HomeMy WebLinkAbout12/13/1999 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, DECEMBER 13,1999
The Springfield City Council met in Regular Session at Springfield City Hall, Council Meeting
Room, 225 Fifth Street, Springfield, on Monday, December 13, 1999, at 6:00 p.m. with Mayor
Weathers presiding.
ATTENDANCE
Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and
Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi,
City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Administrative Aide Shari
Higgins, and members of staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Weathers.
CONSENT CALENDAR
]. Claims
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a. RESOLUTION NO.1 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO
A WARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15,000 DURING
THE PERIOD OF DECEMBER 14,1999, TO JANUARY 17,2000, WHILE THE CITY
COUNCIL IS IN RECESS.
2. Minutes
a. November 8, 1999 - Joint Meeting with Lane County
b. November 15, 1999 - Work Session
c. November 15, 1999 - Regular Meeting
d. November 22, 1999 - Work Session
3. Resolutions
4. Ordinances
a. Amendment to the Springfield Development Code (SDC) re-instating a Hearings Official to
preside over Type III
Quasi-Judicial Land Use Hearings in the Urban Transition Area Between the City Limits
and the Urban Growth
Boundary.
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Springfield City Council
Regular Session - 12/13/99
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ORDINANCE NO. 5949 - AN ORDINANCE AMENDING THE SPRINGFIELD
DEVELOPMENT CODE SECTION NO. 14.010(2) TO PROVIDE FOR HEARING BY
THE LANE COUNTY HEARINGS OFFICIAL OF ALL: QUASI-JUDICIAL LAND USE
REQUESTS OUTSIDE THE CITY LIMITS BUT INSIDE THE URBAN GROWTH
BOUNDARY NOT CONSIDERED IN CONJUNCTION WITH ANNEXATION TO THE
CITY; APPEALS OF THE DECISION OF THE DIRECTOR OF THE DEVELOPMENT
SERVICES DEPARTMENT OUTSIDE OF THE CITY LIMITS BUT INSIDE THE
URBAN GROWTH BOUNDARY; AND, APPEALS OF EXPEDITED LAND DIVISION
ACTIONS AS DEFINED IN ORS 197.360.00. NO. 98-05-113).
5. Other Routine Matters
a. November 1999, Disbursements for Approval.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
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1. Tom Lester, 1826 Lincoln Street, Eugene, spoke regarding the alternative Springfield Station
siting he suggested at the December 6, 1999 council meeting. He said the location between
Pioneer Parkway East and West, and between Band C Streets, could also provide an urban
design that could house a recreational use. He suggested the city negotiate with Dari-Mart
on another location for a larger store.
Mayor Maine said the city applied for a grant to assist in the renovation of the downtown area.
She felt the grant would help with urban design issues, but that the station siting was not
considered in the area that Mr. Lester discussed.
2. Bruce Miller, 88 W. 29th #B, Eugene, spoke about the youth and adult activity currently
occurring on the Eugene downtown mall. He felt Springfield should be made aware of this
activity and possibly exchange information with the City of Eugene. He stated his
appreciation for being allowed to speak to the Mayor and City Council members.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Library Board Appointment.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO APPOINT MARY CLARE FEIGHAN AND HELEN STORBECK TO
THE LIBRARY BOARD, WITH TERMS EXPIRING DECEMBER 31,2003. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
b. Lane Workforce Partnership Appointment.
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Springfield City Council
Regular Session - 12/13/99
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IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HA TFIELD, TO APPOINT CATHY STEDMAN COX TO THE LANE WORKFORCE
PARTNERSHIP, WITH A TERM EXPIRING DECEMBER 31, 2003. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
c. Arts Commission Appointment.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HA TFIELD, TO APPOINT LINDA STAVER TO THE ARTS COMMISSION, WITH A
TERM EXPIRING DECEMBER 31,2003. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. Committee Reports
a. Councilor Fitch spoke about the last Bus Rapid Transit (BRT) Committee meeting. Four
options were discussed and forwarded: 1) no build, 2) 14th Street, 3) a phase in on
Franklin Blvd., and 4) a full build on Franklin Blvd.
b. Councilor Simmons spoke about the McKenzie Watershed Council. He said they seeking
grant both State and Federal funding to help with the biological study.
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c. Councilor Ballew spoke regarding wet weather flow management and what is needed to
improve the Metropolitan Wastewater Management Commission, through increased pipe
capacity and more processing at the central plant.
d. Councilor Lundberg spoke of the Consolidated Housing Plan, now completed in draft
form and due out in final form in the Spring of 2000.
e. Councilor Leiken said the Lane Regional Air Pollution Authority now has a new director
named Brian Jennison, from Reno, Nevada. He has a background in both air quality and
growth, as is informed on air metrics.
f. Mayor Weathers spoke about the Jasper Road Extension (JRE) meeting with Lane
County. She said the JRE as designed and approved by the stakeholders, with two
intersections, but not excluding a third, were agreed upon. The design would allow
for a third intersection at a later date if it is needed. Also, the Metropolitan Policy
Committee (MPC) would hold a meeting on December 16, 1999.
g. Mayor Weathers said the Public Safety Coordinating Council (PSCC) would be meeting
in January 2000, to elect a new chair. She debriefed the results of Measure 20-25 and
spoke of upcoming work tasks.
h. Mayor Weathers spoke about Senator Wyden's Conference to be held on December 15,
1999. She said she would be the chair of the Lane/Klamath Communications
2000. Consortium.
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I. Mayor Weathers spoke about a recent Hispanic Awareness/Outreach breakfast she
hosted on December 9, 1999. She said she had been working with staffto look at
ways to bring Hispanic community members into government. The breakfast was
well received and a good first attempt at reaching out.
Springfield City Council
Regular Session - 12/13/99
Page 4
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BUSINESS FROM THE CITY MANAGER
1. Adoption of Ordinances Improving Safety In and Around City Hall.
Librarian Bob Russell was present for the staff report. He said all ordinances were a first
reading only and were a result of the October Strategic Planning Session by the Management
Team. It was felt both in the Library and in other areas inside and outside of City Hall, that
too many people were causing problems that could be eliminated through stricter policies.
The Management Team created a task force consisting of Dan Brown, Jerry Smith, Frank
Hotchkiss and Mr. Russell, with the City Attorney assisting. The ordinances would make it
easier to use the civil infractions procedure to cite those not abiding. Mr. Russell reviewed
each proposed ordinance.
Councilor Hatfield asked if the proposed ordinances would be enforceable. Mr. Leahy
responded yes, and that a code enforcement officer or security attendant could be used
as well as a police officer to cite those not cooperating or violating the code. My. Leahy
said L TD has a peace officer who could not write citations, but that city staff as mentioned
above could. Police Chief Jerry Smith spoke about repeat juvenile offenders that could
be referred back to our Municipal Court from the Juvenile Department for violations.
No action was taken. The ordinances received a first reading only.
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ORDINANCE NO.2 - AN ORDINANCE AMENDING CHAPTER 5, "PUBLIC
PROTECTION," ADDING PROTECTIONS FOR THE RESIDENTS OF THE CITY BY
PROHIBITING THE RIDING OR STORAGE OR BICYCLES ON CERTAIN PUBLIC
PROPERTY.
ORDINANCE NO.3 - AN ORDINANCE AMENDING SECTION 5.132 REGARDING
THE PROHIBITION OF SKATEBOARD AND IN-LINE SKATES WITHIN A CERTAIN
SPECIFIED AREA TO INCLUDE A PROHIBITION PROHIBITING THE USE OF
SKATES WITHIN THE SAME SPECIFIED AREA.
ORDINANCE NO.4 - AN ORDINANCE AMENDING CHARTER 5, "PUBLIC
PROTECTION," PROVIDING PROTECTIONS FOR RESIDENTS BY PROVIDING
REGULATIONS FOR THE PROPER USE OF THE CITY LIBRARY.
ORDINANCE NO.5 - AN ORDINANCE AMENDING CHAPTER 5, "PUBLIC
PROTECTION," ADDING PROTECTIONS FOR THE RESIDENTS OF THE CITY BY
PROHIBITING DISORDERLY CONDUCT AND HARASSMENT ON PUBLIC AND
PRIVATE PROPERTY.
ORDINANCE NO.6 - AN ORDINANCE AMENDING CHAPTER 5, "PUBLIC
PROTECTION," SPRINGFIELD MUNICIPAL CODE SECTION 5.064 (l)(a)
"APPLICATION AND AMENDMENT" ADDING CERTAIN INFRACTIONS TO THE
SPRINGFIELD MUNICIPAL CODE TO WHICH THE CIVIL INFRACTION PROCEDURE
APPLIES.
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Springfield City Council
Regular Session - 12/13/99
Page 5
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2. Contract Award for City Maintenance Shops Renovation - Phase II
Maintenance Supervisor Ed Black was present for the staff report. He said the proposed
renovation project is currently in the City Master Plan for the Maintenance Division facilities.
He referred to the area via maps that were present for the Mayor and Councilors, which
showed Phase I, the proposed Phase II, as well as future expansions. He explained the purpose
of the master plan was to utilize as much of the existing space as possible when planning for
future growth.
Mr. Black said the population and workforce had seen many changes since the building was
first occupied. The funding for the project is in the current Capital Improvement Plan (CIP)
and Public Works Department Capital Projects. Mr. Black explained the budget is currently
$284, 000 and the balance of the funding would be re-budgeted in the upcoming fiscal year to
plan and conduct Phase III. The cost for Phase II is $160,975. Mr. Black apologized for the
wrong bid information being submitted in the council packets.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HA TFIELD, TO AWARD THE CONTRACT TO J & S CONSTRUCTION FOR PHASE II
OF THE PUBLIC WORKS DEPARTMENT, MAINTENANCE DIVISION PROJECT, AT A
COST OF $160,975. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
3. Information Services Director Confirmation.
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City Manager Mike Kelly said the agenda had been revised to include the confirmation of
appointment for a new Information Services Director. Mr. Kelly reminded council that the
city had not had an Information Services Director for the past three years and that Assistant
City Manager Gino Grimaldi had been performing the director duties. Mr. Kelly said Rod
Lathrop was chosen after a successful recruitment for the position and would begin
employment on or before February 1,2000.
Mayor Maine asked Mr. Kelly to bring Mr. Lathrop to the first available council meeting for
introductions to the Mayor and Council.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO RATIFY THE APPOINTMENT OF ROD LATHROP AS THE NEW
INFORMATION SERVICES DIRECTOR, BEGINNING FEBRUARY 1,2000. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
3. Other Business
a. Mr. Kelly asked the Mayor and council if the meeting date of February 14,2000
(Valentines' Day) was still a preferred meeting date. By consensus, it was agreed to
keep the date and agenda topics as planned.
BUSINESS FROM THE CITY ATTORNEY
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Mr. Leahy said that staff members Al Peroutka (City Engineer) and John Tamulonis
(Development Services Director) had been in contact with Ollie Snowden of Lane County and the
JRE agreements had been revised and would be sent to Springfield in the near future.
Springfield City Council
Regular Session - 12/13/99
Page 6
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ADJOURNMENT - Happy Holidays!
The meeting was adjourned at 6:45 p.m.
Minutes Recorder - Shari Higgins
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Maureen Weathers, Mayor