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HomeMy WebLinkAbout09/08/1998 Work Session . . . tJ, '. -- '" MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, SEPTEMBER 8,1998 The city of Springfield council met in work session in the Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 8, 1998, at 6:00 p.m., ,with Councilor Maine presiding. ATTENDANCE Present were Councilors Maine, Beyer and Dahlquist. Mayor Morrisette, Councilors Ballew and Shaver were absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. 1. School Resource Officer Program. Acting-in-Capacity Chief of Police Jerry Smith presented the staff report on this item and introduced Officers Patterson and Molaski. The School Resource Officer Program is a new program approved for funding in the FY 98/99 budget. Officers Scott Molaski and John Patterson are assigned as School Resource Officers to Springfield and Thurston High Schools respectively. They recently completed a one-week School Resource Officer Training Course. Officer Mo/aski discussed the role of the Resource Officer. He explained that the program does include working cooperatively with other agencies. He said he has talked with homeowners in Springfield and the feedback has been that there is a significant reduction in garbage nuisance in the school areas along with the fact that school startup this year has been smoother than other years. Councilor Maine asked about school curriculum. Officer Molaski said he and Officer Patterson have addressed specifiC issues. Officer Patterson said law related issues would stay the same, and noted that each school had different issues and problems. Issues would be addressed according to needs. Education and awareness would be provided as required. 2. Glenwood Jurisdiction Transfer. Development Services Director Susan Daluddung presented the staff report on this issue. Senior Management Analyst Len Goodwin, Planning Manager Greg Mott and Finance Director Bob Duey were also present. The Eugene Council has agreed to join Springfield and Lane County on September 16 to consider initiating a Metro Plan Amendment transferring Glenwood jurisdiction to Springfield. The agreement to initiate would be contingent on the Springfield Council approving several conditions for the transfer. This work session provides councilors an opportunity to discuss these Minutes of the Work Session Meeting September 8, 1998 Page 2 . conditions, as well as the process and time line for the Plan amendment, before the September 16 joint public meeting. A committee of two Springfield and two Eugene City Councilors recommends the cities and Lane County initiate a Metro Plan Amendment to transfer Glenwood jurisdiction to Springfield. The transfer is predicated on the condition that the City of Springfield adopt the Glenwood Refinement Plan and reimburse Eugene for $236,150 in planning and $1,830,186 in infrastructure costs. The committee agreed to a maximum 10-year reimbursement for sewer capital and 2-3 year reimbursement for planning costs. Interest would be based on investment pool rates. A proposed timeline for plan amendment processing was provided in the staff report. The compressed timeline calls for a joint planning commission public hearing on October 13, and a joint elected officials public hearing on November 16. An effective date of transfer, if the amendment is adopted by early December, is January 2, 1999, with transfer of annexed territory effective March 31, 1999. Completion of all transition activities is targeted for September 1, 1999. . Many details of the process of transfer will be included in one or more IGA's between the three jurisdictions. A preliminary outline of the subjects to be covered in these agreements is included as Attachment 3. Land use and urban service issues will be topics of discussion at the upcoming public hearings on the plan amendment. Also included in the staff report are the results of a public opinion survey of Glenwood residents had concerning the transfer. Ms. Daluddung reviewed the process to be followed regarding the Joint Elected Officials meeting scheduled for September 16, 1998. Mr. Mott explained action required by the Lane County Boundary Commission and the Metro Plan Amendment process. Mr. Mott discussed options, including revisiting clear lines of service areas. He referenced the map depicting areas currently in the city limits in conjunction with areas that are not in the city limit. Ms. Daluddung discussed the intergovernmental agreement. City Manager Mike Kelly said this was a time for council to have questions answered. This was also a time for council to confirm future direction and action desired regarding the jurisdiction transfer. Mr. Goodwin said electors registered to vote could present a remonstrance. . Minutes of the Work Session Meeting September 8, 1998 Page 3 . Mr. Mott discussed the public hearing process, specifically the Planning Commission public hearing record. He also discussed the process in which new evidence could or could not be presented. He discussed implications related to this issue. He referenced technical reports, surveys, etc. He said if something new were entered into the public record at a late date, what the options were. Ms. Daluddung reviewed the proposed process schedule. She discussed the February date related to the Boundary Commission deadlines. Councilor Maine discussed the survey results. Mr. Kelly discussed concerns raised by Eugene Councilor Meisner, which related to future industrial land and what that did to Eugene industrial land. Mr. Kelly discussed land inventory. Councilor Maine discussed the fact that the jurisdiction change could result in jurisdictional benefits. She said cost payback was considered and addressed related to this process. Ms. Daluddung said question and answer information handouts would be provided at the meeting. She said additional agenda item summary documents would also be made available. Ms. Daluddung said the public testimony would be limited to approximately three minutes per person. She also discussed the response time scheduled for the meeting along with a short break. . Mr. Kelly said that during the JEO meeting, during a break, staff could answer general questions and staff would capture the more common questions and concerns and respond if possible following the break. Councilor Dahlquist suggested council keep the public record open to allow for additional input. Mr. Mott provided further clarification regarding appropriate questions and discussion regarding evidentiary hearings. He further provided examples to better clarify what was allowed and what was not allowed. Councilor Beyer supported following the standard process. She did not want something out of the ordinary to occur. Councilor Dahlquist said fact and process should be well clarified regarding introduction of information at appropriate hearings. Councilor Leiken agreed with comments made by Councilor Beyer. He supported following the regulated process and said this was an important issue. He also agreed with comments made by Mr. Mott. . . . . . Mrnutes of the Work Session Meeting September 8, 1998 Page 4 C~uncil-Elect Tammy Fitch supported keeping forward momentum and work through the Planning Commission as appropriate. All council members indicated they would attend the Joint meeting. ADJOURNMENT The meeting was adjourned at 7:50 p.m. Minutes Recorder - Julie Wilson Attest: .. iedNdsc)Cl Shar' AIC'City Recorder ~-$~ . ~r~Shaver ~ Council President ~