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HomeMy WebLinkAbout06/15/1998 Work Session MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 15, 1998 . The city of Springfield council met in work session in the Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 15, 1998, at 6:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, and Maine. Councilor Shaver was absent (excused). Also present were Senior Management Analyst Rosie Pryor, City Attorney Joe Leahy, City Recorder Julie Wilson and members of the staff. 1. Highway 126 East Interim Corridor Strategy. Management Analyst Eileen Stein presented the staff report on this issue. The Oregon Department of Transportation (ODOT) has completed the first phase of a process to prepare a 20-year corridor plan for Highway 126 east, from Interstate 5 to Oregon Highway 22 at Santiam Junction. The city of Springfield participated on the project steering committee through the representation of Councilor Beyer. The interim plan strategy is now ready for council review and approval prior to being presented to the Oregon Transportation Commission for adoption this fall. . Over the past couple of years, ODOT has initiated corridor planning on 25 highways, including Interstate 5, as a means of achieving consensus among all interests on approaches to highway management. The first phase of the planning process involves developing an interim corridor strategy to guide Phase II of corridor planning: plan development. The corridor strategy contains the goals and objectives that will become part of the 20-year corridor plan. Projects in the corridor plan will be considered for inclusion in the state's capital improvement plan for funding over the next 20 years. The Highway 126 East Interim Corridor Strategy was developed through an extensive interagency and citizen involvement effort geared towards achieving consensus among all interests about future priorities. The process was guided by a steering committee which included Councilor Beyer as the Springfield council liaison. John de Tar of the ODOT, and Larry Schaffner of the Lane Council of Governments (LCOG) were available to summarize the strategy and answer questions. Staff answered questions from council. Council was provided with a handout regarding the transportation planning integration and coordination. Items reviewed included the management systems, mode/topic plans, MPO, corridor and statewide needs, statewide transportation improvement program, and possible solution delivery. The corridor planning process and phases were also reviewed. . The various needs were discussed. Springfield will discuss the development of the plan itself. Work Session Meeting Minutes June 15, 1998 Page 2 . Areas are prioritized and go on a list, other areas prioritize, and accordingly, among the different priorities, the comprehensive prioritizing of each area together, will be compiled from direction provided by another commission, the Oregon Transportation Commission. They will make the final decision of what funding will be granted. There are other STIP projects that may be in a different corridor. John de Tar further explained the different needs prioritized and corridor ranking. Council further discussed the prioritizing and as it may relate to the corridor. Ms. Stein further explained that needs may be identified in both the TransPlan and Corridor Plan. Larry Schaffner of the Lane Council of Governments answered questions from council regarding the staff report issues, goals and objectives. Council discussed the fact that this study was ~ore to identify individual corridor issues and the need to seek solutions. 2. Lane County Jail Contract. . Finance Director Bob Duey presented the staff report on this issue. Mr. Duey provided council with handouts. Council was asked to provide direction for staff to complete negotiations with Lane County for the completion of an intergovernmental agreement for the housing of Springfield prisoners in the Lane County Adult Correction Facility. The city's current 10-year agreement with Lane County for the confinement of city of Springfield prisoners in the Lane County Adult Correction Facility expires on June 30, 1998. The agreement, slightly altered over time, resulted in the city paying $25,000 per year for the housing of prisoners, with the ability to reserve the use of five beds outside of the matrix options. The Sheriff's and city staff is recommending a two-year agreement for future prisoner incarcerations. The proposed contract again reserves five beds for the city use and identify a daily rate of $46.71 per bed. If the city were to utilize all five beds for 365 days of the year, the maximum paid under this contract for jail space would be $85,245. In addition to the bed charge, the proposed contract calls for the city to pay a one-time capital cost of $2,727 to assist in equipping the new jail space. The proposed contract calls for the county and city to meet in January 1999 to review contract utilization and May 1999 for the purpose of reviewing COLA and indirect fee adjustments for year two of the contract. Council was asked to support and approve the resolution being presented during the regular meeting, which would authorize the City Manger to sign a contract with Lane County during council recess. . Councilor Burge asked if it was correct that the Municipal Court judges did not have a voice in how the five Municipal Court beds are used. He said he did not see any Work Session Meeting Minutes June 15, 1998 Page 3 . language in the proposed contract, which provides the judges with such authority and/or jurisdiction. Mr. Duey said in working with Lane County it was very clear that their intent is to help abide by the city priorities. There are a few places in the contract in which the language does reflect this intent. He said a matrix guideline would be used. One will be a Lane County matrix, one the city of Eugene and the third the city of Springfield. Mr. Duey said this currently in the contract, Exhibit A, Attachment 1-6, item 1.2 and 1.3. He reviewed the Jail Capacity language, which read, "City and County will collaborate to establish mutually agreed upon release (matrix) schedule. Release schedule will be developed and monitored by City and County. County will provide City with a daily report of all Municipal Court offenders released based on schedule criteria." In addition to the above-referenced language, he has also provided the County with specific language to address what the collaborative efforts. might be. He reviewed Attachment A which was provided as a handout earlier this evening (memorandum dated June 15, 1998, to Mike Kelly, from Bob Duey, regarding Lane County Jail Beds). The information referenced offered some clarity on what the city intent was in the above- referenced paragraph (Jail Capacity). He said Judge Curtis had recently referenced this issl,le (prioritization of jail bed use) during the June 8 council meeting. . Councilor Dahlquist said the comment that Lane County will matrix fortheir beds and matrix for 17 beds for the city of Eugene, then for five beds for the city of Springfield. He asked if the city of Springfield has seven prisoners, would two be released because they are matrixed under the city of Springfield beds. Mr. Duey replied that the two outside the five would be subject to a countywide matrix system. The city of Springfield can't place a hold on a number greater than five. Anyone within the five (Springfield beds) would have to fall under the city of Springfield priority matrix system. Mr. Duey discussed the capacity of the facility and the current beds under contract to U.S. Marshall. Mr. Duey reviewed the federal government contribution of $500,000 to help construct the current annex. A new agreement has been reached with the federal government to extend the use of those 20 beds and add another 30 beds to the federal contract. As part of this agreement, an additional $1.25 million in capital money was contributed by the federal government and again as part of the contributed capital agreement, the county must agree to rent beds back to the U.S. Marshall's office. Beginning in April of 1999, Lane County will have the original 20 beds under agreement to the federal government as well as the additional 30 beds for a 15-yearperiod. The Sheriff's Department says it is anticipating that a new rate will be negotiated with the federal government in the range of $90 to $95. . During this period, the number oflocal beds has increased by 52. As part of the recent construction, 30 new beds were built, in part with the money made available from the federal government. Also by changing jail practices and increasing the number of prisoners that can be housed in the existing facility 22 more beds can now be utilized. The federal contract will help pay for the operation ofthe 30 new beds and the new / , , . . . .' Work Session Meeting Minutes June 15, 1998 Page 4 contracts with the two city's are paying for the equipping and staffing of the 22 beds. The operation of the 22 beds is requiring one additional staff person per shift and certain capital needs to equip the beds. Mr. Dtiey reviewed Attachment D, City Contract Costing Methodology and answered questions from council. Mr. Duey reviewed Springfield Municipal Court Prisoners and provided a snapshot of daily prisoner count and lodging. He reviewed total prisoner count and use of beds for a period of January 1998 through April 1998. Mr. Duey furthe~ reviewed the draft intergovernmental contract along with a summary of facility beds and matrix release figures. This included lodgings, total beds and matrix releases. The cost for work camp was also discussed. City Attorney Joe Leahy and Chief of Police Bill DeForrest discussed the use of the city jail for Municipal Court violations. Chief DeForrest said this was common. He said the '- county jail was for state charges and District Court charges. Every city does not have a jail. They, therefore, end up contracting with the county for their Municipal prisoners. He said that was the practice. Mr. Leahy referenced the new Springfield Municipal Code. New language made state laws enforceable and offenses within the city of Springfield also. Council provided consensus and direction that the proposed contract was acceptable with the exception of including and modifying the language to specify the five-bed prioritization. ADJOURNMENT The meeting was adjourned at 7:00 p.m. Minutes Recorder - Julie Wilson ~~~~ Mayor (