HomeMy WebLinkAbout03/17/2008 Regular
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MARCH 17,2008
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, March 17,2008 at 7:00 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie (via conference phone), Ballew,
Ralston, and Woodrow. Also present were City Manager Gino Grimaldi, Assistant City Manager
Jeff Towery, City Attorney Joe Leahy, City Recorder Amy Sowa and members of the staff.
- - Councilor Pishioneri was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
SPRINGFIELD UPBEAT
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR WITH ITEM 1.a.
REMOVED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1
ABSENT - Pishioneri). .
1. Claims
a. removed
2. Minutes
a. Febru'lIY 11,2008 - Work Session
b. February 19,2008 - Regular Meeting
c. February 25,2008 - Work Session
3. Resolutions
a. RESOLUTION NO. 08-04 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P30508: LAUREN ESTATES.
4. Ordinances
a. ORDINANCE NO. 6217 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS TROTTER LOCATED IN WEST SPRINGFIELD, EAST OF
City of Springfield
Council Regular Meeting Minutes
March 17, 2008
Page 2
ANDERSON LANE AND SOUTH OF KELLOGG ROAD AND INVOLVING
APPROXIMATELY 0.45 ACRES IDENTIFIED AS TAX LOT 600 T17S R03W S33
MAP 11: HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE
RAINBOW WATER DISTRICT.
b. ORDINANCE NO. 6218 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS INTERNATIONAL CHURCH OF FOURSQUARE
GOSPEL, LOCATED IN NORTH SPRINGFIELD, NORTH OF HAYDEN BRIDGE
ROAD, EAST OF 5TH STREET, WEST OF 7TH STREET AND INVOLVING
APPROXIMATELY 4.13 ACRES IDENTIFIED AS TAX LOTS 12600 AND 12700,
T17S R03W S23 MAP 34 AND OTHERWISE KNOWN AS 600 HAYDEN BRIDGE
ROAD, SPRINGFIELD: HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
c. ORDINANCE NO. 6219 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS NEPUTE, LOCATED IN WEST SPRINGFIELD, NORTH
OF KELLOGG ROAD AND NORTHWEST OF THE INTERSECTION WITH
POLTAVA STREET AND INVOLVING APPROXIMATELY 1.03 ACRES
IDENTIFIED AS TAX LOT 800, Tl7S R03W S34 MAP 22: HERETOFORE
ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER
DISTRICT.
d. ORDINANCE NO. 6220 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY KNOWN AS EV ANS/BETZ OAKDALE AVENUE LOCATED IN THE
GATEWAY AREA OF NORTHWEST SPRINGFIELD, WEST OF GAME FARM
ROAD AND INCLUDING PROPERTIES OWNED BY EV ANS/BETZ AND THAT
PORTION OF OAKDALE AVENUE PUBLIC RIGHT OF WAY BETWEEN
GAMEF ARM ROAD AND PHEASANT BOULEVARD. THE WITHDRAWAL
INVOLVES APPROXIMATELY 0.69 ACRES IDENTIFIED AS TAX LOTS 2500,
2600, AND 2700, Tl7S R03W S22 MAP 42 AND 0.45 ACRES OF OAKDALE
AVENUE RIGHT OF WAY (1.14 ACRES TOTAL); HERETOFORE ANNEXED TO
THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
5. Other Routine Matters
a. Approval of Liquor License Endorsement for Memos Mexican Restaurant, Located at
737 Main Street, Springfield, Oregon.
b. Approval to Authorize the City Manager to Execute a Contract with Christenson Electric,
Inc. in the Amount of$122,216.00 for Material and Labor and Approximately $15,000
for Additional Materials and Labor Costs to Provide Horizontal Station Wiring and
Backbone (Riser) Cable Plant Installation for the City of Springfield Justice Center.
c. Approval to Authorize the City Manager to Sign an Independent Contractor Agreement
for Air and Ground Ambulance Joint Marketing.
d. Approval to Authorize the City Manager to Sign a Contract to Purchase Two Ambulance
Units from Hughes Fire Equipment, Inc. for an Amount Not to Exceed $445,964.00.
e. Approval of the Guaranteed Maximum Price of $87,811 for the Temporary Facilities
Required at Thurston Fire Station #16.
