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HomeMy WebLinkAbout06/21/1999 Regular . . . ~ MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 21,1999 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 21, 1999, at 7:00 p.m., with Mayor Maine presiding. ATTENDANCE. Present were Mayor Maine, Councilors Ballew, Hatfield, Leiken and Simmons. Councilors Fitch and Lundberg were absent (both excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Maine. INVOCATION The invocation was provided by Reverend Caldwell, Free Methodist Church. SPRINGFIELD UPBEAT CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. May 1, 1999 - Joint Meeting with Lane Transit District b. May 10, 1999 - Work Session c. May 10, 1999 - Joint Meeting with Springfield Arts Commission d. May 17, 1999 - Work Session e. May 24, 1999 - Work Session f. May 24, 1999 - Joint Meeting with Springfield Library Board g. June 7,1999 - Work Session h. June 7, 1999 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 99-33 - A RESOLUTION TO ACCEPT PERMIT PROJECTS 3-048 AND 3- 052, JASPER PARK SUBDIVISION, PHASES 1 AND II, PUBLIC IMPROVEMENTS. b. RESOLUTION NO. 99-34 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-053, SANITARY SEWER IN SOUTH 42ND STREET FROM JASPER ROAD NORTH. . . . Regular Meeting Minutes June21,1999 Page 2 c. RESOLUTION NO. 99-35 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-062, ORCHARD VIEW SUBDIVISION PUBLIC IMPROVEMENTS. d. RESOLUTION NO. 99-36 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-099, V STREET AT 31sT STREET SANITARY SEWER EXTENSION. e. RESOLUTION NO. 99-37 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-103, SANITARY SEWER EXTENSION AT 660 ASPEN STREET. f. RESOLUTION NO. 99-38 - A RESOLUTION TO ACCEPT PERMIT PROJECT 30051, HARLOW ROAD EAST OF BEVERLY, DECLARATION LANE, PACIFIC CONTINENTAL BANK. g. RESOLUTION NO. 99-39 - A RESOLUTION TO ACCEPT PERMIT PROJECT 30077, KRUSE WAY SANITARY SEWER EXTENSION. h. RESOLUTION NO. 99-40 - A RESOLUTION TO ACCEPT PERMIT PROJECT 30113, BEL TLINE ROAD WIDENING 700 FEET EAST OF HUTTON. 1. RESOLUTION NO. 99-41 - A RESOLUTION REQUESTING THAT THE BOARD OF COMMISSIONERS OF LANE COUNTY SURRENDER A PORTION OF SOUTH 57TH STREET IN SPRINGFIELD, OREGON. 4. Ordinances ".' . a. ORDINANCE NO. 5925 -AN ORDINANCE AMENDING THE ZONING MAP FOR TAX LOT 1201, ASSESSOR'S MAP 18-02-05-22 IN THE CITY OF SPRINGFIELD. LANE COUNTY. OREGON FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL (SECOND READING). b. ORDINANCE NO. 5926 - AN ORDINANCE RATIFYING THE CREATION OF THE REGIONAL FIBER OPTIC CONSORTIUM AND AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE INTERGOVERNMENTAL AGREEMENT CREATING THE CONSORTIU'M ON BEHALF OF THE CITY OF SPRINGFIELD (SECOND READING). 5. Other Routine Matters a. Accept the Bid for Tractor with Side Mounted Flail Mower, From Salem New Holland, in the Amount of $68,422. b. Accept the Bid for a One Ton Dump Truck, From Lithia Dodge in the Amount of $16,478. c. Award Bid for Project 20125, Sanitary Sewer Extension, B Street, West of 55th Street, to Centerline Excavation & Construction, Inc., in the Amount of $19,582.35. d. Authorize the City Manager to Sign the Addendum to Existing Business Information Technology (BIT) Contract. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS Regular Meeting Minutes June 21,1999 Page 3 . 1. Vacation of Two Feet ofa7' Public Utility Easement Located Along the Westerly Property Line ofa Parcel Located in the 2700 Block of J Street, Assessor's Map 17-03-36-11 TL 403, Jo. No. 1999-05- 01 J 9, AI and Jodi Peterson. ORDINANCE NO.3 - AN ORDINANCE VACATING A PORTION OF A 7.00 FOOT WIDE EASEMENT RECORDED NOVEMBER 17. 