HomeMy WebLinkAboutApplication APPLICANT 4/4/2008
City of Springfield
Development Services Department
225 Fifth Street
Springfield, OR 97477
PRE-SUBMIITAL REC'O,
A.PR 0 t 2008
SITE PLAN REVIEW
PRE-SUBMITTAL CHECKLIST
Project Name: Hilton Garden Inn Hotel
Project Proposal: Construct new 5-story hotel, landscaping and parking lot on a vacant
site.
Case Number: PRE2008-00021
Project Address: 3530 Gateway Street
Assessors Map and Tax Lot Number(s): 17-03-15-33, TL 1500 & 1600
Zoning: Community Commercial (CC)
Overlay District(s): Drinking Water Protection (DWP)
Applicable Refinement Plan: Gateway
Refinement Plan Designation: Community Commercial (CC)
Metro Plan Designation: Commercial
Pre-Submittal Meeting Date: April 4, 2008
Application Submittal Deadline: October 1, 2008
Associated Applications: PRE2006-00055; DRC2006-00062; DRC2006-00068;
DRC2006-00069
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I POSITION REVIEW OF
I Proiect Planner Land Use Planning
I Transportation Planninq Engineer I Transportation
I Public Works Enqineer in Traininq I Utilities
I Public Works Engineer in Traininq I Sanitary & Storm Sewer
Deputy Fire Marshal I Fire and Life Safety
Community Services Manaqer I Building
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Applicant Engineer
Vern McDonald Brett Martin
Gateway Hospitality LLC LEI Engineering and Surveying
2037 NW Lance Way PO Box 13423
Corvallis, OR 97330 Salem, OR 97302
Revised 10/25/07
NAME
Andy Limbird
I Gary McKenney
I Jesse Jones
Jesse Jones
Gilbert Gordon
Dave Puent
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PHONE
726-3784
I 726-4585
I 736-1036
I 736-1036
726-2293
726-3668
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
PLANNING
o Copy of the Site Plan reduced to 81/2"x 11"
Complete Incomplete See Planning
Note(s)
o Application fee - discuss the applicable fees
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PRE-SUBMITTAL REC'O
APR 0" 2008
8 V2" x 11" Copy of Site Plan
o Copy of the deed and a preliminary title report issued within the past 30 days
documenting ownership and listing all encumbrances. If the applicant is not the property
owner, written permission from the property owner is required.
Complete Incomplete See Planning
Note(s)
o Brief narrative explaining the purpose, of the development, the existing use of the
property, and any additional information that may have a bearing in determining the
action to be taken. The narrative should also include the proposed number of employees
and future expansion plans, jf known.
Complete Incomplete See Planning
Note(s)
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0 Site Plan
Complete Incomplete See Planning
Note(s)
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ReVised 10/25/07
Deed and Preliminary Title Report
Brief Narrative
Prepared by an Oregon Licensed Architect,
Landscape Architect, or Engineer
Proposed buildings: location, dimensions,
size (gross floor area applicable to the
parking requirement for the proposed
use(s)), setbacks from property lines, and
distance between buildings
Location and height of existing or proposed
fences, walls, outdoor equipment, storage,
trash receptacles, and signs
Location, dimensions, and number of typical,
compact, and disabled parking spaces;
including aisles, wheel bumpers, directional
signs, and striping
Dimensions of the development area, as well
as area and percentage of the site proposed
for buildings, structures, parking and
o Phased Development Plan Where applicable, the Site Plan application must include a
phasing plan indicating any proposed phases for development, including the boundaries
and sequencing of each phase. Phasing must progress in a sequence promoting street
connectivity between the various phases of the development and accommodating other
required public improvements, including but not limited to, sanitary sewer, stormwater
management, water, and electricity. The applicant must indicate which phases apply to
the Site Plan application being submitted.
Complete Incomplete See Planning
Note(s)
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o Landscape Plan
Complete Incomplete See Planning
Note(s)
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o Architectural Plan
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Complete Incomplete See Planning
Note(s)
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RevIsed 10/25/07
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vehicular areas, sidewalks, patios, and other
impervious surfaces
Observance of solar access requirements as
specified in the applicable zoning district
On-site loading areas and vehicular and
pedestrian circulation
Location, type, and number of bicycle
parking spaces '
Area and dimensions of all property to be
conveyed, dedicated, or reserved for
common open spaces, recreational areas,
and other similar publiC and semi-public uses
Location of existing and proposed transit
facilities
Phased Development Plan
, PRE-SUBMITTAL REC'D
APR 0 Jfj 2008
Drawn by a Landscape Architect
Location and dimensions of landscaping and
open space areas to include calculation of
landscape coverage
Screening in accordance with SDC 4.4-110
Written description, including specifications, of
the permanent irrigation system
Location and type of street trees
List in chart form the proposed types of
landscape materials (trees, shrubs, ground
cover). Include in the chart genus, species,
common name, quantity, size, spacing and
method of planting
Exterior elevations of all buildings and
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structures proposed for the development site,
including height
Conceptual floor plans
PRE-SUBMITTAL REC'D
APR 0 i 2008
o On-Site Lighting Plan
Complete Incomplete See Planning
Note(s)
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Location, orientation, and maximum height of
exterior light fixtures, both free standing and
attached
Type and extent of shielding, including cut-off
angles and type of illumination, wattage, and
luminous area
Photometric test report for each light source
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Planning Notes:
1. Project narrative does not describe the proposed hotel features (such as meeting
rooms, lounge and restaurant), anticipated number of employees, or number of guest
rooms. Please provide more details in the project overview.
2. Submitted site plans must be stamped and signed by a professional engineer.
3. Total building square footage not provided.
4. Proposed trash enclosure does not appear to be covered by a roof.
5. Provide wheel bumpers at all locations where parking spaces abut pedestrian
walkways or landscaping areas and there is no provision for extra bumper overhang
(eg, NW corner of site near trash enclosure; SW corner of site; parking lot islands).
6, Provide calculations of pervious and impervious surfaces described in the Drainage
Report on the site plan.
7. Location and dimenSions of loading area not identified on proposed site plan.
8. Number of proposed bicycle parking spaces (32) seems very high. Minimum
requirement is 1 per 10 guest rooms.
9, Describe the nearest transit stop in the project narrative or provide a note on the site
plan.
10.Proposed parking lot shrub and tree plantings do not meet the Development Code
requirements for planting quantities and densities (see SDC 4.4-10S,F).
l1.Calculation of internal parking lot landscaping area not provided. Internal parking lot
landscaping must meet the 7.5% area requirement of the Gateway Refinement Plan.
12.Provide a more detailed description and conceptual layout of irrigation system with
landscaping plan submittal.
13.Provide the quantity of each species to be planted on the site. All trees shall be
minimum 2" caliper in accordance with the Development Code.
14, Floor plans do not provide number of guest rooms on each floor, or total square
footage of each floor. Provide a table with a breakdown of each floor area and the
total building floor area in the site plan set.
lS.Cut sheets showing type and wattage of parking lot light fixtures are not provided.
Also, please show the location of any light fixtures to be mounted on the building.
16,In accordance with the Development Code, lighting used on the site shall be full cut-
off, shielded fixtures suitable for commercial applications.
17.The lighting plan must include a photometric grid showing the proposed illumination
levels for the site.
Revised 10/25/07
Additional comments not related to the completeness of the application:
. Show the location of existing utilities on the site assessment plan.
. Update site assessment plan to remove building footprint for the former hotel that
was demolished about 2 years ago.
. Show the location and dimensions of existing easements recorded against the
property on the site assessment plan.
. Show modified curbing along south side of entrance driveway from Gateway Street
(called out on Sheet SP-1). Retaining the existing crossover driveway will require a
joint access easement with the adjacent property (Tax Lot 1400).
. A new Drinking Water Protection Overlay District application will be required for this
project,
. The applicant can request in writing that the expired tree felling permit issued for this
property in 2006 (DRC2006-00068) is reinstated prior to initiating any tree cutting
activity.
. Plan submittal shall combine all plan sheets into a single, uniform-size bound plan set.
. Provide copy of ODOT approval for drainage discharge into highway ROW.
. Describe abandonment/removal measures for existing sanitary, gas and water lines
under proposed building footprint.
. Remove residuallinework showing former building footprint from drawing ER-l.
. Clarify what the dashed line represents shown running throught the parking lot and
portions of the NE corner of the proposed building (Sheets CV-1, ER-1, UT-1, UT-2
and SP-1).
. There is minimal room for vehicles to back out of the proposed parking spaces near
the southern edge of the parking lot (at the end of the double row of parking spaces).
PRE-SUBMITTAL REC'D
APR o1J Z008
Revised 10/25/07
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Engineer: Jesse Jones Case#: PRE2008-0002l
PUBLIC WORKS ENGINEERING
o Site Assessment of Existi.ng Conditions
Complete Incomplete See PW
Note(s)
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Revised 10/25/07
Prepared by an Oregon licensed Landscape Architect
or Engineer
Vicinity Map
The name, location, and dimensions of all existing site
features including buildings, curb cuts, trees and
impervious surface areas, clearly indicating what is
remaining and what is being removed. For existing
structures to remain, also indicate present use, size,
setbacks from property lines, and distance between
buildings
The name, location, dimensions, direction of flow and
top of bank of all watercourses and required riparian
setback that are shown on the Water Quality Limited
Wat~rcourse Map on file in the Development Services
Department
The 100-year floodplain and floodway boundaries on
the site, as specified in the latest adopted FEMA Flood
Insurance Rate Maps or FEMA approved Letter of Map
Amendment or Letter of Map Revision
The Time of Travel Zones, as specified in SDC 3,3-200
and delineated on the Wellhead Protection Areas Map
on file in the Development Services Department
Physical features including, but not limited to trees 5"
in diameter or greater when measured 4 V2 feet above
the ground, significant clusters of trees and shrubs,
riparian areas, wetlands, and rock outcroppings
Soil types and water table information as mapped and
specified in the Soils Survey of Lane County. A
Geotechnical Report prepared by an Engineer must be
submitted concurrently if the SOIls Survey indicates
the proposed development area has unstable soils
and/or a high water table
PRE-SUBMITTAL REC'D
APR 0 If 2008
o Improvement and Public Utilities Plan must be in compliance with the regulations of
SDC Sections 5.17-100, 4.1-100, 4.2-100, and 4.3-100 and must include the following
information:
Complete Incomplete See PW
Note(s)
I2a E:I Prepared by an Oregon licensed Civil Engineer
E:I I2a 3 Location and width of all existing and proposed
easements
I2a riD Location of existing and required power poles,
transformers, neighborhood mailbox units, and similar
public facilities
E:I ~ 4 Location and size of existing and proposed utilities on
and adjacent to the site, including sanitary sewer
mains, stormwater management systems, water
mains, power, gas, telephone, and cable TV.
Indicate the proposed connection points
0 Grading and Paving Plan PRE-SUBMITTAL REC'D
Complete Incomplete See PW APR 0 ~ 2008
Note(s)
I2a riD Prepared by an Oregon licensed Civil Engineer
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I2a 0 Planting plan prepared by an Oregon licensed
Landscape Architect where plants are proposed as
part of the stormwater management system
~ 0 Roof drainage patterns and discharge locations
~ 0 Pervious and impervious area drainage patterns
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I2a E:I The size and location of stormwater management
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systems components, including but not limited to:
drain lines, catch basins, dry wells and/or detention
ponds; stormwater quality measures; and natural
drainageways to be retained
~ 0 Existing and proposed spot elevations and contours
lines drawn at 1 foot intervals (for land with a slope
over 10 percent, the contour lines may be at 5 foot
intervals)
E:I ~ 5 Amount of proposed cut and fill
o Stormwater Management System Study - provide four (4) copies of the study with
the completed Storm water Scoping Sheet attached. The plan, calculations, and
documentation must be consistent with the Engineering Design Standards and
Procedures Manual.
Complete
Incomplete
See PW
Note(s)
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Scoping Sheet and attached Stormwater Management
System Study
Revised 10/25/07
PW Notes:
1. Provide clarification of existing conditions, Site plan does not match current site
conditions,
2. Provide the name, location, dimensions, direction of flow and top of bank of all
watercourses and required riparian setback that are shown on the Water Quality Limited
Watercourse Map on file in the Development Services Department.
3. Provide a 7.0' P.U.E. along the Gateway St. and Game Farm Road East frontage.
4. Clarify which existing utility lines are being abandoned and which remain. Specify
the size of pipes you are proposing to connect to. Identify all existing or proposed public
sidewalks, ramps and pedestrian access ways on plans.
5. Provide proposed amount of cut and fill on the plan set.
Additional comments not related to the completeness of the application:
· The trash enclosure must be covered, hydraulically isolated and drained to the
sanitary sewer. Please confirm that the trash enclosure is be covered and
hydraulically isolated.
· Coordinate with aDOT to verify the outfall of swale #1 into the existing ditch on aDaT
right of way is acceptable.
· General plan sheet cleanup (to be discussed at meeting)
PRE-SUBMITTAL REC'O
APR O~ 2008
Revised 10/25/07
TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Transportation Engineer: Gary McKenney Case#: PRE2008-00021
Applicant: Hilton/McDonald
TRANSPORTATION
o Right-of-Way Approach Permit application must be provided where the property has
frontage on an Oregon Department of Transportation (ODOT) facility.
Complete Incomplete See Transportation
Note(s)
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Copy of ROW Approach Permit Application
o Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in
accordance with SDC 4.2-105 AA.. Traffic Impact Studies (TIS) allow the City to analyze
and evaluate the traffic impacts and mitigation of a development on the City's
transportation system. In general, a TIS must explain how the traffic from a given
development affects the transportation system in terms of safety, traffic operations,
access and mobility, and immediate and adjoining street systems. A TIS must also
address, if needed, City, Metro Plan, and state land use and transportation policies and
objectives.
Complete Incomplete
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0 Site Plan
Complete Incomplete
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See Transportation
Note(s)
Traffic Impact Study PRE-SUBMIITAL REC'O
APR 041 2008
See Transportation
Note(s)
1
Access to streets, alleys, and properties to
be served, including the location and
dimensions of existing and proposed curb
cuts and curb cuts proposed to be closed
o Improvement and Public Utilities Plan
Complete Incomplete See Transportation
Note(s)
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Location and type of existing and
proposed street lighting
Location, width, and construction material
of all existing and proposed sidewalks,
sidewalk ramps, pedestrian access ways,
and trails
Location, widths (of paving and right-of-
way) and names of all existing and
proposed streets, alleys, dedications, or
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ReVised 10/25/07
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other right-of-ways within or adjacent to
the proposed development, including
owne~ship and maintenance status, if
applicable
Location of existing and required traffic
control devices
Transportation Notes:
1. Plan notes regarding changes to shared access with gas station to the south are not
adequate to describe the proposal.
Additional comments not related to the completeness of the applicat!on:
· Project narrative does not provide adequate description of proposed hotel. Number
of floors, rooms, etc.
PRE-SUBMITTAL REC'D
APR ~ # 2008
Revised 10/25/07
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Deputy Fire Marshal: Gilbert Gordon
Case #: PRE2008-00021
FIRE
o Site Plan
Complete Incomplete See Fire
Note(s)
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On-site vehicular circulation
PRE.SUBMITTAl REC'D
APR olf 2008
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o Improvement and Public Utilities Plan
Complete Incomplete See Fire
Note(s)
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Location of eXisting and required fire hydrants and
similar public facilities
Fire Notes:
1.
Additional comments not related to the completeness of the application:
1. Aerial fire apparatus access is required for this project per 2007 Springfield Fire Code
Appendix D10S.1.
a. Provide aerial fire apparatus access not less that 26 feet unobstructed width (SFC
Appendix D10S,2)
b, Proximity to building: At least one of the required apparatus access routes shall
be located within a minimum of 15 feet and a maximum of 30 feet from the
building and shall be positioned parallel to one entire side of the building (SFC
Appendix D10S,3).