ITEMS REMOVED
City of Springfield
Council Regular Meeting Minutes
March 17, 2008
Page 3
1. a. Approval of the February 2008, Disbursements for Approval
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
BALLEW TO APPROVE ITEM I.A. FROM THE CONSENT CALENDAR. THE
MOTION PASSED WITH A VOTE OF 4 FOR, 0 AGAINST, I ABSTENTION (Lundberg)
AND 1 ABSENT (Pishioneri).
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
I. 2009-2013 Capital Improvement Program - A Community Reinvestment Plan.
City Engineer Ken V ogeney presented the staff report on this item. The City of Springfield 2009-
2013 Capital Improvement Program - A Community Reinvestment Plan, has been drafted by
staff, reviewed by the Planning Commission (2/05/08), and the City Council in work session
(3/03/08). It is now ready for public hearing and adoption.
The draft City of Springfield 2009-2013 Capital Improvement Program, A Community
Reinvestment Plan, was reviewed at the Planning Commission's February 5,2008 meeting. The
Commission recommended Council approval of the plan. The City Council then reviewed the
draft CIP in work session on ~arch 3, 2008 and approved the CIP as drafted to be brought to
public hearing at this meeting. After hearing public comments, Council is requested to adopt the
Capital Improvement Program by motion.
Mayor Leiken opened the public hearing.
No one appeared to speak
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT THE 2009-2013 CAPITAL IMPROVEMENT PROGRAM - A
COMMUNITY REINVESTMENT PLAN. THE MOTION PASSED WITH A VOTE OF 5
FOR AND 0 AGAINST (1 ABSENT - PISHIONERI).
2. Supplemental Budget Resolution.
RESOLUTION NO. - 08-05 - A RESOLUTION ADJUSTING RESOURCES AND
REQUIREMENTS IN THE FOLLOWING FUNDS: GENERAL, SPECIAL REVENUE,
TRANSIENT ROOM TAX, DEVELOPMENT PROJECTS, POLICE BUILDING BOND
CAPITAL, REGIONAL WASTEWATER CAPITAL, STREET CAPITAL, BOOTH-
KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE, AND VEHICLE &
EQUIPMENT.
Budget Officer Bob Brew presented the staff report on this item. At various times during the
fiscal year the Council is requested to make adjustments to the annual budget to reflect needed
changes in planned activities, to recognize new revenues, or to make other required adjustments.
City of Springfield
Council Regular Meeting Minutes
March 17, 2008
Page 4
These adjustments to resources and requirements change the current budget and are processed
through supplemental budget requests scheduled by the Finance Department on an annual basis.
The supplemental budget being presented includes adjusting resources and requirements in the
General Fund, Special Revenue Fund, Transient Room Tax Fund, Development Projects Fund,
Police Building Bond Capital Fund, Regional Wastewater Capital Fund, Street Capital Fund,
Booth-Kelly Fund, Regional Fiber Consortium Fund, Insurance Fund, and Vehicle & Equipment
Fund..
The City Council is asked to approve the attached Supplemental Budget Res01ution.
The overall financial impact of the Supplemental Budget Resolution is to increase total
appropriations by $460,206 and increase total FTE by 1.0.
Mr. Brew discussed several of the items in the supplemental budget.
Councilor Ballew asked about the Fiber Consortium and the total when the change was made.
Mr. Goodwin said it would put about $140,000 as the total. They discussed the additional
amount.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 08-05. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT - Pishioneri).
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Christopher Monnette, Director of Reservations, Royal Caribbean
International, 1000 Royal Caribbean Way, Springfield, Oregon Regarding the Pioneer
ParkwaylEmX Project.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY
COUNCILOR WOODROW TO ACCEPT THE CORRESPONDENCE FOR FILING.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT-
Pishioneri).
BIDS
ORDINANCES
City of Springfield
Council Regular Meeting Minutes
March 17, 2008
Page 5
BUSINESS FROM THE CITY COUNCIL
1. Business from Council
a. Committee Reports
1. Councilor Ralston reported on the Human Services Commission (HSC). The County
had a lot if financial problems and the outlook was not good. The HSC forwarded a
letter to the City asking that the City maintain the same level of support as last year,
including the $20,000 one time additional amount. They were looking at the cities for
help. The County was considering referring it as a levy item. He pointed out that
Springfield had been successful in their measures, but the County hadn't been able to
get support for their measures. Andrea Ortiz was the current Chair and Dave Ralston
was the Vice-Chair for the third time.
He said there was too much to talk about regarding the Lane Regional Air Protection
Agency (LRAP A).
2. Councilor Wylie asked if there was any news about the County money. Mayor
Leiken said he would address that shortly.
3. Councilor Ballew reported on the League of Oregon Cities (LOC) Finance and
Taxation Committee. She attended a meeting last Friday and they were beginning to
put together their lobbying program. There was concern about the federal forest
program. She would be meeting on that subject next week in Salem. The City of
Portland was sponsoring proposals for changing the urban renewal so they could
apply urban renewal funds from one redevelopment agency area to a satellite
somewhere else. Following the last legislative session, the State was required to do
reporting on existing enterprise zones regarding what jobs were there and how
successful they were. She discussed the department that was subcontracting to do the
reporting.
4. Councilor Lundberg reported on the EmX. She said there was a meeting with Lane
Transit District (LTD) and many of the owners of property along International Way.
The meeting went better than she anticipated, but there were still many concerns
about the width of the proposed corridor and who would be maintaining the green
spaces. She encouraged those in attendance to attend Council work sessions and
public hearings before the corridor was approved so their voice could be heard. This
would help get the project to a place where everyone could accept it and allow the
EmX to do what it was supposed to do - move people from the employment centers
and reduce traffic. She was happy with the progress regarding discussions with
property owners.
5. Councilor Woodrow reported on the Police Planning Task Force (PPTF). He said he
attended PPTF a week ago on Thursday. The Police Chief went over the number of
accolades versus complaints against police officers. The responses were two to one
for the accolades.
City of Springfield
Council Regular Meeting Minutes
March 17, 2008
Page 6
6. Mayor Leiken said the Metropolitan Policy Committee (MPC) meeting was one of
the more agreeable meetings he had attended in a long time. In the end, the Oregon
Transportation Commission (OTC) had a draft earmark policy that didn't sit well
with the whole group. Mayor Piercy and Mayor Leiken agreed it was not a good
policy. A legislative person from the Oregon Department of Transportation (ODOT)
came to the meeting and got the message from Mayor Leiken and Commissioner
Green.
Mayor Leiken reported on the United Front trip. He said during the fIrst meeting, he
asked why they were there if there were no funds available. Out of all the years he
had attended, this was the most unproductive trip ever. The Secure Rural Schools did
not get renewed and the House and Senate were blaming each other. Mayors Volta
(Coburg), Williams (Cottage Grove), Piercy (Eugene) and Leiken got together and
suggested that the Lane County mayors write a letter or pass a resolution in support
of the counties for Washington DC. The message from Lane County to the legislators
was not being heard. Mayor Leiken talked to Mr. Grimaldi and the LOC about
writing a similar letter or support to the counties. He talked about the road funds and
the leverage from the counties. Unless something drastic happened it didn't look
good for the counties.
Mayor Leiken said he was not sure what the final numbers would be from the Corps
of Engineers regarding the Mill Race project. Bob Keefer, Superintendent from
Willamalane Parks and Recreation District, and Len Goodwin, Assistant Public
Works Director, were trying to find out if we were getting any funds.
