Loading...
HomeMy WebLinkAbout12/06/1999 Regular . . . , , ).' ... ,. , MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, DECEMBER 6, 1999 The City of Springfield Council met in Regular Session at Springfield City Hall, City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, December 6, 1999, at 7:05 p.m. with Mayor Weathers presiding. ATTENDANCE Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg, and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, Senior Management Analyst Rosie Pryor, AIC City Recorder Shari Higgins and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Weathers. INVOCATION The Invocation was provided by Reverend Gregg Monroe, Ebbert Memorial Methodist Church. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized Jackie Owen, Finance Department for 15 Years of Service to the City of Springfield. 2. City Manager Mike Kelly recognized Ed Black, Public Works Departments for 25 Years of Service to the CitY of Springfield. 3. Development Services Director Susan Daluddung recognized the Development Services Department, SHOP Program for receiving the 1999 Blue Ribbons Best Practice Award and League of Oregon Cities (LOC) A ward for Excellence Award. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT THE CONSENT CALENDAR, AS AMENDED, WITH ITEM 5 C REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. October 18, 1999 - Regular Meeting b. November 1, 1999 - Work Session c. November 1, 1999 - Regular Meeting 3. Resolutions . . . t.. 0\;' City of Springfield I City Council Regular Meeting - 12/6/99 Page 2 4. Ordinances 5. Other Routine Matters a. Approve Proposed Amendments to the Intergovernmental Agreement Regarding the Southern Willamette Partnership (SWPIC) - now doing business as the Lane Workforce Partnership, and the Agreement between SWPIC, Lane County, and the Cities of Springfield and Eugene (the Amended PIC/LEO Agreement). b. Award Contract to South River Marine of Corvallis, in the amount of $28,045 for the purchase of a Jet Sled Rescue Boat, Trailer and Ancillary Equipment. c. A ward Contract for the City Maintenance Shops Renovation - Phase II, to JM & S Construction, Inc. in the amount of $160,975. d. Award Contract to Pacific Excavation, Inc. in the amount of $5,330, for Project P20136: South 68th Street Cul-De-Sac Storm Draining Improvements. e. Approve Endorsement ofOLCC Liquor License Application for Main Street Market Place, formerly Price Chopper Foods, located at 4223 Main Street, Springfield, Oregon. f. Approve the Purchase of a Total Station Survey Instrument from Geoline Position Systems in the amount of $18,664. g. Approve September 1999 Quarterly Updated Financial Reports. PUBLIC HEARINGS 1. Amendment to the Springfield Development Code (SDC) Describing Home City Jurisdiction for Metro Plan Amendments. ORDINANCE NO. 5946 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE ARTICLE 7 METRO PLAN AMENDMENTS REGARDING JURISDICTIONAL RESPONSIBILITY OF GLENWOOD FOR METROPOLITAN PLAN AMENDMENTS AND DECLARING AN EMERGENCY (10. NO. 99-08-0197). Planning Manager Greg Mott presented the staff report. He said the items included in the ordinance were regarding the home city and housekeeping only. The amendment would not change existing policy. Mayor Weathers opened the public hearing. No one appeared to speak. Mayor Weathers closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO ADOPT ORDINANCE NO. 5946 (EMERGENCY). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield City Council Regular Meeting - 12/6/99 Page 3 . 2. Request for a Refinement Plan Diagram Amendment from Low Density Residential to Light Medium Industrial for Willamalane Park and Recreation District Maintenance Facility and Property Owners, Turner and Alice Morgan (Journal Number 1999-09-0230, and Associated Lot Line Adjustment 1999-08-0200 and Zone Change 1999-09-0231) ORDINANCE NO. 5947 - AN ORDINANCE WHICH WILL AMEND THE MID- SPRINGFIELD REFINEMENT PLAN DIAGRAM FOR THE NORTHERN 74 FEET OF TAX LOT 1800 ON ASSESSOR'S MAP 17-02-31-24 FROM LOW DENSITY RESIDENTIAL (LDR) TO LIGHT MEDIUM INDUSTRIAL (LM!). Planner I Kitti Gale was present for the staff report. Ms. Gale said the applicant, Willamalane Park and Recreation District, needed to expand its current maintenance facility located at 3550 E Street, just north of the subject property. Ms. Gale said there is an accompanying Lot Line Adjustment application that would merge the subject property into Tax Lot 4300 (the location of the maintenance facility), as well as a Zone Change request. The zoning would change from Low Density Residential to Light Medium Industrial. Staff recommended approval of the request. Mayor Weathers opened the public hearing. 