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HomeMy WebLinkAbout09/14/1998 Work Session .' MINUTES OF THE MEETING 0 THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBER 14,1998 The Springfield City Council met in work session at Springfield City Hall, Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, at 6:00 p.m. with Mayor Morrisette presiding. Present were Mayor Morrisette and Councilors Ballew, Beyer, Dahlquist, Leiken, Maine and Shaver. Councilor-Elect Fred Simmons and Planning Commission members Lyle Hatfield and Jim Burford. Also present were Assistant City Manager Gino Grimaldi, Administrative Aide Shari Higgins, Management Analyst Cynthia Pappas, Museum Coordinator Kathy Jensen and members of staff. 1. Museum Board Application Review. Museum Coordinator Kathy Jensen introduced Paula Chan Carpenter who represented the Museum Board of Directors. Kathy said two positions are currently vacant, since Steve Moe and Forrest Arnold who already filled two consecutive terms and are not eligible to reapply. Ms. Jensen introduced prospective candidate Gary Rasmussen, who was present. Ms. Jensen said David Holgate was unable to attend. . Administrative Aide Shari Higgins said the terms would expire September 21,2002, not September 14, 2001, as stated in the AIS. The terms would commence upon ratification by the City Council. Ms. Jensen said the optional information attachment, behind the application should not have been presented. It was included in the packet by error. By council consensus, David Holgate and Gary Rasmussen will be appointed to the Museum Board of Directors on September 21, 1998, at the regular council meeting. 2. Museum Committee Application Review. Ms. Jensen explained the sole applicant, Deborah McManman's application was received in' March 1998, but was held until now, as Ms. McManman preferred to apply for the Registrar's position. Ms. McManman's term, once ratified, will expire September 21,2002. Ms. Jensen told council another application was received for the Events Coordinator position, and was received within the city's deadline, but the day after the last Museum Committee meeting. Since the committee by-law's state the committee must interview all applicant's prior to City Council review, the applicant will be invited to the next committee meeting. If the candidate is recommended for approval by the committee, then the application will be forwarded to the council. . By council consensus, Deborah McManman will be appointed to the Museum Committee on September 21, 1998, at the regular council meeting. City of ..Springfield Work Session Meeting - 9/14/98 Page 2 . 3. Review By-Law Changes - Museum Board of Directors. Ms. Jensen said the Museum Board of Directors had recently made two by-law changes. One increases the total number of members from nine to eleven, which would assist in having members readily available for fundraising and board projects. The second change would allow a member whose term has expired or who may choose not to re-apply, to serve on the board until a replacement can be appointed. The change would ensure the board remains a legally functioning unit at all times. Ms. Higgins said this change was adopted previously in the City Council Operating Policies and Procedures to allow this to occur on various boards, commissions and committees. This change to the Museum Board of Directors by-laws will make them current with council's operating policies. Ms. Jensen provided a hand-out of the updated by-laws, after review by City Attorney Joe Leahy. The changes are in Section #5 and Section #2 (items underlined) of the Agenda Item Summary, which more accurately reflect the two proposed changes. By council consensus, the Museum Board of Directors by-laws will be changedaUhe regular meeting of the council, scheduled for September 21, 1998. 4.- Historic Commission Application Review. . The council discussed why Mr. Gischel was not interviewed, as the City Council typically interviews all candidates who apply for the Historic Commission. Councilor Shaver said he made the decision, based on Mr. Gischel being both the sole applicant and a known commission member to the City Council. Currently there are two openings on the seven member commission and re-appointing Mr. Gischel would leave one vacancy. Ms. Higgins added that Mr. Gischel was available for an interview, plus was pre-approved by the State Historic Preservation Office, prior to his ratification in October 1994. She said the second vacant position would be posted during the next recruitment period. By council consensus, Jack Gischel will be re-appointed to the Historic Commission on September 21, 1998, at their regular meeting. 5. Business from the City Council. Ms. Higgins reported that Patricia Hickle withdrew from the Planning Comission interviews. Ms. Hickle said she did not realize the time commitment needed to be a commission member. Mayor Morrisette asked Ms. Higgins to scheduled future applicants for board, commission, and committee positions to arrive 15 to 20 minutes prior to their interview. . Ms. Higgins reminded the City Council of the scheduled Joint Elected Officials meeting to be held on September 16, 1998 at 7:30 p.m. at the Willamalane Senior Center. City of ;'>pringfield Work Session Meeting - 9!l4/98 Page 3 . Ms. Higgins told the City Council that a formal tribute/recognition was scheduled for October 24, for Mayor Morrisette. Ms. Higgins shared the time of the event, as well as plans for the evening. As committee chair, if anyone would like to become involved, contact Ms. Higgins. Mayor Morrisette spoke of the Community Band and the BandShell Project which has received over $30,000 for the pavillion in Island Park. He said the project is ready to begin with Dorman Construction leading the way as project manager. Mayor Morrisette listed others who are assisting and donating materials. He thanked those community members who are helping to make the BandShell a reality. 4. Planning Commission Interviews. The City Council discussed the interview questions. Councilor Ballew asked if the Planning Commission is a policy making body. Mayor Morrisette responded by explaining the commission is a body which makes recommendations to the City Council and officially the City Council sets the policy for the City of Springfield. The City Council interviewed the following candidates: . George D. Davis Lara L. Downs Timothy Hovet David R. Ralston Jerry J. Ritter Sean M. Wilson The City Council asked the following interview questions: 1. Please introduce yourself and explain and why do you want to be on the Planning Commission? 2. Can you describe your understanding of the relationship between the Planning Commission and city staff and the Planning Commission and the City Council? 3. Many of the land use laws are State mandated and must be enforced. How would you reconcile your own personal opinions and beliefs regarding personal'property. owners' rights when they are at odds with State law? 4. What's your interpretation of planning at the metropolitan level and what is your understanding of our intergovernmental cooperation? . 5. Some of the commission's work is to discuss refinement plans and specific areas of Springfield, but most issues are in the form of public hearings dealing with specific property. Staff reports are provided to the Planning Commission with multiple recommendations. Frequently commission members will receive public testimony that is contrary to staffs recommendation. What type of decision making process would you use in this situation? City of .springfield Work Session Meeting - 9/14/98 Page 4 . 6. What is your understanding of the Planning Commission's role in making needed changes to the Springfield Development Code. 7. Have you been to a Springfield Planning Commission meeting? What is your expectation of the time commitment you foresee with this position? The meeting recessed at 8:00 p.m. The meeting reconvened at 8: 10 p.m. The City Council discussed the candidates. Council asked Planning Commission members Burford and Hatfield to share their preferences and observations on the applicants and interviews. Council members shared their opinions on applicants and discussed the interviews. By consensus, council agreed to reappoint David Ralston to the commission with a term expiring September 21, 2002. Council asked for Councilor-Elect Simmons' assessmentofthe applicants and interviews. . For the second vacancy on the Planning Commission, the council voted by paper. The outcome was as follows: Davis - 1, Hovet - 1, Ritter - 2, Wilson- 2. After further discussion a second council vote brought the following outcome: Ritter - 2, Wilson - 4. The council will ratify the appointment of Sean Wilson as the new Planning Commission member at their regular meeting on September 21. ADJOURNMENT The meeting adjourned at 8:55 p.m. Minutes Recorder - Shari Higgins ouncil President ATTEST: ~~ .kHje{wq~~ . Shari Higgins, A6tlng City Recorder .