HomeMy WebLinkAbout06/21/1999 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 21,1999
The city of Springfield council met in regular session in the Springfield City Council Chamber Room,
225 Fifth Street, Springfield, Oregon, on Monday, June 21, 1999, at 7:00 p.m., with Mayor Maine
presiding.
ATTENDANCE.
Present were Mayor Maine, Councilors Ballew, Hatfield, Leiken and Simmons. Councilors Fitch and
Lundberg were absent (both excused). Also present were City Manager Michael Kelly, Assistant City
Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Maine.
INVOCATION
The invocation was provided by Reverend Caldwell, Free Methodist Church.
SPRINGFIELD UPBEAT
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO
ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
1. Claims
2. Minutes
a. May 1, 1999 - Joint Meeting with Lane Transit District
b. May 10, 1999 - Work Session
c. May 10, 1999 - Joint Meeting with Springfield Arts Commission
d. May 17, 1999 - Work Session
e. May 24, 1999 - Work Session
f. May 24, 1999 - Joint Meeting with Springfield Library Board
g. June 7,1999 - Work Session
h. June 7, 1999 - Regular Meeting
3. Resolutions
a. RESOLUTION NO. 99-33 - A RESOLUTION TO ACCEPT PERMIT PROJECTS 3-048 AND 3-
052, JASPER PARK SUBDIVISION, PHASES 1 AND II, PUBLIC IMPROVEMENTS.
b. RESOLUTION NO. 99-34 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-053,
SANITARY SEWER IN SOUTH 42ND STREET FROM JASPER ROAD NORTH.
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Regular Meeting Minutes
June21,1999
Page 2
c. RESOLUTION NO. 99-35 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-062,
ORCHARD VIEW SUBDIVISION PUBLIC IMPROVEMENTS.
d. RESOLUTION NO. 99-36 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-099, V
STREET AT 31sT STREET SANITARY SEWER EXTENSION.
e. RESOLUTION NO. 99-37 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-103,
SANITARY SEWER EXTENSION AT 660 ASPEN STREET.
f. RESOLUTION NO. 99-38 - A RESOLUTION TO ACCEPT PERMIT PROJECT 30051,
HARLOW ROAD EAST OF BEVERLY, DECLARATION LANE, PACIFIC CONTINENTAL
BANK.
g. RESOLUTION NO. 99-39 - A RESOLUTION TO ACCEPT PERMIT PROJECT 30077, KRUSE
WAY SANITARY SEWER EXTENSION.
h. RESOLUTION NO. 99-40 - A RESOLUTION TO ACCEPT PERMIT PROJECT 30113,
BEL TLINE ROAD WIDENING 700 FEET EAST OF HUTTON.
1. RESOLUTION NO. 99-41 - A RESOLUTION REQUESTING THAT THE BOARD OF
COMMISSIONERS OF LANE COUNTY SURRENDER A PORTION OF SOUTH 57TH
STREET IN SPRINGFIELD, OREGON.
4. Ordinances
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a. ORDINANCE NO. 5925 -AN ORDINANCE AMENDING THE ZONING MAP FOR TAX LOT
1201, ASSESSOR'S MAP 18-02-05-22 IN THE CITY OF SPRINGFIELD. LANE COUNTY.
OREGON FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL
(SECOND READING).
b. ORDINANCE NO. 5926 - AN ORDINANCE RATIFYING THE CREATION OF THE
REGIONAL FIBER OPTIC CONSORTIUM AND AUTHORIZING AND DIRECTING THE
CITY MANAGER TO EXECUTE THE INTERGOVERNMENTAL AGREEMENT CREATING
THE CONSORTIU'M ON BEHALF OF THE CITY OF SPRINGFIELD (SECOND READING).
5. Other Routine Matters
a. Accept the Bid for Tractor with Side Mounted Flail Mower, From Salem New Holland, in the
Amount of $68,422.
b. Accept the Bid for a One Ton Dump Truck, From Lithia Dodge in the Amount of $16,478.
c. Award Bid for Project 20125, Sanitary Sewer Extension, B Street, West of 55th Street, to
Centerline Excavation & Construction, Inc., in the Amount of $19,582.35.
d. Authorize the City Manager to Sign the Addendum to Existing Business Information
Technology (BIT) Contract.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
Regular Meeting Minutes
June 21,1999
Page 3
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1. Vacation of Two Feet ofa7' Public Utility Easement Located Along the Westerly Property Line ofa
Parcel Located in the 2700 Block of J Street, Assessor's Map 17-03-36-11 TL 403, Jo. No. 1999-05-
01 J 9, AI and Jodi Peterson.
ORDINANCE NO.3 - AN ORDINANCE VACATING A PORTION OF A 7.00 FOOT WIDE
EASEMENT RECORDED NOVEMBER 17. 1978. ON REEL 953R. RECORDER'S RECEPTION
NO. 7876266. LANE COUNTY, OREGON DEED RECORDS (FIRST READING).
City Planner Kitti Gale presented the staff report on this issue. The 7' public utility easement along
the westerly property line of former tax lot 40 I was created by a condition of a J 978 partition, M.P.
59 I. In May of 1997, the tax lot was again partitioned into three lots, Jo. No. 97-03-05 I. The 1997
partition resulted in ajoint-use easement for access and utilities along the easterly portion of the
newly created tax lot 403. During the development of the two additional lots, all utilities were
installed within the boundaries of the joint-use driveway easement. Therefore, the original public
utility easement on the westerly portion of tax lot 403 is no longer necessary for urban service
delivery. The applicant has submitted an application to vacate a two-foot portion of the original
public utility easement. The applicant wishes to use the additional two feet to increase the building
envelope in order to construct a home on the narrow parcel. This ordinance will receive a second
reading and adoption at a future council meeting.
Ms. Gale answered questions from council.
Mayor Maine opened the public hearing.
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1. Al Peterson, 1195 Janus Street, Springfield, spoke in support of the ordinance. He described the
physical layout of the property and explained reasons he requested the vacation.
Mayor Maine closed the public hearing.
No action was taken as this ordinance received a first reading.
2. Zone Change from Medium Density Residential to Neighborhood Commercial for a Parcel Located at
110 S. 591h Street, Assessor's Map, 17-02-34-32, TL 1001, Jo. No. 99-04-0091.
ORDINANCE NO.4 - AN ORDINANCE TO AMEND THE SPRINGFIELD ZONING MAP FOR
TAX LOT 1001, ASSESSOR'S MAP 17-02-34-32 FROM MEDIUM DENSITY RESIDENTIAL TO
NEIGHBORHOOD COMMERCIAL (FIRST READING).
City Plaliner Lauren Lezell provided the staff report on this issue. This is a citizen initiated zone
change submitted in conformance with the requirements of Section 12.0 I 0 of the Springfield
Development Code. The Springfield Planning Commission adopted a tinal recommcndation of
approval of th is zone change request. The Council must take tinal action on th is request. If counci I
agrees with the Planning Commission recommendation, the ordinance could be adopted by motion
and vote at the July 6, 1999 council meeting, second reading of the ordinance.
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The applicant is requesting this zone change from Medium Density Residential to Neighborhood
Commercial to atlirm that this property is in contormance with the Neighborhood Commercial
dcsignation. The Springtield Planning Commission conducted a public hearing on the zone change
on June 1, 1999. The Commission has recommended approval (6-0 with I absent). There is no
financial impact to the city resulting from this decision.
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Regular Meeting Minutes
June 21,1999
Page 4
Mayor Maine opened the public hearing.
1. Mr. Fodor, Fodor and Associates, representing Dr. Nicholas L. Kenney, spoke in support ofthe
proposal.
Mayor Maine closed the public hearing.
No action was taken as the ordinance received a first reading by title.
3. Budget Transfer and Supplemental Budget Resolution.
RESOLUTION NO. 99-42 - A RESOLUTION TRANSFERRING AND RE-APPROPRIA TING
FUNDS IN THE GENERAL FUND, THE SPECIAL REVENUE FUND, THE BANCROFT
REDEMPTION FUND, THE INSURANCE FUND, THE SEWER CAPITAL PROJECTS FUND,
THE VEHICLE AND EQUIPMENT FUND, THE BOOTH-KELLY FUND, THE DEVELOPMENT
ASSESSMENTS FUND, AND THE G.O. BOND CAPITAL PROJECTS FUND.
RESOLUTION NO. 99-43 - A RESOLUTION RECOGNIZING AND APPROPRIATING GRANT
PROCEEDS IN THE SPECIAL REVENUE FUND, THE ADJUSTMENT OF BEGINNING CASH
IN THE STREET FUND, THE SPECIAL REVENUE FUND AND THE METROPOLITAN
W ASTEW A TER FUND, AND THE RECOGNIZING AND APPROPRIATING OF REVENUE IN
THE GENERAL FUND, THE STREET FUND. THE BANCROFT REDEMPTION FUND, THE
INSURANCE FUND, THE SEWER OPERATIONS FUND, THE METROPOLITAN.
. WASTEWATER FUND AND THE DEVELOPMENT PROJECTS FUND..',.'
Senior Management Analyst Carl Burgdorfer provided the staff report on this issue. Several times
throughout the fiscal year the council is requested to make adjustments to the budget to reflect needed
changes in planned activities, to recognize new revenues such as grants or to make other required
adjustments.
The council is asked to approve the regular budget transfer resolution and the supplemental budget
resolution.
The overall nnancial impact of the regular budget transfer resolution is to transfer and reappropriate
$2,549,273. The overall financial impact of the supplemental budget is to increase total
appropriations by $967,894.
Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public
hearing.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATfiELD, TO ADOPT RESOLUTION NO. 99-42. THE MOTION PASSED WITH A VOTE OF
4 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATfiELD, TO ADOPT RESOLUTION NO. 99-43. THE MOTION PASSED WITH A VOTE OF
4 FOR AND 0 AGAINST.
4. Fiscal Year 1999/00 City Budget Adoption.
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Regular Meeting Minutes
June21,1999
Page 5
RESOLUTION NO. 99-44 - A RESOLUTION ADOPTING THE FISCAL YEAR 1999/00
SPRINGFIELD CITY BUDGET, MAKING APPROPRIA nONS, LEVYING A PROPERTY TAX,
AND APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE
REVENUE SHARING PROGRAM.
Finance Director Bob Duey presented the staff report on this issue. The council is requested to hold a
public hearing on the Fiscal Year 1999/00 approved city budget and approve a resolution to adopt the
Fiscal Year 1999/00 city budget, making appropriations, levy a property tax, and approve the city of
Springfield's participation in the State Revenue Sharing Program.
Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public
hearing.
Mayor Maine appreciated the hard work and efforts made in presenting the budget. She thanked Mr.
Kelly and Mr. Duey. Councilor Simmons commended the City Manager and Finance Department
staff for their efforts. Councilor Ballew agreed.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT RESOLUTION NO. 99-44. THE MOTION PASSED WITH A VOTE OF
4 FOR AND 0 AGAINST.
5. Rezone Certain Land in Glenwood Newly Incorporated Into the City of Springfield.
ORDINANCE NO. 5927 ~AN ORDINANCE REZONING CERTAIN PROPERTY IN
GLENWOOD FROM EUGENE ZONING DISTRICTS TO SPRINGFIELD ZONING DISTRICTS
. CONSISTENT WITH THE METROPOLITAN AREA GENERAL PLAN TEXT DIAGRAM, JO.
NO. 1999-06-0141, AND DECLARING AN EMERGENCY.
Planning Manager Greg Mott presented the staff report on this issue. The subject property was
annexed to the city of Springfield by order of the Boundary Commission on June 3, 1999. The
Boundary Commission action does not change the zoning of property therefore, this property retains
its Eugene zoning until changed by the city of Springfield.
This action is necessary to implement the transfer of the jurisdiction of Glen wood from Eugene to
Springfield. This action affects the following four tax lots: 200 & 600, Assessor's Map 17-03-34-32:
201, Assessor's Map 17-03-34-34; and 900, Assessor's Map 17-03-34-31. These are adjoining lots in
the southeast corner of Glenwood Boulevard and Franklin Boulevard. On May 25, 1999, the
Springlield Planning Commission conducted a public hearing on the rezoning of these lots. David
Pedersen and Associates subm itted a letter in support of the zone change on behal f of the property
owners. The Planning Commission recommended that lots 200, 20 I and 900 be rezoned to CC-
Community Commercial, and that lot 600 be rezoned to LMI-Light Medium Industrial. The lots are
in sub-area seven of the Glenwood Retinement Plan, a mixed-use sub-area for industrial and
comlllercialuses. Springfield's CC and LMI districts implement this refinement plan designation.
Mr. Mott answered questions from council regarding this issue. He said coul)cil would only act on
the four properties being presented to council for rezoning.
Mr. Mott provided information regarding future process related to the Glenwood Refinement Plan,
mixed use development, development in Glenwood and the mixed use overlay.
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Regular Meeting Minutes
June 21,1999
Page 6
Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public
hearing.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT ORDINANCE NO. 5927. THE MOTION PASSED WITH A VOTE OF 4
FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Steve Moe, PO Box 847, Springfield, representing Glenwood Business Association, PO Box 3215,
Eugene, provided Council with a copy of a letter dated June 15, 1999. The letter was addressed to the
L TD Staff and Board Members. The letter clarified their position that the Glenwood Business
Association would not support any BRT plan that negatively impacts any Glenwood business. They
do not support any of the BRT plans or alternatives at this time. Mr. Moe said the letter was -
presented to LTD.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Ardis Smith, 5090 Forsythia Drive, Springfield, Regarding the Street
Improvements / Entrance Condition, Near Main Street and 49th Place.
IT WAS MOVED BYCOUNCILORBALLEW, WITH A SECONDBY COUNCILOR
HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 4 FOR AND 0 AGAINST.
. BUSINESS FROM TEH COUNCIL
I. Committee Appointments.
2. Business from Council
a. Committee Reports
I. Councilor Simmons said the Watershed Council acquired a building at Armitage Park. The
building would be used as an office for the Council. He requested donation of surplus office
supplies if available. He said the Council was working closely with the National Marine
Fishery Department.
2. Councilor Hatfield said he and Councilor Simmons attended a neighborhood meeting regarding
barricade removal. He thanked staff for their efforts in this process. He said a work session
would be held regarding this issue. Mayor Maine requested that comments received during the
neighborhood meeting be provided to council, in writing, at the appropriate time.
3. Councilor Ballew said Chiquita Banana bought the seasonal facility for canningfrom
Metropolitan Wastewater Management Commission. She said canary operation will provide
employment opportunities for the community.
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Regular Meeting Minutes
June 21,1999
Page 7
4. Councilor Leiken said Lane Regional Air Pollution Authority is taking a similar route that EPA
and DEQ are, from a local level standpoint. He referenced issuance of certificates or awards
for community businesses that practice pollution prevention. He referred to it as a "green
award."
5. Councilor Leiken said he talked with members of the Legislature regarding Senate Bill 299 and
reported it would be on the Senate floor Tuesday June 22, for vote. He said it would be carried
by the Judiciary Committee Chair. Mayor Maine requested that Council be provided with a
status report when more information is available.
6. Mayor Maine said MPC was canceled this month. She reported the Public Safety Coordinating
Council (PSCC) Policy group met today. She said the greater PSCC group meeting was
scheduled Thursday June 24, 2:00 - 5:00 p.m. They will be presented with information
regarding two surveys that were conducted. The surveys conducted included a telephone
survey and focus group. The PSCC levy will be discussed during the June 30 Joint Elected
Officials.
7. Councilor Ballew said the Springfield station relocation is now down to two sites, the US Bank
site and the one across South A and South of Fifth Streets. She said an environmental
assessment will be conducted. Once a preferred site is selected, a full environmental impact
study will be conducted.
8. Mayor Maine discussed Lane Transit District issues (BRT and station siting). She said Brian
Barnett provided her with a copy of the proposed design options. She said this would be
discussed at the next BRT Steering Committee. She said they would make a recommendation
from their committee to the Board about the preferred alternative. She suggested council
members be sure to provide Councilor Fitch with information regarding their preference.
Councilor Fitch will be able to utilize this information in representing the Council as
appropriate. Pedestrian access and vehicle turns were briefly discussed.
b. Other Business
BUSINESS FROM THE CITY MANAGER
I. Other Business
BUSINESS FROM THE CITY ATTORNEY
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June 21,1999
Page 8
ADJOURNMENT
The meeting was adjourned at 7:55 p.m.
Minutes Recorder - Julie Wilson
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Mayor
Attest: Q .
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Julie Wils
City Recorder