1. Terri Harding, Satre Associates, representing Willamalane Park and Recreation District, spoke in favor of the request. She said the property that abuts Tax Lot 1800 is now being used as a parks service center and the actions requested would allow the use to continue and expand. . No one else appeared to speak. Mayor Weathers closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT ORDINANCE NO. 5947 (EMERGENCY). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Amendment to the Springfield Development Code (SDC) Re-Instating a Hearings Official to Preside Over Type III, Quasi-Judicial Land Use Hearings in the Urhan Transition Area Between the City Limits and Urban Growth Boundary. ORDINANCE NO. 5949 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE SECTION NO. 14.010(2) TO PROVIDE FOR HEARING BY THE LANE COUNTY HEARINGS OFFICIAL OF ALL: QUASI-JUDICIAL LAND USE REQUESTS OUTSIDE THE CITY LIMITS BUT INSIDE THE URBAN GROWTH BOUNDARY NOT CONSIDERED IN CONJUNCTION WITH ANNEXATION TO THE CITY; APPEALS OF THE DECISION OF THE DIRECTOR OF THE DEVELOPMENT SERVICES DEPARTMENT OUTSIDE OF THE CITY LIMITS BUT INSIDE THE URBAN GROWTH BOUNDARY; AND, APPEALS OF EXPEDITED LAND DIVISION ACTIONS AS DEFINED IN ORS 197.360. (JO. NO. 98-05-113). FIRST READING ONLY. . Planning Manager Greg Mott presented the staff report. He said the Hearings Official was eliminated in the Development Services Department budget due to Ballot Measure 47/50. . . . .... City of Springfield City Council Regular Meeting - 12/6/99 Page 4 Feedback from those who came before the Planning Commission or Lane County Board of Commissioners expressed their support of Springfield retaining a Hearings Official for matters in the Urban Growth Boundary (UGB). Mr. Mott said the Hearings Official is seen as an extension of Lane County, connecting the UGB to the city. The decisions of the Hearings Official are appealed directly to the Land Use Board of Appeals (LUBA) not to the City Councilor the Lane County Board of Commissioners. Councilor Ballew asked if the fees charged for land use applications would offset the cost for hiring the Hearings Official. Mr. Mott replied that the same amount of work occurs by staff for applications inside and outside of the city limits, but that a deposit would be required by the Hearings Official, prior to placing an item on the agenda. The deposit and subsequent payments would offset the cost. Mayor Weathers opened the public hearing. No one appeared to speak. Mayor Weathers closed the public hearing. No action was taken. The ordinance received a first reading. 4. Budget Transfer and Supplemental Budget Resolutions. RESOLUTION NO. 99-60 - A RESOLUTION REDUCING APPROPRIA nONS IN THE REGIONAL W ASTEW A TER FUND AND THE REGIONAL WASTEWATER CAPITAL PROJECTS FUND; AND TRANSFERRING AND RE-APPROPRIA TING FUNDS IN THE GENERAL FUND, THE STREET FUND, THE DEVELOPMENT ASSESSMENT FUND, THE REGIONAL WASTEWATER FUND, THE REGIONAL WASTEWATER CAPITAL AND THE VEHICLE AND EQUIPMENT FUND. RESOLUTION NO. 99-61 - A RESOLUTION ADJUSTING BEGINNING CASH IN THE REGIONAL W ASTEW A TER CAPITAL FUND, AND THE RECOGNIZING AND APPROPRIA TING OF REVENUE IN THE BANCROFT REDEMPTION FUND, THE REGIONAL W ASTEW A TER FUND AND THE REGIONAL W ASTEW A TER CAPITAL FUND. Senior Management Analyst Carl Burgdorfer presented the staff report. He said a public hearing was required due to the size of the Supplemental Budget request. No items were out of the ordinary, just routine transactions. Councilor Ballew asked that staff have a better target regarding beginning capital. Mr. Burgdorfer said staff would do a better job of analyzing the Metropolitan Wastewater Management Commission budget in the future. Mayor Weathers opened the public hearing. No one appeared to speak. Mayor Weathers closed the public hearing. . . . ~' City of Springfield City Council Regular Meeting - 12/6/99 Page 5 IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION 99-60. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION 99-61. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Larry Thorp, 1011 Harlow Road, Springfield, stated he would speak under Agenda Item - Gated Residential Developments. CORRESPONDENCE AND PETITIONS I. Correspondence from Boyd O. Brougher, (no address listed) Regarding Volunteer Firefighters Hall of Fame. 2. Petition from the Residents of 5660 Daisy Street, Springfield, Oregon, Regarding the Extension of the Eugene/Springfield Highway South of Main Street, as a County Road. 3. Correspondence from Lanny G. Jones, 82719 S. Bradford Road, Creswell, regarding Lane Transit District (L TD) Bus Station siting. 4. Correspondence from Debra Roser, 2915 Manor Drive, Springfield, regarding LTD Bus Station siting. 5. Correspondence from Richard Roser, 2915 Manor Drive, Springfield, regarding LTD Bus Station siting. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE NUMBERS 1,3,4, AND 5, AND ACCEPT AND FILE THE PETITION (NUMBER 2). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Budget Committee Interview/Appointment. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO RE-APPOINT VIRGINIA LAURITSEN TO THE BUDGET COMMITTEE WITH A TERM EXPIRING DECEMBER 31,2000. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Museum Committee Application Review/Appointments. . . . ,,: , City of Springfield City Council Regular Meeting - 12/6/99 Page 6 IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPOINT ESTELLE MCCAFFERTY AND SUSAN OLDHAM TO POSITIONS ON THE MUSEUM COMMITTEE WITH TERMS EXPIRING DECEMBER 31, 2003. THE MOTION PASSED WITH A VOTE OF 6 FORAND 0 AGAINST. c. System Development Charge (SDC) Advisory Committee Application Review/Appointment. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD TO APPOINT LARRY THORP, GHABRIEL BRY ANNE, MARYL YN PHILLIPS, JUDITH MACOMBER, AND RICK SATRE TO POSITIONS ON THE ADVISORY COMMITTEE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND o AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPOINT MICHAEL MCVEY, DOUG WEBER AND COUNCILOR FITCH ALSO TO THE ADVISORY COMMITTEE, WITH A REPRESENTATIVE FROM THE PLANNING COMMISSION BEING CHOSEN AFTER THEIR DECEMBER 7TH MEETING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council. a. Committee Reports. Councilor Leiken reported that he participated in the Lane Regional Air Pollution Authority Director interviews. Councilor Ballew reported on the fiber consortiums of Lane/Klamath, which Mayor Weathers is now the chair of, and Fiber South, which Commissioner Wheeldryer will chair. Councilor Ballew said she would represent the city on the Fiber South committee. b. Other Business. City Manager's Compensation Package. Risk Manager Craig Gibons was present for the staff report. He said a memorandum was provided to council members regarding a compensation study that had been completed for the City Manager. The study compared City Managers, local executives, and other similar positions salaries. Another component showed the City Manager's salary increases in comparison to other city employees over a ten-year time period. Councilor Fitch, as chair of the Finance and Judiciary Committee, spoke on the efforts of staff to complete the study and analyze data. She said the compensation of the City Manager reflects his recent performance review and overall performance over the past year. She felt the increase as proposed would elevate the City Manager to a level where he currently should be. . . . City of Springfield -.. . City Council Regular Meeting - 12/6/99 Page 7 Council members praised the City Manager and said the increase was equitable in comparison to both other city employees and his local comparables. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE SALARY INCREASE OF THE CITY MANAGER, PER HIS HIGHLY SA TISF ACTORY PERFORMANCE REVIEW. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY MANAGER 1. Municipal Court Collection Services Contract. Finance Director Bob Duey was present for the staff report. He said the city has reviewed using a collection contract in the past and felt the timing was right now to hire Coastal Adjustment Bureau, through the State of Oregon Cooperative Purchasing Program. The agency will help mitigate the impact and costs of traditional methods of court collections and further compliment collection tools utilized by the court. Mr. Duey said the initial assignment for the agency would be approximately 2,310 five-year old cases representing approximately $300,000 in unpaid fines and fees. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE MUNICIPAL COURT COLLECTION SERVICES CONTRACT WITH COASTAL ADJUSTMENT BUREAU. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Add and Amend a Section of the City Code and Adopt a New Schedule of Deposits for Public Works Projects. City Engineer Al Peroutka was present for the staff report. He said this is a second reading of the ordinance that changed slightly after the first reading, per council request. Mr. Peroutka said the ordinance would set city policy on project fees and the resolution would adopt a new fee deposit schedule for the Public Works Department. The proposed schedule seeks to achieve a balance between the city and developers, based on attempting to collect sufficient initial deposits to cover all expenses for 70% of projects. The balance of the projects would have additional payments due at the end of the project. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT ORDINANCE 5948. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION 99-62. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Springfield Station Site Selection. Management Analyst Cynthia Pappas was present for the staff report. She said the Springfield transit station had been reviewed for relocation, due to growth in the downtown area. . . . ~ City of Springfield , City Council Regular Meeting - 12/6/99 Page 8 After many months of committee work by the Springfield Station Steering Committee, the final vote was a tie between members. 5 in favor of Site G and 4 in favor of Site I, with one member not present. The sites were determined after the committee completed their review and received public comments on the "pros" and "cons" of each. These were listed by the Technical Advisory Committee. Ms. Pappas said Lane Transit District (L TD) representatives had begun preliminary discussions with affected property owners concerning Site I, which have included relocation and compensation issues. She explained that new information included in the packet pertained to Greyhound plans and facility information (Attachment 3). Written testimony was provided to City Council members from: Richard Roser, 2915 Manor Drive, Springfield; Debra Roser, 2915 Manor Drive, Springfield; Lanny G. Jones, 82719 S. Bradford Road, Creswell; and Mary Murphy, Don Lutes, Dave Kleger, Shawn Wilson, and Ken Guzowski, Springfield Station Steering Committee members. I. Tom Lester, 1826 Lincoln Street, Eugene, spoke due to his general interest in Bus Rapid Transit (BRT). He said he has followed the process from Eugene to Springfield and believes Springfield should look at an urban design view for the station siting. He suggested a location between Pioneer Parkway East and West, and between Band C Streets, with a public building and a transit station. He realized the committee did not discuss this location, but felt it would be a good alternative for future discussions. 2. Dan Egan, 850 N. 6th Street, Springfield, spoke in favor of Site I. He said there were many compelling reasons to chose the site, as it presents a lot of opportunity for the downtown area and its future development opportunities. Mr. Egan said a Park and Ride would be an important part of the siting and felt it would not work well with Site G. Site I represents an area that is no longer an industrial area and has growth possibilities that would last at least 20 to 30 years. He said Site G should be a property with a higher use for downtown merchants and that any safety issues concerning Site I could be mitigated with long-range plans for the downtown area. 3. Vaughn Roser, 2404 Otto Street, Springfield, spoke in favor of Site G, as Site I would impact his brothers business. He said discussions regarding compensation issues had not been adequate and he feared that moving costs, relocation costs, plus losing a property purchase option, would decrease the business customer base. Mr. Roser said a rough estimate of the impact could be one-half million dollars in the first year. He asked for a continued effort between the city and L TD to provide adequate compensation if Site I was chosen. 4. Ken Guzowski, 736 C Street, Springfield, provided the above listed written testimony, as a Station Steering Committee member. He said he was representing the Site G location proponents, as they were convinced Site I would cause safety problems with the crossing of South A Street. He discussed historic preservation and the business concept with the use of Site G. He said it provides a good design with good results. Mr. Guzowski said it would be important for businesses on Main Street to continue to present a good perception and use of the area. He felt placing the station on the Main Street location would accomplish that. In closing, he recommended the city consider a partnership with L TD to review the financial considerations associated with station relocation. . . . '" City of Springfield · City Council Regular Meeting - 12/6/99 Page 9 5. Derrick Roser, 2278 10th Street, Springfield, spoke about the possible relocation of his Father's business. He said he was confused as to why a relocation would be considered when another site had been determined as an alternative, He said he felt with only 15 to 20 people who would need to be at the station at one time, the impact of moving a business was too great. He suggested council look at the big picture and objected to Site I being considered. 6. Lance Roser, 2050 Otto Street, Springfield, spoke in support of his parents business, Les Canopies. He felt it was amazing that government could recommend moving a small business against their will and urged council not to consider Site 1. 7 . Walt Bateman, 1189 Fir Acres Road, Eugene, spoke regarding the station siting. He said he came to listen to the discussion and gather more information. He stated he is also a small business owner and concerned over a relocation occurring against a small businesses will. Mr. Bateman referred to the City Council Goals (as posted in the meeting room). He said the goal referring to expansion of local economy did not fit with taking a revenue generating business and asking them to move, plus turning the profitable business location into a bus transfer station or park and ride. He asked council to consider the financial logic as well as citizen and bus ridership issues, when making their decision. Council discussed the testimony given. Councilor Ballew spoke as a member of the Springfield Station Steering Committee and said she favored Site 1. She felt the long-range development would be better and it would serve as a catalyst for change on South A Street. Councilor Ballew said Site G proposes the station be placed closer to downtown, but that it did not feel much safer to her. She felt the use of Site G was not the best potential for downtown development, and the good of the community should outweigh other factors. C9uncilor Simmons said he concurred with Councilor Ballew regarding Site 1. He spoke about BR T and how 30% of people arriving at the downtown station stay downtown. He felt the city should work collectively with LTD on a fair settlement for the property/business owner, but that Site I would allow for future expansion, inter-model capacity, and the possibility of adding a Greyhound Station in the future. It would be in the best interest of the bus riders and the community for the long-term. Councilor Pitch spoke in support of Site 1. She said it was a difficult decision, but she had spoken with Richard Roser and explained her preference for the site. Springfield has always been fair to the business community and she felt Site I should be chosen to achieve a good balance in the downtown area. Councilor Lundberg said she had personally been through five business relocations and explained that it is hard to recover and re-establish clients. She felt after reading the material and hearing the testimony that both the city and L TD should be careful when displacing businesses. A no-build option wouldbe her first choice. Councilor Leiken said he is a former small business owner and is sensitive to relocation, but he had always preferred Site 1. It makes good sense to the development of downtown and for the overall good of the community. He felt LTD should offer solutions for the business owner, along with financial consideration and community investment. Councilor Leiken said Site I fits with the long-term future of Springfield. . . . .-.: . City of Springfield City Council Regular Meeting - 12/6/99 Page 10 Councilor Hatfield said there were many issues to consider and could see why the Springfield Station Steering Committee was divided regarding the issue. He said there are large impacts to both the community and business with either option. Councilor Hatfield said in his profession he helps businesses to relocate and although it is difficult, the public good needs to override and he marginally supported the location of Site I. He said it would be a good community asset to have a park and ride at the new facility and felt the city could help mitigate traffic and safety issues associated with South A Street. In looking to future and 20 years from now, Site I would serve the community best. Mayor Weathers said she had some concerns over Site I, but felt overall it is the best location for both the short-term and long-term needs of the community. Site G is not a good location. She said using Site I would not cancel other stops and that the station would not be the only place that riders could exit buses in the downtown area. Mayor Weathers said the access point of a new station is to have it be both safe and convenient, while serving the community. She felt Site I is that choice and urged L TD to make the relocation deal be fair and equitable, with the city helping the business to stay in Springfield. She felt strongly that if Site I is not chosen as the preferred site by L TD, that Site G not automatically be chosen. If Site I is not chosen staff should continue discussions occur prior to any future decisions being made. Site G is not in the best interest of either the community of Springfield or LTD. Ms. Pappas said the city had not communicated with Greyhound yet, but in the interest of multi-model development, they would contact them for a copy of their survey due out on December 15. This is the same date as the upcoming Lane Transit District Board meeting would be held. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR FITCH, TO SELECT SITE I AS THE CITY COUNCIL'S PREFERRED LOCATION FOR THE FUTURE SPRINGFIELD STATION; IN THE EVENT THAT THE STATION IS NOT CONSTRUCTED ON SITE I, THAT DISCUSSIONS ARE RECOMMENCED REGARDING APPROPRIATE SITES; TO HAVE THE CITY COUNCIL WORK CLOSELY WITH LANE TRANSIT DISTRICT (LTD) TO ENSURE ADEQUATE COMPENSATION IS DISCUSSED AND PURSUED VIGOROUSLY FOR ANY RELOCATIONS; THAT SAFETY IMPROVEMENTS ARE A HIGH PRIORITY FOR ANY FUTURE SITE CHOSEN; AND WITH SITE I AS THE CITY'S PREFERRED SITE, THAT AN ACTIVE APPROACH IS TAKEN BY BOTH THE CITY AND L TD TO ENSURE FEDERAL FUNDING IS SOUGHT FOR THE CONSTRUCTION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Gated Residential Developments. Planning Manager Greg Mott presented the staff report. He said the Planning Division received a request from a local developer to install electronically controlled gates at the entrance to a new manufactured housing park. Mr. Mott explained the issue did not rise above site plan review modification, but was brought to the council for consideration as the Springfield Development Code (SDC) did not address the matter in either the affirmative or the negative, and a staff decision regarding the matter would create policy and development standards without council input or decision. He said a gate in a public subdivision would not have the same implications as in a private subdivision, where properties are owned by many individual owners. . . . ... .- City of Springfield City Council Regular Meeting - 12/6/99 Page 11 Mr. Mott eXplained that a traditional development using gates would mean losing connectivity. He said this development would not preclude connection to public streets and therefore staff had no objections, assuming all public agencies would have access to the subdivision in the event of an emergency. 1. Larry Thorp, 1011 Harlow Road #300, Springfield, spoke in support of the gate for the proposed Harlow family development. Although the development did not specifically say "gated" on the application, it did show a fence around the property and across the private street. Mr. Thorp said it was his opinion that the gate was approved from the date of acceptance, since application was accepted by staff. His opinion was that if connectivity is needed then development should not be gated, but when full access for emergency providers are given that gates should be allowed. Mr. Thorp also asked council to create SDC language for future developments regarding the use of gates. Councilor Hatfield said he had no objections to placing gates on private streets, as long as access to all emergency vehicles and service providers are given. Councilor Lundberg said she did not like the concept of gates as they tend to keep things either in or out. She felt gates go against the council's work on multi-family design and connections should be kept between communities without isolation occurring. Councilor Lundberg felt that gates present the wrong message. , Councilor Leiken said he had experience where 55 and older residents preferred a gated community. He felt gates were acceptable, but on a situational basis and used only with private streets. . Councilor Simmons said for the development proposed that gates were acceptable, but felt each development should be reviewed individually. Each location and intent would be different, but he was supportive of the concept generally. Councilor Ballew stated for the record that she is friends with the Harlow family, but felt that A gate for their development was appropriate as there are no connectivity issues. She also likes a variety of housing styles and developments in the community, as it provides good options for our diverse citizens. By consensus, council agreed to approve gates for the development application being discussed. They also instructed Mr. Mott to develop discretionary use criteria, which includes emergency vehicle access, connectivity issues, single ownership of land, and include the research from other Oregon communities. Council asked that the discretionary use criteria be presented to the Planning Commission for review, then once approved, back to the council for final review and comment. 5. Other Business. Councilor Simmons asked that staff draft a letter regarding the condition of the railroad tracks on 28th Street. There appears to be some liability for repair of damaged vehicles due to the large potholes. Public Works Director Dan Brown agreed to draft a letter to the railroad. . . . - .. City of Springfield City Council Regular Meeting - 12/6/99 Page 12 BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 9:03 p.m. Minutes Recorder - Shari Higgins ~tU-.~ aureen VVeathers, Mayor ATTEST: