HomeMy WebLinkAboutResolution 05-56 11/28/2005
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CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 05-56
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS
AMOUNTING TO MORE THAN $35,000 AND APPROVE AMENDMENTS TO PUBLIC
CONTRACTS DURING THE PERIOD OF DECEMBER 7, 2005 TO JANUARY 8, 2006 WHILE THE
CITY COUNCIL IS IN RECESS.
WHEREAS, Chapter 2, Section 2.706, "PURCHASING," of the City of Springfield Municipal
Code limits the City Manager's authority to make purchases and award contracts of amounts not more
than $35,000, (2.706(2)(c)) and prohibits amendments to public contracts where the amendment cost
exceeds certain limits imposed by the Code except in case of council approval unless the City Council
provides additional authorization; and
WHEREAS, delaying these purchases and agreement approvals until the January 9, 2006
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid
for which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000
and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's holiday recess from December 7,2005 to January 8, 2006.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City ofSpnngfield as
follows:
During the City Council recess from December 7, 2005 through January 8, 2006, the City
Manager is hereby authorized to award competitive bid contracts for amounts for which the lowest
responsible bid is in excess of $35,000, and approve amendments to public contracts where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield Municipal Code,
except in cases of City council Approval, including, but not limited to contracts which have been
competitively bid, for which funds have been budgeted for, and which for reasons of public welfare,
safety, and cost effectiveness need to be awarded during the Council's holiday recess, provided all other
applicable purchasing requirements in the Springfield Municipal Code are followed, including but not
limited to these set fourth on the attached Project/Contract Summary.
This Resolution shall take effect on December 7 and shall elapse on January 8, 2006.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this twenty-eighth day of November 2005 adopted by a vote of ~ for and ~ against. (1 absent)
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ATTEST:
AmY~~
Per council approval and noted in the
council minutes, this authority also
includes Interim City Manager.
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AGENDA ITEM SUMMARY
November 28, 2005
Regular
Finance
Robert Duey ~
. 726-3740
Consent Calendar
SPRINGFIELD
Meeting Date:
Meeting Type:
Department:
Staff Contact:
Phone Number:
. Estimated Time:
CITY COUNCn..
ITEM TITLE:
RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD
COMPETITIVE BIDS DURING THE CITY COUNCIL RECESS.
ACTION REQUESTED:
Adoption of the following Resolution: A RESOLUTION AUTHORIZING THE
CITY MANAGER TO AWARD COMPETITIVE BIDS AMOUNTING TO MORE
THAN $35,000 DURING THE PERlOD OF DECEMBER 7, 2005, TO JANUARY
8, 2006 WHILE THE CITY COUNCIL IS IN RECESS.
ISSUE STATEMENT:
During the City Council's holiday recess the City may need to award contracts
costing more than$3S;000. These actions are normally approved by the Council.
To allow City business to proceed as usual during the recess, the Council may want
.to authorize the, City)vlanager to approve such actions.
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ATTACHMENTS:
A.} Resolution
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DISCUSSION;,,~ .. The MunicipaL~().Q~,~@~sa $35,000 limit on the City Manager's a~thorityto make
. ".",,;.....purchases:.and.award;,gqntracts. Council authorization is required foramount.s ..
.. . .:~:,:;,;X:::>.,~gr~tei'ihaii$35,0,Q(f!ifor the duration of the Council's 2005/2006 holiday recess,
......:,.;:.:,.~:.::;:,;.St(lffs,~~g~sts!tha(ili~,:;P.9uncil authorize the City Manager to approve competitive
...""':"~,J)fdconiracts~ea.ted1:laD. $35,000, including, but not limited to projects and
. . contracts, as well as purchases. Expenditures include those currently budgeted and
.. . ... .::those expenditures to ',be budgeted. All purchasing provisions of the Municipal Code
. are to be followed: : City Manager authorization will allow projects to stay on
.. schedule, .public.service to continue uninterrupted, and limit the City's exposure. .
. The following contni~t will be available for approval during the period December 7,
2005 to January 8, 2006: .
Po lice Communications Upgrade----;..------------------------------ Budget $64,938.32