2, "No Parking-Fire Lane" signage shall be installed on both sides of the required fire
apparatus access roads (SFC 503.3 and SFC Appendix D103,6).
3. Fire apparatus access roads shall be an all-weather surface capable of supporting an
80,000 lb. Imposed load per SFC 503.2.3 and SFC AppendiX D102,1.
4. The inside turn radii shall be 28 feet per SFC Appendix Figure D103.1.
5, Landscaping: A 3 foot clear space shall be maintained around the circumference of
fire hydrants (2007 SFC 508.5,5),
6. Standpipes are required for this building (SFC 905,3.1), A fire pump may be needed,
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7. The FDC for the automatic fire sprinkler/standpipe system shall be located near the
proposed fire hydrant,
8, Note that the fire hydrant shown on the west side is a private fire hydrant used to
serve the occupancy on the west side and is not available for use for thiS submittal
Revised 9/24/07
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unless a joint use access agreement for this hydrant is oblained with the owner of the
fire hydrant,
9, If other options are to be investigated for meeting the aerial apparatus access
requirements, note that any proposed aenal apparatus access on the west side where
the building footprint is currently shown, a joint use access agreement shall be required
with the neighboring occupant,
10, What type of construction is being considered for this project?
PRE..SUBMITTAL REC'D
APR 042008
Revised 9/24/07
ANY REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR
PERMITS
IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR
APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD
CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE-
APPLICATION REPORT FOR MORE DETAILED INFORMATION:
Applicable Not
Applicable
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Revised 10/25/07
Where a multi-family development is proposed, any additional
materials to demonstrate compliance with SDC 3.2-240
Riparian Area Protection Report for properties located within '150
feet of the top of bank of any Water Quality Limited Watercourses
(WQLW) or within 100 feet of the top of bank of any direct
tributaries of WQLW
A Geotechnical Report prepared by an engineer must be submitted
concurrently if there are unstable soils and/or a high water table
present
Where the development area is within an overlay district, address
the additional standards of the overlay district
If five or more trees are proposed to be removed, a Tree Felling
Permit as specified in SDC 5.19-100
A wetland delineation approved by the Oregon Division of State
Lands must be submitted concurrently where there is a wetland on
the property
Any required federal or state permit must be submitted
concurrently or evidence the permit application has been submitted
for review
Where any grading, filling or excavating is proposed with the
development, a Land and Drainage Alteration permit must be
submitted prior to development
Where applicable, any Discretionary Use or Variance as specified in
SDC 5.9-100 and 5,21-100
An Annexation application, as specified in SDC 5.7-100, where a
development is proposed outside of the city limits but within the
City's urban service area and can be serviced by sanitary sewer
PRE-SUBMITTAL REC'O
APR 0 ~ 2008
THIS APPLICATION IS:
o COMPLETE FOR PROCESSING
[g] INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE
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City p'iinr Date'
This is not a decision on your application. Springfield Development Code Section 5.4-
105 and Oregon Revised Statutes 227.178 require the City take final action on a limited land
use decision within 120 days after the application is deemed complete. The 120-day
processing period for this application begins when all the missing information is submitted or
when you request that the City proceed without the information. You must Indicate by either
signing this form or by submitting a written response to the City within seven days of the
date of this form asserting your intentions regarding the provision of the missing information.
If you indicate herein or in your written response that the missing information will be
submitted, then you have 180 days from the date the application was submitted for Pre-
Submittal Review to provide the City with the missing information. If you refuse to submit
the missing information, then upon receipt of the full application 'packet and processing fee,
the City will deem the application complete for purposes of starting the 120-day clock and
begin processing the application. No new information may be submitted after the start of
the 120-day period unless accompanied by a request for an extension of the 120-day
processing time. Upon receipt of a request for extension, the City may extend the 120-day
period for a reasonable period of time, The City may also require additional fees if the new
information is submitted after the Notification to Surrounding Property Owners is sent out
and a second notification is required or if the new information substantially affects the
application proposal and additional review is required.
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I, the owner lapplicant, intend to submit all missing items indicated herein to the
City within the lSD-day timeline.
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Owner/Applicant's Signature Date
Revised 10{25{07