1978. ON REEL 953R. RECORDER'S RECEPTION NO. 7876266. LANE COUNTY, OREGON DEED RECORDS (FIRST READING). City Planner Kitti Gale presented the staff report on this issue. The 7' public utility easement along the westerly property line of former tax lot 40 I was created by a condition of a J 978 partition, M.P. 59 I. In May of 1997, the tax lot was again partitioned into three lots, Jo. No. 97-03-05 I. The 1997 partition resulted in ajoint-use easement for access and utilities along the easterly portion of the newly created tax lot 403. During the development of the two additional lots, all utilities were installed within the boundaries of the joint-use driveway easement. Therefore, the original public utility easement on the westerly portion of tax lot 403 is no longer necessary for urban service delivery. The applicant has submitted an application to vacate a two-foot portion of the original public utility easement. The applicant wishes to use the additional two feet to increase the building envelope in order to construct a home on the narrow parcel. This ordinance will receive a second reading and adoption at a future council meeting. Ms. Gale answered questions from council. Mayor Maine opened the public hearing. . 1. Al Peterson, 1195 Janus Street, Springfield, spoke in support of the ordinance. He described the physical layout of the property and explained reasons he requested the vacation. Mayor Maine closed the public hearing. No action was taken as this ordinance received a first reading. 2. Zone Change from Medium Density Residential to Neighborhood Commercial for a Parcel Located at 110 S. 591h Street, Assessor's Map, 17-02-34-32, TL 1001, Jo. No. 99-04-0091. ORDINANCE NO.4 - AN ORDINANCE TO AMEND THE SPRINGFIELD ZONING MAP FOR TAX LOT 1001, ASSESSOR'S MAP 17-02-34-32 FROM MEDIUM DENSITY RESIDENTIAL TO NEIGHBORHOOD COMMERCIAL (FIRST READING). City Plaliner Lauren Lezell provided the staff report on this issue. This is a citizen initiated zone change submitted in conformance with the requirements of Section 12.0 I 0 of the Springfield Development Code. The Springfield Planning Commission adopted a tinal recommcndation of approval of th is zone change request. The Council must take tinal action on th is request. If counci I agrees with the Planning Commission recommendation, the ordinance could be adopted by motion and vote at the July 6, 1999 council meeting, second reading of the ordinance. . The applicant is requesting this zone change from Medium Density Residential to Neighborhood Commercial to atlirm that this property is in contormance with the Neighborhood Commercial dcsignation. The Springtield Planning Commission conducted a public hearing on the zone change on June 1, 1999. The Commission has recommended approval (6-0 with I absent). There is no financial impact to the city resulting from this decision. . . . Regular Meeting Minutes June 21,1999 Page 4 Mayor Maine opened the public hearing. 1. Mr. Fodor, Fodor and Associates, representing Dr. Nicholas L. Kenney, spoke in support ofthe proposal. Mayor Maine closed the public hearing. No action was taken as the ordinance received a first reading by title. 3. Budget Transfer and Supplemental Budget Resolution. RESOLUTION NO. 99-42 - A RESOLUTION TRANSFERRING AND RE-APPROPRIA TING FUNDS IN THE GENERAL FUND, THE SPECIAL REVENUE FUND, THE BANCROFT REDEMPTION FUND, THE INSURANCE FUND, THE SEWER CAPITAL PROJECTS FUND, THE VEHICLE AND EQUIPMENT FUND, THE BOOTH-KELLY FUND, THE DEVELOPMENT ASSESSMENTS FUND, AND THE G.O. BOND CAPITAL PROJECTS FUND. RESOLUTION NO. 99-43 - A RESOLUTION RECOGNIZING AND APPROPRIATING GRANT PROCEEDS IN THE SPECIAL REVENUE FUND, THE ADJUSTMENT OF BEGINNING CASH IN THE STREET FUND, THE SPECIAL REVENUE FUND AND THE METROPOLITAN W ASTEW A TER FUND, AND THE RECOGNIZING AND APPROPRIATING OF REVENUE IN THE GENERAL FUND, THE STREET FUND. THE BANCROFT REDEMPTION FUND, THE INSURANCE FUND, THE SEWER OPERATIONS FUND, THE METROPOLITAN. . WASTEWATER FUND AND THE DEVELOPMENT PROJECTS FUND..',.' Senior Management Analyst Carl Burgdorfer provided the staff report on this issue. Several times throughout the fiscal year the council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such as grants or to make other required adjustments. The council is asked to approve the regular budget transfer resolution and the supplemental budget resolution. The overall nnancial impact of the regular budget transfer resolution is to transfer and reappropriate $2,549,273. The overall financial impact of the supplemental budget is to increase total appropriations by $967,894. Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATfiELD, TO ADOPT RESOLUTION NO. 99-42. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATfiELD, TO ADOPT RESOLUTION NO. 99-43. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 4. Fiscal Year 1999/00 City Budget Adoption. . . . Regular Meeting Minutes June21,1999 Page 5 RESOLUTION NO. 99-44 - A RESOLUTION ADOPTING THE FISCAL YEAR 1999/00 SPRINGFIELD CITY BUDGET, MAKING APPROPRIA nONS, LEVYING A PROPERTY TAX, AND APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM. Finance Director Bob Duey presented the staff report on this issue. The council is requested to hold a public hearing on the Fiscal Year 1999/00 approved city budget and approve a resolution to adopt the Fiscal Year 1999/00 city budget, making appropriations, levy a property tax, and approve the city of Springfield's participation in the State Revenue Sharing Program. Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. Mayor Maine appreciated the hard work and efforts made in presenting the budget. She thanked Mr. Kelly and Mr. Duey. Councilor Simmons commended the City Manager and Finance Department staff for their efforts. Councilor Ballew agreed. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 99-44. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 5. Rezone Certain Land in Glenwood Newly Incorporated Into the City of Springfield. ORDINANCE NO. 5927 ~AN ORDINANCE REZONING CERTAIN PROPERTY IN GLENWOOD FROM EUGENE ZONING DISTRICTS TO SPRINGFIELD ZONING DISTRICTS . CONSISTENT WITH THE METROPOLITAN AREA GENERAL PLAN TEXT DIAGRAM, JO. NO. 1999-06-0141, AND DECLARING AN EMERGENCY. Planning Manager Greg Mott presented the staff report on this issue. The subject property was annexed to the city of Springfield by order of the Boundary Commission on June 3, 1999. The Boundary Commission action does not change the zoning of property therefore, this property retains its Eugene zoning until changed by the city of Springfield. This action is necessary to implement the transfer of the jurisdiction of Glen wood from Eugene to Springfield. This action affects the following four tax lots: 200 & 600, Assessor's Map 17-03-34-32: 201, Assessor's Map 17-03-34-34; and 900, Assessor's Map 17-03-34-31. These are adjoining lots in the southeast corner of Glenwood Boulevard and Franklin Boulevard. On May 25, 1999, the Springlield Planning Commission conducted a public hearing on the rezoning of these lots. David Pedersen and Associates subm itted a letter in support of the zone change on behal f of the property owners. The Planning Commission recommended that lots 200, 20 I and 900 be rezoned to CC- Community Commercial, and that lot 600 be rezoned to LMI-Light Medium Industrial. The lots are in sub-area seven of the Glenwood Retinement Plan, a mixed-use sub-area for industrial and comlllercialuses. Springfield's CC and LMI districts implement this refinement plan designation. Mr. Mott answered questions from council regarding this issue. He said coul)cil would only act on the four properties being presented to council for rezoning. Mr. Mott provided information regarding future process related to the Glenwood Refinement Plan, mixed use development, development in Glenwood and the mixed use overlay. . . . Regular Meeting Minutes June 21,1999 Page 6 Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT ORDINANCE NO. 5927. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Steve Moe, PO Box 847, Springfield, representing Glenwood Business Association, PO Box 3215, Eugene, provided Council with a copy of a letter dated June 15, 1999. The letter was addressed to the L TD Staff and Board Members. The letter clarified their position that the Glenwood Business Association would not support any BRT plan that negatively impacts any Glenwood business. They do not support any of the BRT plans or alternatives at this time. Mr. Moe said the letter was - presented to LTD. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Ardis Smith, 5090 Forsythia Drive, Springfield, Regarding the Street Improvements / Entrance Condition, Near Main Street and 49th Place. IT WAS MOVED BYCOUNCILORBALLEW, WITH A SECONDBY COUNCILOR HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. . BUSINESS FROM TEH COUNCIL I. Committee Appointments. 2. Business from Council a. Committee Reports I. Councilor Simmons said the Watershed Council acquired a building at Armitage Park. The building would be used as an office for the Council. He requested donation of surplus office supplies if available. He said the Council was working closely with the National Marine Fishery Department. 2. Councilor Hatfield said he and Councilor Simmons attended a neighborhood meeting regarding barricade removal. He thanked staff for their efforts in this process. He said a work session would be held regarding this issue. Mayor Maine requested that comments received during the neighborhood meeting be provided to council, in writing, at the appropriate time. 3. Councilor Ballew said Chiquita Banana bought the seasonal facility for canningfrom Metropolitan Wastewater Management Commission. She said canary operation will provide employment opportunities for the community. . . . Regular Meeting Minutes June 21,1999 Page 7 4. Councilor Leiken said Lane Regional Air Pollution Authority is taking a similar route that EPA and DEQ are, from a local level standpoint. He referenced issuance of certificates or awards for community businesses that practice pollution prevention. He referred to it as a "green award." 5. Councilor Leiken said he talked with members of the Legislature regarding Senate Bill 299 and reported it would be on the Senate floor Tuesday June 22, for vote. He said it would be carried by the Judiciary Committee Chair. Mayor Maine requested that Council be provided with a status report when more information is available. 6. Mayor Maine said MPC was canceled this month. She reported the Public Safety Coordinating Council (PSCC) Policy group met today. She said the greater PSCC group meeting was scheduled Thursday June 24, 2:00 - 5:00 p.m. They will be presented with information regarding two surveys that were conducted. The surveys conducted included a telephone survey and focus group. The PSCC levy will be discussed during the June 30 Joint Elected Officials. 7. Councilor Ballew said the Springfield station relocation is now down to two sites, the US Bank site and the one across South A and South of Fifth Streets. She said an environmental assessment will be conducted. Once a preferred site is selected, a full environmental impact study will be conducted. 8. Mayor Maine discussed Lane Transit District issues (BRT and station siting). She said Brian Barnett provided her with a copy of the proposed design options. She said this would be discussed at the next BRT Steering Committee. She said they would make a recommendation from their committee to the Board about the preferred alternative. She suggested council members be sure to provide Councilor Fitch with information regarding their preference. Councilor Fitch will be able to utilize this information in representing the Council as appropriate. Pedestrian access and vehicle turns were briefly discussed. b. Other Business BUSINESS FROM THE CITY MANAGER I. Other Business BUSINESS FROM THE CITY ATTORNEY . . . . Regular Meeting Minutes June 21,1999 Page 8 ADJOURNMENT The meeting was adjourned at 7:55 p.m. Minutes Recorder - Julie Wilson 1~P-~ Mayor Attest: Q . ~ WJ)t;t'\. Julie Wils City Recorder