Loading...
HomeMy WebLinkAbout10/19/1998 Work Session . MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, OCTOBER 19,1998 The city of Springfield council met in work session in the Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, October 19, 1998, at 6:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Dahlquist, Leiken, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. 1. Reallocation ofCDBG Funds for HIV Alliance (Formerly AIDS Hospice Service). Housing Program Specialist Kevin Ko presented the staff report on this issue. The city of Springfield allocated $20,000 in CDBG funds in 1992 to assist with the purchase of an AIDS hospice home in Eugene to serve residents of both communities. The home has recently been sold by HIV Alliance. In order for the Agency to fulfill its contractual obligation to the city, it must, at the city's option: (i) repay $21,500 to the city, or (ii) continue to provide services to Springfield residents. HIV Alliance is requesting that the city of Springfield allow the agency to use the funds to continue to provide housing and supportive services to HIV/AIDS affected Springfield residents. . In 1992 the city granted $20,000 in CDBG funds to HIV Alliance (formerly AIDS Hospice Services, Inc.) to purchase and rehabilitate a single family unit in Eugene to be used for assisted housing for HIV and AIDS affected persons. The city of Eugene also participated in the project, the terms of Eugene's CDBG grant have since expired. The Springfield CDBG grant agreements has a 10 year term and expires May 18, 2002. The CDBG obligation was attached to the property by the recording of a Memorandum of Grant Agreement. Due to the changes, which have occurred in recent years regarding the treatment ofHIV/AIDS patients, the agency has found that demand for hospice care has greatly diminished, while demand for support services in a more independent living environment has increased proportionately. Because of this shift in the care and treatment of the target population, HIV Alliance, with the mutual consent of the city of Springfield and the city of Eugene, recently sold the hospice and wants to use the proceeds from the sale to provide housing and support services more in keeping with the current trend. In order to facilitate the sale of the property, and with full assurances from the Agency that it will fulfill its CDBG obligation to the city, the Memorandum of Grant Agreement was released. The agency can,fulfill contractual obligations by either repaying $21,500 t9 the city or provide HIV/AIDS affected Springfield residents with continuing housing assistance and other housing related services. The value of such services shall equal or exceed $21,500. . HIV Alliance has proposed to allocate $18,275 to housing assistance and related housing services for the benefit of HIV / AIDS affected Springfield residents for two years. The agency also proposes to use the remaining $3,225 for HIV prevention and outreach programs. As noted in the report, staff recommends that these programs be administered to best benefit Springfield residents. . . . .. Work Session Meeting Minutes October 19, 1998 Page 2 Mr. Ko discussed specifics of the agreement. Councilor Shaver said it was encouraging to see the progress that has been made to date regarding HIV/AIDS. He said there is never an end to service needs. He said as one sector may improve and do better, other needs arise. He said there is a request for funding of a court school, which will be discussed during the regular meeting. He askedifBlock Grant funds could be used to assist in the funding of a court school. Mr. Ko said it is an option to allow mv Alliance to use a portion of the funds for one thing and use another portion of funds for other needs. Councilor Maine asked why the city of Springfield opted for a 10-year contract and the city of Eugene executed a five-year contract. Mr. Ko replied it has been Springfield policy to execute 10-year contracts versus shorter duration contracts. He also said he was not employed with Springfield when the last contract was processed. He said historically, CDBG contracts are for a term of 10 years. He also discussed the option of the city being able to enter into separate agreements with HIV Alliance. Mr. Ko said the only way the city could require mv Alliance to return funds would be as a result of a sale of CDBG assets. HUD would then support the fact that those are CDBG funds. If the funds are recaptured, it is as a direct result ofthe sale of a CDBG facility. If mv Alliance is allowed to retain the funds, then the CDBG contract is complete. The city has the option of entering into a separate agreement with mv stating they are being allowed to retain funds but still want services to be provided to Springfield citizens. If the city allows them to keep the funds to be used for ongoing services, the money does not have to be treated as CDBG funding. We are entering into a non-CDBG agreement. The money would no longer be subject to CDBG monitoring. Mr. Ko introduced mv Alliance members Bill Avery, President of the Board and Jim Shoemaker, Director of Client Services. They provided information regarding Springfield resident use of the facility and its service. The funds were intended for and are being used for housing. Councilor Maine, Shaver and Beyer were in favor of the recommendation. Councilor Dahlquist and Liken did not have an objection. Staff would forward the agreement to the City Manager and City Attor,ney for execution. ADJOURNMENT The meeting was adjourned at 6:45 p.m. Minutes Recorder - Julie Wilson Bill~ Mayor Pro Tern / Council President Greg Shaver -- (JltIVVJ