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HomeMy WebLinkAbout12/13/1999 Regular ,. . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, DECEMBER 13,1999 The Springfield City Council met in Regular Session at Springfield City Hall, Council Meeting Room, 225 Fifth Street, Springfield, on Monday, December 13, 1999, at 6:00 p.m. with Mayor Weathers presiding. ATTENDANCE Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Administrative Aide Shari Higgins, and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Weathers. CONSENT CALENDAR ]. Claims . a. RESOLUTION NO.1 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO A WARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15,000 DURING THE PERIOD OF DECEMBER 14,1999, TO JANUARY 17,2000, WHILE THE CITY COUNCIL IS IN RECESS. 2. Minutes a. November 8, 1999 - Joint Meeting with Lane County b. November 15, 1999 - Work Session c. November 15, 1999 - Regular Meeting d. November 22, 1999 - Work Session 3. Resolutions 4. Ordinances a. Amendment to the Springfield Development Code (SDC) re-instating a Hearings Official to preside over Type III Quasi-Judicial Land Use Hearings in the Urban Transition Area Between the City Limits and the Urban Growth Boundary. . Springfield City Council Regular Session - 12/13/99 Page 2 . ORDINANCE NO. 5949 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE SECTION NO. 14.010(2) TO PROVIDE FOR HEARING BY THE LANE COUNTY HEARINGS OFFICIAL OF ALL: QUASI-JUDICIAL LAND USE REQUESTS OUTSIDE THE CITY LIMITS BUT INSIDE THE URBAN GROWTH BOUNDARY NOT CONSIDERED IN CONJUNCTION WITH ANNEXATION TO THE CITY; APPEALS OF THE DECISION OF THE DIRECTOR OF THE DEVELOPMENT SERVICES DEPARTMENT OUTSIDE OF THE CITY LIMITS BUT INSIDE THE URBAN GROWTH BOUNDARY; AND, APPEALS OF EXPEDITED LAND DIVISION ACTIONS AS DEFINED IN ORS 197.360.00. NO. 98-05-113). 5. Other Routine Matters a. November 1999, Disbursements for Approval. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE . 1. Tom Lester, 1826 Lincoln Street, Eugene, spoke regarding the alternative Springfield Station siting he suggested at the December 6, 1999 council meeting. He said the location between Pioneer Parkway East and West, and between Band C Streets, could also provide an urban design that could house a recreational use. He suggested the city negotiate with Dari-Mart on another location for a larger store. Mayor Maine said the city applied for a grant to assist in the renovation of the downtown area. She felt the grant would help with urban design issues, but that the station siting was not considered in the area that Mr. Lester discussed. 2. Bruce Miller, 88 W. 29th #B, Eugene, spoke about the youth and adult activity currently occurring on the Eugene downtown mall. He felt Springfield should be made aware of this activity and possibly exchange information with the City of Eugene. He stated his appreciation for being allowed to speak to the Mayor and City Council members. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Library Board Appointment. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPOINT MARY CLARE FEIGHAN AND HELEN STORBECK TO THE LIBRARY BOARD, WITH TERMS EXPIRING DECEMBER 31,2003. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Lane Workforce Partnership Appointment. . Springfield City Council Regular Session - 12/13/99 Page 3 . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO APPOINT CATHY STEDMAN COX TO THE LANE WORKFORCE PARTNERSHIP, WITH A TERM EXPIRING DECEMBER 31, 2003. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. c. Arts Commission Appointment. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO APPOINT LINDA STAVER TO THE ARTS COMMISSION, WITH A TERM EXPIRING DECEMBER 31,2003. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Committee Reports a. Councilor Fitch spoke about the last Bus Rapid Transit (BRT) Committee meeting. Four options were discussed and forwarded: 1) no build, 2) 14th Street, 3) a phase in on Franklin Blvd., and 4) a full build on Franklin Blvd. b. Councilor Simmons spoke about the McKenzie Watershed Council. He said they seeking grant both State and Federal funding to help with the biological study. . c. Councilor Ballew spoke regarding wet weather flow management and what is needed to improve the Metropolitan Wastewater Management Commission, through increased pipe capacity and more processing at the central plant. d. Councilor Lundberg spoke of the Consolidated Housing Plan, now completed in draft form and due out in final form in the Spring of 2000. e. Councilor Leiken said the Lane Regional Air Pollution Authority now has a new director named Brian Jennison, from Reno, Nevada. He has a background in both air quality and growth, as is informed on air metrics. f. Mayor Weathers spoke about the Jasper Road Extension (JRE) meeting with Lane County. She said the JRE as designed and approved by the stakeholders, with two intersections, but not excluding a third, were agreed upon. The design would allow for a third intersection at a later date if it is needed. Also, the Metropolitan Policy Committee (MPC) would hold a meeting on December 16, 1999. g. Mayor Weathers said the Public Safety Coordinating Council (PSCC) would be meeting in January 2000, to elect a new chair. She debriefed the results of Measure 20-25 and spoke of upcoming work tasks. h. Mayor Weathers spoke about Senator Wyden's Conference to be held on December 15, 1999. She said she would be the chair of the Lane/Klamath Communications 2000. Consortium. . I. Mayor Weathers spoke about a recent Hispanic Awareness/Outreach breakfast she hosted on December 9, 1999. She said she had been working with staffto look at ways to bring Hispanic community members into government. The breakfast was well received and a good first attempt at reaching out. Springfield City Council Regular Session - 12/13/99 Page 4 . BUSINESS FROM THE CITY MANAGER 1. Adoption of Ordinances Improving Safety In and Around City Hall. Librarian Bob Russell was present for the staff report. He said all ordinances were a first reading only and were a result of the October Strategic Planning Session by the Management Team. It was felt both in the Library and in other areas inside and outside of City Hall, that too many people were causing problems that could be eliminated through stricter policies. The Management Team created a task force consisting of Dan Brown, Jerry Smith, Frank Hotchkiss and Mr. Russell, with the City Attorney assisting. The ordinances would make it easier to use the civil infractions procedure to cite those not abiding. Mr. Russell reviewed each proposed ordinance. Councilor Hatfield asked if the proposed ordinances would be enforceable. Mr. Leahy responded yes, and that a code enforcement officer or security attendant could be used as well as a police officer to cite those not cooperating or violating the code. My. Leahy said L TD has a peace officer who could not write citations, but that city staff as mentioned above could. Police Chief Jerry Smith spoke about repeat juvenile offenders that could be referred back to our Municipal Court from the Juvenile Department for violations. No action was taken. The ordinances received a first reading only. . ORDINANCE NO.2 - AN ORDINANCE AMENDING CHAPTER 5, "PUBLIC PROTECTION," ADDING PROTECTIONS FOR THE RESIDENTS OF THE CITY BY PROHIBITING THE RIDING OR STORAGE OR BICYCLES ON CERTAIN PUBLIC PROPERTY. ORDINANCE NO.3 - AN ORDINANCE AMENDING SECTION 5.132 REGARDING THE PROHIBITION OF SKATEBOARD AND IN-LINE SKATES WITHIN A CERTAIN SPECIFIED AREA TO INCLUDE A PROHIBITION PROHIBITING THE USE OF SKATES WITHIN THE SAME SPECIFIED AREA. ORDINANCE NO.4 - AN ORDINANCE AMENDING CHARTER 5, "PUBLIC PROTECTION," PROVIDING PROTECTIONS FOR RESIDENTS BY PROVIDING REGULATIONS FOR THE PROPER USE OF THE CITY LIBRARY. ORDINANCE NO.5 - AN ORDINANCE AMENDING CHAPTER 5, "PUBLIC PROTECTION," ADDING PROTECTIONS FOR THE RESIDENTS OF THE CITY BY PROHIBITING DISORDERLY CONDUCT AND HARASSMENT ON PUBLIC AND PRIVATE PROPERTY. ORDINANCE NO.6 - AN ORDINANCE AMENDING CHAPTER 5, "PUBLIC PROTECTION," SPRINGFIELD MUNICIPAL CODE SECTION 5.064 (l)(a) "APPLICATION AND AMENDMENT" ADDING CERTAIN INFRACTIONS TO THE SPRINGFIELD MUNICIPAL CODE TO WHICH THE CIVIL INFRACTION PROCEDURE APPLIES. . Springfield City Council Regular Session - 12/13/99 Page 5 . 2. Contract Award for City Maintenance Shops Renovation - Phase II Maintenance Supervisor Ed Black was present for the staff report. He said the proposed renovation project is currently in the City Master Plan for the Maintenance Division facilities. He referred to the area via maps that were present for the Mayor and Councilors, which showed Phase I, the proposed Phase II, as well as future expansions. He explained the purpose of the master plan was to utilize as much of the existing space as possible when planning for future growth. Mr. Black said the population and workforce had seen many changes since the building was first occupied. The funding for the project is in the current Capital Improvement Plan (CIP) and Public Works Department Capital Projects. Mr. Black explained the budget is currently $284, 000 and the balance of the funding would be re-budgeted in the upcoming fiscal year to plan and conduct Phase III. The cost for Phase II is $160,975. Mr. Black apologized for the wrong bid information being submitted in the council packets. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO AWARD THE CONTRACT TO J & S CONSTRUCTION FOR PHASE II OF THE PUBLIC WORKS DEPARTMENT, MAINTENANCE DIVISION PROJECT, AT A COST OF $160,975. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Information Services Director Confirmation. . City Manager Mike Kelly said the agenda had been revised to include the confirmation of appointment for a new Information Services Director. Mr. Kelly reminded council that the city had not had an Information Services Director for the past three years and that Assistant City Manager Gino Grimaldi had been performing the director duties. Mr. Kelly said Rod Lathrop was chosen after a successful recruitment for the position and would begin employment on or before February 1,2000. Mayor Maine asked Mr. Kelly to bring Mr. Lathrop to the first available council meeting for introductions to the Mayor and Council. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO RATIFY THE APPOINTMENT OF ROD LATHROP AS THE NEW INFORMATION SERVICES DIRECTOR, BEGINNING FEBRUARY 1,2000. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Other Business a. Mr. Kelly asked the Mayor and council if the meeting date of February 14,2000 (Valentines' Day) was still a preferred meeting date. By consensus, it was agreed to keep the date and agenda topics as planned. BUSINESS FROM THE CITY ATTORNEY . Mr. Leahy said that staff members Al Peroutka (City Engineer) and John Tamulonis (Development Services Director) had been in contact with Ollie Snowden of Lane County and the JRE agreements had been revised and would be sent to Springfield in the near future. Springfield City Council Regular Session - 12/13/99 Page 6 . ADJOURNMENT - Happy Holidays! The meeting was adjourned at 6:45 p.m. Minutes Recorder - Shari Higgins AT~:. 1 J u~~'\m ., 7 City Recorder . ~ . . ~fvt.7AJ~ Maureen Weathers, Mayor