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Home My WebLink About12/13/1999 Work Session . . . ,., MINUTES OF THE WORK SE1SSION MEETING OF THE SPRINGFIELD Cny COUNCIL HELD MONDA Y,iDECEMBER 13, 1999 The Springfield City Council met in Work Session at Springfield City HaJlI, Jesse Maine Room, 225 Fifth Street, Springfield, on Monday, December 13, 1999, at 5:03 p.m. with Mayor Weathers presiding. ATTENDANCE Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Le~ken, Lundberg, and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Admi,nistrative Aide Shari Higgins, Library Director Bob Russell, AIC Development Services Direc~or John Tamulonis, Librarian I Barbara Thompson, Housing Programs Specialist Kevin Ko, Management Analyst Len Goodwin, Fire Marshall Dennis Shew, and members of staff. Guest: Chris Pryor, Willamalane Park and Recreation District. 1. Library Board Application Review/Appointment. Library Director Bob Russell was present. He stated there were two vacancies on the Library Board. Member Bruce Horton is not eligible to re-apply, but member M~ryClare Feighan is. Mr. Russell said the Library Board reviewed the applications on Thursday, December 9, and recommends the re-appointment of MaryClare Feighan and the appointment of Helen Storbeck, to fill the two vacant positions. The terms will expire December 31, 200~. I I The appointments of MaryClare Feighan and Helen Storbeck were ratifie~ at the regular session meeting. I 2. Appoint Springfield Chamber of Commerce Nominee to Replace Spri~gfield Business Representatives on the Lane Workforce Partnership Board. I I AIC Development Services Director John Tamulonis was present. He said the board had one vacancy, but by state law needed two applicants to apply. The SpringfieICl Chamber of Commerce recommends the appointment of Cathy Stedman Cox, and staff forwarded the application and recommendation. The term will expire December 31, 20~3. I Mayor Weathers said she recently met with Lane Workforce Partnership Director Chuck Forrester and they brainstormed names of people who live in Springfield land work or own businesses, who may be interested in future representation of Springfield on the board. The appointment of Cathy Stedman Cox was ratified at the regular session meeting. 3. Arts Commission Application Review/Appointment. Librarian I Barbara Thompson was present. She said the Arts Commission had one vacancy and the incumbent, Linda Staver had re-applied. i . Springfield City Council Work Session -12/]3/99 P~e2 i I Ms. Thompson said the Arts Commission recommends re-appointment an~ staff concurred. Ms. Staver's second term will expire December 31,2003. I I I I The re-appointment of Linda Staver was ratified at the regular session me~ting. I 4. Amendment to the Guaranteed Cost Per Front Foot Street Improveme~t Program Policy. I I Housing Program Specialist Kevin Ko presented the staff report. Mr. Ko said the program was developed by the Community Development Advisory Committee (CDBG) in May of 1981, and adopted by the council in July 1981. The policy allows exemptions ofth~ assessments for the benefit of low and moderate-income residents, covered in Section n.D ofthe program policies. ! I The revised amendment is presented per council review in October 1999, 'regarding the issue of assistance for non-profit housing providers. Mr. Ko said the amendment {vould not shift the cost burden to other properties. It would be paid from CDBG funds or other identified funding sources for the project. . . Councilor Simmons supported the policy as written. He said he would li~e to view the HUD relocation assistance program - Uniform Relocation of 1970. Mr. Leahy said it is a government I wide policy, but each program uses it differently in its own jurisdiction. : I I i By consensus, council agreed to the amendment and asked to see the other portion of the policy change in the future. i 5. Year 2000 Preparations. Management Analyst Len Goodwin and Fire Marshall Dennis Shew were! present for the staff report. Mr. Shew said the city had spent much time on the Emergency M,anagement Plan through tabletop exercises and planning. Mr. Goodwin spoke of two things in the Council Briefing Memorandum. The first is what the Mayor and City Council doion December 31, 1999. Mr. Goodwin referred to the Thurston shooting and how important the co,6ncil role was. He said for Y2K, there is no need to be present at the Emergency Operations Center (EOC) but asked that council members let the City Manager know how he could reach them. I The second item was regarding placing portable stop signs at major inteJections of the city. Mr. Goodwin said concern arose that citizens may be driving with no illumin~tion or signal, in the event of a power loss, and may not observe the law, which requires motobsts to stop and yield to the vehicle on the right. Of the 56 signals in Springfield, the Oregon De~artment of Transportation (ODOT) owns 23, although the city provides maintenanc~. ODOT has said it would not place stop signs on intersections and has restricted the city frofu doing so also, due to liability. Mr. Goodwin reported staff felt it would be better to try and usJ stop signs, as the city many be liable either way. There is not a clear pattern countywide either!. Most larger cities plan to use police officers, but some are planning to use temporary stop signs. . Mayor Weathers asked how many community disaster preparedness training classes had been I ~W~d~. ' S'pringfield City Council Work Session - 12/13/99 Page 3 . Mr. Shew replied 23 to-date, which have trained over 600 people. The traiining classes have been well received by community members. Mayor Weathers stated there is good value in updating I the Emergency Management Plan and keeping it current. i I I Mr. Goodwin introduced former City Council member Greg Shaver who Was present. Mr. Shaver has worked on the city's behalf on Y2K issues. Council membersithanked Mr. Shaver. I r I Councilor Ballew asked Mr. Shew about the process for declaring an emergency. Mr. Shew said it is done on a local (city), county, and state level. After the state, if necessary, the emergency I rises to the federal level. Mr. Goodwin stated the City Attorney had alrea~y prepared the necessary paperwork. I I i Councilor Fitch asked if the Emergency Management Plan dealt with rioting, such as what I happened recently in Seattle, Washington. Police Chief Jerry Smith said the Springfield Police Department would likely know in advance of such a situation and would 9all for assistance from Eugene and Lane County, as well as from other state and local law enforcement agencies. i Mr. Kelly discussed this topic at a recent meeting with Eugene City Man~ger Jim Johnson and County Administrator Bill VanVactor. He said local government would ~ontinue to review the mutual aid concept. . 5. Preparation for TEAM Springfield and City Council Goal-Setting Me~tings. I City Manager Mike Kelly presented the staff report. He introduced facilitator Chris Pryor, and provided copies of the outline in draft form. Mr. Kelly said the attachme~ts (also in draft form) are being distributed now for the purpose of reviewing to see if additional information is needed I prior to January 7, or 8, 2000. Mr. Kelly reviewed each attachment. Attachment A - status reports, 1999 in review. Attachment B - compilation of Springfield Tomorrow, proposed commuriity targets. Attachment C - proposed city targets and goals for 2000. ' Attachment D - draft Long Range Financial Plan. Attachment E - draft service enhancement components, city items that m~y need funding outside I of budget. ' Attachment F - draft service enhancement work program, with timelines. Mayor Weathers asked council members to discuss additional documents suggested for packet inclusion with Rosie Pryor by December 17, 1999. I Councilor Ballew said she would like an additional item in the packet to include the city's tax cap at $4.74 per $1,000. Finance Director Bob Duey said a $100,000 hoJse would increase by $474. He said that for Capital Bonded Debt he would provide several sc~narios. Councilor Ballew said she was interested in knowing how much is left under Ballot Measure 5, specifically what is under the cap. . Springfield City Council Work Session - 12/13/99 Page 4 . i Mr. Kelly said the final packet would also include items from other agencIes. He said Mr. Pryor would be contacting TEAM Springfield members prior to the community Isession for input into I the agenda. Mr. Kelly thanked Mr. Pryor for volunteering to facilitate and for his on-going commitment to community service. i I , There was a discussion on the need for additional resources versus staying within the existing funding base. Councilor Ballew felt sometimes a levy provides services that citizens want, yet they are not willing to pay for them. Mr. Kelly said TEAM Springfield w,ould need to know if the community was ready to have service enhancement proposals present~d to them, and if so, at ~~oo~ I I I i I ADJOURNMENT The meeting was adjourned at 5:52 p.m. Minutes Recorder - Shari Higgins ~~.1)Qp.~ Maureen Weathers, Mayor I . 6 ATT .