Program Expense 543,122 39,799 7%
Chemicals 265,089 (4,512) -2%
Parts & Components 214,139 (11,516) -5%
Laboratory Equipment & Supplies 60,878 (585) -i%
Risk Insurance - Employee Liability 52,493 (805) -2%
Computer Equip, Supplies, Maint 135,266 (20,845) -12%
In directs 724,730 296,000 45%
TOTAL MATERIALS & SERVICES 3,531,009 402,149 11%
CAPITAL OUTLAY
Motorized VehicIes $71,803 (54,500) NA
Capital Outlay-Other ' 107,440 10,000 NA
TOTAL CAPITAL OUTLAY 179,243 (44,500) -82%
LINE ITEM SUMMARY: EUGENE 9,648,043 590,663 6%
EQUIPMENT REPLACEMENT' $ 384,485 $ 82,476 17%
MAJOR REHAB $ 96,793 $ 630,000 143%
MAJOR CAPITAL OUTLAY $ 165,000 $ NA
Page 36 FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 38 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
REGIONAL WASTEWATER PROGRAM
CAPITAL PROGRAMS
Overview and Goals
The FY 08-09 Regional Wastewater Program (RWP) Capital Budget and the FY 08-13 five-year
Capital Improvement Program (CIP) are based on the MWMC Facilities Plan, which was
approved by MWMC, the governing bodies of Eugene, Springfield and Lane County, and the
Oregon Department of Environmental Quality in 2004. The Facilities Plan, and its 20-year
capital project list, was the result of a comprehensive evaluation of the regional wastewater
treatment facilities serving the Eugene-Springfield metropolitan area The Plan built on previous
targeted studies, including the 1997 Master Plan, 1997 Biosolids Management Plan, 200 1 Wet
Weather Flow Management Plan (WWFMP), and the' 2003 Management Plan for a Dedicated
Biosolids Land Application Site. The Facilities Plan is intended to identify facility
enhancements and expansions that are needed to meet increased regulatory and wet weather flow
requirements and to serve the community's wastewater capacity and treatment needs through
2025.
The objectives of the Capital Program are:
. Compliance with applicable local, state, and federal laws and regulations;
. Protection of the health and safety of people and property from exposure to hazardous
conditions such as exposure to untreated or inadequately treated wastewater;
. Provision of adequate capacity to facilitate community growth in the Eugene-Springfield
metropolitan area consistent with adopted land use plans;
. Construction, operation, and management of MWMC facilities in a maimer that is as
cost-effective, efficient, and affordable to the community as possible in the shori and long
term;
. Implementation of Citizens Advisory Committee recommendations, which represent
diverse community interests, values and involvement, and that have been adopted by the
Commission as MWMC plans and policies; and
. Mitigation of potential negative impacts ofMWMC facilities on adjacent uses and
surrounding neighborhoods (ensuring thatMWMC facilities are "good neighbors" as
judged by the community).
Attaining these objectives is the basis for the' projects included in the five-year CIP and FY 08-09
,Capital Projects budget administered by theCapital Projects Section staff in the City of
Springfield. Particular emphasis has been placed on getting projects completed which will allow
for conveyance and treatment of peak wet weather flows by the end of 2009.
The capital program objectives also guide the capital projects administered by the City of Eugene
which extend the life of the existing facilities through equipment replacement, facility
rehabilitation and capital outlay.
Page 37 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Pag~ 39 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
.
CIP Financial Plannin!! and Policy Oven7jew
The R WP CIP is funded primarily through proceeds from revenue bond sales, system
development charges, and transfers from the operating fund to Capital Reserves. This year, staff
will also apply for loan funding through the State Revolving Fund loan program. The operating
fund derives the majority of its revenue from wastewater user charges that are collected by
Eugene and Springfield from their respective customers. Transfers from the operating fund are
budgeted annually consistent with the MWMC Financial Plan to meet the fmancial needs of the
capital projects. The RWP uses these transfers to reduce the amount of borrowing necessary to
finance the capital program.
For each fiscal planning cycle, only one year of budget authority is appropriated. The remaining
four years of the CIP are important and useful for fiscal and work planning purposes, but the
funds in the outer years of the CIP are only planned for, not appropriated. The full amountof
obligated multi-year project costs is typically appropriated inthe fIrst year of the project, unless a
smaller subset of the project, such as project design, can be identified and funded without
budgeting the full projected project cost. For these multi-year contracts, unspent funds from one
fiscal year will be carried over to subsequent fiscal years until the project is cOlnpleted.
The RWP CIP reflects projected price changes over time that affect the cost of materials and
services. Until about 2003, the 20-year average Engineering News Record inflationary factor for
construction served as a good predictor for future inflation and was used for projecting MWMC
costs. Initial cost projections for projects included in the Facilities Plan were included in the
Plan based on January 2004 construction costs. In recent years however, construction inflation
has accelerated and local construction cost inflation has even accelerated faster than the ENR
average and MWMC has modified its inflationary projections accordingly. In early 2006,
MWMC hired CH2M Hill to perform a comprehensive update ofproject cost estimates.
Following that update, the RWP CIP assumes general prices change at five percent per year over
the planning period. This does not reflect a projection of any single inflation index but was
developed by CH2M Hill to reflect a reasonable aggregate rate of increases for the next five
years, based on the historical activity of both construction and non-construction price indices.
Indices tracked include the Engineering News Record Construction Cost Index, the Turner
Building Cost Index, and the Consumer Price Index.
Re!tional Wastewater Pro!rram CaoitalProiects Bud!!et
The following is a summary of the status of capital projects which are currently budgeted in the
FY 07-08 Regional Wastewater Program Capital Budget and those included in the new FY 08-09
Capital Budget.
The Regional Wastewater Program Capital Projects budget consists of the projects in the fIrst
year of the FY 08-13 five-year CIP, totaling $~5,144,404, plus the Capital Projects managed by
Eugene staff at the Wastewater Facility (consisting of Equipment Replacement, Major Capital
Outlay, and Major Rehabilitation), totaling $1,758,010. '
Information regarding each project included in the FY 08-09 Capital Projects budget is included
in theCIP project summary sheets included in this document. Each summary sheet provides a
Page 38 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 40 of 71
Metropolitan Wastewater Management Commission
-Capital Improvement Program
description of the project, the project purpose and what is driving the timing of the project, the
funding schedule, and the expected fmal cost and cash flow for the project. For those projects
which are in progress, a short status report is included on the summary sheet.
ComDleted Caoital Proiects (Scheduled ComDletion bv June 30.. 2008)
In FY 07-08, several on-going capital projects are being completed and closed out. Those
projects projected to be closed out in FY 07-08 are listed below. No CIP sUIIlDiary sheets are
included in this document for these projects because there is no expected carryover of project
funds to FY 08-09, and therefore no requested budget for these projects in FY 08-09. All
projects completed in FY 07-08 have been completed within the Commission-approved capital
budgets for each project.
The Primary and Secondary Clarifier Improvements project, which combined three proJects
from the ,2004 Facilities Plari (primary Clarifier Enhancements, Secondary Clarifier
Enh~cements, and 9th and 10th Secondary Clarifier) plus some scheduled equipment
replacement arid rehabilitation in the clarifiers, is expected to be completed by the end of the
fiscal year and conservatively $1.8 million under the $17,480,000 budget. Final performance
testing is expected to occur this winter under stressed flow conditions.
The Digester Mixing Improvements project is projected to finish in spring, 2008. Two of the
three digesters to be modified for improved mixing have already been fully completed and
placed on line and are operating successfully. The project is expected to come in just under the
$2,957,000 budget.
The project to Line BiosoIids Lagoon - Phase 1 will be completed by the end of the fiscal year.
The lining of the lagoon has been completed and the contractor is fInishing up the dredge
movement system to serve all four sludge lagoons. Also, extensive work has been completed to
upgrade the electrical system for all four lagoons. The project is expected to be completed for
approximately $250,000 less than the $3,600,000 budget.
