HomeMy WebLinkAboutItem 03 Glenwood Refinement Plan Update Proposal
Meeting Date:
Meeting Type:
Department:
February 25, 2008
Work Session
Development
Services
Greg Mott ~
541-726-377 4D'"
15 minutes
AGENDA ITEM SUMMARY
SPRINGFIELD
CITY COUNCIL
Staff Contact:
Staff Phone No:
Estimated Time:
ITEM TITLE:
GLENWOOD REFINEMENT PLAN UPDATE PROPOSAL
ACTION
REQUESTED:
ISSUE
STATEMENT:
Staff requests that Council review the proposed Glenwood Refinement Plan Update
work plan proposal and project phasing strategy summarized in Attachment I, or a
variation preferred by Council, and direct staff to make this a priority work program
item to commence this calendar year.
Land development in Glenwood is guided by the policies of the Glenwood
Refinement Plan (GRP). The GRP has not undergone a significant update since the
late 1980's except for the 48 acre riverfront subarea. At the July 9, 2007 work
session, staff presented a range of five planning options for Glenwood for Council's
consideration. These options covered a spectrum from status quo development to a
full refinement plan update planning process. Council selected Option 5: Update
Glenwood Refinement Plan, and directed staff to assemble project lists and plans to
implement the preferred planning option. Staff was also directed to consider a
phasing strategy which could allow for completion of phased planning efforts for
specific districts (e.g. riverfront districts) prior to adoption of the entire updated
refinement plan. The attached memorandum contains staffs proposal for an overall
project phasing strategy which will enable completion and adoption of separate
Metro Plan and Refinement Plan amendments for priority plan districts throughout
the course of the project schedule.
ATTACHMENTS:
DISCUSSION /
FINANCIAL
IMPACT:
Attachment 1 - Council Briefing Memo from Greg Mott (Planning Manager) and
Len Goodwin (Assistant Public Works Director)
Attachment 2 - DSD/PW Joint Project Work Program Tasks Outline, Preliminary
Schedule and Milestones
Planning and Public Works staff have prepared ajoint work program and
preliminary schedule to conduct a comprehensive update of the Glenwood
Refinement Plan. Staff proposes to structure the project into two major tracks:
1. Infrastructure framework plans for the whole of G lenwood; and
2. Plan Districts for specific cohesive areas within Glenwood.
Segmenting the plan update into two tracks with separate plan district adoption
dates will require duplication of some work program tasks (e.g, preparation of
reports and notices, public hearings for adoption of separate plan amendments,
etc.), and will likely impact staff and/or consultant efficiencies in generating work
products. However, clear identification of specific phasing needs at project
initiation will assure that such impacts will be minimized. Staff believes the critical
importance of the Glenwood Riverfront Districts, Franklin Boulevard Corridor and
McVay Corridor Districts warrants prioritization.
Funding for the new Public Works positions and the consulting services needed will
be part of the proposed SEDA budget for this coming year.
MEMORANDUM
City of Springfield
Subject:
February 25, 2008
Mayor and Council
Gregory Mott, Planning Manager
Len Goodwin, Assistant Public Works Director
Glenwood Refmement Plan Work Program
Proposal
COUNCIL
BRIEFING
MEMORANDUM
Date:
To:
From:
ISSUE: The Council has placed high priority on the redevelopment of Glenwood. The
community has confIrmed and reconfIrmed its support for Glenwood redevelopment through
passage of the Glenwood Urban Renewal District ballot measure and adoption of the 48 acre
Glenwood Riverfront Plan District. High levels of citizen participation and enthusiasm for
planning projects and activities such as the Franklin Corridor Study, the two AlA Franklin
Boulevard community design charettes and implementation of the Glenwood neighborhood-
initiated 14th Street bike path project have demonstrated broad community interest in the future
of Glenwood. Clearly, Glenwood's unique redevelopment potential has been recognized.
Momentum and consensus are building for ambitious, forward-thinking visionary projects that
will revitalize Glenwood's riverfront districts and major transportation corridors.
Land development in Glenwood is guided by the policies of the Glenwood Refmement Plan
(GRP). Outside of the 48-acre Glenwood Riverfront Plan District, the GRP has not undergone a
signifIcant update since the late 1980's. Existing GRP policies (e.g. industrial plan designation
along signifIcant portions of the riverfront and the entire Franklin corridor) allow development
which is inconsistent with Springfield's modem vision and expectations for Glenwood. It is of
critical importance to update the plan as expeditiously as possible to:
. Implement a contemporary and forward-thinking community vision for Glenwood.
. Attract and facilitate appropriate land uses which will be supported by the community.
. Demonstrate the City's commitment to high quality development and thus provide
certainty and risk reduction to redevelopment interests and new market pioneers.
. Protect the City's investments in new infrastructure.
. Provide responsible stewardship of the Willamette River corridor and Springfield's
natural resources.
BACKGROUND: At the July 9, 2007 work session, staff presented a range of five planning
options for Glenwood for Council's consideration. These options covered a spectrum from
status quo development to a full refmement plan update planning process. CoUncil selected
Option 5: Update Glenwood RefmemenfPlan, and directed staff to assemble project lists and
plans to implement the preferred planning option. Staff was also directed to consider a phasing
strategy which could allow for completion of phased planning efforts for specific priority
districts (e.g. riverfront districts) prior to adoption of the entire updated refmement plan.
Attachment 2 provides the Council with a summary of the proposed work program and a project
phasing strategy.
RECOMMENDED ACTION: Staff requests that Council approve the proposed work program
and direct staff to make this a priority work program item to commence this calendar year.
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ATTACHMENT
DISCUSSION: Council selected the following Glenwood Refinment Plan Update Planning Option
at the July 9,2007 work session:
Council's Preferred Option
Option #5: Update Glenwood Refinement Plan
Complete update of the GRP. This is a significant undertaking, but would enable the
Council, residents and property owners to establish a contemporary vision for the
redevelopment of Glen wood Expected project duration 36 months to complete and '
would require 4 - 6 FTE at a total annual cost of $300K - $360K Staff estimates a
professional and technical services cost of$400K - $500K
DSD Resource Requirements: Since this option was selected, the Council has approved funding for
DSD to complete a Statewide Goal 9 Commercial and Industrial Buildable Lands Study (CIBL) and
Economic Opportunity Analysis (EOA). The data, analysis and fmdings of the City-wide CIBL work
will support the completion of Goal 9 Economic Development Glenwood plan elements. This will
provide for opportunities and efficiencies not foreseen in the July 9, 2007 Glenwood Redevelopment
AlS. Several recent personnel changes within the DSD Community Planning and Revitalization
Division will faciliate reallocation of existing resources to staff this priority project. An existing
Planner n position will be assigned to provide primary support staff to the Glenwood Refinement
Plan Update project after June 1,2008. This strategy is reliant upon additional funding for
contractual services to complete critical work program elements, and will eliminate the necessity of
requesting additional DSD planning staffFTE for Glenwood at this time.
Public Works Resource Requirements: Public Works staff are major participants in various aspects
of these efforts in conjunction with planning and design of infrastructure to support planned land
uses. 2.0 new Public Works FTE (Civil Engineer or equivalent) will be required. Considerable
contractual services will be required to complete this project.
The following resources will be required to complete the Glenwood Refmement Plan Project:
Preferred Option - Updated February 25,,2008
Option #5: Update Glen wood Refinement Plan and Provide a Phasing Option for
Priority Districts
Complete update of the GRP. This is a significant undertaking, but would enable the
Council, residents and property owners to establish a contemporary vision for the
redevelopment ofGlenwood Expected duration of 36 months, with deliverablesfor
the priority districts completed in 12-16 months would require dedication of 3.6 FTE:
1.6 existing FTE DSD and 2.0 new FTE pw. A budget request has been submitted to
fund the new PW FTE at an annual cost of approximately $210K Staff estimates a
professional and technical contractual services new cost of$150K - $420K over the
three year period
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Department and Division FTE/expense Duration Cost
DSD Community Planning & Revitalization 1.6 FTE 36 months $161K year 1
(existing) $161K year 2
$161K year 3
PW EngineeringlEnvironmental Services 1.0 FTE (new) 36 months $210K year 1
. $190K year 2
PW Transportation 1.0 FTE (new) 36 months
$190K year 3
Contractual Services Requirements
DSD Contractual Services: Consultant( s) $40,000 requested in 2009
Glenwood Wetlands Inventory budget and again in 2010
. budget
. Establish Willamette River Greenway Setback and
Riverfront Multiuse Path Alignment
. Plan Preparation, Development of Design
Standards and/or Form-based Code, Plan Graphics
. Economic Opportunity Analysis/Development
Strategy Enhancements (ECO NW)
Public Works Contractual Services Consultants( s) Estimated $70,000 to
Advanced sanitary and stormwater modeling $300,000 over the three
. year period:
. Transportation system planning $25-100K year 1
$25-1 OOK year 2
$25-100K year 3
PROJECT PHASING OPTION: Planning and Public Works staffhave prepared a conceptual
framework for a phased comprehensive update of the Glenwood Refinement Plan. StafPs proposal
structures the project into two major tracks that can procede
concurrently:
Track 1. Develop infrastructure framework plans for the whole of
Glenwood (Public Works). Plans must provide sufficient
incremental planning detail to support Track 2.
Track 2. Development of District Plans for specific identifiable areas
within Glenwood (DSD) which could be adopted independently over
the course of the project duration. District boundaries would be
established by the stakeholder group. .
The intent of this structure is to provide separate plan districts
(similar to the Glenwood Riverfront Plan District) which could be
adopted separately or in packages concurrently with overall plan
development. For example, a Franklin Corridor/ Riverfront Plan
District and a McVay Corridor/Riverfront Plan District could be
prioritized and adopted within 18-22 months of the project start date.
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Example of
Possible Priority
Districts: -
Franklin Corridor
Me Vay Corridor
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ADVANTAGES: The proposed phasing would/will allow earlier plan adoption dates for priority
districts, and thus will facilitate developments that require plan amendments. Earlier plan adoption
will preserve/enhance investment in the Glenwood Riverfront Plan 48 acre site riverfront site and
other prime riverfront areas and will provide certainty for design of Franklin Boulevard as a mixed-
use, multi-use corridor that serves as the gateway entrance to Springfield. Existing and current
infrastructure planning can accommodate priority district planning efforts. Priority district planning
will provide for synergistic, integrated planning of transportation system improvements with
adjoining land uses and urban design plans. Priority district plan adoption can proceed while
consensus is building on more complex and/or difficult community issues pertaining to the interior of
Glenwood. The lack of sufficient infrastructure planning in the western portion of Glenwood would
not create delays for adoption of plan amandments for less controversial districts.
DISADVANTAGES: A phased strategy will require duplication of some work program tasks (e.g.
preparation of reports and notices, public hearings for adoption of separate plan amendments, etc.),
and will likely impact staff and/or consultant efficiencies in generating work products. A higher
degree of work program and project management complexity will be required to complete policy
development tasks and adoption of regulatory plans for separate segments of the plan in advance of
completion of the entire plan. Impacts to the work schedule and delay of the final project completion
date should be expected as duplication of work products and tasks will be necessary and efficiencies
lost. Cost projections for professional and technical services may also be increased by 5-10 percent
to DSD consultants and 10-20 percent to Public Works consultants. Selection of a phased district(s)
approach creates additional challenges for development of the whole. Careful consideration of district
boundaries and their interfaces, and the relationships between priority phase districts and
infrastructure plans for the whole of Glenwood will be paramount to ensure coordinated district
planning that is responsive to existing and future land uses and physical features of adjoining districts.
The edges between districts can be fertile ground for creative development opportunities and
activities when special attention is given to constructive interplay between adjacent uses and design
standards that must adequately address neighborhood compatibility.
CONCLUSION: While not the most efficient utilization of resources, staff believes the critical
importance Of the Glenwood Riverfront Districts, Franklin Boulevard Corridor and McVay Corridor
Districts warrants prioritization for the reasons discussed above.
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Glenwood Refinement Plan Preliminary and Conceptual
Project Scope and Schedule
The Glenwood Refinement Plan Project includes the following modules. A detailed work program
t d h C '1 d' t t ff t. t h' . t
will be crea e w en ouncl Irec s s a o aSSI!:m resources 0 t IS orOlec .
Citizen Participation Plan:
Establish Stakeholder Groups and calendar Weeks 1-6
Establish work shop/open house schedule Weeks 1-6
Establish of check-in with PC, CC and SEDA Weeks 1-6
Data Base:
Update GIS for plan, zone, and land use Weeks 2-10
Ground Truth Weeks 2-10
Update infrastructure Weeks 2-10
Update NRlWetlands/Greenway/Parks Weeks 2-10
Conduct Policy Analysis:
Assess existing GWRP policies Weeks 6-12
Assess applicable Metro Plan (inc. TransPlan, PFSP) Weeks 6-12
Apply this analysis to existing sub-areas Weeks 6-12
Reconfigure Sub-Areas:
Create new sub-area configuration (based on phased Weeks 12-16
work focus and consistency with Metro Plan) for the
McVay Corridor, Franklin Corridor, Glenwood
Boulevard Corridor, and Glenwood Interior - south of
19th. north of 19th
,
Conduct Economic Opportunities Analysis:
Conduct site suitability analysis for specific market Weeks 16-24
sectors
Test economic development strategies by sub-area Weeks 24-28
Match economic development strategies with Weeks 16-30
infrastructure
Residential Lands Element:
Conduct site suitability analysis for low, medium, high Weeks 16-24
density
Test compatibility with adjoining/mixed use potential Weeks 24-28
Match with infrastructure Weeks 16-30
Natural Resources/Parks/Recreation:
Prepare NR preservation plans Weeks 12-20
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Prepare Park/Recreation Weeks 12-20
Prepare Greenway Setback Delineation Weeks 12-20
Create Corridor Plans:
McVay Corridor Plan Weeks 30-50
Franklin Corridor Plan Weeks 30-50
Glenwood Boulevard Corridor Plan Weeks 50-70
Glenwood Interior Plan - south of 19m Weeks 60-80
Glenwood Interior Plan - north of 19m Weeks 70-90
Create Infrastructure Support Plans:
Sanitary Sewer Weeks 6-80
Storm Sewer Weeks 6-80
Roads/Road Authority Weeks 6-80
Bike/Pedestrian Facilities Weeks 6-80
Implement Phased Adoption Schedule
McVay Corridor /Riverfront Plan Weeks 75-90
Franklin Corridor/Riverfront Plan Weeks 75-90
Glenwood Boulevard Plan Weeks 100-120
Glenwood Interior Plan Weeks 130-150
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