Mayor Leiken reported on the Transportation Governance Subcommittee. He said
their last meeting was very good. People were starting to get it figured out. The
representative from Medford, Linda Ludwig (LOC) and Mayor Leiken shared the
same message. Cities were on board on what a legislative package for transportation
should be. He would be on a panel to interview the new Region II Manager for
ODOT on March 28.
Mayor Leiken said he attended an event at Agnes Stewart Middle School called the
Battle of the Books. He said it was one of the more fun events he had attended in a
long time. He moderated the elementary school students. The students had to know
the name of the book and the author following certain key questions. The winners
from Springfield went to the Regionals in Roseburg and took second place.
BUSINESS FROM THE CITY MANAGER
1. City Council Adoption ofa Resolution Initiating Annexation of Public Property in the
Vicinity of the West End of the Glenwood Bridge over the Willamette River.
RESOLUTION NO. 08-06 - A RESOLUTION INITIATING ANNEXATION OF
CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD PURSUANT TO SECTION
5.7 OF THE SPRINGFIELD DEVELOPMENT CODE.
Planning Supervisor Jim Donovan presented the staff report on this item. Annexation of the rights
of way and public property at the west end of the Glenwood Bridge over the Willamette River is
City of Springfield
Council Regular Meeting Minutes
March 17, 2008
Page 7
the fIrst step toward future public improvements by the City of Springfield. Annexation also
transfers legal jurisdiction within the rights of way and public property to the City of Springfield
and allows the City of Springfield Police Department to respond to ongoing public nuisance
complaints occurring on the area proposed for annexation.
Financial impacts of annexation on construction and maintenance of future public right of way
improvements will be brought to the City Council for consideration during the ensuing public
process. With the exception of public staff time dedicated to the annexation process, there are no
other significant financial impacts associated with this initiation by Council Resolution. If
initiated, the proposed annexation ordinance would be scheduled to come before the City Council
at a public hearing on or about April 21, 2008. A second reading and adoption of a proposed
ordinance annexing the subject area could occur on or about May 19,2008.
Mr. Donovan said staff would bring a full report to Council in a few weeks. Annexation of this
property would put the Springfield police in the lead role to deal with nuisance issues at this
location, and allow Springfield Police officers to arrest for disorderly conduct and public
drinking.
Councilor Woodrow asked if notice would go out on this annexation.
Mr. Donovan said notice would be put in the Register Guard and notice to affected parties. There
was no requirement for this type of annexation to notice out to 300 feet from the area, but could if
directed by Council.
Councilor Ballew asked if the right-of-way rested with the County or State.
Mr. Donovan said it was with a State facility owned and operated by the State under some County
land use and other jurisdiction.
Mr. Grimaldi said there wasn't a transfer of responsibility for maintenance of the right-of-way.
Mr. Donovan said that was separate action to transfer maintenance responsibilities.
Mr. Leahy said currently, ifthere was a code violation in this area, Springfield couldn't cite.
Councilor Ballew sai~ it remained State property until the City took over jurisdiction. She was
unclear about who handled the maintenance for that area.
Mr. Grimaldi said the State maintained the area and that would continue.
Mr. Leahy said the City would have authority to enforce code violations.
Councilor Ballew confIrmed that the right-of-ways were being used to outline the annexation
area.
Councilor Lundberg said the purpose was to give the City the ability to enforce the code. She
asked if there was a plan by the Police Department to deal with the transient population and the
added issues they would need to deal with. She would like feedback on such a plan.
City of Springfield
Council Regular Meeting Minutes
March 17, 2008
Page 8
Mr. Leahy said Councilor Lundberg's question was a good one. Whatever was done would be
better than the current situation.
Mayor Leiken complimented staff for taking this on. This was a big topic by the citizens and this
was a"good starting step. He thanked staff and ODOT.
Councilor Ballew said she had a concern that if Police discouraged occupancy under the bridge
by the transients, the transients would move into Springfield neighborhoods. The plan needed to
be well thought out.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 08-06. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 ABSENT - Pishioneri).
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at approximately 7:40 p.m.
Minutes Recorder Amy Sowa
Attest:
Ci~