HomeMy WebLinkAboutItem 03 Garbage and Refuse Rates
AGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
May 5, 2008
Work Session
Regular/Public Hearing
Public Works
Len Goodwint.. ~
726-3685
Work session 15 min.
Regular Session 10 min
SPRINGFIELD
Department:
Staff Contact:
Phone No.:
Estimate Time:
CITY COUNCIL
ITEM TITLE:
GARBAGE AND REFUSE RATES
ACTION REQUESTED: Work Session: Review staff analysis of Sanipac request for rate increase and
provide direction to staff.
Regular Session: Conduct a Public Hearing and Approve or Reject A
RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF
SPRINGFIELD AMENDING THE MASTER SCHEDULE OF
MISCELLANEOUS FEES AND CHARGES, RATES, PERMITS AND
LECENSES IN ORDER TO AMEND THE AMOUNT OF THE GARBAGE
AND REFUSE RATES
ISSUE STATEMENT: The City of Springfield has granted a garbage collection franchise to Sanipac
Oregon, Limited, of Eugene, Oregon, under which the City establishes collection
rates by ordinance. On April 07 in a letter from Sanipac' s General Manager
Richard Wichmann, Sanipac requested a combined 8% increase in revenue in the
hauler's portion of the solid waste collection 'rates for all categories of waste
collection.
ATTACHMENTS: Attachment A: Council Briefing Memorandum
Attachment B: Sanipac Request
Attachment C: Rate Comparison
Attachment D: Council Resolution
DISCUSSION: Sanipac's rates have not increased since April 2003. During that time, consumer
prices, as measured by the Consumer Price Index, all Urban Consumers (Portland-
Salem MSA) has increased by 15.3%. At the time of the last adjustment, staff
concluded that the increase at that time would provide an appropriate rate of return
for three years. Under the proposed increase, the rate for a 32-gallon container
would increase to $14.35 and for a 60-gallon container it would increase to
$20.80. For comparison purposes, the equivalent rates in Eugene, after allowing
for the $1.50 recycling credit, which is built into Springfield rates, would be
$19.70 for a 32-gallon container and $34.45 for a 60-gallon container.
, CITY OF SPRINGFIELD/FINANCE DEPARTMENT
COUNCIL BRIEFING MEMORANDUM
Date:
To:
From:
April 29, 2008
Gino Grimaldi
Len Goodwin ~
Bob Duey ~
Sanipac Rate Increase Request
Subject:
ISSUE
The City of Springfield has granted a garbage collection franchise to Sanipac Oregon, Limited, of Eugene,
Oregon, under which the City establishes collection rates by ordinance. On April 07 in a letter from
Sanipac's Chief Financial Officer Richard Wichmann, Sanipac requested a combined 80/0 increase in the
hauler's portion of the solid waste collection rates for all categories of waste collection (Attachment B Page
4)
BACKGROUND
Sanipac last received rate increases in April 2003. In Richard Wichmann's letter to the City, the 8.00/0
increase reques~ is based upon key operating cost increases, including but not limited to:
o Labor has increased 13.50/0
o Medical benefits increased 101 %
o Average container prices increased 25%, drop boxes 63% and roll carts 27%
o The average cost for a typical front loader (truck chassis and box) increased 280/0
o Diesel prices increased 161 % over the period
DISCUSSION
The City ordinance which grants Sanipac the franchise requires that the City, in its evaluation of a rate
increase, may give due consideration to all relevant factors including, but not limited to, the following:
~ Rates charged by collection services in other Oregon cities
~ The most recent January Consumer Price Index (CPI-U) for Portland, Oregon.
~ The current schedule of any rates required by Lane County
~ Proposals made by Sanipac regarding the appropriate rate schedule.
In addition, this analysis will give consideration to Sanipac's cost to deliver the service.
ANALYSIS
Comparable Rates
A comparison with rates charged in comparable jurisdictions indicates that Sanipac proposed increase is
within competitive range of the comparables used. The following chart provides the rates in other
communities:
Attachment A Page 1 of 3
SaniPac Rate Increase Request
Cottage
Grove
Salem** Salem*** Springfield
(Polk Co.) (Marion Co)
Eugene*
Proposed
32-gallon cart
60-gallon cart
90-gallon cart
1.5 yd container
3.0 yd container
$19.70
$35.4 5
$44.20
$96.60
$186.00
$16.65
$23.75
$33.25
$124.00
$231. 00
$16.75
$20.95
nla
$71.45
$109.1 0
$20.10
$26.95
nla
$n/a
$144.15
$14.35
$20.08
$26.40
$114.05
$210.20
*
**
***
Includes residential only Yard Debris ($3.20) but Recycle Rebate ($1.50) removed)
Includes residential onlyYard Debris ($4.70) and Tip fee is $25.50/ton
Includes residential only Yard Debris ($5.55) and Tip fee is $67.45/ton
Consumer Price Index ,
The Consumer Price Index (Portland all Urban Consumers) has increased by the following:
Fiscal Year
January 2004
January 2005
January 2006
January 2007
January 2008
CPI Increase
1.90/0
3.0%
4.0%
2.1 0/0
4.3%
As of January 2008, the CPI has an overall increase of approximately 15.3% since Sanipac's last rate
request. This compares favorably to the requested 8.00/0.
Cost to Deliver Services
The cost to deliver services has been analyzed by determining an appropriate rate of return. The rate of
return has been examined because the provider is a private for-profit business entity. Their cost to deliver
service must include a profit at a fair rate of return. . In determining a fair rate of return, industry standards
were used as a benchmark.
As compiled by Robert Morris Associates and Dun and Bradstreet (Attachment Four) for the Standard
Industrial Category (SIC) #4212 - in which garbage haulers are included - profit before taxes divided by
total assets has the following ranges:
low range
mid range
high range
2.7%
8.50/0
14.5%
Based on financial data provided by Sanipac, the following return on assets for the entire Sanipac
corporation (including Eugene) as of 6/30/07 is:
Audited, FYE 6/30/07 12.4%
Audited, FYE 6/30/06 10.8%
Audited, FYE 6/30/05 10.60/0
Audited, FYE 6/30104 9.7%
Sanipac's return on assets ratio is consistently in the middle of the mid to high ranges.
Attachment A Page 2 of 3
SaniPac Rate Increase Request
More specific to Sanipac's Springfield operations, the following information has been provided by Sanipac
for its projections through June 30, 2010:
Without Rate Increase FY07 FY08 FY09 FYIO
Total Revenue $6,642,927 $7,270,241 $7,495,879 $7,608,317
Operating Expenses 3,782.193 4.063.240 4.290,780 4.594.484
Net Operating Income $862,329 $783,637 . $601,470 $371,149
Percent Income to Revenue 12.98% 10.78% 8.020/0 4.88%
With Rate Increase FY07 FY08 FY09 FYIO
Total Revenue $6,642,927 $7,320,859 $8,095,549 $8,216,983
Operating Expenses 3,782.193 4,063.240 4.290,780 4,594.484
Net Operating Income $862,329 $819,747 $1,152,531 $930,476
Percent Income to Revenue 12.98% 11.20% 14.24% 11.32%
SUMMARY /RECOMMENDATIONS
The setting of rates of this type typically looks at the past data to help project forward the rate structure that
will be necessary to sustain a company through the next several years. Rate increases of this type are
usually not planned as annual changes and firms are looking at a minimum of three years on which to base
their rate adjustments.
In this case Sanipac has gone 5 years on the last rate increase (from 2003 to 2008) and through the growth
in customers and expenditure control has been able to meet their financial targets. As is shown in the final
tables, beginning in FY08 increased costs have now outpaced the ability for growth in customers to offset
the need for a rate increase to maintain industry standards. The expected return on revenue will drop from
12.98% in FY07 to an estimated 4.88% by FYI0. An 8% increase in revenue in the hauler's portion of the
solid waste collection rates should allow Sanipac the ability to meet standards over the next three years.
Recommendation is to allow the 8.0% increase in Sanipac's hauler's portion of the solid waste collection
rates for all categories of waste collection.
Attachment A Page 3 of 3
April 7, 2008
Mr. Len Goodwin
City of Springfield
225 Fifth Street
Springfield, OR 97477
Dear Len:
In accordance with Ordinance 6011 (special) section 16, Sanipac requests an adjustment in solid waste
collection rates for all categories of waste collection effective June 1, 2008.
We are making this request because of substantial increases in operating costs since February 2003, the date of
our last increase.
Examples of increases in some of our key operating costs are shown below:
· Labor has increased 13.5%
· Medical benefits increased 101 %
· A verage container prices increased 25%, drop boxes 63% and roll carts 27%
· The average cost for a typical front loader (truck chassis and box) increased 280/0
· Diesel prices increased 161 % over the period
Sanipac also had to adjust the disposal portion of the rates due to Lane County raising its disposal fee from
$45.00 per ton to $65.00 per ton effective September 1, 2007. The county-wide increase was passed through to
our customers at no additional mark-up.
Due to the cost increases detailed above, Sanipac requests an 8.0% increase on the rates to cover costs incurred,
as well as costs into the future and to allow for a reasonable rate of return. Please see attached rate comparison.
Sanipac is proud of the relationship we have built with the City of Springfield and our request comes with a
commitment to continue providing safe and efficient services to the citizens of Springfield. At the same time,
Sanipac will strive to keep the collection of solid waste as affordable as possible, and with the introduction of a
subscription yard debris program beginning May 1, 2008 Sanipac's commitment to providing comprehensive
solid waste and recycling services will continue.
Thank you for your attention to this request. I look forward to working with you on this matter and other
matters where Sanipac may be of assistance.
If you have any questions or would like to discuss this further, please contact me at 736-3634.
Sincerely,
~
""
---<-
Richard A. Wichmann
General Manager/Chief Financial Officer
RA W /jsl
Enclosure
P.O. Box 10928 i Eugene, Oregon 97440 Phone: (5411736-3600 . Fax: (541)736-3650
Attachment B Page 1 of 2
SPRINGFIELD
Rate Comparison
Current Proposed %
Residential Rate Rate Change
21 Gallon $9.35 $10.10 8.02%
32 Gallon $12.90 $14.35 11.24%
60 Gallon $18.70 $20.80 11.23%
90 Gallon $22.50 $26.40 17.33%
Commercial
1.5 Yard $105.60 $114.05 8.00%
2.0 Yard $136.85 $147.80 8.00%
3.0 Yard $194.65 $210.25 8.00%
4.0 Yard $246.40 $266.10 8.00%
6.0 Yard $336.05 $362.95 8.00%
Drop Box (i)
20 Yard
$102.00
$110.15
8.00%
30 Yard
$153.00
$165.25
8.00%
40 Yard
$204.00
$220.30
8.00%
(1) Plus $65.00 per ton disposal fee.
Attachment B Page 2 of 2
(pROPOSED 4/28/08)
SPRINGFIELD RATES
Residential
21 Gallon Cart $10.10
County User Fee 2.35
$12.45
32 Gallon Cart $14.35
County User Fee 3.55
$1 7.90
60 Gallon Cart $20.80
County User Fee 6.35
$27.15
90 Gallon Cart $26.40
County User Fee 7.65
$34.05
Commercial
1.5 Yard $114.05
2.0 Yard $147.80
3.0 Yard $210.25
4.0 Yard $266.10
6.0 Yard $362.95
Drop Box (1)
20 Yard 110.15
30 Yard $162.25
40 Yard $220.3 0
(1) Plus $65 .00 per ton disposal fee.
Attachment C
RESOLUTION NO.
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD
AMENDING THE MASTER SCHEDULE OF MISCELLANEOUS FEES AND
CHARGES, RATES, PERMITS AND LICENSES IN ORDER TO AMEND THE
AMOUNT OF THE GARBAGE AND REFUSE RATES.
WHEREAS, Springfield Municipal Code 4.408(2) provides that the maximum rates for the
collection of garbage and refuse for a month shall be set by resolution of the Council; and
WHEREAS, the present rate for the collection of garbage and refuse consists of two parts; 1) the
rate which accounts for the cost of collection of garbage and refuse by the collector of garbage
(the "collection rate"), and 2) the rate which accounts for the fees imposed by Lane County for
the disposal of garbage and refuse collected by the collector of garbage (the "disposal rate"); and
WHEREAS, Sanipac, Inc., the collector of garbage as defmed by Springfield Municipal Code
Section 4.400, has requested the maximum rates for the collection rate currently fIXed be
adjusted, by increasing rates by 8%; and
WHEREAS, the collector of garbage has provided certain information and material in support of
its request; and
WHEREAS, City staff have reviewed the request of the collector of garbage, and the additional
information and material provided in support of the request; and
WHEREAS, City staff, following such review have recommended that the adjustment of the
maxinium rates for the collection of garbage and refuse be approved as requested; and
WHEREAS, the Council has considered the request of the collector of garbage, the material and
information submitted in support of such request, and the analysis and recommendations of the
staff, and is fully informed as to the request and the circumstances; and
WHEREAS, the opportunity for public comment at a public hearing has been provided prior to
the adoption of this Resolution; and
WHEREAS, except for the increase in the Garbage and Refuse rates as specified herein, the fees
set forth in the Master Schedule remain unchanged and shall continue in full force and effect;
NOW THEREFORE, be it resolved by the Common Council of the City of Springfield as
follows: .
1. To amend the Garbage and Refuse rates as set forth in Exhibit A Attachment 1, the
"Master Schedule of Miscellaneous Fees and Charges, Rates, Permits, and Licenses"
attached hereto and incorporated herein by reference.
Attachment D, Page l' of 2
2. Except as specifically amended by this Resolution the "Master Schedule of
Miscellaneous Fees and Charges, Rates, Permits, and Licenses" shall remain unchanged
and in full force and effect.
3. Future Resolutions of the Common Council may be adopted to amend, add or delete any
rate, permit fee, license fee, or other fee or charge as may be necessary to compensate the
City for providing the particular services set forth in the Master Schedule.
4. In the event any particular rate, permit fee, license fee, or other fee or charge set forth in
the Master Schedule shall be held invalid by operation of law or any court of competent
jurisdiction or the enforcement of any fee restrained by such court pending the,final
determination as to its validity, the remainder of the rates, permit fees, license fees, fees
and charges specified in the Master Schedule, Exhibit A, shall not be affected thereby and
shall remain in full force and effect.
BE IT FURTHER RESOL VED, that this Resolution shall take effect upon adoption by the
Council and approval by the Mayor.
Adopted by the Common Council of the City of Springfield, Oregon, by a vote of ~
for and _ against, this day of , ~008.
Mayor
ATTEST:
City Recorder
Attachment D, Page 2 of 2
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
.. ... :::typ~{:~~~~~~~~~~~::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::A~~~~~::::::: .:.:.. ::::::::::::::::::::::::::::::::::::: ::::::::::::::::>~~~~~!:~~:~~:~~:!:~~:~~~~:::::::::::::::::
Ambulance and Emergency
Medical Services User Fees
Fire and Life Safety
Asphaltic Job Mix Testing
Fee
Public Works
5% Technology Fe~ (surcharge)
will be applied when imposed or
collected.
Bike Path Maps
Citywide
5% Technology Fee (surcharge)
will be applied when imposed or
collected.
Emergency & Non-Emergency Transport Rates
Base Rate: $1,150.00
Council Resolution 11/05/07
Mileage - $15.50 per patient mile - (pro-rated for multiple
patients transported in the same medic unit)
Regular - $1,150.00
Pre-Scheduled Non-Emergency Basic Life
Base Rate: $287.50 (25% of the regular base rate)
Mileage - $15.50 per patient mile
Sit-Up Patients - $575.00 (50% the regular base rate)
Mileage - $15.50 per patient mile
Aid Call- $575 50% the regular base rate)
Waiting Time - $60.00 per ~ hour after first Yz hour
Extra Attendant - $75.00
Ambulance Stand-by - $120.00 per hour
Stand-by on Scene Coordinator - (per hour) - $60.00
Helicopter Calls: Actual Vendor Charge
Helicopter Calls in addtion to helicoper and pilot director
charges: Base Rate $900.00 .. Mileage at $15,50 if transport by
paramedic crew to location of helicopter
$350 for each Public Improvement Project using asphaltic
pavmg. .
Council Resolution
5/21/2007
$4.95
ORS 192.440 (3) authorizes the public body
to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling, or tailoring such
records, either in organization or media, to
.
meet the person's request.
Exhibit A Page 1 of 13
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
::::::::::::: :ryj>~: r Pe:sp'r:ip~'O~:::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: A~~~~*r:::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::: :~~~~~~~tY:~~: :$~} :G:~~~g~:::::::::::::::::
................................... ............................................................... ............................................
Certified Copies
Citywide
None established
ORS 192.440 (3) authorizes the public body
to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling, or tailoring such
records, either in organization or media, to
meet the person's request.
Exceptions:
Municipal Court
Police Reports
$5.00 per file, plus $5.00 notary fee
$15.00 for first 4 pages and $ .50 each additional page, plus ORS 194.164 establishes the authority to
$5.00 notary fee charge notary fees up to the maximum fees
provided in OAR 160-100-400.
Fees to be charged within the city are set by
Council Resolution.
Collection Fees
Municipal Court
25%, but not to exceed $250.00.
Fee to be assessed when payment is delinquent. Fee
assessment not dependent upon assignment to a collection
agency.
ORS 137.118 (a) provides the authority to
charge and stipulates the maximum fee
allowed to be 25%, but not to exceed
$250.00.
HB3737A (Admin), (Chapter 801) OR
LA WS 1997 Section 99 permits a
municipal, justice, district circuit court to
recoup the cost of collection action made
necessary by the failure of judgment debtors
in criminal actions to pay timely deferred
payment agreements.
Council Resolution
Exhibit A Page 2 of 13
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
::::::::::::: :!~~:r p~~~~~~~~~:::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: :~~?~~~:::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::: :~~~~?~~:~~: :~~}:~~~~~~:::::::::::::::::
Conviction Fee
Municipal Court
Court Appointed Attorney
Fee
Municipal Court
Municipal Court
Municipal Court
CPR Training
Fire and Life Safety
Criminal History Report
Police
Graduated Fee Schedule based on fine amount imposed or Council Resolution
forfeiture amount. Whenever the court forfeits money or
imposes a sentence of a fine, including a sentence imposed
and thereafter suspended, excluding parking violations, a fee in
addition to such sentence shall be collected. The fee is not part
of the penalty or in lieu of any part thereof. The amount of the
fee shall be as follows:
(1) $5 for amounts: $5 to $14.99
(b) $15 for amounts: $15 to $49.99
(c) $18 for amounts: $50 to $99.99
(d) $25 for amounts: $100 to $249.99
(e) $30 for amounts: $250 to $499.99
(f) $66 for amounts: $500 or more
The court is not required to impose the fee if it finds that the
defendant is indigent or that imposition of the assessment
would constitute an undue hardship. Payment to the court shall
not be credited to the fee pursuant to ORS 137.295 until after
crediting to category 1 (compensatory fines), category 2 (victim
restitution) and category 3 (unitary assessment) have been
credited in full.
$50.00 - per case if fail to appear
$75.00 - per case if settled pre-trial
$150.00 - per case if goes to trial
$10.00 FireMed Members
$25.00 Non-FireMed Members
$5.00 first 4 pages and $ .75 each additional page
Exhibit A Page 3 of 13
ORS 151.485 and ORS 161.665 provide the
authority to collect and pay. Council sets
the amounts to be paid by Resolution.
Council Resolution
ORS 192.440 (3) authorizes the public body
to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling or tailoring such
records, either in organization or media, to
meet the person's request.
Fees. to be charged within the city are set by
Council Resolution.
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
:::::::::::: ::!~~: (:: ~~~~~~~~~~~:::::::::::::: ::::::::::::::::::::
Deferred Prosecution
Diversion Fee (non-DUll)
Municipal Court
. . ::::::::::::::::::::::::::::: :~~~~~~:::::::::::::::::::::::::::::::::::::::::::::: :::::::: :::: ::::::::::::: :~~~~?~~~:~~: :$~/~:~~~~~:::::::::::::::::
$50.00 to $250.00 determined by Judge and City Prosecutor on ORS 135.881 and ORS 161.665
a case by case basis.
Distribution Fee
Municipal Court 15% of fee
ORS 137.309 (7) (b)
DUll Diversion Administrative
Expense Fee
Municipal Court $100.00
ORS 813.240 (b) sets fee at $100.00 to be
treated as provided for disposition of fines,
costs, and forfeited bail under ORS 153.630
FireMed Membership
Fire and Life Safety $52.00 per year per household for regular membership
Council Resolution 06-12 Mar 20
$47.00 per year per household for Job Care membership
Fire Marshal's Office Fees
Fire and Life Safety
Annual Inspections: $0.
Adopted by Council Resolution 6/18/07.
Authority to set by Springfield Fire Code
1st Reinspection by Engine Company: $0.
2nd Reinspection Fee: $25.00
Referral to Fire Marshal's Office: $60. If referral inspection
exceeds 1 hour, an additional $15. for every 15 minuates
portion (or part thereof) of reinspection time in excess of 1
hour.
Fire Protection and Life Safety System Permits
Adopted by Council Resolution 6/18/07.
Authority to set by Springfield Fire Code
3% of the total valuaiton of the work to be pefomed for the
system up to a system's contract value of $50,000.
Then: $3. for each additional valuation of$I,OOO. or portion
thereof.
Minimun charge shall be no less than $120.
Additional staff time for work performed in excess of 2 hours:
An additional $15. for every 15 minute portion (or part thereof)
The above formula will be applied to calculate fees for permits Adopted by Council Resolution 6/18/07.
adopt4ed in the City of Springfield 2007 Fire Code: Authority to set by Springfield Fire Code
105.7.1 Automatic fire extinguishing systems and
appurtneances
105.7. 1.1 Fire Supression Sprinkler systems
Exhibit A Page 4 of 13
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
:::::::::::: ::!~~: [:: ~~~~~~~~~~:::::::::::::: :::::::::::::::::::::::::::::::::::::::::: :::::::::::: :~~?~~~:::::::::::::::::::::::::::::::::::::::: :::::::::: :::: ::::::::::::::::: :~~~~~~~tY:~~: :s~} :~~~~g~:::::::::::::::::
........................................... .
105.7. 1.2 Commercial kitchen hood supressionsystems
105.7.2 Battery Systems
105.7.3 Compressed gases
105.7.3.1 Detection systems, liquid and gas leak
systems.
105.7.4 Fire alarm and detection systems and related
equipment.
105.7.5 Fire pumps and related equipment.
105.7.6 Flammable and combustible liquids.
105.7.7 Hazardous materials.
105.7.9 Private water mains and hydrant systems.
105.7.10 Private fire hydrants
105.7.11 Spraying or dipping.
105.7.12 Standpipe'systems.
Fire Deoartament New Construction Square Footage Fee
Fee collected by DSD Building Safety Division at
issuance of building permit as an additional fee through
the Tidemark program.
a. Each residential square footage created requiring a
building permit X $0.05; (Example: 1550 sq ft house X
$.05 = $77.50)
b. Each commercial square footage created requiring a
building permit X $0.10
GIS Rates (Standard)
Public Works Digital Data Requests: Intergovernmental Agreement with Lane
P1animetrics Council of Governments per ORS 190.050
providing authorization to impose and
$60.00 - Hourly Rate (1 hr minimum) collect reasonable fees based on market
$90.00 - Up to 50 acres prices or competitive bids for geographic
$150.00 - Minimum Charge data that have commercial value and are an
entire formula, pattern, compilation,
$2.00* - Charge per additional acre above 45 acres program, device, method, technique,
process, database or system developed with
$275.00* - Charge per mapsheet (approximately 138 acres) a significant expenditure of public funds.
$1,280* ~ Charge per square mile (640 acres)
* = plus time in excess of 1 hour at $60.00 per hour
Half Foot Orthoohotographv
$60.00 - Hourly Rate (1 hr minimum)
$40.00 - One Image
Exhibit A Page 5 of 13
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
::::::::::::: :!~~:!: t?~~~~~~i~~:::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: :Amounf::::::::::::::::::::::::::::::::::::::: . . ::::::::::::::::: :~~~~:?~~:~~: :~~/:~:~~~~~:::::::::::::::::
............................................... ....... ..
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ...
................................................. . ......
$100.00 - Minimum Charge
$40.00* - Charge per additional image
* = plus hourly rate at $60.00 per hour
Plot Requests
$45.00 - Standard City Maps (without Orthos)
I ~
$50.00 - Standard City Maps (with Orthos)
5% Technology Fee $60.00 per hour - Custom Plot Request: Plot Compilation and
(surcharge) will be applied Plotting Charge
when imposed or collected. $6.00 per linear foot - Custom Plot Request: Copy of a
Completed Plot
Interlibrary Loans
Library $3.00 per item ORS 357.490 provides general powers to
the Library Board to formulate rules and
policies for the governance of the library
.. and such other activities as the governing
body may assign.
Fee set by recommendation of Library
Board, then Council Resolution.
Large Format Copies *
$3.00 per sheet ORS 192.440 (3) authorizes the public body
Citywide to establish fees reasonably calculated to
*Large Format = 11" x 17" or Larger reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling, or tailoring such
records, either in organization or media, to
meet the person's request. 5/21/07
5% Technology Fee (surcharge)
will be applied when imposed or
collected.
Microfilm Copies
Development Services $ .75 per page ORS 192.440 (3) authorizes the public body
Police $15.00 per report to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling or tailoring such
records, either in organization or media, to
meet the person's request.
\
Fees to be charged within the city are set by
Council Resolution.
Exhibit A Page 6 of 13
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
::::::::::::: :!~p.~:!:: ~~~~~!~~i~~:::::::::::::: :::::::::::::::~ :::::::::::::::::::::::: ::::::::::::: :~~~~~t:::::::::::::::::::::::::::::::::::::::::::::::::::::: :::: :.::::::.::: :~~~~:~~~~:~~: :~~/9h~~~~:::::::::::::::::
Non-Resident Fee for Library I
Card
Library
Non-Sufficient Funds Fee
Citywide
Operational Permit Fee
Fire and Life Safety
$60.00 per year
$33.00 per six months
$18.00 per three months
$7.00 per one month
$25.00
Annual fee for the inspection $325.00 per permit
of occupancies requiring ( 0_
Hazardous Materials Permits
Operational Permit Fee
Fire and Life Safety
Fee for the inspection of
occupancies requiring
hazardous materials permits
other than annual permits.
Overdue Item Fee
Library
Library
Library
$325.00 per permit
Videos - $ .50 per day per item, maximum of $2.00 per item
All other items - $ .10 per day per item, maximum of $2.00 per
item
Collection fee of long overdue items - $5.00 per account
Exhibit A Page 7 of 13
ORS 357.490 provides general powers to
the Library Board to formulate rules and
policies for the governance of the library
and such other activities as the governing
body may assign.
Fees recommended by Library Board, and
adopted by Council Resolution.
ORS 30.701(5) provides the authority to a
reasonable fee representing the cost of
handling and collecting on the check. Total
fee for any single check may not exceed
$25.00. Council sets the amount to be
charged by the city by Resolution.
Amount set by Council Resolution.
Authority to charge set by Springfield Fire
Code. 6/18/07
Amount set by Council Resolution.
Authority to charge set by Springfield Fire
Code. 6/18/07
ORS 357.490 provides general powers to
the Library Board to formulate rules and
policies for the governance of the library
and such other activities as the governing
body may assign.
Fees recommended by Library Board, and
adopted by Council Resolution.
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
::::::::::::::::::: :A;~p~*~:::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::: :~~~b;~~~tY:~~: :$.~f~:~~~g~:::::::::::::::::
.............................................. ............................................
ORS 1.202 authorizes fee for establishing
$25.00 for amounts up to $249.00 and/or first payment ; and administering account for judgment that
t includes monetary obligation; fee for
agreemen .
judgment. (1) All circuit courts and
$50.00 for amounts $250.00 and above and/or for any payment 11 f h' d 11
. . appe ate courts 0 t IS state an a
agreement Issued more than once as a result of de1mquent .. d d d' . . f
t. commISSIOns, epartments an IVlSlOns 0
ac IOn. h . d' . 1 b h f
t e JU ICla ranc 0 state government,
shall add a fee of not less than $25.00 and
not more than $50.00 to any judgment that
includes a monetary obligation that the court
or judicial branch is charged with collecting.
:::::::: ~: ~: ~ :!~~T p~~ ~~~~~~~:::::: ~::::::: ::::::::::::::: ~: ~::::::::: ~::: ~::
Payment Agreement Fee
Municipal Court
Photocopy Charge
Citywide
Exceptions:
Development Services
Fire and Life Safety
Fire and Life Safety
Library
Municipal Court
Municipal Court
Police Reports
Photographs
,Police
No charge for first 5 pages or first half-hour of research time, $ ORS 192.440 (3) authorizes the public body
.10 per page thereafter, plus actual cost of City staff time and to establish fees reasonably calculated to
materials required to complete the request. reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling or tailoring such
$ .75 for first page, $ .50 per page thereafter. records, either in organization or media, to
meet the person's request.
$10.00 files up to 1 year
$15.00 files over 1 year
$ .10 per copy (coin operated machine)
$5.00 current file
$10.00 archived file
$10.00 first 4 pages and $ .50 each additional page
Administrative Rule #9 sets fee
Fee exceptions set by Council Resolution
Actual cost with $5.00 minimum
ORS 192.440 (3) authorizes the public body
to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling or tailoring such
records, either in organization or media, to
meet the person's request.
Fees to be charged within the city are set by
Council Resolution.
Exhibit A Page 8 of 13
City of Springfield
- Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses
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Post Monumentation Deposit
for Subdivision and Partition
Public Works
5% Technology Fee (surcharge)
will be applied when imposed or
collected.
Printing Fee
Library
Probation Court Supervision
Fee
Municipal Court
Probation Violation Fee
Municipal Court
$2,800 base deposit plus $120/Monument
5/21/2007
ORS 92.065 (l)
ORS 357.490 provides general powers to
. .. . the Library Board to formulate rules and
PrIntmg from publIc computers - first page free, $ .10 per page .. .
th ft polICIes for the governance of the lIbrary
erea er.
and such other activities as the governing
body may assign.
$5.00.per month fee for probation supervision and monitoring
of probation cases. Will not apply to DUll or Deferred
Prosecution Diversion cases.
$25.00 to $50.00 fee for violation proceeding (appearance and
show cause order) depending on complexity of proceeding.
Appearance orders: generally $25.00
Show Cause; one issue only or first proceedings: generally
$25.00
Show Cause; multiple issue or prior probation violation
proceeding: generally $50.00
Fee will apply on any DUll Diversion or Deferred Prosecution
Diversion cases. Fee may be waived at the discretion of the
Judge.
Exhibit A Page 9 of 13
Fees recommended by Library Board, and
adopted by Council Resolution.
ORS 137.540(a) provides that the court may
sentence the defendant to probation, which
shall be subject to the following general
conditions unless specifically deleted by the
court. The probationer shall:
(a) Pay supervision fees, fines, restitution or
other fees ordered by the court.
ORS 137.540(a) provides that the court may
sentence the defendant to probation, which
shall be subject to the following general
conditions unless specifically deleted by the
court. The probationer shall:
(a) Pay supervision fees, fines, restitution or
other fees ordered by the court.
::::::::::::: :!~~~: (:: p~~~~~t~~~::::: <::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: :Aro(;~nt::::::::::::::::::::::::::::::::::::::::::::::::::::: : ::::::::::::::::: :~~~~~~~~:~~: :~~/:9~~~~~:::::::::::::::::
............................................................................................................................i.
Project Bid Books
Citywide Minimum of$25.00, but may vary by project. ORS 192.440 (3) authorizes the public body
to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling, or tailoring such
records, either in organization or media, to
5% Technology Fee (surcharge) meet the person's request.
will be applied when imposed or
collected.
Project Draft Plans
Citywide Minimum of $25.00, but may vary by project. ORS 192.440 (3) authorizes the public body
. to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
summarizing, compiling, or tailoring such
records, either in organization or media, to
5% Technology Fee (surcharge) meet the person's request.
will be applied when imposed or
collected.
Re-open Fee
Municipal Court $30.00 per case ORS 192.440 (3) authorizes the public body
to establish fees reasonably calculated to
Fee to re-open a case; to reimburse it for its actual costs in making
include costs to retrieve case, such records available including costs for
process documents for DMV to summarizing, compiling or tailoring such
recall abstracts or retrieve records, either in organization or media, to
meet the person's request.
Fees to be charged within the city are set by
Council Resolution.
.
Replacement Fee
Library Replacement of lost or damaged item - ORS 357.490 provides general powers to
the Library Board to formulate rules and
List price of item policies for the governance of the library
and such other activities as the governing
body may assign.
Fees set by recommendation of Library
I Board, then Council Resolution.
I
Security Releases
Municipal Court 15% of fee, but not less than $5.00 or more than $200.00. ORS 135.265 sets amount of fee.
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses f
I
i
Exhibit A Page 10 of 13
::::::::::::: :!~~:!:: ,?:~~~i~~!~~:::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: : Aihouii:t ::::::::::::::::::::::::::::::::::::::::::::::::: ",1'. :::::::::::::: :~ti~~~~~tY::~~: :$~}:~:~~~g~:::::::::::::::::
',(.
............................................................ . . '"
...................... ..................................... .. .......................................... .
.......................................................... .
Special Computer Reports I
i
Municipal Court $30.00 per hour, with $20.00 minimum i ORS 192.440 (3) authorizes the public body
I
I to establish fees reasonably calculated to
Police $30.00 per hour, with $20.00 minimum I reimburse it for its actual costs in making
I
I such records available including costs for
I
,. summarizing, compiling or tailoring such
I records, either in organization or media, to
i meet the person's request.
I Fees to be charged within the city are set by
I
I
I Council Resolution.
I
Standard Construction ORS 192.440 (3) authorizes the public body
Specification or Engineering I to establish fees reasonably calculated to
Design Standards and reimburse it for its actual costs in making
Procedures Books I such records available including costs for
Citywide 40.00 each i summarizing, compiling or tailoring such
records, either in organization or media, to
meet the person's request.
5% Technology Fee (surcharge)
will be applied when imposed or i
collected.
Suspension Fee I
I
Municipal Court $15.00 ORS 809.267 sets amount of fee.
~
I
Technology Fee I
Public Works !
5% of specific development-related charges and fees in the Council Resolution
Building Safety Code Fee Schedule, the Master Schedule of
Development Services Rates. Permits. Licenses and Other Fees and Charges in the
Municipal Code, and the Master Schedule of Miscellaneous i
Fees and Charges. Rates and Licenses. !
I,
The Technology Fee is applied to the specific charges and fees!
identified in the above-named fee schedules when collected or;
imposed. i
Vehicle Recovery Fee !
(Impound)
Police $110.00 per vehicle ORS 809.720 gives authority to establish fee
for recovery of cost of providing service.
Fee charged to reclaim
vehicles towed relating to DUll:
Driving Under the Influence of
Intoxicants, DWS: Driving
While Suspended, or No DL:
Driving Without a License,
I
City of Springfield
Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits, and Licenses :
I
Exhibit A Page 11 of 13
I
. City of Springfield I
Master Schedule of Miscellaneous Fees and Char.ges,
Rates, Permits, and Licenses
::::<<:~~?~~~>>>>>>>>>::>:::::::>::::"....::: :~~~~?~99~::~~/~:~~~~~:>>>>
ORS 192.440 (3) authorizes the public body
to establish fees reasonably calculated to
reimburse it for its actual costs in making
such records available including costs for
; summarizing, compiling or tailoring such
: records, either in organization or media, to
~ meet the person's request.
I
I
::::::::::::: :!~~T ~~~~r:i~~i~~:::::::::::::: :::::::::::::::::::::::::::::::::::::::::
VideolTelephone/Radio Tape
Copy
Police
Warrant Fee
Municipal Court
$25.00 per hour, with $25.00 minimum
$50.00
!
I Fees to be charged within the city are set by
: Council Resolution.
:
I
I Criminal Code 161.665
I
Exhibit A Page 12 of 13
(pROPOSED 5/5/08)
SPRINGFIELD RATES
Exhibit A Page 13 af 13