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HomeMy WebLinkAbout02/16/1999 Work Session . MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, FEBRUARY 16,1999 The Springfield City Council met in Work Session at Springfield City Hall, Jesse Maine Room, 225 Fifth Street, Springfield, Oregon at 6:05 p.m. with Mayor Maine presiding. Present were Mayor Maine and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, Senior Management Analyst Rosie Pryor, Administrative Aide Shari Higgins, Development Services Director Susan Daluddung, Public Works Director Dan Brown, Management Analyst Eileen Stein, Library Director Bob Russell and members of staff. 1. City Council Operating Policies and Procedures Pertaining to Board, Commission and Committees, Section IX. Administrative Aide Shari Higgins provided council with an overview of the current process for recruiting volunteers for boards, commissions and committees. She review the three standard recruitment periods of March, August and November and explained how this special recruitment fit into the process. Ms. Higgins explained how positions not filled remain with the current member until filled, and how vacancies are predicted and then monitored throughout the year. . Ms. Higgins provided information from the operating policies and procedures pertaining to who is interviewed and what applications are reviewed. Also, discussed were recommendations from boards, commissions and committees on new members and past attendance requirements. Ms. Higgins told council she kept current roster and charge information, as well as provided it to council for their notebooks. The City Council Operating Policies and Procedures will be reviewed at the March 8th council work session. 2. Bicycle Committee Application Review. Management Analyst Eileen Stein was present for the staff report. She said the Bicycle Committee recommended re-appointment of Christopher Urhausen with a term expiration date of December 31, 2001. Ms. Stein said there are six active members now and appointing Mr. Urhausen would place the committee at their minimum. The committee is currently looking for applicants for the next recruitment period. Mayor Maine asked how the Bicycle Committee is helping to recruit members. Ms. Stein said she will speak with Traffic Technician Dean Bishop who is staff to the committee to find out what specific steps they have identified. She said there is interest from Urban GrowthBoundary (UGB) citizens, but that the current by-laws only allow for two members to reside outside the city limits. . Councilor Simmons suggested recruiting in connection with the 42nd Street project. He also felt asking the Bicycle Committee what the council could do to assist with the recruitment process would be helpful. Councilor Hatfield said he tried to recruit new members, but was not successful. Springfield City Council Work Session - 2/16/99 Page 2 . Councilor Fitch asked if the committee has enough business to conduct or if they might become a task force with a more limited scope. Ms. Stein said she would ask Mr. Bishop to provide council with the committees current duties and work plan at a future date. Councilor Lundberg suggested meeting quarterly versus monthly, to discuss time critical issues only. Councilor Ballew suggested placing signs on the bike path asking patrons to volunteer on the committee. By consensus, council agreed to re-appoint Christopher Urhausen to a three-year term, expiring on December 31, 2001. 3. Library Board Application Review. Library Director Bob Russell provided council with the recommendation from the Library Board. He said at the time of the interviews, candidate Barbara Sherman deferred to the other applicant, Stan Paine. The Library Board agreed with her assessment and recommended Mr. Paine. Mr. Russell said Mr. Paine is currently building a home inside the city limits, but is not yet residing in the house. Mayor Maine said Mr. Paine moving from the long range planning group to the Library Board provides good continuity. Councilor Lundberg agreed and said Mr. Paine was a good candidate. . By consensus, council agreed to appoint Stan Paine to the Library Board, with a term expiring December 31,2002. 4. Planning Commission Interviews. Development Services Director Susan Daluddung was present, as was Planning Commission Chair David Ralston. Ms. Daluddung said the city had received three applications for one current vacancy and one vacancy due to expire on April 30, 1999. The City Council discussed the interview questions. The City Council interviewed the following candidates: Cluadete Eikenberry Steve Moe Tim Malloy The City Council asked the following interview questions: 1. Please introduce yourself and explain your interest in the Planning Commission. 2. Can you describe your understanding of the relationship between the Planning Commission and city staff and the Planning Commission and the City Council? . . . . .. Springfield City Council Work Session - 2/16/99 Page 3 3. Many of the land use laws are State mandated and must be enforced. How would you reconcile your own personal opinions and beliefs regarding personal property owners' rights when they are at odds with State Law? 4. Would you have trouble saying "no" in a public forum, especially where zoning or developers are involved? 5. What in your opinion is the proper role of a Planning Commissioner, when it conflicts with your personal opinion and beliefs in a Quasi-Judicial setting, and in a Legislative setting? 6. Do you have the time to devote to a Planning Commission position? 7. What personal or professional skills do you have that would be a benefit to the Planning Commission if you were selected? 8. Do you have any questions of the Mayor or City Council? After the interviews, council discussed the process and decided to appoint one candidate to serve out the remainder of Lyle Hatfield's term, plus the four-year term that begins May 1, 1999, and to appoint one candidate to fill the upcoming vacancy when Don Lutes' term expires on April 30, 1999. Council discussed the candidates. By consensus, council agreed to appoint Tim Malloy to fill the remainder of Mr. Hatfield's term, plus the four-year term beginning May 1, 1999 and expiring April 30, 2003. Also by consensus, council agreed to appoint Steve Moe to fill the term which will be vacated by Don Lutes. Mr. Moe will serve a term beginning on May 1, 1999 and expiring April 30, 2003. ADJOURNMENT The meeting adjourned at 6:55 p.m. Minutes Recorder - Shari Higgins ~J~~ Maureen Maine, Mayor ATTEST: