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Home My WebLink AboutCorrespondence PLANNER 6/15/2007 \1' Page 1 of3 ..' JONES Terry (Tara) From: JONES Terry (Tara) Sent: Friday, June 15, 200711 55 AM To: donald klesllng@safway com, pvaughan@hershsrnerhunter com, patrick wescott@safway com Cc: MURDOCH Jacqueline, MOTT Cynthia, MILLER LIZ, JONES Terry (Tara) Subject: 3654 Kathryn Avenue - Safway Scaffolding Gentlemen I am forwarding the attached emall to you which should clarify the City's position on the change on thiS property from Carver ElectriC to Safway Scaffolding When Safway Scaffolding was looking at moving to thiS Site, their realtor checked With me about zoning and change of use I made the attached determination after checking With my supervisor that It was not a change of use Therefore, Safway's move onto thiS property does not necessitate any Planning review Safway may use as much of the site as Carver ElectriC did, but may not expand onto undeveloped property Without first receiving approval for a Site Plan Review At that time, we would also require that the eXisting site be brought up to our code for paved parking, etc Also, please note In the last paragraph of my attached emall regarding Drinking Water Protection concerns I apologize for any inconvenience thiS may have caused Please feel free ~~ Ci>J1tact me If vou have any_ questions Tara Jones Planner 1 City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 (541) 736-1003 tjones@cl springfield or us 5~tt Cc:YV~,V'" t':)D? 7 LIS.- ~j?-- I J62YH:J " 5. C8yV~.y e i_n+et 1411111 From: JONES Terry (Tara) Sent: Monday, March 27, 2006 5:23 PM To: Susan Edwards Subject: RE: Planning Dept. Visit follow up Dear Susan, 3654 Kathryn Street IS zoned HI Heavy Industrial and deSignated HI In the Mid-Springfield Refinement Plan The use as deSCribed In your attached emall would be allowed In the HI district The former plumbing contractor and Safway Services are allowed In the HI district under the same heading and therefore would not be a change of use ThiS IS In the Springfield Development Code Section 20 020 (9) "Warehouse commercial, wholesale trade, storage and distribution (b)Warehouse/commerclal uses engaged primarily In the wholesaling of materials to the construction Industry " The SpeCial Use Standard listed for thiS use IS In SDC Section 20 100 (2) "For Warehouse-Commercial use, at least 50% of the structure shall be used for storage of materials and 50% or less may be used for combined retail and office floor space ~' Your clients would need to comply With thiS standard Based on the information that you proVided me, thiS would not require a change of use review by Planning However, you should contact Steve Barnes In Public Works Engineering about whether It would be a change of 6/15/2007 - ~ v ~ . vJ o I ...t ~ o \ ,! \...... Page 2 of3 use that would reqUire assessing Systems Development Charges Please Inform your client that If they do plan on expanding on the site In the future either with paving or bUildings that It Will require some type of special Planning approval Also, this property IS In the 2-5 year Time of Travel Zone of one of our well heads If your chent stores or uses hazardous matenals harmful to groundwater, they Will need to apply for approval to do so through a Dnnklng Water Protection Overlay permit 7 aM/, fke4- Planner 1 City of Spnngfleld Development Services 225 Fifth Street Spnngfleld, OR 97477 (541) 736-1003 tlones@cl spnnofleld or us From: Susan Edwards [mallto:susan@westernpropertles.com] Sent: Fnday, March 24, 2006 2:03 PM To: JONES Terry (Tara) Subject: Plannmg Dept. visit follow up Tara, Here IS the further information requested as a follow up to our VISit yesterday Re: 3654 Kathryn A venue, Springfield, OR Most recent and only use ofthe sIte and building IS by owner Carver Electnc and Supply. This is a specIalty contractor who stored electrical supplies includmg electrical motors and contracted out theIr services to both contractors and busmesses. The site was used for both indoor and outdoor storage and office use. The site is completely (SIdes and back) fenced WIth