Biocycle Farm Poplar Plantation - Phase 2 (which was expected to be completed in FY 06-
07) has now been fully completed and the newly planted trees are growing vigorously. The
project was completed at about $50,000 under the $319,000 budget.
River Avenue Improvements were completed by the City of Eugene and we are anticipating a
bill for the assessed amount of the project by the spring of 2008. The current anticipated
assessment is expected to be covered by the $500,000 budget for the project.
Carrvover CaDital Proiects (Projects Initiated in FY 07-08 or Earlier)
A number of capital projects which were started or on-going in FY 07-08 are not scheduled for
completion until FY 08-09 or beyond. Therefore, remaining funding for these projects is carried
over in this FY 08-09 budget CIP project summary sheets for these carryover projects are
included in this document. All funding for these projects continues to be consistent with the
CH2M Hill 2006 recosting of capital projects.
Page 39, FY 08-09 BUDGET AND eIP
ATTACHMENT A -.Page 41 of 71
. ,
Metropolitan Wastewater Management Commission
Capital Improvement Program
The on-going carryover projects are:
BiocycIe Farm Poplar Plantation - Phase 3
Wet Weather Flow Management Plan (WWF:MP) Update
Facilities Plan Engineering Services
Influent Pumping Improvements and Headworks Expansion
Aeration Basin Improvements- Phase 1
Sodium Hypochlorite Conversion '
Peak Flow Management Improvements
Odorous Air Treatment - Phase 1
Primary Sludge Thickening
Tertiary Filtration - Phase 1
Effluent Reuse - Phase 1
New Projects for the FY 08-09 CaDitaI Bude:et
Consistent with the Facilities Plan project list and consistent with the FY 07-08 CIP, several
additional projects are rolling from the second year of the adopted FY 07-12 CIP, into the fIrst
year of the FY 08-13 CIP, and therefore into the FY 08-09 Capital Budget. CIP project sll1l1l'riary
sheets for these projects are included in this document. .
New projects added in the FY 08-09 Capital budget are:
Line Biosolids Lagoon - Phase 2
Odorous Air Treatment - Phase 2
Summarv of FY 07-08 CaDitaI Bude:et
The following summary table shows the adjusted budget and end-of-year estimates for
expenditures for the FY 07-08 Capital Budget and the amount of funding which is expected to be
carried over to FY 08-09 for those projects that are ongoing and continuing to FY 08-09. Also
shown is additional funding and new projects in the FY 08-09 Capital Budget. The projects are
organized in the table by where they are in the funding cycle, i.e. projects completed in FY 07-
08, projects to be carried over from the FY 07-08 budget to the FY 08-09 budget, and projects
which are newly budgeted. These projects and funding are consistent with the planning and
funding as presented in the approved F.Y 07-12 CIP, with the exception of the funding for the
Sodium Hypochlorite Conversion project, which has been increased by $80,000 to prepare for
inclusion of the State sponsored (and paid for) boat waste receiving station in that project, and
inflationary adjustments to Odorous Air Treatment - Phase 1, Primary Sludge Thickening, and
Effluent Reuse - Phase 1 projects. In addition, we are taking advantage of an opportunity to do
some equipment replacement at the Willakenzie Pun;lp Station as part of the Influent Pumping
and Headworks Expansion Project. The replacement of existing equipment at the pump station
will be paid for through the Equipment Replacement Reserve with money set aside for this
purpose.
Page 40 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 42 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program.
EXHIBIT 12
FY 07-oS TOTAL
FY 07~O8 FY07-oS CARRYOVE NEW FUNDING PROPOSED
ADJUSTED ESTIMATED R PROGRAMMED FY OS-09
BUDGET ACTUALS TO FY OS-09 FOR FY OS-09 BUDGET
Projects Completed in FY 07-oS
Clarifier Improvements 6,893,969 5,000,000 O' 0 0
Digester Mixing Improvements 737,407 737,407 0, , 0 , 0
Line Biosolids Lagoon - Phase 1 3,194,587 2,950,000 0 0 0
Biocycle Farm Poplar Plantation- Phas'~ 78,238 24,566 0 0 0
Biocycle Farm Hose Reels 15,439 0 0 0 0
River A venue Improvements 498,544 ' 498,544 0 0 0
Projects to be Carried Over to FY OS-09
Biocycle Farm Poplar Plantation- Phase 3 372,000 18,000 354,000 0 354,000
WWFMP Update 439,077 145,901 293,176 0 293,176
Facilities Plan Engineering Services 55,125 32,000 0 57,881 57,881
Influent Pumping and Headworks Exp 27,379,359 2,692,000 24,687,359 282,000 24,969,359
Aeration Basin Improvements - Phase 1 8,667,143 4,900,064 3,767,000 0 3,767,000
Sodium Hypochlorite Conversion 7,808,647 510,000 7,298,647 ' 80,000 7,378,647
Peak Flow Management Improvements 24,945,087 3,366,000 21,579,087 0 21,579,087
Odorous Air Treatment - Phase 1 (2) 9,464,254 535,000 8,929,254 1,324,000 10,253,254
Primary Sludge Thickening 4,371,000 190,000 4,181,000 127,000 4,308,000
Tertiary Filtration - Phase 1 1,500,000 317,000 1,183,000 13,185,000 14,368,000
Effluent Reuse - Phase 1 (2) 2,884,000 100,000 2,784,000 434,000 3,218,000
Newly Budgeted Projects for FY OS-09
Line Biosolids Lagoon - Phase 2 0 0 0 2,894,000 2,894,000
Odorous Air Treatment - Phase 2 0 0 0 1,704,000 1,704,000
TOTAL (4) 99,303,876 22,016,482 75,056,523 20,087,881 95,144,404
Summary of FY 07-0.8 MWMC Construction Program Capital Budget
(1) $80,000 in new funding for FY 08-09 for a State-funded boat waste receiving facility has been added to the
Sodium Hypochlorite Conversion project This funding will be received from the State Marine Board. $282,000 in
new funding added to the Influent Pumping and Headworks Expansion Project to pay for replacement of some existing
equipment in the Willakenzie Pump Station - funded by Equipment Replacement Reserves.
(2) These projects have an adjusted budget related to inflation from moving the project time frames.
(3) Only engineering services for the Tertiary Filtration Project were budgeted in FY 07-08. ,The construction budget
is being added in this FY 08-09 budget
(4) Actual spending in the construction capital program is expected to be around $65,900,000 in FY 08-09.
Page 41 __ FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 43 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
Reeional Wastewater Proeram FY 07 -12 Five- Year CIP
The projects in the out years of the Regional Wastewater Program FY 08-13 Five-Year CIP are
based almost exactly on the programming of regional capital projects in the CWTent adopted FY
07-12 CIP. Mostofthe significant changes from the current CIP are additions of projects in the
outer years of the CIP. These added projects include: the last phase of the relining of the sludge
lagoons (Line Biosolids Lagoon - Phase 4); the third phase of the effluent reuse projects
(Effluent Reuse - Phase 3); and the provision of greater sludge digestion capacity either through
addition of an added digester, or adoption of newer technologies to produce Class A Biosolids
(Increase Digestion Capacity and Provide Class A Capability).
Staffhas continued, as in past CIPs, to organize the projects in the eIP based on categories that
illustrate the major functions they serve in the wastewater system. The classification system
groups capital projects in four main project categories as follows:
a. Biosolids Management,
b. Non-Process Facilities and Facilities Planning,
c. Conveyance Systems, and
d. Plant Facilities Improvements.
The above classifications of projects are used to organize projects in the summary table for the FY
08-13 CIP below, and to organize the eIP summary sheets that describe each project.
Page 42 FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 44 of 71
Metropolitan Wastewater Management COmnllssion
Capital ~provement Program ,
EXIllBIT 13
Regional Wastewater 5- Year Capital Programs
FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 TOTAL
CAPITAL PROJECTS
Biosolids Management
Biocycle Farm - Poplar Plantation ill 354,000 354,000
LineBiosolids Lagoon - Phase II 2,894,000 2,894,000
Line Biosolids Lagoon - Phase ill 100,000 3,091,000 3,191,000
Line Biosolids Lagoon - Phase IV 100,000 3,250,000 3,350,000
Repair/Replace.ofBiosolids Forc~ Main 100,000 1 ,400,000 1,500,000
Non-Process Facilities and Facilities Planning
WWFMP Update 293,176 293,176
Facility Plan Engineering Services 57,881 60,775 63,814 67,005 70,355 319,830
2610 Facility Plan Update 221,000 221,000
Conveyance. Systems
Influent Pumping & Headworks 24,969,359 24,969,359
Glenwood Pump Station Upgrade 741,500 741,500
Plant Performance Improvements
Aeration Basin Improvements Phase I 3,767,000 3,767,000
Sodium Hypochlorite Conversion 7,378,647 7,378,647
Peak Flow Management Improvements 21,579,087 21,579,087
Odorous Air Treatment I 10,253,254 10,253,254
Odorous Air Treatment II 1,704,000 1,704,000
Primary Sludge Thickening 4,308,000 4,308,000
Tertiary Filtration I 14,368,000 14,368,000
Effluent Reuse I 3,218,000 3,218,000
Effluent Reuse II 5,152,000 5,152,000
Effluent Reuse ill 6,542,000 6,542,000
Waste Activated Sludge Thickening 3,901,000 3,901,000
Increased Digestion Capacity/Class A 25,777,000 25,777,000
TOTAL CAPITAL PROJECTS 95,144,404 5,312,775 4,21\314 8,109,005 32,998,355 145,781,853
ASSET MANAGEMENT
Equipment Replacement 569,010 576,012 1,180,695 2,272,569 1 ;292,962 5,891,248
Major Rehab 900,000 425,000 930,000 318,764 332,425 2,906,189
Major Capital Outlay 289,000 258,931 547,931
TOT ALASSET MANAGEMENT 1,758,010 1,259,943 2,110,695 2,591,333 1,625,387 9,345,368
TOTAL CAPITAL IMPROVEMENTS 96,902,414 6,572,718 6,328,009 10,700,338 34,623,742 155,127,221
The FY 08-13 five-year CIP for Regional Capital Projects amounts to $145,781,853. When Asset
Management Capital Program planned expenditures (administered by the City of Eugene) are
added ,in, the total five-year tIP comes to $155,127,221. Information regarding each capital
project in the FY 08-13 CIP is included in the ClP summary sheets included in this document.
Ibis includes those projects in the fIrst year of the CIP, which constitute the FY 08-09 Capital
Budget. Each summary sheet provides a description of the project, the project purpose and what is
driving the timing of the project, the funding schedule, and the expected final cost and cash flow
Page 43 '~ FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 45 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
for the project. For those projects which are ~ progress, a short status report is included on the
sun:unary sheet.
Reeional Wastewater Asset Manaeement Capital Proeram
\
Another category of projects in the MWMC Capital Budget are those capital projects and capital
purchases that are administered by the City of Eugene for MWMC, and which provide for major
reconstruction, replacement, repairs, and purchases necessary to maintain functionality, lifespan,
and effectiveness ~f existing facility assets. We call this the Asset Management Capital Program.
Three sub-categories ate included in the Asset Management categoty:
a. Equipment Replacement -
b. Major Rehabilitation -
c. Major Capital Outlay -
FY 08-09 Asset Manaeement Capital Proeram Budeet
. Equipment Replacement Program - Budget
The FY 08-09 Capital Programs budget includes $569,010 in Equipment Replacement purchases,
which are identified on the table below.
Equipment Replacement Projects - FY 08-09
Description FY 08-09 Proposed Budget
Programmable Logic Controller for $19,000
Glenwood Pump Station
Variable Frequency Drives (2) for $20,000
Gravity Belt Thickeners
HV AC Control Panels for Secondary, Final, $77,004
and Digester Complexes
W2 Water Pumps (2) $106,000
Variable Frequency Drives (2) for W2 Pumps $44,228
W2 Control Panel $13,000
Air Flow Control Valves (2) for $24,000
Aeration Basins ,
Uninterruptible Power Supply $52,877
FIAlIC Autoanalyzer for Laboratory $68,848
Computer Replacement $,33,500
Fleet Replacement $110,553
Programmable Logic Controller for Glenwood Pump Station - The programmable logic controllers
(PLC) provide for reliable automated operation of the station and alarm notification. The
Glenwood Pump Station was constructed in 1995 and the original PLC has reached the end of its
useful life.
Page 44 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 46 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
Variable Frequency Drives for Gravity Belt Thickeners - The variable frequency drives for the
gravity belt thickener (GBT) process provide automated adjustable belt speed control which is
required for its operation. The VFDs are 15 years old and have reached the. end of their u.sefullife.
HV AC Control Panels for Secondary, Final, and Digester Complexes - All of the HV AC Control
Panels to be replaced are 25 or more years old arid have been in service since the original regional
plant construction.
'W2 Water Pumps, Variable Frequency Drives, and Control Panel - The W2 Pumps provide many
critical process and support functions for the regional treatment plant: supply water or
chlorination, cogeneration cooling water, pump seal water, surface spray water, washdown water,
and injgation. The VFDs provide for continuous adjustment of motor speed to meet changing
flow demand and pressure of the W2 system. The pumps, their VFDs, and control panel have
reached the end of their useful life and require replacement for critical process reliability.
Air Flow Control Valves for Aeration Basins - The air flow control valves provide for control of
aeration to the activated sludge process. Their operation serves a critical function for accurate
control of dissolved oxygen which is a, critical operational control parameter for effective
treatment. G
Uninterruptible Power Supply - The uninterruptible power supply serves as an emergency power
supply for the Operations building where the Operations Console Room is located~ This
emergency equipment ensures a constant power supply for the Distributed Control System which
monitors and controls the regional treatment facility and 47 pump stations.
The FWIC Autoanalyzer is a laboratory analyzer used to detect and measure a variety of '
pollutants and water quality parameters such as nitrates and chlorides for process control and
regulatory monitoring. The analyzer has reached the end of its useful life and replacement is
needed to maintain productivity and accuracy for measurement of pollutants in effluent,
groundwater wells, biosolids, soils, and reclaimed water.
Computer replacement includes replacement of nine personal computers, monitors, and a file
server.
Fleet replacement consists of replacement of one portable trailer mounted pump and a contribution
to the purchase of a Brown Bear biosolids mixer. The mixer facilitates drying of biosolids in the
air drying beds.
. Major Rehabilitation Program - Budget
The FY 08-09 Capital Programs budget includes $900,000 for Major Rehabilitation projects,uwhich are identified on the table below.
Page 45 ' FY 08-09 BUDGET AND CIP
ATTACHMENT A-- Page 47 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
Ma. or Rehab Pro. ects - FY 08-09
Descri tion FY 08-09 Pro
o erationslMaint Building Im rovements
Roof Replacement, Service Station
Roof Re lacement, SIWS Bldg
Resurface Air Drying Beds (6)
Operations Building Improvements - This expenditure will go towards miscellaneous repairs and
renovation to maintain and improve the functionality of the Operations and/or Maintenance
Building for staff. Business functions and staff size have changed substantially for office and
technical staff since original construction of the Operations and Maintenance buildings.
Rehabilitation and functionality improv~ments help to delay the need for additional floor space.
Roof Replacements - Roofs will be rebuilt on two structures as identified in the above table. All
replacements were identified in the course of carrying out our comprehensive roof inspection and
testing program. In addition to visual inspections the program includes testing for moisture
penetration. Timely replacement avoids more extensive and costly repairs when roof problems are
otherwise ignored or delayed.
Resurfacing of Air Drying Beds - The air drying beds are used for drying biosolids prior to their
application to agricultural land. The deteriorating condition of six beds due to age and wear
requires resurfacing to extend their usefullife~ Failure to resurface would eventually require
extensive rebuilds at substantially greater cost.
. Major Capital Outlay - Budget
The FY 08-09 Capital Programs budget includes $289,000 forMajor Capital Outlay, which is
identified on the table below.
-. FY 08-09
FY 08-09 Pro
Biosolids Mixer - A new biosolids mixer will improve reliability for daily mixing of biosolids in
air drying beds. This activity is essential for meetmg annual volume processing requirements and
avoiding severe odor issues that occur without daily mixing. the current mixer is 10 years old
with increasing risk of failure during the height of biosolids processing.
Page 46 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 48 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
, Summary of FY 08-09 Asset Management Capital Budget
Cate20rv of Canital Exnense FY 08-09 Pronosed Budeet
Equipment Replacement $569,010
Major Rehabilitation $900,000
Maj or Capital Outlay $289,000
TOTAL $1,758,010
Page 47 ,- FY 08-09 BUDGET AND ClP
ATTACH~ENT A - Page 49 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
BIOCYCLE FARM POPLAR PLANTATION - PHASE 3
N
+
Description:
Phase 3 of the poplar plantation (approximately 117 acres) at the Biocycle Farm. Site
preparation should begin as early as summer/fall 2008.
Justification: ,
Land already purchased and provides additional area adjacent to Biosolids Management
Facility (BMF) for application of liquid and dewatered biosolids. Expansion of the Biocycle
Farm provides the Metropolitan Wastewater Management Commission (MWMC) with more
flexibility and control of overall biosolids management program.
Project Driver:
Increased solids production at the Eugene/Springfield Water Pollution Control Facility
(WPCF). ' '
Project Trigger:
Biocycle Farm Phases 1 and 2 loading limits for liquid and dewatered biosolids will be
reaching capacity. The planting must fit into the planned cycle of growing and harvesting of
poplar trees. .
Project Type:
100% Performance
Improvement
SDC Eligibility:
22%
Estimated Project Cost: $372,000
Expected Cash Flow:
FY 07-08 = $,18,000; FY 08-09 = $354,000
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction 0 $18,000 $354,000 0 0 0 0 $372,000
Other 0 0 0 0 0 0 0 0
Total Cost $0 $18,000 $354,000 $0 $0 $0 $0 ' $372,000
Page 48 , FY 08-09 BUDGET AND CIP
ATTACHMENT A ~ Page 50 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
LINE BIOSOLIDS LAGOONS - PHASE 2
N
+
Description: Reline existing lagoons, Phase 2 at the Biosolids Management Facility (BMF).
Justification: Existing clay lagoon liners are reaching the end of the material's useful life. A new synthetic liner
will be installed in the lagoons. In Phase I, the liner material of choice was high density
polyethylene. In the Phase 1 project implementation, the contractor is installing the main
components for anew dredge lateral movement system for all four lagoons, for improved
operational safety, and efficiency.
Project Driver: MWMC proactively desires to improve the safety of BMF staff, improve operational reliability of the
facultative lagoons, and ensure DEQ compliance related to groundwater protection.
Project Trigger: Monitoring will be conducted to determine the effectiveness of the first phase of the lagoon lining
project. MWMC anticipates rehabilitating all four ,existing lagoon liners in four separate phased
projects.
Project Type: 100% Rehabilitation
Estimated Project Cost: $2,894,000
Expected Cash Flow: FY 08-09 = $630,000; FY 09-10 = $2,264,000
Prior 2007-08
Exoenditure/Cateaorv: Years Est. Act. 2008-09 2009-10 2010-11 ' 2011-12 2012-13 Total
Design/Construction 0 0 $2,894,000 0 0 0 0 $2,894,000
. Other 0 0 0 0 0 0 0 0
Total Cost $0 $0 $2,894,000 $0 $0 $0 $0 $2,894,000
Page 49 - :}.~ FY 08-09 BUDGET AND CIP
ATTACHMENT A - ~age 51 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
LINE BIOSOLIDS LAGOONS - PHASE 3
N
I
T
Description: Reline existing lagoons, Phase 3 at the Biosolids Management Facility (BMF).
Justification: Existing clay lagoon liners are reaching the end of the material's useful life. A new synthetic liner
will be instaliedin the lagoons. In Phase I, the liner material of choice was high density
polyethylene. In the Phase 1 project implementation, the contractor is installing the main
components for a new dredge lateral movement system for aU four lagoons, for improved
operational safety and efficiency. '
Project Driver: MWMC proactively desires to fmprove the safety of BMF staff, improve operational reliability of
the facultative lagoons, and ensure DEQ compliance related to groundwater protection.
Project Trigger: Monitoring will be conducted to determine the effectiveness of the first and second phase of the
lagoon lining projects. MWMC anticipates rehabilitating all four existing lagoon liners in four
phased projects and will monitor the new liner improvements.
Project Type: ,100% Rehabilitation
Estimated Project Cost: $3,400,000 (Note: The estimated project budget need has been increased by $209,000
from the FY 07-08 estimate of $3,191 ,000 due to the anticipated cost of a
construction access road and the uncertainty of the structural integrity of the
existing lagoon bottom.)
Expected Cash Flow: FY 09-10 = $100,000; FY 10-11 = $1,500,000; FY 11-12 = $1,800,000
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 100,000 3,300,000 0 0 $3,400,000
Other 0 0 0 0 0 0 0 0
Total Cost $0 $0 $0 $100,000 $3,300,000 $0 $0 $3,400,000
Page 50 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 52 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
, LINE BIOSOLIDS LAGOONS - PHASE 4
N
+
Description: Reline existing lagoons, Phase 4at the Biosolids Management Facility (BMF). Phase 4
rehabilitation work is anticipated to be completed in 2013.
Justification: Existing clay lagoon liners are reaching the end of the material's useful life. A new synthetic
liner will be installed in the lagoons. .In Phase I, the liner of choice was high density
polyethylene. In the Phase 1 project implementation, the contractor is installing the main
components for a new dredge lateral movement system for improved operational safety and
efficiency.
Project Driver: MWMC proactively desires to improve the safety of BMF staff, improve operational reliability
of the facultative lagoons, and ensure DEQ compliance related to groundwater protection.
Project Trigger: Monitoring will be conducted to detelll1ine the effectiveness of the first; second and third
phases of the lagoon lining projects. MWMC anticipates rehabilitating all four existing lagoon
liners in four separate phased projects.
Project Type: 100% Rehabilitation
Estimated Project Cost: $3,200,000
Expected Cash Flow: FY 11-12 = $100,000; FY 12-13 = $1,600,000; FY 13-14 = $1,500,000
Prior 2007-08
Exoenditure/Cateaorv: Years Est. Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 0 0 100,000 3,100,000 $3,200,000
Other 0 0 0 0 0 0 0 0
Total Cost $0 $0 $0 $0 $0 $100,000 $3,100,000' $3,200,000
Page 51 .: FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 53 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
REPAIR AND/OR PARTIAL REPLACEMENT OF BIOSOLIDS FORCE MAIN
Description:
Repair and/or replace sections of the biosolids force main (piping system) where struvite
deposits reduce the pipe diameter and cannot be removed by an acid washing method. The
piping system connects the Water Pollution Control Facility (WPCF) to the Biosolids
Management Facility (BMF).
Justification:
Project will rehabilitate portions of the existing biosolids conveyance system.
Project Driver:
Maintain system functionality of the biosolids conveyance system.
Project Trigger:
P~oject Type:
Functionality issues within the existing pipeline.
100% Rehabilitation
,Estimated Project Cost: $1,500,000
Expected Cash Flow:
FY 10-11 = $70,000; FY 11-12 = $1,430,000
Prior 2007-08
Exoenditure/Cateaorv: Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 0 $100,000 $1,400,000 0 $1,500,000
Other 0 0 0 0 0 0 0 0
Total Cost $0 $0 $0 $0 $100,000 $1,400,000 $0 $1,500,000
Page 52 " FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 54 of 71
Metropolitan Wastewater Management Commission
Capital hnprovement Program
WET WEATHER FLOW MANAGEMENT PLAN UPDATE
Description:
Evaluate collection system flow monitoring data collected since the original WVVFMP was
finalized in 2000, update and run collection system model and confirm (revise) convey and
treat approach. Review importance of private lateral rehabilitation and investigate ways to
encourage or require private lateral repairs. This project is'a combination of two original
projects - one for the update of the WVVFMP report, and one for the further pursuit of a
private lateral program.
Status:
The Model Update portion of the work has been completed. A planning effort is now
underway to update the WwFMP report and develop a private lateral improvement program.
Project Driver:
Ongoing monitoring data might impact III reduction priorities and will affect future decisions
regarding transport and treatment capacity to be planned for. Private'lateral infiltration
remains an important issue to address.
Project Trigger:
Scheduled update.
Improvement
SDC Eligibility:
11%
Estimated Project Cost: $532,000
Expected Cash Flow: FY 05-06 = $6,028; FY 06-07 = $86,895; FY 07-08 = $145,901; FY 08-09 = $115,000, FY
, 09-10 = $160,000, FY 10-11 = $18,176
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 0 0 0 0 0
Other $92,923 $145,901 $293,176 0 0 0 0 $532,000
Total Cost $92,923 $145,901 $293,176 $0 $0 $0 $0 $532,000
Page 53 FY 08-09 BUDGET AND CIP
'ATTACHMENT A - Page 55'of 71 .
Metropolitan Wastewater Management Commission
Capital Improvement Program
\
FACILITY PLAN ENGINEERING SERVICES
Description:
Engineering services for analysis, project definition, cost estimating, and general
consultation regarding the 20-Year Facilities Plan.
Status:
This year, work has been completed to assist with overall coordination of utility needs for the
various projects in the capital program at the plant, to assist with the Conditional Use Permit
.application, and also to provide consultation and more detailed definition of the drivers and
design criteria for various projects. '
Justification:
Projects were developed to varying levels of specificity in the 20- Y ear Facilities Plan and
there is an on-going need to have a consistent resource to help in further refining projects
and generally assisting with implementation of the plan. Another need addressed by this
resource is assurance that the new improvements maintain the overall integrity of the plan in '
terms of treatment processes and hydraulics.
Project Driver:
Ongoing goal to efficiently follow and update the20-Year Facilities Plan.
Project Trigger:
On-going need.
Estimated Project Cost: $401,830
Expected Cash Flow:
FY 08-09 = $57,881; FY 09-10 = $60,775; FY 10-11 = $63,814;
FY 11-12 = $67,005; FY 12-13 = $70,355
Prior 2007 -08
-ExDenditure/Cateaorv: Years Est. Act 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 0 0 0 0 0
Other $50,000 $32,000 $57,881 $60,775 '$63,814 $67,005 $70,355 $401,830
Total Cost $50,000 $32,000 $57,881 $60,775 $63,814 $67,005 $70,355 $401,830
Page 54 ' FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 56 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
2010 PARTIAL FACILITY PLAN UPDATE
Description:
Review of the Facilities Plan assumptions and costs. Consideration ofnew regulations,
information, and technology to modify the plan.
Regulatory requirements and system data are not static and the plan may require cou'rse
correction to meet new needs.
Justification:
Project Driver:
Ongoing goal to keep planning up to date.
Project Trigger:
Scheduled update.
Improvement
SDC Eligibility:
21%
Estimated Project Cost: $221 ,000
Expected Cash Flow:
FY 10-11 = $221,000
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 0 0 0 0 0
Other 0 0 0 0 $221,000 0 0 $221,000
Total Cost $0 $0 $0 $0 $221,000 $0 $0 $221,000
Page 55 . FY 08-09 BUDGET AND CIP '
ATTACHMENT A - Page 57 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
INFLUENT PUMPING IMPROVEMENTS AND HEADWORKS EXPANSION
Description:
Status:
Justification:
Project Driver:
Project Trigger:
Project Type:
Project Ph.,siti!J
ftrget'1t.>-Spli~gf,eld 'WPcF
This project provides influent pumping improvements and headworks expansion required to
accommodate the 2025 peak wet weather flow of 277 mgd. The budget for this project includes a
total of $687,000 that was transferred from the Equipment Replacement Reserve. Of this,
$405,000 was transferred in the FY 07-08 budget and $282,000 was newly included in the FY 08-
09 budget. The funds from the Equipment Replacement Reserve will be used at the Willakenzie
Pump to replace existing knife gate valves in the existing force mains and to replace and variable
frequency drives for five of the existing 300 horse power pumps. The $405,000 that was
transferred in FY 07-08 included $360,000 for valve replacement, and $45,000 for the
replacement of fans in the odor control system. Finally, $12,000 was transferred to the project
budget in FY 07.:.08 from the Major Rehabilitation Reserves for the refurbishment of two grit
channel metal rails. The project also Includes landscaping and screening around the new,
construction area. Due to the time critical nature of this project, it is being delivered using a
Construction Manager/General Contract (CM/GC) project delivery process.
Detailed design stage. The CM/GC has been selected for preconstruction services.
Improved influent pumping and headworks hydraulic capacity are required to increase total plant
influent hydraulic capacity to 277 mgd and to meet redundancy requirements for pumping and .
screening.
Ability to provide treatment to peak flows and systematic elimin?ltion of sanitary sewer overflows
by the year 2010.
Collection system computer model estimates the current wet weather peak flow to plant to be 264
mgd. Overall existing peak flow capacity is 175 mgd so there is already a capacity deficit.
100% Capacity
Improvement SDC Eligibility: 38%
Estimated Project Cost: $28,054,000
Expected Cash Flow: FY 05-06 = $16,348; FY 06-07 = $376,293; FY 07-08 = $2,692,000; FY 08-09 = $14,682,000;
FY 09-10 = 10,287,359
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-10 . 2010-11 2011-12 2012-13 Total
Design/Construction $392,641 $2,692,000 $24,969,359 0 0 0 0 $28,054,000
Other 0 0 0 0 0 0 0 0
Total Cost $0 $0 $0 $0 $0 $0 $0 $28,054,000
Page 56 FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 58 of 71 .
Metropolitan Wastewater Management Commission
Capital Improvement Program
GLENWOOD PUMP STATION UPGRADE
Description:
Expand Glenwood Pump Station capacity. The existing pump station is built to be
expandable incapacity when the need arises.
Justification:
Additional pumping capacity will be required at this Regional pump station to handle
increasing flows in Glenwood and the Laurel Hill area of Eugene.
Project Driver:
Keep up with capacity needs, maintain required pumping redundancy, and prevent
overflows.
Project Trigger:
The regional sewer system computer model estimates that a capacity increase will be
needed by about 2010. Continued monitoring of flows and updating of the model will
determine when the improvements are actually needed. The timing will be impacted by the
effectiveness of III removal in the contributing sewer basins and the rate and type of
development in the area.
Project Type:
100% Capacity
Improvement
SDC Eligibility:
38%
Estimated Project Cost: $741,500
Expected Cash Flow: FY 10-11 = $200,000; FY 11-12 = $541,500
2007-08
Exoenditure/Cateaorv: Prior Years Est. Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 0 $741,500 0 0 $741,500
Other 0 0 0 0 0 0 0 0
Total Cost $0 $0 $0 $0 $741,500 $0 $0 $741,500
Page 57 -- _ FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 59 of 71
Metropolitan Wastewater Management Commission
- Capital Improvement Program
AERATION BASIN IMPROVEMENTS - PHASE 1
,-~-'?~
",.J,"'- ~n' ..~"~ ':-
~~,' " ;;" - ,~
==- .~ ~
(.
I .
t
I
~___ ~~~'<~=":'h~'''''j!L
t~
Pro-jed Phasingl
EUge~5pringne1d' ViPCF ---r--
..~t1:" I;; , ' 'l U "'~,..........
Description:
Add step feed, anoxic selectors, and fine bubble diffusers to 4 of the 8 cells of the aeration
basins and make hydraulic improvements. This project was originally the South Aeration
Basin Improvements project, however further study showed that improvements to the 4
eastern most basins as a first phase would allow for better hydraulics and more operational
flexibility. The project budget also includes $312,000 of funding from the Equipment
Replacement Reserve for the replacement of older aeration diffusers equipment.
The construction contract notice to proceed was issued to 2G Construction in April of 2007.
As of December of 2007 I the contractor is upgrading the south easterly aeration basins with
new concrete partition walls, system piping and diffuser components.
Status:
Justification:
Increase the dry weather aeration basin treatment capacity to 65 mgd with respect to
ammonia (with nitrification) and increase the wet weather treatment capacity to 130 mgd.
Project Driver:
NPDES permit includes ammonia limit requiring nitrification in dry weather and expansion of
wet weather capacity to treat wet weather flows to meet NPDES permit monthly and weekly
suspended solids limits.
Maximum mOflth dry weather flow of 25 mgd requires nitrification. Peakwet weather flows
above 103 mgd require hydraulic modifications.
Project Trigger:
Project Type:
50% Capacity; 50%Performance
Improvement
SDC Eligibility:
59%'
Estimated Project Cost: $10,189,680
Expected Cash Flow:
FY 04-05 = $10,078; FY 05-06 = $193,552; FY 06-07 = $1,318,986; FY 07-08 = $4,900,064;
FY 08-09 = $3,767,000
2007 -08
Exoenditure/Cateoorv: Prior Years Est Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction $1.522,616 $4,900,064 $3,767,000 0 0 0 0 $10,189,680
Other 0 0 0 0 0 0 0 0
Total Cost $1,522,616 $4,900,064 $3,767,000 $0 $0 $0 $0 $10,189,680
Page 58 'FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 60 of 71 c
Metropolitan Wastewater Management Commission
Capital Improvement Program
SODIUM HYPOCHLORITE CONVERSION
.4
....---
::::
~,
:'" ==- "'-) .-r . ~L d
~-j'
t
f; ;
, L.
. ..;.-~
m~":~
~'
Ptojec:t Phasing
E/;ige~ngtleid WPCF
',~7'
-L
I
.
~..........:-
Description: Convert existing chlorine gas system to sodium hypochlorite for the base flow. Retain the existing
chlorine contact basins for the disinfection process. Install system with capability for high rate
disinfection of primary effluent diversion using dosages of sodium hypochlorite into a new contact
basin structure. The new contact basin has been split off of this project and is now part of a
different MWMC project (Peak Flow Management Im'provements), so the 'budget for that portion of
the project has been moved also. Staff anticipates including upgrades of the existing recreational
vehicle (RV) wastewater dump station to accommodate boat wastewater dumping in the
construction bid documents for the sodium hypochlorite conversion project. The boat wastewater
dump modification will be designed and funded by the Oregon State Marine Board that the MWMC
approved for implementation at the September 21,'2006 public meeting. The recommended project
budget below ($7,890,000) includes $80,000 of new money allocated to the project for the boat
wastewater dump that will be reimbursed by the State agency after construction is completed.
Status: Under design by HDR Engineering.
Justification: Liquid sodium hypochlorite and sodium bisulfite system will replace the existing chlorine and sulfur
dioxide gas systems and increase the disinfection capacity from 175 mgd to 277 mgd. The high
rate disinfection of the primary effluent is a key component of the primary/secondary split treatment,
which is needed for meeting the peak flow capacity needs of the treatment plant:
Project Driver: Operator and community safety issues and meeting flow capacity requirements for peak flows.
Project Trigger: Phasing with other related projects and need to meet peak flow treatment requirements.
Project Type: 50% Capacity; 50% Perfonnance
Improvement
SDC Eligibility: 15%
Estimated Project Cost: $7,890,000
Expected Cash Flow:,
FY 06..07 = $1,353; FY 07-08 = $510,000; FY 08-09 = $4,140,000; FY 09-10 = $3,238,647
Exoenditure/Cateaorv:
Prior 2007-08
Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
$1,353 $510,000 $7,378,647 0 0 0 0 $7,890,000
0 0 0 0 0 0 0 0
$1,353 $510,000 $7,378,647 $0 $0 $0 $0 $7,890,000
Design/Construction
Other
Total Cost,
, Page 59 FY 08-09 BUDGET AND eIP
ATTACHMENT ~ - Page 61 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
PEAK FLOW MANAGEMENT IMPROVEMENTS
ProJect Pha~1l9 +
t(~efte--St::'ring~eld wper: , '~;
Description:
The Peak Flow Management project combines several project elements described in the
2004 Facilities Plan into one project. The individual projects elements included in the Peak
flow Management project are 1) The Parallel Primary/Secondary Treatment project, 2) the
Bankside Outfall project, 3) the Outfall Mixing Zone Study, and 4) the design and
construction of the high rate disinfection basins, which was pulled out of the Sodium
Hypochlorite Conversion project and added to the Peak Flow Management project. These
project elements combine to provide the hydraulic infrastructure necessary to convey the
peak flow through the plant, split the flow into the parallel primary and secondary treatment
trains, provide additional disinfection capacity, and discharge the treated flow in accordance
with the 2004 Facilities Plan.
Status:
Detailed design stage. Construction contract should be entered into by end of year.
Justification:
This project expands the peak wet weather treatmeT)t capacity to 277 mgd through flow
management techniques.
Project Driver:
DEQ requirement that the peak wet weather flow (5-year, 24-hour rain event) be treated by
the E1S WPCF and meet secondary effluent standards (diverted blended flow receives
equivalent of primary treatment).
Project Trigger:
Elimination of sanitary sewer overflows by the year 2010.
Project Type:
100% Capacity
Improvement
SDC Eligibility:
30.2%
Estimated Project Cost: $24,974,000
Expected Cash Flow:
FY 06-07 = $28,913; FY 07-08 = $3,366,000; FY 08-09 = $13,500,000, FY 09-10 =
$8,079,087
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction $28,913 $3,366,000 $21,579,087 0 0 0 0 $24,974,000
Other 0 0 0 0 0 0 0 0
Total Cost $28,913 $3,366,000 $21,579,087 $0 $0 $0 $0 $24,974,000
Page 60 _ FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 62 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
ODOROUS AIR TREATMENT - PHASE 1
Description:
Justification:
Status:
Project Driver:
Project Trigger:
Project Type:
Improvement
SDC Eligibility:
,.c LJji . _, ~'!!L ::;[ ~ [I"
r---,
I
.'~.. !t"--
=' ~
j
! ;
Project Phasing +N..
~spcir.1gfieoidWPCF
~~
~~~'-':
~.,
,=" 'L'
._ _~' ,rr;,;,' '.'"
"-'iV'
Biofilters or other treatment for odors from primary clarifiers, expanded pretreatment area and
new influent pumping station. Includes the complete covering of the primary clarifiers, which,
would be a deviation from the Facilities Plan concept of covering only the weirs and launders in
the clarifiers. ' ,
Primary clarifiers are odor sources. Although the Facilities Plan indicated that most odors are
generated and can be captured at the weirs and launders of the clarifiers, information from other
treatment plants which have used this technology indicates that the only effective means of odor
control on the primaries would be complete coverage. This change in concept must be further
investigated and approved through the Commission before implementation. The expanded
pretreatment facil~ties and new influent pumping station will also be additional odor sources that
must be dealt with.
Preliminary design stage.
Maintain MWMC's status as environmental stewards. Address neighborhood odor complaints
and community concerns regarding odors.
Coordination with the design of the pretreatment expansion and influent pumping expansion and
must be on-line in coordination with construction of those facilities.
100% Performance
26%
Estimated Project Cost: $10,834,000. (Note that the project cost was increased from the FY 07/08 budget to account
for inflation associated with a more than one year postponement of the project. The project
was postponed to accommodate focused attention on capacity-related projects, which have
a higher schedule priority. The budget is consistent with the CH2M HILL 2006 cost estimate
for the project inflated to the midpoint of construction).
Expected Cash Flow: FY 06-07 = $45,746: FY 07-08 = $535,000; FY 08-09 = $4,000',000; FY 09-10 = $6,253,254
Prior 2007-08
Exoenditure/Cateaorv: Years Est. Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction $45,746 $535,000 $10,253,254 0 0 0 0 $10,834,000
Other 0 0 0 0 0 0 0 0
Total Cost $45,746 $535,000 $10,253,254 $ 0 $ 0 $ 0 $ 0 $10,834,000
Page 61 __- FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 63 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
ODOROUS AIR TREATMENT - PHASE 2
',","",.'
~,~
'~ .fI" ~,
.:'"'" ;"'~, '
--~'-:---f
~,,'
I, :
I '
! '
Project Phasing
EUgl!'~Sp.ingfi",ld W?CF
N
I
-r
~-
:;=--'-
'-~..,---&""""-
...:....-=$-~ .c
1:L
tt,[ ~-::;: ',1 '~.'
Description:
Provide covers over new Gravity Sludge Thickeners (primary sludge thickeners) and convey
odorous air to biofilters. Expand biofilters to accommodate the additional needed odor
control.
Justification:
Gravity Sludge Thickeners will be a significant source of odor if not controlled.
Status:
Planning stage.
Project Driver:
Maintain MWMC's status as environmental stewards. Address neighborhood odor
complaints and community concerns regarding odors.
Project Trigger:
New construction requires expanded odor control. Must be coordinated with the
construction of Gravity Sludge Thickeners
Project Type:
100% Periormance
Improvement
SDC Eligibility:
26%
Estimated Project Cost: $1,704,000
Expected Cash Flow:
FY 08-09 = $252,000, FY 09-10 = $1,452,000
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 $1,704,000 0 0 0 0 $1,704,000
Other 0 0 0 0 0 0 0 0
Total Cost 0 0 $1,704,000 0 0 0 0 $1,704,000
Page 62 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 64 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
PRIMARY SLUDGE THICKENING
~-y
-~-~ ~ '
~' '
('
" -4~~"-
Jii~ -
,= ~
,_i': AJ
_ . ;;;" , r
- '---t
I,
~- -=---
-~~=~~, .'D._: ,
Project Phasing
E~~WPCF
.._.~, ~,',itl"
I
/.
1
\ '
'..---.'- ",- =-=
:-.;;:: :. ,--:...'
Description:
Thin primary sludge pumping and piping systems to gravity thickeners, two 50' foot diameter
gravity thickeners (covered for odor control), supernatant overflow pumping and piping,
thickened sludge piping/pumping to digesters. Indudes funds for landscaping in vicinity of
thickeners. See Odorous Air Treatment for tre~tment of odors.
Status:
Planning phase.
Justification:
Meet class B biosolids requirements without building additional digester capacity. Also,
keep sludge blanket lower in primary clarifiers to avoid washout of blanket during peak flow
events.
Project Driver:
Meet class B biosolids requirements during peak two-week solids loading event with all three
digesters in service. .
Project Trigger:
Availability of sludge thickening capacity is required prior to next scheduled digester cleaning
(Le., before 2013).
Improvement
SDC Eligibility:
65%
Estimated Project Cost: $4,498,000 (Note that the budget for this project was adjusted to account for inflation. The
adjusted budget reflects the 2006 cost estimate adjusted for inflation at a rate of 5% per
year).
Expected Cash Flow:
FY 07-08 = $190,000; FY 08-09 = $1,692,000, FY 09-10 = $2,616,000
Prior 2007 -08
Exoenditure/Cateaorv: ' Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
Design/Construction 0 $190,000 $4,308,000 0 0 0 0 $4,498,000
Other Ci 0 0 0 0 0 0 0
Total Cost $0 $190,000 $4,308,000 $0 $0 $0 $0 $4,498,000
Page 63 FY 08-09 BUDGET AND ClP
ATTACHMENT A - Page 65 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
TERTIARY FILTRATION - PHASE 1
~v-
" ~;~,-A'"
~..~'jiY
,., ..."",-,'.' ....,. .r,...,
~ nl!~~ ~..,
----~_:.-
~;;'l Ii
r-- --t
~.
,~
I ~
t
i
Project Ph~5ing
EUge~'S.pl,.jr..;gfjF.!''Id "'/.PCF
N
I
-,--
:..L ., -
~'
....--~~
",~'b._
_I~;;'" ',"'1
Description:
This project installs infrastructure/support facilities for 30 mgd of filters for tertiary filtration of
secondary treated effluent; however, this first phase only installs filter cells sufficient for 10
mgd of treatment. Future phases of the project will install the remaining filter cells. Includes
funds for landscaping in vicinity of facilities.
Justification:
Up to 10 mgd of filtration is required by 2010 to meet dry season mass limits, with the need.
for filtration increasing to up to 30 mgd by the end of the planning period (2025). The
Facilities Plan proposes phasing filters on an as-needed basis, including as needed to
facilitate development of Level 4 reuse. Filtration provides high quality secondary effluent
and potential level 4 reuse water. Also, filtration is needed to assist with meeting wet
season mass load requirements during peak flow events.
Status:
Planning stage.
Project Driver:
Performance reliability to meet the dry weather NPDES total suspended solids limits of less
than 10 mg/L, reuse development, and compliance with effluent limits during peak flow
conditions.
Project Trigger:
NPDES permit compliance for TSS: Dry weather maximum month flow in excess of 49 mgd.
Also, initially to provide higher quality effluent so that reuse can be developed.
Improvement
SDC Eligibility:
42%
Estimated Project Cost: $14,685,000
Expected Cash Flow:
FY 07-08 = $317,000; FY 08-09 = $2,600,000; FY 09-10 = $8,000,000;
FY 10-11 = $3,768,000
Prior 2007-08
Exoenditure/Cateaorv: Years Est. Act. 2008-09 2009-1 0 20 1 0-11 2011-12 2012-13 Total
Design/Construction 0 $317,000 $14,368,000 0 0 0 0 $14,685,000
Other 0 0 0 0 0 0 0 0
Total Cost 0 $317,000 $14,368,000 0 0 0 0 $14,685,000
Page 64 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 66 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
EFFLUENT REUSE - PHASE 1
4E,
V"~-
-- "!"I~
lltl~l '
" :.:sijl;-:~ ,WilFJ' :.i!!!!.~
:::.-" .
l
~ :
Project Phasing +
E.ne--~f.j'!!!tdWPCF W
h . '::-~..'.'=-' ~_
, .,~~
.~_.::-:=- ' ,.I
'J~7;:=~::h ;:,.
"0/"-
~
:::::;-".h
Description:
This project is the first package ,of funding for wastewater effluent reuse to address thermal
load'issues and for multiple environmental benefits. This project combines two projects
identified in the 2004 Facilities Plan; the Level II Reuse at Seasonal Industrial Waste and
Level 4 Effluent Reuse Demonstration Projects. Project components may include additional
treatment, disinfection, pumping, pipeline, and distributionlirrigation systems. The projects
will be better defined as the planning for reuse continues and as markets for reuse are
identified.
Status:
Planning Stage
Justification:
Implements reuse so that thennalload is removed from the Willamette River and for multiple
environmental benefits. '
Project Driver:
Expansion of effluent reuse programs. Current NPDES thermal load compliance.
Project Trigger:
Potential exceedance of NPDES thermalloaq limit. Identification of water needs for
potential clients.
Project Type:
100% Performance
1m provement
SDC Eligibility:
26%
Estimated Project Cost: $3,325,000 (2006 cost inflated to FY08-09).
Expected Cash Flow: FY 08-09 = $2,000,000; FY 09-10 = $1,218,000
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
..' Design/Construction $7,000 $100,000 $3,218,000 ' 0 0 0 0 $3,325,090
Other 0 0 0 0 0 0 0 0
Total Cost $7,000 $100,000 $3,218,000 $0 $0 $0 $0 $3,325,000
Page 65 ' FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 67 of 71
Metropolitan Wastewater Management Commission
Capital hnprovement Program
EFFLUENT REUSE - PHASE 2
"-
-..,C
,=~': ~
~_~!iIi~: ""V 2!I
j
~-
'- t
l
,,~.~~~wY
~,
t
e
Pro-ject Phasing
Etl9l?f'lo!!-s.pt'~ngmeid ViPCF
N'
-L
t
b:,.
