HomeMy WebLinkAboutItem 01 Commercial/Industrial Buildable Lands (CIBL)/ Goal 14 Kickoff Meeting
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.AGENDA ITEM SUMMARY
Meeting Date:
Meeting Type:
March 11th, 2008
Joint City Council/Planning
Commission Work Session
Development Services
David Reesor~;<1-u ~
726-3783 . ~'
120 minutes
Department:
Staff Contact:
Staff Phone No:
Estimated Time:
SPRINGFIELD
CITY COUNCIL
ITEM TITLE: CIBL/GOAL 14 KICKOFF MEETING
ACTION
REQUESTED:
Conduct a joint work session discussion with the Planning Commission regarding the
Commercial Industrial Buildable Lands (CIBL) I Goal 14 Study.
ISSUE
STATEMENT:
The purpose of this joint City Council I Planning Commission work session is to provide
Springfield decision makers with a summary of the process and to discuss key outcomes of
the Commercial Industrial Buildable Lands/Goal14 Analysis. ECONorthwest will facilitate
the work session for this Kickoff Meeting.
ATTACHMENTS:
Attachment 1: ECONorthwest's Scope of Work for CIBL (Track One & Two)
Attachment 2: Citizen Involvement Plan (including Stakeholder Committee and Technical
Advisory Committee lists)
Attachment 3: Memorandum from ECONorthwest
DISCUSSIONI
FINANCIAL
IMPACT:
In 2006, the City of Springfield began work on the Residential Lands Study (RLS), which
includes both an inventory and needs analysis of residential land within Springfield's
portion ofthe Urban Growth Boundary (UGB). In 2007, the Oregon Legislature passed
House Bill (HB) 3337 which requires Springfield to establish a separate Urban Growth
Boundary with sufficient buildable lands.
In addition to the RLS, the City of Springfield is now conducting a Commercial and
Industrial Buildable Lands (CIBL) project. The residential, commercial and industrial
inventories will all be compiled together to determine if there is a shortfall of buildable land
in the urban growth boundary. A "Goal 14 analysis" will be conducted to study which lands
are appropriate for any potential UGB expansion which may be deemed necessary after
completion of the needs analyses and related inventories.
At this joint City Council I Planning Commission work session, ECONorthwest (ECO) will:
(I) present the work program and state planning requirements, and (2) to gather input on
desired outcomes ofthe studies. Specifically, ECO will discuss processes related to the
buildable lands inventory; economic opportunities analysis; economic development
strategy; response to deficiencies; and an UGB alternatives analysis. ECO will also briefly
discuss the relation of the CIBL/Goal 14 project with the track two components for a
Contemporary Land Use Database (ClBL - Track Two), which will provide data for the
CIBL inventory and allow repeat analysis as required by the City for future commercial,
industrial and residential inventory updates.
Attached are the Scope of Work for CIBL (Track One & Two), Citizen Involvement Plan,
and memorandum from ECONorthwest. The Scope of Work outlines key products and
deliverables for the project. 'The Citizen Involvement Plan w~s presented to the Committee
for Citizen Involvement (CCI) and approved on January 15th, 2008. The attached
memorandum from ECONorthwest provides a list of five questions for the City Council I
Planning Commission to review. These questions will be discussed at the joint work
seSSIon.
Attachment 1
Scope of Work
BACKGROUND
In 2007, the Oregon Legislature passed House Bill 3337 which allows Springfield to establish a
separate Urban Growth Boundary. The city started work on this review in 2006 by initiating a
residential buildable lands inventory (BLI) and contracting ECONorthwest to conduct a Goal 10
housing needs analysis. With the passage ofHB 3337, the City is now ready to complete the
additional studies related to the establishment of a UGB. .
The City's goal is to develop technical analysis and documentation in the form offmdings to (1)
determine if a UGB expansion is justified, and (2) to develop technical analysis and fmdings to
support a UGB expansion and 3) establish a "Contemporary Land Use Database: capable of
supporting these analyses (1 and 2 above) and subsequent analysis as required by the City. The RFP
does not include the actual UGB amendment process (which will require city and county approval).
The City wants three key products:
Track One: Contract with the City's Development Services Department
1. An inventory of commercial and industrial lands and a projection of the acreage needed
to accommodate Springfield'sfuture commercial and industrial needs.. (Track One)
2. An analysis of alternative locations where the UGB might be expanded to accommodate
the city's future commercial, industrial, and residential needs. (Track One)
3. A "Contemporary Land Use Database" comprised of current and complete land use
information and specialized tools to repeat analysis described above as required by the
City. (Track Two)
All three products listed above are included in the larger "CIBL Project". Within the CIBL
Project there are two tracks. Track I includes key products number (1) and number (2) referenced
above. Track Two includes key product number (3) referenced above.
Products (1) and (2) described in the scope of work that follows are primarily technical analysis
that require an understanding of the Oregon land use system, land inventories, economic analysis,
and public process. ECO will coordinate project with the land use database enhancement project that
is occurring concurrently with this project.
PROJECT APPROACH
The products for Track One (in bold) include four of the five distinct components in the overall
project:
· Contemporary Land Use Database: establish a current land use database able to support the
analysis described herein and future analysis the City may conduct with the analysis tools
and procedures developed for this project.
· Technical Analysis: forecasts, buildable lands inventory, land needs analysis (housing,
employment, other), and a comparison of land supply and demand.
ATTACHMENT 1 - 1
· Alternatives Analysis: analysis of potential expansion areas (land uses, zoning, capacity,
infrastructure, etc.) and cost of services.
· Legal Documentation: findings, plan and ordinance amendments.
· Review and Adoption: local hearings (city and county) and LCDC review and
acknowledgement.
A critical element of the larger CIBL Project approach is strong coordination between Track One
and Track Two. Occurring in parallel and over the same time period the two tracks will support
each other. For example, database needs and application requirements shall be gathered in Track
One and transferred to Track Two. In Track Two, this information will be used to establish targets
for database completeness and currency. Application requirements will be used to build analysis
tools and identify key parameters that need to remain accessible in application logic to permit future
adjustments should stakeholder direction and/or policy change in the future. A lack of strong
coordination between the two tracts will impact overall project success, potentially resulting in
delays, cost overruns, and negative impacts on product fitness. For this reason ECO has included
mechanisms to assure strong coordination. The City and ECO have developed work plans,
diagrams, and special tasks to help facilitate coordination, Some aspects of coordination have been
addressed up front (prior to signing contracts) and throughout the project.
The diagram on the following page (Fig. I) illustrates ECO's approach to the larger CIBL
Project and dotted arrows indicate the need for strong coordination.
Figure I provides an overview ofECO's approach and the relationship of the tasks to the key
project components. This project will address the fust three phases; it does not include the local
review and adoption process.
Page 2
ECONorthwest
December 2007
ATTACHMENT 1 - 2
Figure. 1. Project process
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Figure I.provides an overview ofECO's approach to the CIBL. Project tracts are
represented in vertical columns; key points of communication are drawn with dotted
arrows; key components"are listed in text boxes; and process flow is drawn with solid
arrows. Track One is under contract with the City's Development Services Department
(DSD) and Track Two is under contract with the City's Public WOIks Department
(PW).
Under each task described in the work program that follows, costs are assigned to
project tracts. Tasks assigned to Track Two shall be billed to the PW contract and tasks
assigned to Track One shall be billed to the DSD contract.
Exhibit A:. Scope of Work
ECONorthwest
February 2008
Page 3
ATTACHMENT 1 - 3
WORK PROGRAM
To accomplish the project objectives, ECO will complete following tasks.
TASK 1: PROJECT INITIATION AND MANAGEMENT
Purpose: Clarify the project scope and objectives; to facilitate ongoing communication between
City staff and the consulting team.
ECO will meet with City StafIto review the scope of work, schedule and budget. For that
meeting, ECO will prepare a memorandum with annotated outlines of the key products. This
meeting will also provide an opportunity to discuss the sequence of products and public review
strategy for the project ECO will also submit a data request at that meeting.
Eco will conduct monthly project management meetings with the City's project manager and
. other key staff to track progress. These meetings can be conducted in person or by phone.
Product: Outline of final products; Summary memorandum on projed scope (if
necessary)
Meetings: Monthly. with City Staff
Budget $1.146 (Track One)
Schedule: Ongoing
TASK 2: PROCESS STEPS: DECISIONMAKER, STAKEHOLDER INPUT AND REVIEW
Purpose: Involve decisionmakers, stakeholders, and ,citizens in the process.
ECO will complete the following process steps to ensure that the project has opportunities for
public input and collaboration.
2.A. COLLABORATION WITH THE COMMERCIAL-INDUSTRIAL lANDS STAKEHOLDER
COMMmEE & TECHNICAL ADVISORY COMMmEE
The consultant and city stafIwill be advised by the COmmercial Industrial Lands Stakeholder
Committee and Technical Adviso:ry Committee. ECD will meet monthly with the Stakeholder
Committee. At a minimmn, ECoWill address the following topics with the Commercial
Industrial Lands Stakeholder Committee: .
1. Project kickoff. This meeting will orient the committee to the project, legal
requirements, and other key aspects of the project. ECO will solicit broad input from the
Committee on key issues and desired outcomes.
2. Coinmercial and industrial land supply. ECD will facilitate 2-3 meetings to discuss
key assumptions and preliminary findings about commercial and industrial land supply in
Springfield.
3. EC()DOmiC opportunities analysis (EOA). ECO will present the preliminary results from
the economic opportunities ~ysis and seek input on issues such as potential target
industries and site needs. Meetings concerning the EOA may be combined with
discussions about the economic development strategy.
Page 4
ATTf8~~g~ef - 4 '
. December 2007
4. Economic development strategy. ECO will discuss potential economic development
strategies based on the results of the economic opportunities analysis, results of the
visioning survey, and results of the visioning workshop. ECO will solicit input on
potential economic development strategies and clarification of the economic development
VISIOn.
5. UGB alternatives. ECO will facilitate a series of meetings to focus on the policy
implications of the technical work and public visioning process. ECO will present key
assumptions about the UGB expansion alternatives analysis and preliminary findings of
the expansion analysis.
Given the complexity of this review, ECO anticipates that certain issues (e.g., the UGB
alternatives) will require multiple meetings to process. Some meetings will address multiple
topics. ECO will work with staff to determine the exact timing and content of each meeting. The
Technical Advisory Committee will conduct similar meetings in the process, and will focus on
the more technical aspects of each topic presented above.
2.B. COLLABORATION WITH THE TECHNICAL ADVISORY COMMITTEE
ECO will work with the City to establish and convene a technical advisory committee (T AC).
The T AC will include representatives from key agencies and city departments. ECO will conduct
five meetings with the T AC. The T AC meetings will center around facilitating input from key
agencies and incorporating that input into the technical analysis. T AC meetings would include
the following topics: '
I. Review of the buildable lands and EOA methodology and assumptions
2. Review of draft BLI and EOA
3. Review of the methods and assumptions used in the alternatives analysis
4. Review and discussion of initial alternatives analysis.
5. Review and discussion of draft policy package
2.C. DEVELOPING AN COMMUNITY DEVELOPMENT VISION FOR SPRINGFIELD
An essential part of developing a community development strategy for Springfield will be
establishing a vision for Springfield's future development. The visioning process helps focus
attention beyond the short-term realities and think about possibilities. ECO will implement a
public visioning survey and two public visioning workshops to help develop that vision.
Visioning survey
A visioning survey will help identify broad issues of concern for residents of Springfield. ECO
will develop and administer an on-line community visioning survey. We will work with staff in
Development Services and the City Manager's Office and the stakeholder committee to
determine (I) the content of the questionnaire, and (2) the target audiences. We will use previous
work related to visioning, including the work completed by the Ulum Group. The purpose of the
survey is to get input on key community development and economic issues and opportunities.
This will be a fIrst step in developing a vision.
ATTACHMENT 1 - 5
Public workshops
ECO will facilitate four public workshops-two with the general public and two with high
school students. The fIrst two workshops (one public, one youth) will explore the broad issues
identified in the visioning survey in further depth. The second two workshops (one public, one
youth) will focus on gathering public input on UGB expansion alternatives. Additional
workshops will be included depending on the level of citizen involvement during the fIrst two
workshops and the types of issues and concerns expressed by the public.
City staff will help organize the workshops and be involved in promoting and encouraging
participation in the workshop. The first workshop will focus on the technical analysis (e.g.
housing, employment, and buildable lands) and the community development vision; the second
will focus on the alternatives analysis.
The workshops will be 2 to 3 hour events and involve some combination of activities with all
meeting attendees and small group activities. The ECO team will work closely with City staff to
develop the content, timing, and structure of the community visioning workshops.
Because the City is concerned about obtaining broad citizen input, ECO will also facilitate two
workshops with high school students. ECO will work with the Springfield School District to
coordinate the workshops. ECO will work with City staff to determine the content.
2.0. PRESENTATIONS TO THE PLANNING COMMISSION AND CITY COUNCIL
ECO will facilitate a series of five worksessions with local decisionmakers. These may include
worksessions with the Planning Commission or City Council; or joint worksessions. We will
implement the following process with local decisionmakers:
· Worksession #1: Kickoff. This meeting will occur within the fIrst 4-6 weeks of the project
and would have two objectives: (I) to familiarize decisionmakers with the process; and (2) to
gather input from decisionmakers on opportunities, issues and concerns. This will include
input on urban form and the potential location of any future UGB expansion.
· Worksession #2: Economic Development Strategy. This worksession will focus on key
desires and outcomes the City wants with respect to economic development. We will present
preliminary fIndings from the EOA as well as the online survey. The goal is to gather input
on the city's economic development strategy.
· Worksession #3: Preliminary Findings. This worksession will focus on the preliminary
findings of the urbanization analysis: how much buildable land; how much land need, and the
size ofa UGB expansion.
· Worksession #4: Alternatives Analysis. This worksession will focus on the alternatives
analysis and preliminary recommendations on the UGB expansion by the Steering
Committee.
· Worksession #5: UGB Amendment and Policy Package. This worksession will include a
presentation of the recommended UGB and Policy Package based on all of the input
collected throughout the project.
Page 6
ECONorthwest
ATTACHMENT 1 - 6
December 2007
We will work with Staff to determine the specific timing and format of each. of these meetings.
We anticipate that many of them will be with the Planning Commission and that Council would
be consulted during the larger policy discussions.
Product: Public process: Stakeholder committee meetings, visioning survey, visioning
workshops, CC/PC worksessions and hearings.
Meetings Commercial Industrial Lands Stakeholder Committee meetings(lO), visioning
workshops (2), youth workshops (2), and decision maker meetings (5)
Budget: $26,252 (Track One)
Schedule: Ongoing
TASK 3: COMMERCIAL AND INDUSTRIAL LAND INVENTORY
Purpose: To prepare an accurate inventory of commercial and industrial land that is vacant,
underutilized, or redevelopable. The consultant will help define key parCel characteristics that
. make land suitable or not suitable for commercial or industrial development/redevelopment.
These characteristics shall be used in part to help qualify parcels for inclusion in the inventory.
The inventory must also identify and exclude parcels affected by natural and manmade
constraints that would prohibit their feasible use for development.
This task will result in an inventory of buildable lands designated for employment (commercial
and industrial) within the Springfield UGB. It will use GIS data from the Lane County
Commercial and Industrial Buildable Lands (CmL) project.
To e~ure the most accurate data, we will obtain a new parcel boundary file (to account for land
divisions that occurred since the CmL was completed in 2006). ECO will coordinate with
LCOG and City GIS staff to obtain any additional data C<?verages.
ECO proposes to either use the Goal 9 9dministrative rule (OAR 660-009) definitions of
buildable employment land or will work with city staff and the Stakeholder Committee to
develop definitions.
ECO will coordinate this task with the data system enhancements project (Track Two) that will
be occurring simultaneously with this project. .
Product: Commercial and industrial land inventory
Budget: $10,530 (Track One)
Schedule: Weeks 2-13
TASK 4: ECONOMIC OPPORTUNmES ANALYSIS
Purpose: 1;'0 prepare an EOA that meets the requirements set forth in OAR 660-009-0015 (Goal
9) for such analysis.
This task will document key economic opportunities and estimate the future demand for
commercial and industrial development in Springfield. ECO will develop an Economic
Opportunities Analysis (EOA) consistent with the' Goal 9 rule (OAR 660-009-0015). Generally,
ECO will use the advanced methods described in the Goal 9 guidebook (Industrial and Other
Employment Lands Analysis Guidebook, DLCD).
The analysis will address relationships among demographics, employment growth, market
trends, and development Population growth, demographic shifts, and employment growth by
ATTACHMENT 1 - 7
sector will drive demand for future development. ECO will use one of the alternative methods
described in the Goal 9 workbook on industrial lands suitability.
These forecasts will be combined with assumptions about the relationship between'
. population/employment and development, based on existing conditions and expected shifts in the
future. These assumptions include employment density (employees per acre), and development
density (net land coverage) and will result in estimates of needed land by general employment
category.
This task includes preparing an Economic Opportunities Analysis pursuant to Goal 9, including
. the following subtasks:
1. Review of National and State and Local Trends. The EOA will give an overview of
national, regional, and local trends affecting economic development in Springfield. The
. overview of national and state trends will focus on major long-run trends while the
. overview of local trends will provide more detail on conditions in Springfield and the
surrounding region over the past 10-20 years. 1bis review will also consider forecasts for
future conditions in the region. This analysis will be incorporated into a section of the EOA
that will provide an economic context for our forecast of employment growth later in the
EOA.
2. Inventory of Industrial and Commercial Lands. The EOA will report our inventory of
vacant and significantly underutilized lands within the planning area that are designated for
industrial or commercial use (Task 3 oftbis proposal).
3. Assessment of Community Economic Development Potential. The EOA will estimate the
types and amounts of industrial and commercial development likely to occur in the
planning area. This estimate will be based on the pl.anning area's economic advantages and
disadvantages for attracting new or expanded 4evelopment in general as well as particular
types of industrial and commercial uses. The planning area's economic advantages and
disadvantages for attracting new or expanded development will be based in part on the
capacity of local infrastructure to support development and the impact of public policy on
the level and type of growth that may occur in Springfield. We will supplement our
evaluation of economic advantages and disadvantages with interviews of realtors,
developers. and others famiHar with the regional real estate market
4. Identification of Required Site Types. The EOA will identify the type and number of sites
that will be needed to accommodate the expected employment growth based on the site
characteristics typical of eXpected uses. ECO will interview major employers in the
Springfield area to identify the types of sites that may be needed for their expansion.
This analysis will result in refined estimfltes of the amount and type of land needed to
accommodate this employment. The focus of the EOA will be on site needs. As such, there is a
strong relationship between Task 4 (BOA) and Task 5 (economic development strategy). The
economic development strategy will identify key economic priorities fOIthe community which
will feed into subtask 4 (identification of required site types).
ECO will combine this evaluation with the results of the Housing Needs Assessment to develop
a comprehensive estimate of development and land needs in Springfield.
Product:
Budget:
DraftEOA
$18,676 (Track One)
Page 8
ATTAeH~WEfst- 8
December 2007
Schedule: Weeks 2-24
TASK 5: ECONOMIC DEVELOPMENT STRATEGY
Purpose: To prepare an Economic Development Strategy that meets the requirements set forth
in OAR 660-009-0020. The Economic Strategy,and EOA may be integrated into a single product
so long as the content of each can be easily separated to show compliance with state
requirements.
The Goal 9 rule requires cities to adopt community economic development objectives. The rule
requires plans to state the overall objectives for economic development in the planning area and
identify categories or particular types of industrial and other employment uses desired by the
community. The Eugene-Springfield Metro plan is the document that articulates the regional
policies.
ECO will implement four steps to develop/refine the City's economic development strategy:
(1)
(2)
(3)
(4)
Conduct an online visioning survey as discussed in Task 2
Review the results in a Stakeholder Committee meeting as discussed in Task 2. ECO
would share the results with the Stakeholder Committee along with key findings from
the technical work on the EOA. ECO proposes to facilitate a process with the
Committee to identify key goals and actions. This step will result in a draft economic
development vision.
Present the draft vision in ajoint Plannine Commi~sionlCity Council workSession.
This step is intended to gather input from deci,sionmakers which will lead to a refined
vision. ECO would also identify some of the specific policy choices facing the
decisionmakers. '
Develop draft policies. This would involve meetings with. both the Stakeholder
Committee and the Planning Commission and City Council.
OAR 660-009-0020 lists a number of recommended economic development strategies. Out
process will include ample opportunity for discussion of those strategies.
Product: Economic development strategy
Budget $14,680 (Track Oile)
Schedule: Weeks 12-28 .,
TASK 6: RESPONSE TO LAND SUPPLY DEFICIENCIES
Purpose: Completing the CffiL requires the integration of the land supply and land need (based
on the economic studies in Tasks 1-3) and proposing a response to any land supply deficiencies
that are identified. This response may include policy recommendations for making more efficient
use of the available supply and will estimate how much land may need to be added to the
inventory through a UGB expansion.
This task involves a comparison of sites in the inventory and needed sites. Through ECO's
extensive experience with EOAs, ECO and Winterbrook planning developed customized
approaches to addressing this Goal 9 rule requirement. The first step is to identify target
ATTACHMENT 1 - 9
industries as part of the technical analysis and economic development strategies. ECO will then
identify site requirements for target industries. As stated in the Goal 9 rule, "compatible uses
with similar site characteristics may be combined into broad site categories" (OAR 660-009-
0025(1). The site needs analysis will ide!ltify the number of needed sites, py size, for industrial
and other employment uses.
The task also requires identification ofland needed for public and semi-public uses, including
land needed for public facilities, schools, churches, fraternal organ17.ations, hospitals, nonprofits,
and other public and semi-public uses. ECO will take one of two approaches to determine public
and semi-public land needs: (1) estimate future public and semi-public land needs based on
existing uses and expected future needs or (2) estimate future public and semi-public land needs
based on th~ safe harbor in OAR 660-024-0040(9), which allows a city to "estimate that the 20-
year land needs for streets and roads, parks and school facilities will together require an
additional.amount of land equ81 to 25 percent of the net buildable acres determined for
residential land needs." '
On the inventory side, ECO will classify sites by size and other key characteristics (Le.,
serviceability, physical attributes, etc.). ECO will then compare site needs with available sites by
size category.
The response to any land supply deficiencies is an important policy discussion. Many
communities ECO has worked with identify a significant shortage of commercial sites. A key
decision is whether to provide large commercial sites at the fringe. Such a strategy may be in
conflict with other local policies regarding downtown and redevelopment of under-utilized sites.
ECO will provide recommendations about policy changes but not specific code changes.
Finally, a concern that is emerging more frequently in Oregon cities is how to address the need
for non-retail commercial land. The concern is that demand for retail uses will outstrip non-retail
uses and that it will negatively impact the inventory of sites available for non-retail uses. ECO
will include analysis of this issue in the EOA and include it as a discussion item in both the
economic development strategy as well as the response to any supply deficiciencies.
Product: Technical memorandum summarizing land supply deficiencies
Budget: $14.960 (Track One)
Schedule: Weeks 18-32
TASK 7: UGB ALTERNATIVES ANALYSIS
Purpose: This task includes an an3.J.ysis and justification for the location of any proposed
expansion of the UGB to meet any documented shortfalls in the current inventories of
commercial, industrial and residential land.
ECO will work. with the City to identify groupings of parcels around the City's UGB into logical
areas for analysis. EeO will develop summaries of characteristics ofUGB expansion areas using
GIS data. Specifically, we would Sllmm:nize land status (e.g., exceptions and resource lands),
constraints, soils, existing development, access, and serviceability. The output of this task would
be a set of maps and tables for each study area
.ECONorthwest and Winterbrook Planning will review the characteristics of the UGB expansion
areas to identify areas that appear best suited for expansion based on our understanding of
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ATT~eR~~e5f - 10
December 2007
Oregon's land use planning system and experience from working with other jurisdictions to gain
approval ofUGB expansions. This analySis will provide the City with direction for additional
analysis that will be needed to justify an expansion of its UGB or designation of Urban Reserves.
Task 7.1 Study ~Area Identification
In order to address Statewide Plannine Goal 14 (Urbanization) and ORS 197.298, a city must
describe how proposed expansion areas better meet needs and planning objectives than other
areas around the UGB. To provide more distinct comparisons, we will work with City Staff to
define smaller study areas within the analysis area. These study areas will generally be defined in
size and location by roads, rivers, drainage basins, public facilities constraints, and existing
zoning/land uses.
Task 7.2 Agricultural Soils and Exceptions Areas
ORS 197.298 describes a priority scheme for inclusion of new land within urban growth
boundaries. Highest priority is land within an urban reserve area (which do not currently exist in
Springfield); second highest is land within exceptions areas; third highest is "marginal" land per
ORS 197.247; and last is agricultural or forest land. High quality agricultural soils are the lowest
priority for inclusion. We will use GIS base data and include additional data that identifies
exceptions areas to address ORS 197.298 requirements and prioritize expanSion by study area.
Task 7.3 Unbuildable Areas
In order to discount "unbuildable" areas from a buildable lands inventory, the City must have
defensible development standards that define a relationship between regulations and the
development potential of land. ECO will work with the City to ensure that the City's regulations
support definitions of buildable versus unbuildable ~d. We propose that the City use the same
criteria in the alternatives analysis as used for the buildable land mventories inside the' UGB.
Task 7.4 Public Facilities Analysis
One of the factors that must be considered in UGB expansion is the ability of a city to serve the
expansion area with public facilities. The ECD team will work closely with the City of
Springfield Public Works Department to identify key service issues determine relative facilities
costs (e.g., order of magnitude costs-area A costs more per acre to service than area B) and
required to serve each identified ~y area. This will provide information regarding the relative
feasibility and efficiency of serving each study area.
The initial screening of UGB expansion areas will include a high level assessment of the sewer
and water utility needs and issues relying largely on such evaluation factors as availability to
existing utility infrastructure, general levels of service in the area, known utility problems in the
vicinity of the area, and adopted plans to correct these utility problems, if any, in each area. No
specific utility system improvement needs will be identified. The availability of each utility in
the area will be docmnented in a technical memorandum describing and prioritizing the potential
UGB expansion areas.
ECD has not included a civil engineer on the team for this proposal. If discussions during the
kick-offmeeting identify a need for an engineer, ECD will identify a consulting engineer that is
acceptable to the City to assist with the public facilities analysis. An initial meeting with PW
ATTACHMENT 1 -11
Staff will be scheduled during the bevnning phase of the project to determine if a contract
engineer will be necessary.
Task 7.5 Transportation Analysis
The initial screening ofUGB expansion areas will include a high level assessment of
transportation needs and issues relying largely on such evaluation factors as available
transportation infrastructure by functional classification to serve the area, general connectivity
and accessibility of the area to other portions of the UGB, known significant congestion and/or
safety problems in the vicinity of the area, and adopted plans or programs to enhance the
transportation system in each area. No traffic operations analysis or specific transportation
system improvement needs will be identified. These system-wide transportation factors will be
documented in the technical report describing and prioritizing the potential UGB expansion
areas. Where appropriate, the work in this task will coordinate with the regional update of
Transplan.
Product: Maps and tables for each UGB expansion area; Identification of areas best
suited for expansion
Budget: $35,178 (Track One)
Schedule: Weeks 24-40
TASK 8: FINAL PRODUCTS
ECO will produce the following products:
. Text thoroughly addressing all aspects of the tasks performed, including all necessary tables,
charts, maps, graphs, and other statistical analysis suJ:!porting the documentation.
. Completed Inventory of Commercial and Industrial Buildable Lands consistent with OAR
660-009-0015(3) and 660-009-25 (Statewide Planning 00a19);
. Completed Economic Opportunities AIiaIysis and Economic Strategy with other supporting
data necessary to conform to the requirements of OARs 660-009-0015 and OAR 660-009-
0020 (Statewide Planning Goal 9). '
· Completed Urban Growth Boundary Location Alternatives for commercial, industrial and
residential lands consistent wj.th OAR 660-024-0060 (Statewide Planning 00a114).
· Two briefing memoranda providing a report of progress, at month 6 and month 9 of the
project
.' Draft copies of the final products completed and ready for review by the Springfield Planning
Commission and City Council, on or before January 31, 2009
· Electronic files of all products including database, spreadsheet, GIS, imagjng and schematics
as appropriate. All electronic documentation must be compatible with Microsoft Office
products and or ArcView 3.2a.
ECO will provide the City of Springfield with twenty-five (25) bound copies of the final reports
printed on 8 112" x II" size pages summarizing their work. The deliverables will include:
Page 12
ATTA~~t- 12
December 2007
. A draft and final Economic Opportunities Analysis that includes the Buildable Lands
Inventory and the Economic Development Strategy and recommended policies as separate
chapters.
. A draft and final alternatives analysis that includes findings.
. Progress reports at months 6 and .9.
· Electronic files including database, spreadsheet, GIS, imaging and schematics as appropriate.
All electronic documentation will be compatible with Microsoft Office products and/or
Arc View 3.2a
Product: BLI; EOA; Economic Development Strategy; UGB locations alternatives
analysis; progresS reports (2); and maps and electronic documents
Meetings: One. with City Staff
Budget: $10.554 (Track One)
Schedule: Weeks 36-50
FEE PROPOSAL
ECO proposes a not-to-exceed amount of $131 ,976 as identified by proposed project budget
shown in Table 1 to complete all Track One tasks as described herein. This amount includes all
Track One process steps, as well as funds to address the preliminary engineering evaluations
required for the Alternatives Analysis.
ECO further recognizes that City has allocated $56,604 (of the total budgeted amount of
$131,976) for completion of Track One tasks 1-4. T~ 1-4 are to be completed, accepted, invoiced
and paid during the City's fiscal year, 2008. Track One tasks 5-8 shall be performed and billed
during City's fiscal year 2009. $75, 372 has been allocated from the total Track One budget of
$131,976 for completion of Tasks 5-8~ '
ATTACHMENT 1 -13
Table 1. Proposed project budget
tORi TASK
3. aikiiiE 4. Earmi: 5. E"anni: 6. R!spn;e
I.aDI ~ Iiwqmrt ID 7.~ 8. Final
Ubar $Hu lRlirSDes Atx1m ftus $
BXJCrItMest
AirqB (MDe) moo 8 4 8 8 28 W
AtjInM.~~ Aam(Pale) 145.00 2 /I) 32 40 40 32 Sl 8 284 41,100
1elesdlMJr-i (GaDnII) moo 4 Sl 100 40 40 40 274 24,EB1
GSPmylt (!(aD) l51D 00 72 10 142 12,070
Tectrica 00.00 31 40 14 16 40 32 162 9,72)
ClBicaI 45.lD 12 4 12 28 1,21]
&b-Tda! 6 158 104 188 1al 88 170 1al 918 94,400
....b.u. FIiIrIq
PriqB~ 124.00 4 48 4 31 31 II) 16 192 23,fJJl
Atjln Qxrdn;D (HiI'.ef) 75.00 16 8 24 um
&b-Taa 4 64 0 4 31 2) II) 24 216 ~
TheTr.npo~
. tel quh4U1 Aanr (MJtBm1) 19).00 16 40 $ 1Q,640
&b- Tda! 16 40 $ 10.640
1.14) 2),(B2 1~ 18,675 14,33) 14,731 34,S) 10,Eii4 13l,T.!l
3D 2i:l 318 SXJ 1,2J1
1,146 3iZl 10.53) 18,675 14,33) 14,731 $,178 11,154 131,975
1% 2J'k 8% 14% 11% 11% 27% 8%
Tda Laxr 13l,~
Tda 1~
TdaI ElIlVt $13'1~
Page 14
A TT A GRQ~wtflw.st- 1 4
December 2007
PAYMENT SCHEDULE
Table 2 shows the payment schedule for Track I. ECO will bill the City as
tasks are completed. ECO will not bill more than $60,000 for the fiscal' year
ending June 30, 2008. ECO will bill the City for Task 2 meetings on a prorated
basis.
Table 3. Payment schedule
Task
1. Kickoff Meeting
2. Project Process
Stakeholder Committee Meetings
T AC Meetings
Public Input
Decisionmaker worksessions
3. Buildable Lands Inventory
DraftBLI
Revised BLI
Analysis
DraftEOA
Final EOA
5. Economic Development
Strategy
Draft Strategy
Revised Strategy
6. Response to Deficiencies
Draft technical memorandum
Revised technical memorandum
7. Alternatives Analysis
Study area identification Draft maps and narrative
Soils and exceptions area analysis Draft maps and narrative
Unbuildable areas Draft maps and tables
Public facilities analysis Draft analysis
Transportation analysis Draft analysis
8. Final Products
Final EOAlBLI/Eco Dev Strategy Final documents
Final Alternatives Analysis Final documents
TOTAL
Product(s)
Kickoff meeting/meeting notes
12 meetings
5 meetings
Online survey/4 workshops
5 worksessions
Maps and narrative
Revised BLI
Draft technical report
Revised technical report
Draft economic dev strategy
'Revised ~onomic dev strategy
Draft technical memorandum
Revised technical memorandum
Total Cost
$1,146.00
$9,000.00
$2,500.00
$8,752.00
$6,000.00
$8,000.00
$2,530.00
$12,000.00
$6,676.00
$10,OOO~00
$4,680.00
$10,000.00
$4,960.00
$4,000.00
$4,000.00
$5,000.00
$11,000.00
$11,178.00
$5,000.00
$5,554.00
$131,976.00
SCHEDULE
, Table 3 shows ECO's proposed project schedule that will result in products
throughout the 50-week project cycle. As requested by the RFP, ECO schedule
results in the completion of all Track I draft products by January 31,2009. ECO
will work with City staff to schedule the Steering Committee, T AC, City Council,
and Planning Commission meetings.
The schedule shown in Table 3 is based on the major project tasks. ECO will
develop a more detailed schedule reflecting key subtasks and milestones.
Exhibit A Scope of Work
December 2007
Page 15
A~~Jt 1 -15
Table 3. Project schedule
Jan Fib Mar Apr May Jun Jul AUII Sip Oct Noy Dee Jan
Task 1 2 3141516 71 8 I 9 110 11112113114 15116111118 19120121122 23124125126 27128129130 31132133134 35136137138 391401411 42 43144145146 47148149150
1. KIckoff Meeting _Ill r "
2. Project Process ^
3. BLI
A
4.EOA
^
5. Econ. Dev. Strategy
6. Response to Deficiencies
A
7. Alternatives Analysis
~
8. Final Products
Legend
6. DraftJFlnal Report
o City Council/Planning Commission
to
..-
..-
I-
:z:
w
:::a:
::I:
U
<C
l-
I-
<C
Page 16
ECONorthwest
December 2007
Exhibit A: Seopeof Work
"
CITIZEN INVOLVEMENT PLAN
TASK 1
COLLABORATION WITH THE COMMERCIAL-INDUSTRIAL LANDS
STAKEHOLDER COMMITTEE & TECHNICAL ADVISORY COMMITTEE
The consultant and city staff will be advised by the Commercial Industrial Lands
Stakeholder Committee and Technical Advisory Committee. ECO will to meet monthly
with the Stakeholder Committee and Technical Advisory Committee. At a minimum,
ECO will address the following topics with the Commercial Industrial Lands Stakeholder
Committee:
I. Project kickoff. This meeting will orient the committee to the project, legal
requirements, and other key aspects of the project. ECO will solicit broad
input from the Committee on key issues and desired outcomes.
2. Commercial and industrial land supply. ECO will facilitate 2-3 meetings to
discuss key assumptions and preliminary findings about commercial and
industrial land supply in Springfield.
3. Economic opportunities analysis. ECO will present the preliminary results
from the economic opportunities analysis and seek input on issues such as
potential target industries and site neeq.s. Meetings concerning the EOA may
be combined With discussions about the economic development strategy.
4. Economic development strategy. ECO Will. discuss potential economic
development strategies based on the results of the economic opportunities
analysis, results of the visioning survey, and results of the visioning
workshop. ECO will solicit input on potential economic development
strategies and clarification of the economic development vision.
5. UGB alternatives. ECO will facilitate a series of meetings to focus on the
policy implications of the technical work and public visioning process. ECO
will present key assumptions about the UGB expansion alternatives analysis
and preliminary findIDgs of the expansion analysis.
Given the complexity of this review, ECO anticipate that certain issues (e.g., the
UGB alternatives) will require multiple meetings to process. Some meetings will.address
multiple topics. ECO will work with staff to detemiine the exact timing and content of
each meeting. The Technical Advisory Committee will conduct similar meetings in the
process, and will focus on the. more technical aspects of each topic presented above.
Developing a community development vision for Springfield
An essential part of developing a community development strategy for Springfield
will be establishing a vision for Springfield's future development. The visioning process
helps focus attention beyond the short-term realities and think about possibilities. ECO
ATTACHMENT Z - 1
will implement a public visioning survey and two - four public visioning workshops to
help develop that vision.
TASK 2
2.A. VISIONING SURVEY
A visioning survey will help identify broad issues of concern for residents of
Springfield. ECO will develop and administer an on-line community visioning survey.
ECO will work with staff in Development Services and the City Manager's Office and
the stakeholder committee to determine (I) the content of the questionnaire, and (2) the
target audiences. ECO will use previous work related to visioning, including the work
completed by the Olum Group. The purpose of the survey is to get input on key
community development and economic issues and opportunities. This will be a first step
in developing a vision.
2.8. PUBLIC WORKSHOPS
ECO will facilitate two - four public workshops. The:first workshop would explore
the broad issues identified in the visioning survey in further depth. ,The second workshop
would focus on gathering public input on UGB expansion alternatives. Additional
workshops will be included depending on the level of citizen involvement during the first
two workshops. City staff will help organize the workshops and be involved in promoting
and encouraging participation in the workshop. The first workshop will focus on the
technical analysis (e.g. housing, employment, and buildable lands) and the community
development vision; the ~cond will focus on the ,.alternatives analysis.
The workshops will be 2 to 3 hour events and involve some combination of activities
with all meeting attendees and small group activities~' The ECO team will work closely
with City staff to develop the content, timing, and structure of the community visioning
workshops.
Because the City is concerned about obtaining broad citizen input, ECO will also
facilitate two workshops with high school students. ECO will work with the Springfield
School District to coordinate the workshops. ECO will work with City staff to determine
the content.
TASK 3
PRESENTATIONS TO THE PLANNING COMMISSION AND CITY COUNCIL
ECO will facilitate a series of five worksessions with local decisionmakers. These
may include worksessions with the Planning Commission or City Council; or joint
worksessions. ECO will implement the following process with local decisionmakers:
· Worksession #1: Kickoff. This meeting will occur within the first 4-6 weeks of
the project and would have two objectives: (I) to familiarize decisionmakers with
the process; and (2) to gather input from decisionmakers on opportunities, issues
ATTACHMENT 2 - 2
and concerns. This will include input on urban form and the potential location of
any future UGB expansion.
. Worksession #2: Economic De:velopment Strategy. This worksession will focus,
on key desires and outcomes the City wants with respect to economic
development. ECO will present preliminary findings from the EOA as well as the
online survey. The goal is to gather input on the city's economic development
strategy.
· Worksession #3: Preliminary Findings. This worksession will focus on the
prelimfuary fmdings of the urbanization analysis: how much buildable land; how
much land need, and the size of a UGB expansion.
· Worksession #4: Alternatives Analysis. This worksession will focus on the
alternatives analysis and preliminary recommendations on the UGB expansion by
the Steering Committee.
· Worksession #5: UGB Amendment and Policy Package. This worksession will
include a presentation of the recommended UGB and Policy Package based on all
of the input collected throughout the project.
ECO will work with Staff to determine the specific timing and format of each of these
meetings. ECO anticipates that many of them will be with the Planning Commission and
that Council would be consulted during the larger policy discussions.
ATTACHMENT 2 - 3
Stakeholder Committee
Springfield Commercial and Industrial Lands Study I Goal 14
Analysis
\~a~E!99ry(:/ .J~epresenti 09" ,.,.".
-,.;;::~tl:FF,>::',:y, ':t~u~k.~._:::~:: :_.,..:~;-~' ':"-' :. ,; ,'."-"- '-:'i'--"'/~/;'::;iKi1/~:{;:;U{.::,::,:>'::::_:',>..:~<t::\.
.- :'-',-'; ,
A Homebuilders or other Residential Developer
B Association of Realtors
commercial realtor re resentation
C Chamber of Commerce
D
E
F
G
H
I
J
K
L
M
N
o
P
Q
Land use advocacy group
Watershed Council
Large health care' provider
Manufacturing employer
High-tech industry
Arts-Based Employment Sector
Tourism Industry
Regional agri-business
Wood products Industry
Lane County Commissioners
Student Representative(s) from Springfield High School &
Thurston Hi h School ,
Citizens at large I Neighborhood Association Leaders
Planning Commission
City Council
Number'pt\,
ME!lnbers 1.:.
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
1
1
Staff Support: David Reesor, Planner III
ATTACHMENT 2 - 4
Technical Advisory Committee
Springfield Commercial and Industrial lands Study I
Goal 14 Analysis
Criteria for Membership:
q~t~g~ry
-t-.,.:;. '",
,"":.:."-'-=:;:"::.:;';--';'
A
B
C
D
E
F
G
H
I-
J
K
L
M
,NlImberof}i~\
. Mtnnbe..s!'}
1
1
1
2
2
1
1
1
1
1
1
1
1
Department of Land Conservation & Development
DLCD
Oregon Economic & Community Development
De artment
Willamalane Parks and Recreation District
Springfield Utility Board & Other Utilities
City of Springfield Engineering
City of Springfield Environmental Services
City of Springfield GIS
Springfield Economic Development Agency (SEDA)
Oregon Department of Transportation (ODOT)
Metropolitan Wastewater Commission
Lane County Planning Department
City Attorney's Office
Springfield School District
Staff Support: David Reesor, Planner III
ATTACHMENT 2 - 5
ECONorthwest
E CON 0 M I C S . FIN A NeE . P LAN N I N ,G
Phone. (541) 687-0051
FAX. (541) 344-0562
info@eugene.econw.com
Suite 400
99 W. 10th Avenue
Eugene, Oregon 97401-3001
Other Offices
Portland. (503) 222-6060
Seattle. (206) 622-2403
3 March 2008
TO:
FROM:
SUBJECT:
Springfield City Council and Planning Commission
Bob Parker and Greg Winterowd
QUESTIONS FOR MARCH 11TH WORKSESSION
The City of Springfield contracted with ECONorthwest and Winterbrook Planning to conduct
studies related to the establishment of an urban growth boundary (UGB). The key components
are a housing needs analysis, an economic opportunities analysis, and evaluation of alternative
UGB expansion areas. Our work program includes a "kickoff' worksession with the City
Council and Planning Commission. The intent of this meeting is twofold (I) to brief you on the
work program and state planning requirements, and (2) to get input from you on desired
outcomes of the studies.
In preparation for the March 11 th worksession, we would like you to think about the following
questions:
1. In your view, what are the key outcomes that would make this project successful? What
are the biggest barriers to achieving these outcomes?
2. What are the city's economic development objectives? What are some strategies that will
help the city achieve those objectives?
3. What housing needs exist in the community?
4. How aggressive should the city be in encouraging redevelopment? Of residential land?
Of commercial land? Of industrial land?
5. If the studies justify a UGB expansion, in your opinion what are the most logical areas to
expand into?
ECO staff will facilitate a discussion of these questions at the worksession.
ATTACHMENT 3 - 1