privacy fencing. The new potential tenant IS Safway Services, Inc. This is also a specialty contractor who sub-contracts out theIr services. They will store theIr scaffoldmg, shonng, and related products and contract out theIr services and supplies to contractors and businesses. They WIll store theIr supplIes both indoors and outdoors. They WIll use the current office whIch IS available. Safway ServIces, Inc., at thIS tIme, has no plan for making any changes to the structure as It fits theIr needs well. At this tIme they want to know If they can legally occupy the property, they do fit the zonmg, and that no other oblIgations are reqUIred of them. It is my understandmg from talking with you that the SpecIal Use Standards which are contained m the zoning informatIon is not relevant to their SItuatIon or use. It is also my understanding that it was your belief there was no Change of Use but that you wanted to further check with your supervisor regardmg this. Please let us know what the results of that conversation are. Thank you for a reply. I will be forwarding it to Safway Services, Inc. We will be looking forward to heanng from you. ~ 6/15/2007 1./ Page 3 of3 Thanks, 5 U#U'\I Susan Edwards \Vestern Properties 66 Club Road, SUite 160 \ Eugene, OR 97401 541-686-0347 Phone 541-687-2598 Fax 6/15/2007 ') r~ .' --J I \ ;~ chv lhj <, ~~"N?f ~ I< "i.e:sl:...() d Zeo?... - S"2:S - '=. ~\ Ivf~~ h ~~ (S\/J - 1 \I 5hUc-::r- . . ~.. \~ - ...,. ThyssenKrupp Safway, Inc. , Patnck Wescott Ope~atlons Manager A ThyssenKrupp Services company 3654 Kathryn Street Spnngfleld, OR 97478 Telephone (541) 736 1800 Fax (541) 7361817 Mobile (541) 501 3022 Email patnck wescott@safway com Internet www safway com ~I-f I 225 FIFTH STREET SPRINGFIELD OR 97477 (541) 726.3753 FAX (541) 726-3689 WWW CI spnngfleld or us DATE ISSUED: March 27,2007 NOTICE OF VIOLATION CASE#: 2007-00132 NAME: Safway Scaffolding 3654 Kathryn Avenue Spnngfleld, OR 97478 Carver Group Investors LLC 10709 SW Heron Circle Beaverton, OR 97007 LOCATION OF VIOLATION: 3654 Kathryn Avenue Springfield, OR and Assessor's Map 17023043 Tax Lot 06900 The City received a complamt that the property Itsted above IS In vIOlation of a StJilngiield Cliy Code and/or ordinance. Rather than Issuing a citation or taking immediate legal action, It IS the City's standard pracllce to mform citIzens of the VIolatIon and request that II be corrected SPECIFIC VIOLATION/REQUIRED CORRECTION: Section 31 120(4) Maintaining the Use of the Springfield Development Code Undeveloped land east of your business IS being used for parking/storage of vehicles and Items. All use of this parcel must cease until it's receIved Development Approval and had reqUIred Improvements installed. In order to aVOId actIons being taken against you or your property we encourage you to proceea qUickly In the event that you have not taken corrective action by the aSSigned time deadline, a cIvil infraction citatIon Will be Issued to the resIdent and/or property owner CIvil InfractIon fines $50000 first offense/$1000 00 second offense Each day a ViolatIon contInues constJtutes a separate offense and cItations can be Issued dally DEADLINE FOR COMPLIANCE. Immediately cease all use of the undeveloped land for parking/storage Staff WIll VISit the property In the next week to venfy compltance - -+J . o t'-' , Copy. Tara Jones. Planner Liz Miller, Planner w cJ . ~ ~ ~ Thank you for your attention to thIs matter If you WIsh to dIscuss the violatIon, or the reqUired correctIon, Code Enforcement staff can be reached by calling 726-3680 or 726-3659 between 7.00-900 a m. VOice maills available for messages throughout the day -- Page 1 of 1 , : . JONES Terry (Tara) From: JONES Terry (Tara) Sent: Wednesday, April 04, 2007 11 03 AM To: MURDOCH Jacqueline; MOTI Cynthia Cc: SUMMERS Sarah, MILLER LIZ, REESOR David Subject: Safway Scaffolding JackIe and Cindie, I Just spoke with Pat Wescott, the operations manager for ThyssenKrupp Safway on 3654 Kathryn. He was very helpful and would like to do what needs to be done to bring the site up to code. They have only been at this site for 3 months and did not know about our change of use reqUIrements. He would like to pave about 50,000 sf of the lot, including thel! parking. I told him tlus would require a SIte Plan Review. He will be negotIating WIth his landlord (Carver) about who will do what to make this happen. I didn't know what to tell hrm about timing to get his application in. It takes time to prepare a SIte Plan Review because of the engineering mvolved. So I'm not sure what kind of deadline to gIve him. Anyone have any ideas? In the meantime, he said that they will not use the vacant lot at all until it gets paved. 