.~;~
n',_, ~'i~ .........
"~..,:'...:.",
jilL.
__: , ,;;';' ,. J T- . - '"
Description:
This project is identified as Level II Effluent Reuse at the Biocycle Farm in the 2004 Facilities
Plan. Provide 1.5 mgd of Level 2 reuse water at the Biocycle Farm. Installation of dedicated'
'reuse irrigation pipeline and microspray system. Total reuse of 3.75 mgd in July and August.
The project may change as planning progresses and other opportunities for reuse emerge.
Implements Level 2 reuse so that thermal load is removed from the Willamette River.
Justification:
Project Driver:
Expansion of dry weather effluent reuse programs. Current NPDES thermal load
compliance.
Project Trigger:
Potential exceedance of NPDES thermal load limit.
Project Type:
100% Performance
Improvement
, SDC Eligibility:
26%
Estimated Project Cost: $5,152,000
Expected Cash Flow:
FY 09-;10 = $2,500,000: FY 10-11 = $2,652,000
Prior 2007-08
Exoenditure/Cateaorv: Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 $5,152,000 0 0 0 $5,152,000
Other 0 0 0 0 0 0 0 0
Total Cost $0 $0 $0 $5,152,000 $0 $0 $0 $5,152,000
Page 66 . FY 08-09 BUDGET AND eIP
ATTACHMENT A - Page 68 of 71
Metropolitan Wastewater Management Commission
, Capital Improvement Program
EFFLUENT REUSE - PHASE 3
'-.;:a',~'.
~'II-
__'---011I=
,;;;.
,:...-
=..,~' v' "'-1l
--.
t
Project Phasing +N
~'Spt'ir>9f.tehi WPCF
.... .. -.. i:' .
.........:=..
.", ~,S,..~,_ '
'_ ,,~~J""
''-'IT'~ .',,'
... ~ ."i!!P.':---:'
Description:
This project is the Facilities Plan project known as Penn anent Level IV Reuse. It is to
provide 2.5 mgd of permanent Level IV reuse water to local greenspaces and community
areas. Project components may include additional treatment, disinfection with UV system,
pumping, pipeline, and distributionlirrigation systems. The project will be better defin'ed as
the planning for reuse continues and as markets for reuse are identified.
"1,
Status:
Planning Stage
Justification:
Implements reuse so that thennalload is removed from the Willamette River and for multiple
environmental benefits.
Project Driver:
Expansion of effluent reuse programs. Current NPDES thennalload compliance.
Project Type:
Potential exceedance of NPDES thennalload limit. Identification of water needs for
poten~ial clients.
100% Perfonnance
Project Trigger:
Improvement
SDC Eligibility:
26%
Estimated Project Cost: $6,542,000
Expected Cash Flow: FY 11-12 = $1,699,000; FY 12-13 = $4,843,000
Prior 2007-08
Exoenditure/Cateoorv: Years Est. Act. 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Design/Construction 0 0 0 0 0 $6,542,000 0 $6,542,000
Other 0 0 0 0 0 0 0 0
Total Cost $ 0 $ 0 $0 $0 $0 $6,542,000 $0 $6,542,000
Page 67 ' FY 08-09 BUDGET AND CIP
ATTACHMENT A- Page 69 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
WASTE ACTIVATED SLUDGE THICKENING
. if"
---~,. ~~
..----- '
f
Description:
Justification:
Status:
Project Driver:
Project Trigger:
~'...4
'/7-"'~'
,'!-j-
r- -w J
~
.. -!Z:
__......;...:J~.
'~
I' " '
, ,
!
Project Phasing
E<igen'!i-'~ingti""ld \W'CF
t<l
-L
I
.:-r .-
..;;:.;:......~'L,._.:..,....,
-'~,.-
=::.
Third gravity belt thickener (GBT) with associated at grade building. Assumes additional
basement floor space is not required. Includes funds for landscaping in vicinity of
thickeners.
Provides additional capacity for Waste Activated Sludge 0NAS) thickening and, along with
addition of primary sludge thickening, will help to eliminate the need for additional digester
capacity.
Planning stage.
Additional capacity to provide WAS thickening with one unit offline at upper limn flow
projections. Nitrification required by the NPDES permit and increasing wastewater flows and
loads generates more WAS solids. Provide ability to conduct recuperative thickening so that
need for additional digestion volume can potentially be deferred.
Exceeding solids and hydraulic loading rate design criteria. The latest evaluations of need
for Waste Activated Sludge thickening indicates a need by about 2012 or later. After the
secondary treatment modifications are completed and operational for a time, the timing of
need for this project should be reevaluated.
Estimated Project Cost: $3,901,000
Improvement
SDC Eligibility:
Expected Cash Flow:
Exoenditu re/Cateoorv:
Design/Construction
Other
Total Cost
100%
FY 12-13 = $3,901,000
Prior 2007-08
Years Est. Act. 2008-09
0 0 0
0 0 0
$ 0 $ 0 $ 0
2009-1 0
o
o
$ 0
2010-11
o
o
$ 0
2011-12
o
o
$ 0
2012-13
$3,901,000
. 0
$3,901,000
Total
$3,901,000
o
$3,901,000
Page '68 FY 08-09 BUDGET AND CIP
ATTACHMENT A - Page 70 of 71
Metropolitan Wastewater Management Commission
Capital Improvement Program
INCREASE DIGESTION CAPACITY AND PROVIDE CLASS A CAPABILITY
I .
Description:
Justification:
Project Driver:
Project Trigger:
Improvement
SDC Eligibility:
-ii'UJi;. ~
.~. - lli
~r: -=- ~ i
t
=
lr~
=..;;:-m
Project PNtsin.g
Eugene-~WPCF
~='
~--_:- .l:L.
. .1llIi!
-
?-.
Installation of either a fourth conventional high rate digester for continued production of
Class B biosolids, or conversion of existing conventional anaerobic digestion system to an
advanced digestion system capable of producing Class A biosolids.
Continue to meet, at a minimum, the requirements for ClassB with the' ability to take one
digester out of service for cleaning.
This project addresses 1) the future need for more anaerobic digestion capacity, and 2) the
potential future need to change the existing digestion process to produce Class A biosolids
as a strategy to secure a wider range of future beneficial end-use options. The capacity
issue will be influenced by several operational factors including the effectiveness of new
primary sludge and expanded WAS thickening processes, as well as digester cleaning
protocols and schedules. qkewise, the decision to invest in an advanced digestion process
to produce Class A biosolids will depend on the course of regulatory policy, scientific
findings, and public attitudes toward land application of Class B biosolids over the next
several years. In both cases, observation over the next several years is required prior to
making a decision on what type of digestion facilities are needed and when they will be
needed. A study of the anaerobic digestions system capacity and process alternatives is
planned to begin in FY 2011. This study will be conducted as part of the Facilities Plan
Engineering Services contract with CH2M HILL.
The trigger for design and construction of new digestion facilities will depend on the findings
of the digestion system capacity and process alternatives study, which will be started in FY
2011 under the continuing Facilities Plan Engineering Services contract.
54%
Expected Cash Flow:
Estimated Project Cost: $25,777,000
FY 12-13 = $2,034,000; FY 13-14 = $16,765,000; FY 14-15 = $6,978,000
Exoenditure/Cateaorv:
Design/Construction
Other
Total Cost
Prior 2007-08
Years Est. Act. 2008-09 2009-1 0 2010-11 2011-12 2012-13 Total
0 0 0 0 0 0 $25,777,000 $25,777,000
0 0 0 0 0 0 0 0
$0 $0 $0 $0 $0 $0 $25,777,000 $25,777,000
Page 69 FY 08-09 BUDGET AND ClJ>
ATTACHMENT A - Page 71 of 71