HomeMy WebLinkAbout06/15/1998 Work Session
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 15, 1998
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The city of Springfield council met in work session in the Jesse Maine Room, 225 Fifth Street,
Springfield, Oregon, on Monday, June 15, 1998, at 6:00 p.m., with Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, and Maine.
Councilor Shaver was absent (excused). Also present were Senior Management Analyst Rosie
Pryor, City Attorney Joe Leahy, City Recorder Julie Wilson and members of the staff.
1. Highway 126 East Interim Corridor Strategy.
Management Analyst Eileen Stein presented the staff report on this issue. The Oregon
Department of Transportation (ODOT) has completed the first phase of a process to
prepare a 20-year corridor plan for Highway 126 east, from Interstate 5 to Oregon
Highway 22 at Santiam Junction. The city of Springfield participated on the project
steering committee through the representation of Councilor Beyer. The interim plan
strategy is now ready for council review and approval prior to being presented to the
Oregon Transportation Commission for adoption this fall.
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Over the past couple of years, ODOT has initiated corridor planning on 25 highways,
including Interstate 5, as a means of achieving consensus among all interests on
approaches to highway management. The first phase of the planning process involves
developing an interim corridor strategy to guide Phase II of corridor planning: plan
development. The corridor strategy contains the goals and objectives that will become
part of the 20-year corridor plan. Projects in the corridor plan will be considered for
inclusion in the state's capital improvement plan for funding over the next 20 years.
The Highway 126 East Interim Corridor Strategy was developed through an extensive
interagency and citizen involvement effort geared towards achieving consensus among
all interests about future priorities. The process was guided by a steering committee
which included Councilor Beyer as the Springfield council liaison.
John de Tar of the ODOT, and Larry Schaffner of the Lane Council of Governments
(LCOG) were available to summarize the strategy and answer questions.
Staff answered questions from council. Council was provided with a handout regarding
the transportation planning integration and coordination.
Items reviewed included the management systems, mode/topic plans, MPO, corridor and
statewide needs, statewide transportation improvement program, and possible solution
delivery.
The corridor planning process and phases were also reviewed.
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The various needs were discussed. Springfield will discuss the development of the plan
itself.
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June 15, 1998
Page 2
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Areas are prioritized and go on a list, other areas prioritize, and accordingly, among the
different priorities, the comprehensive prioritizing of each area together, will be
compiled from direction provided by another commission, the Oregon Transportation
Commission. They will make the final decision of what funding will be granted.
There are other STIP projects that may be in a different corridor.
John de Tar further explained the different needs prioritized and corridor ranking.
Council further discussed the prioritizing and as it may relate to the corridor. Ms. Stein
further explained that needs may be identified in both the TransPlan and Corridor Plan.
Larry Schaffner of the Lane Council of Governments answered questions from council
regarding the staff report issues, goals and objectives.
Council discussed the fact that this study was ~ore to identify individual corridor issues
and the need to seek solutions.
2.
Lane County Jail Contract.
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Finance Director Bob Duey presented the staff report on this issue. Mr. Duey provided
council with handouts. Council was asked to provide direction for staff to complete
negotiations with Lane County for the completion of an intergovernmental agreement for
the housing of Springfield prisoners in the Lane County Adult Correction Facility.
The city's current 10-year agreement with Lane County for the confinement of city of
Springfield prisoners in the Lane County Adult Correction Facility expires on June 30,
1998. The agreement, slightly altered over time, resulted in the city paying $25,000 per
year for the housing of prisoners, with the ability to reserve the use of five beds outside
of the matrix options. The Sheriff's and city staff is recommending a two-year
agreement for future prisoner incarcerations.
The proposed contract again reserves five beds for the city use and identify a daily rate
of $46.71 per bed. If the city were to utilize all five beds for 365 days of the year, the
maximum paid under this contract for jail space would be $85,245. In addition to the
bed charge, the proposed contract calls for the city to pay a one-time capital cost of
$2,727 to assist in equipping the new jail space.
The proposed contract calls for the county and city to meet in January 1999 to review
contract utilization and May 1999 for the purpose of reviewing COLA and indirect fee
adjustments for year two of the contract.
Council was asked to support and approve the resolution being presented during the
regular meeting, which would authorize the City Manger to sign a contract with Lane
County during council recess.
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Councilor Burge asked if it was correct that the Municipal Court judges did not have a
voice in how the five Municipal Court beds are used. He said he did not see any
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June 15, 1998
Page 3
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language in the proposed contract, which provides the judges with such authority and/or
jurisdiction.
Mr. Duey said in working with Lane County it was very clear that their intent is to help
abide by the city priorities. There are a few places in the contract in which the language
does reflect this intent. He said a matrix guideline would be used. One will be a Lane
County matrix, one the city of Eugene and the third the city of Springfield.
Mr. Duey said this currently in the contract, Exhibit A, Attachment 1-6, item 1.2 and 1.3.
He reviewed the Jail Capacity language, which read, "City and County will collaborate
to establish mutually agreed upon release (matrix) schedule. Release schedule will be
developed and monitored by City and County. County will provide City with a daily
report of all Municipal Court offenders released based on schedule criteria."
In addition to the above-referenced language, he has also provided the County with
specific language to address what the collaborative efforts. might be. He reviewed
Attachment A which was provided as a handout earlier this evening (memorandum dated
June 15, 1998, to Mike Kelly, from Bob Duey, regarding Lane County Jail Beds). The
information referenced offered some clarity on what the city intent was in the above-
referenced paragraph (Jail Capacity). He said Judge Curtis had recently referenced this
issl,le (prioritization of jail bed use) during the June 8 council meeting.
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Councilor Dahlquist said the comment that Lane County will matrix fortheir beds and
matrix for 17 beds for the city of Eugene, then for five beds for the city of Springfield.
He asked if the city of Springfield has seven prisoners, would two be released because
they are matrixed under the city of Springfield beds. Mr. Duey replied that the two
outside the five would be subject to a countywide matrix system. The city of Springfield
can't place a hold on a number greater than five. Anyone within the five (Springfield
beds) would have to fall under the city of Springfield priority matrix system.
Mr. Duey discussed the capacity of the facility and the current beds under contract to
U.S. Marshall. Mr. Duey reviewed the federal government contribution of $500,000 to
help construct the current annex. A new agreement has been reached with the federal
government to extend the use of those 20 beds and add another 30 beds to the federal
contract. As part of this agreement, an additional $1.25 million in capital money was
contributed by the federal government and again as part of the contributed capital
agreement, the county must agree to rent beds back to the U.S. Marshall's office.
Beginning in April of 1999, Lane County will have the original 20 beds under agreement
to the federal government as well as the additional 30 beds for a 15-yearperiod. The
Sheriff's Department says it is anticipating that a new rate will be negotiated with the
federal government in the range of $90 to $95.
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During this period, the number oflocal beds has increased by 52. As part of the recent
construction, 30 new beds were built, in part with the money made available from the
federal government. Also by changing jail practices and increasing the number of
prisoners that can be housed in the existing facility 22 more beds can now be utilized.
The federal contract will help pay for the operation ofthe 30 new beds and the new
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June 15, 1998
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contracts with the two city's are paying for the equipping and staffing of the 22 beds.
The operation of the 22 beds is requiring one additional staff person per shift and certain
capital needs to equip the beds.
Mr. Dtiey reviewed Attachment D, City Contract Costing Methodology and answered
questions from council.
Mr. Duey reviewed Springfield Municipal Court Prisoners and provided a snapshot of
daily prisoner count and lodging. He reviewed total prisoner count and use of beds for a
period of January 1998 through April 1998.
Mr. Duey furthe~ reviewed the draft intergovernmental contract along with a summary of
facility beds and matrix release figures. This included lodgings, total beds and matrix
releases.
The cost for work camp was also discussed.
City Attorney Joe Leahy and Chief of Police Bill DeForrest discussed the use of the city
jail for Municipal Court violations. Chief DeForrest said this was common. He said the
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county jail was for state charges and District Court charges. Every city does not have a
jail. They, therefore, end up contracting with the county for their Municipal prisoners.
He said that was the practice. Mr. Leahy referenced the new Springfield Municipal
Code. New language made state laws enforceable and offenses within the city of
Springfield also.
Council provided consensus and direction that the proposed contract was acceptable with
the exception of including and modifying the language to specify the five-bed
prioritization.
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Minutes Recorder - Julie Wilson
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Mayor
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