7aJta 4/412007 '\..':.. ',_: , ~.. 7/12/07 S~ cw~ ~~ vvf C)y\n',s,tv> I (\ P~-J ~u~ SPcfL ~---7 ~~ ~: iJJJ ~"') 8D~ ~ ~ "- -h::, f,J2~ h ~ (2e: <;) 0:::. 's I ~ ~~ ~ j/J/l ~-e.. s.~ S~(} , ~J2A /) ,-1 (- .~ JJ ~ eft, .::- 7/ af( ~ tJ ,v tf.?A -:?A-R-_ ~ OJ tAA;CVC r~o /o~ /}r~ -u ( ~N r ~ \J G-u()h'^- Co 0> b - 6s-- ( ( c~ "- ,..WLLJL ~~~ ~ G<.)~~~ ~ ~ ~ ~u cJ ~ ' (jMN~ ~~ ~ ~CYR __ ~r.l-i~ "'~ ~ ~ '^' ~ . 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JONES Terry (Tara) From: MURDOCH Jacqueline Sent: Wednesday, April 04, 2007 11 38 AM To: JONES Terry (Tara), MOTT Cynthia Cc: SUMMERS Sarah, MILLER LIZ, REESOR David Subject: RE Safway Scaffolding Cindie says the only thing our enforcement letter addressed was the use of the newly graveled property which IS actually on a separate tax lot from the bUilding (That IS what the complaint we received concerned) If they do not use that area for parking we can sign off our case The site plan review process Will address our other concerns I e storage above the fence, paving of the parking In front of the bUilding, provIsion for employee parking etc I suggest you ask him for a date certain for submittal of the site plan after he has talked With engineers, etc He should know Within a week to ten days what hiS tlmellnes are gOing to be Thanks Tara, this sounds like a good outcome for everyone From: JONES Terry (Tara) Sent: Wednesday, April 04, 2007 11:03 AM To: MURDOCH Jacqueline; MOTT Cynthia Cc: SUMMERS Sarah; MILLER Liz; REESOR David Subject: Safway Scaffolding JackIe and CindIe, I Just spoke WIth Pat Wescott, the operations manager for ThyssenKrupp Safway on 3654 Kathryn. He was very helpful and would lIke to do what needs to be done to bring the sIte up to code. They have only been at thIS site for 3 months and dId not know about our change of use requirements. He would lIke to pave about 50,000 sf of the lot, mcludmg their parking. I told hIm thIS would reqUIre a SIte Plan ReVIew. He will be negotiatmg WIth his landlord (Carver) about who wIll do what to make thIS happen. I dIdn't know what to tell hIm about timmg to get hIS applIcatIon in. It takes time to prepare a SIte Plan Review because of the engmeermg mvolved. So I'm not sure what kmd of deadline to gIVe lum. Anyone have any Ideas? In the meantIme, he SaId that they will not use the vacant lot at all untIl it gets paved. 7M4 4/20/2007 " D=O~~~D=O~~~ HUNTER LLP PAUL V VAUGHAN DITect (541) 302-5244 May 9, 2007 Tara Jones Planner I CIty of SpnngfIeld Development ServIces Department 225 FIfth Street SpnngfIeld, OR 97477 Re: Carver Fanuly LLC Map 17-02-30-43, Tax Lot 6401 (Improved) and Tax Lot 6400 (Ummproved) Our FIle No. 31625.00001 Dear Tara: ThIS letter follows up on our phone conversatIOn of Apnl 30, 2007 regardIng the above referenced propertIes, and specIfIcally, Safway ScaffoldIng's parkIng of trucks and other vehIcles on ummproved Tax Lot 6400 (WhICh I beheve the CIty refers to as the "grass area") As I explaIned to you, our offIce represents Carver FamIly LLC, the owner of the property In questIon, who leases a portIOn of It to Safway. Our clIent has dIscussed thIS matter wIth ItS tenant, and Safway has agreed that m the future, It WIll not park any of ItS vehIcles on the "grass area" unless and untIl It IS Improved WIth an asphalt surface. I understand that you WIll notIfy the CIty'S code enforcement sectIOn of thIS, WhICh WIll allow the CIty'S "enforcement fIle" to be closed. I also wanted to let you know that our chent IS now workIng WIth Branch Engmeenng In connectIon WIth prepanng a sIte plan for the property that wIll proVIde for, among other thmgs, sealed parkIng areas, stormwater dram age, and on-SIte stormwater pretreatment and detentIOn faCIlItIes m accordance WIth the CIty'S code. AT TOR N E Y 5 180 East 11th Avenue, Eugene, Oregon 97401 PO Box 1475, Eugene, Oregon 97440 541-686-8511 fax 541-344-2025 ~ Tara Jones May 9, 2007 Page 2 Let me know If you have any questIons. ~~~ PAUL V. VAUGHAN PVV:ao cc: Scott Carver Art Clark '- .'. )", , . ". ~ Dear Susan, 3654 Kathryn Street IS zoned HI Heavy Industnal and designated Hlln the Mld-Spnngfleld Refinement Plan The use as descnbed In your attached emall would be allowed In the HI dlstnct The former plumbing contractor and Safway ServIces are allowed In the HI dlstnct under the same heading and therefore would not be a change of use This IS In the Spnngfleld Development Code Section 20 020 (9) "Warehouse commercial, wholesale trade, storage and dlstnbutlon ' (b )Warehouse/commerclal uses engaged pnmanly In the wholesaling of matenals to the construction Industry" The Special Use Standard listed for this use IS In SDC Section 20 100 (2) "For Warehouse- CommercIal use, at least 50% of the structure shall be used for storage of matenals and 50% or less may be used for combined retail and office floor space" Your clients would need to comply with this standard Based on the information that you provided me, this would not require a change of use review by Planning However, you should contact Steve Barnes In Public Works Englneenng about whether It would be a change of use that would require assessing Systems Development Charges Please Inform your client that If they do plan on expanding on the site In the future either with paving or bUildings that It Will require some type of special Planning approval Also, thiS property IS In the 2-5 year Time of Travel Zone of one of our well heads If your client stores or uses hazardous matenals harmful to groundwater, they Will need to apply for approval to do so through a Dnnklng Water Protection Overlay permit 7Ma~ Planner 1 City of Spnngfleld Development Services 225 Fifth Street Spnngfleld, OR 97477 (541) 736-1003 tlones(Q)cl spnnafleld or us From: Susan Edwards [mallto:susan@westernpropertles,com] Sent: Fnday, March 24, 2006 2:03 PM To: JONES Terry (Tara) Subject: Planning Dept. VISit follow up Tara, Here IS the further information requested as a follow up to our VISit yesterday Re: 3654 Kathryn Avenue, Spnngfield, OR Most recent and only use of the SIte and bUIlding IS by owner Carver Electric and Supply. -- ~ o ('1 , J D ~ ~ ~\\w .Q .. ~, .\ ~ .. . ,. ThIS IS a specIalty contractor who stored electncal supplIes includmg electncal motors and contracted out theIr servIces to both contractors and busmesses. The sIte was used for both mdoor and outdoor storage and office use. The sIte is completely (sIdes and back) fenced wIth pnvacy fencmg. The new potentIal tenant IS Safway ServIces, Inc ThIS is also a specialty contractor who sub-contracts out their servIces. They wIll store their scaffoldmg, shonng, and related products and contract out theIr servIces and supplies to contractors and busmesses. They WIll store theIr supplies both mdoors and outdoors They WIll use the current office whIch IS aVailable. Safway ServIces, Inc , at thIS tnne, has no plan for makmg any changes to the structure as It fits theIr needs well. At thIS tIme they want to know If they can legally occupy the property, they do fit the zonmg, and that no other oblIgatIOns are reqmred of them It IS my understandmg from talkmg wIth you that the SpeCial Use Standards whIch are contamed m the zomng infonnatIOn IS not relevant to theIr situatIOn or use. It IS also my understandmg that It was your belief there was no Change of Use but that you wanted to further check wIth your supervIsor regardmg thIS. Please let us know what the results of that conversatIOn are. Thank you for a reply. I will be forwardmg it to Safway Services, Inc. We WIll be lookmg forward to heanng from you. Thanks, S IA#VV\I Susan Edwards \Vestern Properties 66 Club Road, SUite 160 Eugene, OR 97401 541-686-0347 Phone 541-687-2598 Fax (