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Home My WebLink About11/01/1999 Regular " . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 1, 1999 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 1, 1999, at 7:00 p.m., with Mayor Maine presiding. ATTENDANCE Present were Mayor Maine, Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Maine. INVOCATION The invocation was provided by Reverend Steve Chinn, Springfield 7th Day Adventist Church. SPRINGFIELD UPBEAT . 1. City Manager Mike Kelly recognized ban Bishop, Police pepartment, for 25 years of service to the city of Springfield. 2. Mayor Maine announced that the Springfield Unity Network (SUN) is a group of community volunteers who have organized to create opportunities for diverse ethnic groups in Springfield to share their cultures. She recognized their efforts. 3. Councilor Ballew said the installation of new carpet in city hall looked nice. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims a. Approval of the May, June, July, August and September, 1999 Disbursements for Approval. 2. Minutes a. October 4, 1999 - Work Session b. October 4, 1999 - Regular Meeting c. October 11, 1999 - Work Session . Springfield City Council Meeting Regular Session - 11/1/99 Page 2 . 3. Resolutions a. RESOLUTION NO. 99-56 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30030, MAlA PARK PUBLIC IMPROVEMENTS. b. RESOLUTION NO. 99-57 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30127, KNEISLER SANITARY SEWER EXTENSION. c. RESOLUTION NO. 99-58 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30057, R STREET PUBLIC IMPROVEMENTS. 4. Ordinances a. ORDINANCE NO. 5941 - AN ORDINANCE REPEALING THE 1986 ALTON BAKER PARK MASTER PLAN, A REFINEMENT PLAN TO THE EUGENE- SPRINGFIELD METROPOLITAN AREA GENERAL PLAN (2ND READING). b. ORDINANCE NO. 5942 - AN ORDINANCE RATIFYING THE CREATION OF THE FIBER SOUTH CONSORTIUM AND AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE INTERGOVERNMENTAL AGREEMENT CREATING THE CONSORTIUM ON BEHALF OF THE CITY OF SPRINGFIELD (2ND READING). . 5. Other Routine Matters a. Approve Endorsement of OLCC Liquor License Application for Spirits, Located at 1714 Main Street, Springfield, Oregon. b. Approve Endorsement of OLCC Liquor License Application for the White Horse Tavern, Located at 4360 Main Street, Springfield, Oregon. c. Approve Endorsement of OLCC Liquor License Application for Shaker's Restaurant and Lounge, formerly Little India Restaurant, Located at 1195 Main Street, Springfield, Oregon. PUBLIC HEARINGS BUSINESS FROM THE AUDIENCE 1. Nick Shevchynski, 2347 Marcola Road, Springfield, spoke regarding development fees. He referenced comments made by Roxie Cuellar, Director of Government Affairs, Home Builders Association of Lane County, during a previous council meeting. He said her comments were vague and unsubstantiated. He did not think the fee business would make any difference. He said he spoke with a staff member today who provided him with additional information regarding proposed amendments to the fee schedule. He referenced comments made by Councilors Ballew and Leiken regarding the fee amendments. He suggested council postpone its decision regarding this matter and also discussed the need to solicit public input. . COUNCIL RESPONSE Springfield City Council Meeting Regular Session - 11/1/99 Page 3 . CORRESPONDENCE AND PETITIONS 1. Correspondence from Roxie Cuellar, Director of Government Affairs, Home Builders Association of Lane County, 1255 Pearl Street, Suite 100, Eugene, Oregon, Regarding Development Fee Increases. 2. Correspondence From Orval Etter, 3080 Potter Street, Eugene, Oregon, Regarding the Trans Plan and,the Relationship of Fixed Auto Costs to Auto Use. 3. Correspondence From Deborah Rocha, 3305 Kincade Street, Eugene, Oregon, Expressing Concern Regarding the Draft Trans Plan and the Proposed Valley River Bridge. 4. Correspondence From Kathleen Allison, 82 Rasor, Eugene, Oregon, Expressing Concern Regarding the Trans Plan and the Proposed Valley River Bridge. 5. Correspondence From Jeanne Bowers, 123 Oakleigh Lane, Eugene, Oregon, Recommending the Valley River Bridge Project be Deleted From the Trans Plan. 6. Correspondence From Justin Landis, 123 Oakleigh Lane, Eugene, Oregon, Recommending the Valley River Bridge Project be Deleted From the Trans Plan. . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT CORRESPONDENCE NUMBERS ONE THROUGH SIX FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES 1. An Ordinance Amending Appendix 1, Development Code Fees Schedule, of the Springfield Development Code - Jo. No. 99-05-124. ORDINANCE NO. 5943 - AN ORDINANCE AMENDING APPENDEX 1, DEVELOPMENT CODE FEES SCHEDULE, AS ESTABLISHED IN THE SPRINGFIELD DEVELOPMENT CODE - JO. NO. 99-05-124, AND DECLARING AN EMERGENCY). Finance Director Bob Duey presented the staff report on this issue. At the October 18, 1999, Council meeting, a public hearing and first reading was conducted of an ordinance to amend the city's fees contained within the Springfield Development Code (SDC). Following the public hearing, Council asked staff to provide additional information concerning the fee increases, addressing questions raised by both the Lane County Home Builders Association and council during the review. . Twenty-nine fees are being affected by the adoption of this Ordinance. Of those twenty-nine fee changes, three new fees are being proposed; Pre-Application Report Minimum Development, and Site Plan Review Minor Modification. All changes to the SDC Fee Schedule are being made to better enable the city to recover 75% ofthe cost of providing these services. It is anticipated that these changes will increase revenue by approximately $35,000.00 annually. Springfield City Council Meeting Regular Session - 11/1/99 Page 4 . This item was discussed earlier this evening during the work session meeting. Mr. Duey provided an overview of this issue. He explained that input has been solicited regarding this issue. Those contacted for input included Neighborhood Associations, the Chamber of Commerce, Home Builders Association, etc. 1. Roxie Cuellar, 1255 Pearl Street, representing the Lane County Home Builders Association, thanked council and staff for the amount of time given to this issue. She said .when staff talks about the percent of housing cost reflected by these fees, one of the things to keep in mind is that when we talk about what is required of development, that is . not always reflective of what is actually paid in terms of fees. Ms. Cuellar referenced a fee schedule she handed out to council two weeks ago. She discussed the impact of fees to developers and builders. She discussed the percent of recovery. She said Springfield has a reputation for being efficient. She did express specific concerns regarding the indirect costs. She said they would like to know that the costs recovered are actual costs incurred by the city. She said indirect costs do not meet those criteria. She discussed accumulative costs and methodology. Councilor Hatfield said the 75% cost recovery is fair and equitable. He was in favor of the proposal as presented. . Councilor Leiken referenced the credit for low income / non-profit agencies. He said as the city continues to grow we will need to review what is best for the community and what is best for builders, developers and homebuyers. He thanked Susan Daluddung for her assistance related to this issue. He supported the proposal. Councilor Fitch supported the proposal. She expressed importance of staff continuing to retain the reputation for efficiency. Councilor Simmons appreciated the detail and energy that went into this proposal. He expressed support for the proposal. He suggested this be reviewed again in a few years. Councilor Ballew recognized the fact that indirect costs are appropriate and applicable related to cost recovery. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATIFELD, TO ADOPT ORDINACE NO. 5943. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Mayor Maine appointed Councilor Fitch as the council representative for the SDC Citizen Advisory Group with Councilor Ballew as the alternate. . 2. Business from Council . . . . . Springfield City Council Meeting Regular Session - 11/1/99 Page 5 a. Committee Reports 1. Councilor Simmons reported on the Watershed Council. He said they held a retreat. The budget was approved. He discussed the composition of the executive board and also discussed the use of a facilitator for meetings. 2. Councilor Fitch reported on the Lane Workforce Partnership. They met last week. She discussed,board membership and said the board was growing. It currently consisted of over forty members. 3. Councilor Fitch reminded council members to return the city manager evaluation forms as soon as possible. She said they are due by November 4th. 4. Councilor Leiken announced an open house was scheduled for LRAP A. The open house will be held on Tuesday, November 9, between 3:00-6:00 p.m. On November 8 an executive session will be held to appoint a new director to LRAP A. 5. Councilor Ballew reported on the Metropolitan Wastewater Management Commisssion (MWMC). She said wet weather flow management was discussed. She said they are dealing with storm water and solutions to problems related to this issue. She discussed costs associated with this issue. 6. Mayor Maine reminded council members of the recruitment for board committee and commission positions. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting adjourned at approximately 7:45 p.m. Minutes Recorder - Julie Wilson ~~~ aureen M. Maine Mayor Attest: