HomeMy WebLinkAboutItem 11 Purchase of Two Mechanical Street Sweepers
AGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
Department:
Staff Contact:
Staff Phone No:
Estimated Time:
April 7, 2008
Regul.ar sessio~. .
Public Works . .
Stacey Kintigh. ~ .~...,
726-3616 K,~
Consent Calendar .
SPRlNqFIELD
CITY COUNCIL
ITEM TITLE:
PURCHASE OF TWO MECHANICAL STREET SWEEPERS
ACTION REQUESTED:
BY MOTION TO ACCEPT OR REJECT THE BID FROM OWEN
EQUIPMENT COMPANY FOR THE PURCHASE OF TWO (2)
MECHANICAL SWEEPERS IN THE AMOUNT OF $313,256.
ISSUE STATEMENT:
The Public Works Department seeks Council approval to purchase two
mechanical broom sweepers. The adopted FY08 budget includes funds for
replacement of the two existing mechanical sweepers that are experiencing
issues due to age and wear. In FY08 $311,500 is budgeted for these purchases.
Additionally the City has posted for sealed bids and will receive.$35,000 for the
sale of the Mobil sweeper. Selling this sweeper outright brought higher market
return than trade-in, increasing the total replacement budget to $346,500 and
allowing purchase well within available funds.
ATTACHMENTS:
None
.. DISCUSSIONI
FINANCIAL IMPACT:
The Public Works Maintenance Division has completed a formal bid process,
culminating when the following bids were opened in the Finance Department on
February 14,2008.
Vendor
Owen Equipment Co.
Model
Elgin Broom Bear
Broom Bear trade in
Bid Price
$ 357~000
-$ 44.000
$ 313,256
.$ 356,822
-$ 35.000
$ 321,822
$ 354,000
-$ 20.000' .
$ 335,000
$ 450,000
. Meets Specifications
Yes/No
Titan Sales, Group
Schwarze M6000
Broom Bear trade in
Yes/No .
Enviro-Clean Equipment
'Johnson MS350
Broom Bear trade in
Yes/No
Arbedmus Enterprize
Schwarze M6000
No trade in offered
Yes/No
. , .
. ..
Staff recommends the Council accept the mechanical sweeper purchase price from Owen Equipment Company.
. Owen Equipment Company was low bid with the total purchase price of$ 313,256. Although none of the venders
met all bid specifications Owen Equipment Company met the all required specifications. The specifications that
were not met do not affect the functionality of the machinery. The City Attorney has reviewed and approved this bid .
process and our recommendation. Adequate funds are available in the current budget for this purchase.