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HomeMy WebLinkAbout10/25/1999 Work Session . . . .'! MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 25, 1999 The Springfield City Council met in Work Session at Springfield City Hall, Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, October 25, 1999, at 5:00 p.m., with Mayor Maine presiding. Present were Mayor Maine and Councilors Ballew, Fitch, Hatfield, Lundberg, and Simmons. Councilor Leiken was absent (excused). Also present were Assistant City Manager Gino Grimaldi, Senior Management Analyst Rosie Pryor, Administrative Aide Shari Higgins, Development Services Director Susan Daluddung, Planning Manager Greg Mott, Public Works Director Dan Brown, Senior Management Analyst Len Goodwin, and Environmental Services Manager Susie Smith, Finance Manager Bob Duey, Maintenance Supervisor Ed Black, City Surveyor Don Rogers, and Property Program Manager De Little. Also present were City of Eugene Consultants/Planners: Phil Farrington and Tom Schnetzer. 1. Airport Master Plan and Associated Metro Plan Amendments. Airport Manager, Mike Boggs, presented the staff report. He provided background information on the Airport and its operational and planning requirements. He said the City of Eugene is updating the Eugene Airport Master Plan to reflect future operational requirements. The update requires concurrent amendments to the Metro Plan diagram and the project list in TransPlan and Public Facilities Plan for the location of Green Hill Road. Mayor Maine asked how often updates to the Airport Master Plan typically occur. Mr. Boggs said every eight to 10 years, which is typical in a 20-year planning process. He said the City of Springfield must participate in the process because of the required amendments to the Metro Plan diagram and the project lists found in TransPlan and the Public Facilities Plan. It was explained the Airport Master Plan Update is needed to maintain conformance with federal requirements and to respond to the future needs of the Airport. Mr. Boggs introduced Phil Farrington, project consultant. Mr. Farrington reviewed the airport planning process, which included the Eugene Airport Master Plan Update; the Metro Plan Diagram Amendments; amendment to the TransPlan and Public Facilities Plan project lists; and zone changes, for city-owned parcels only. He reviewed the four major land use changes. Tom Schnetzer, Aviation Planning Services, spoke about key issues regarding the master plan update. He spoke regarding the Green Hill Road alignment; the phased Airfield Development Plan; the Airport Road realignment; and parking and circulation. He reviewed each overhead topic and answered questions regarding growth related issues. Mr. Boggs reviewed the committee members of the Master Plan Advisory Committee. He said during the citizen involvement process, that all community elements were represented. Mr. Boggs also reviewed the process meeting dates, beginning March 19, 1998 to-date and commented on the public process. City of Springfield City Council Meeting - 10/25/99 Page 2 . Councilor Ballew inquired about the project funding. Mr. Boggs said there are three sources: 1) excess revenue from the airport which goes into a capital fund; 2) FAA entitlement tax and discretionary funds from the Federal Government; and 3) the passenger facility charge ($3.00 for each person boarding). Mr. Boggs said the 20-year plan, as projected, would pay for the facilities changes. It was stated the City Council would see the issue next on January 19, 2000, in a Joint Elected Officials meeting at the City of Eugene. Planning Manager Greg Mott said the Springfield Planning Commission approved the Airport Master Plan and associated Metro Plan Amendments on October 19, 1999. The Mayor and council thanked Mr. Boggs for his presentation. 2. Status Report and Update on Mill Race Activity. Public Works Director Dan Brown introduced the item. He said Georgia Pacific donated the land in 1985 to' the city. Mr. Brown reviewed additional history and said most council members are familiar with the property history. Mr. Brown said the city had many successes with regards to the Mill Race in the summer of 1999, including: passage of SB 299, acquisition of needed private property, and help from the Federal Government. . Mr. Brown introduced Senior Management Analyst Len Goodwin and Environmental Services Manager Susie Smith, who presented the PowerPoint status report. Ms. Smith outlined project steps that are continuing, including application for point of diversion relocation, as SB 299 was effective in mid-October; the preliminary restoration study; restoration elements included in the plan, and design and construction. Additional project issues include: fish screens, components from other agencies, and other complexities reviewed in the feasibility study. Ms. Smith said the feasibility study would likely begin in January 2000 and extend for an 18-month process. Ms. Smith said Springfield would need to continue to work with agency partners to meet both regulations and preferred community outcomes. Project components are: Gorrie Creek; day lighting in the Booth-Kelly area; pond clean up; property owner involvement; and the coordination and collaboration with Springfield Renaissance Development Corporation. Mr. Goodwin reviewed the funding aspect of the project. He said the total cost could reach $5 million dollars. He spoke regarding the Corps of Engineers Project; WRDA status; city matching requirements of$525,000 in Capital Bond Funds; plus the cost of the property which was just purchased and its future sale. . Mr. Goodwin discussed other funding sources besides the Capital Bond to come up with the $2 million dollar match needed by the city. Those sources include: the Street Fund; $53,000 funding in grants for the feasibility study from the Oregon Watershed Enhancement Board; grants available from Bonneville Power; approaching affected businesses and industries; the Booth-Kelly Fund; and assistance from other public partners. Mr. Goodwin detailed the interests of both the Springfield Utility Board and Willamalane Park and Recreation District. . . . ,# City of Springfield City Council Meeting - 10/25/99 Page 3 Mr. Goodwin discussed the next steps in the project. He said a short-term lease or rental for the recently acquired property could possibly occur. Prior to design parameters being set, the city could maintain ownership of property for the next couple years and possibly profit by some rental income. Mr. Goodwin showed slid~s of the existing house on the recently acquired city owned property, totaling 17.96 acres. He said without the inlet channel, the land could be reduced to eight acres of property. There was a discussion of arrangements pertaining to renting the house and/or property and the upkeep necessary on the land portion. Mr. Goodwin said city maintenance staff would routinely visit the property and continue a maintenance schedule. Mr. Simmons said the city should optimize the rental income aspect. After further discussion, all council members agreed it was an administrative decision to be made by the staff with leadership from the City Manager. Finance Manager Bob Duey was asked what the rental income would or could be used for. He replied that it had not been defined at this point in the project. Mr. Goodwin reviewed further steps ofthe Mill Race project including: kick-off meetings, including TEAM Springfield; outreach to both the Springfield Utility Board and Willamalane Park and Recreation; continued United Front efforts (and beyond) with other agencies and government representatives. Ms. Smith spoke of additional United Front areas to add, which would help in capturing funding for endangered species, etc. Councilor Fitch supported the next steps and suggested a kick-off meeting with the Springfield Renaissance Development Corporation to build a better public and private connection. Councilor Fitch said the city has also been successful in involving Springfield High School students in the water testing process at the Mill Race. Ms. Smith said water grants have allowed the high school student to purchase equipment and continue on going monitoring which will ultimately benefit both the students and the city. ADJOURNMENT The meeting was adjourned at 6:20 p.m. Minutes Recorder - Shari Higgins 1J~-A~ l\i1aureen M. Maine, Mayor ATTEST: