HomeMy WebLinkAboutItem 09 Authorization to Proceed with Fire Station #3 Remodel Project - P20547
SPRINGFIELD
CITY COUNCIL
Meeting Date: February 19,2008
Meeting Type: 0 Regular Session
Department: City Manager's Offic
Staff Contact: Carole Knap .
Staff Phone No: 726-3672
Estimated Time: 15 minutes
AGENDA ITEM SUMMARY
ITEM TITLE: AUTHORIZATION TO PROCEED WITH FIRE
STATION #3 REMODEL PROJECT - P 20547
ACTION REQUESTED: Approve/Not Approve the increase in'the project budget by
$60,000 using old System Development Charges - Building
Maintenance Funds.
Approve/Not Approve the Guaranteed Maximum Price of
$316,312 for the remodel/construction at Fire Station #3
based on a 4 lf2 month construction schedule.
ISSUE STATEMENT: On FebI1l;ary 4, 2008, the Council approved the contract
with the John Hyland Constr. Inc. for CM/GC on the Fire
Station #3 Project - P20547. The Council directed staff to
return with the Guaranteed Maximum Price proposal for
each segment of the work identified in the contract.
ATTACHMENTS: Attachment A - Project Summary
DISCUSSION/
FINANCIAL IMPACT: In FY05, the Council approved a project budget for the
remodel of Fire Station #3 to provide for gender equity through the addition of sleeping
rooms and bathrooms. The project design has now been completed. On December 3,
2007, the Council conducted a Public Hearing and authorized the combination of this
construction work with the construction of Fire Station #16 with John Hyland Constr. Inc
as the CM/GC. On February 4,2008, the Council approved the CM/GC contract with
John Hyland Constr. Inc. That contract provides that a Guaranteed Maximum Price
(GMP) proposal will be submitted for each component ofthe work (Fire Station #3
Remodel, Fire Station #16 Temporary Facilities, and Fire Station #16 Construction). The
GMP for the Fire Station #3 Remodel has been submitted with a proposed construction
cost of $316,312.
The origin~l1 project budget was $321,000 and there is a balance of approximately
$297,700 remaining ($283,000 from the original budget and $14,700 from Public Works
Maintenance Funds which has been budgeted for the replacement of the facility roof). In
order to complete the project, the construction costs must be increased by $18,612 and
project costs must be increased by $41,400 to provide for additional architect services,
plan review and SDC costs, furnishings and equipment, BOLl fee, and a 5% construction
contingency. In order to increase the project budget by $60,000, the FinanceDepartment
has recommended that old System Development Charges - Building Maintenance Funds
be used. These funds had previously been allocated to provide funding for the building
facility maintenance backlog which had been identified by Public Works. Approximately
$350,000 remains in the fund for that purpose.
Attachment A - Fire Station #3 Project Summary
Current Conditions
The existing Fire Station #3 was designed for three fire fighters who shared a common
dormitory room and restroom. A single user restroom was added as part of the training
facility addition in the early 1990's. There are currently 5 fire fighters and one Battalion
Chief assigned to this station. The 5 fire fighters continue to share the common
dormitory room which lacks adequate space for gender separation and privacy. The
Battalion Chiefs office is also a sleeping room via a pull-down "Murphy" bed. Diagram
1 shows the current layout of the station and the location of the proposed addition.
Proposed Addition
The proposed 1346 sq. ft. addition to the existing fire station consists of six sleeping
rooms, two single user restrooms with showers, and one laundry/utility room. This will
provide adequate sleeping and restroom facilities for a two gender workforce and will
accommodate a 6 person crew at a cost of $235/sq. ft. The addition layout is shown in
Diagram 2.
Attachment A
Page 1 of 3
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Dorm Room for 5 Fire Fighters
Proposed Addition
Diagram 1 - Fire Station #3
Current Floor Plan
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Diagram 2 - Fi~e Station #; Proposed Addition Floor Plan \
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