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HomeMy WebLinkAbout09/20/1999 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBER 20, 1999 / The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 20, 1999, at 7:05 p.m., with Mayor Maine presiding. ATTENDANCE Present were Mayor Maine, Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons. Also present were Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. . PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Maine. INVOCATION - The invocation was provided by Pastor Bradley, Wayside Open Bible Church. SPRINGFIELD UPBEAT 1. Mayor Maine recognized Steve Swenson, Police Department, for serving as interim Police Chief and thanked him for a job well done. . 2. Mayor Maine announced that the city of Springfield was awarded an Oregon Transportation and Growth Management Grant. She recognized Susanna Julber, Colin Stephens and Mark Metzger for their efforts related to the grant. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. June 30, 1999 - Joint Elected Officials Meeting. b. July 26, 1999 - Work Session c. August 2, 1999 - Work Session d. August 2, 1999 - Regular Meeting 3. Resolutions 4. Ordinances a. ORDINANCE NO. 5936 - AN ORDINANCE REZONING LAND IN ACCORDANCE WITH THE 0 STREET REFINEMENT PLAN (SECOND READING). . Regular Meeting Minutes September 20, 1999 Page 2 . 5. Other Routine Matters a. Approve Amendments to the Council Operating Policies and Procedures Document. b. Authorize the City Manager to Enter Into an Agreement with Smith Dawson and Andrews, Inc., to Serve as the Federal Government Affairs Representative for the City of Springfield. c. Authorize the City Manager to Sign An Intergovernmental Agreement with Lane Council of Governments for Metropolitan Area Planning and Government Coordination Assistance. d. Approve Endorsement ofOLCC Liquor License Application for Foxfire Restaurant and Bar, Formerly the Factory, Located at 4740 East Main Street, Springfield, Oregon. e. Approve Endorsement of OLCC Liquor License Application for The Lone Star Grill, Formerly The Woodsman Grill, Located at 117 South 14th Street, Springfield, Oregon. f. Approve Endorsement of OLCC Liquor License Application for the West M Market, Located at 701 West M Street, Springfield, Oregon. g. Approve Endorsement ofOLCC Liquor License Application for 7-Eleven, Located at 1396 Main Street, Springfield, Oregon. . ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS BUSINESS FROM THE AUDIENCE 1. Tom Draggoo, 664 Sunset Drive, Springfield, representing Springfield Renaissance Development Corporation (SRDC), testified regarding the mission of the SRDC, which is to enhance SpriRgfield's livability and economic vitality, and their initial focus is on downtown Springfield. Their board is comprised of individuals representing business and organizations public and private, small and large, profit and non-profit, and from all areas of Springfield. He acknowledged that the city of Springfield has already budgeted financial support of the SRDC, and they are thankful. He said another important role, but one that only the city can play, has to do with regulation and fees. The SRDC believes that the city is in a unique position to encourage and promote private investment. He said this encouragement could take forms such as streamlined procedures, pre-permitting, and relative structures to collect fees. The SRDC urges the City Council to examine the city's Systems Development Charges (SDCs). The group recognizes the logic of SDCs but feels there may be ways to assess the fees without seriously disrupting the cash flow or the capital of a small business that chooses to invest in downtown Springfield, or in any other part of Springfield. The SRDC urged council to move the review of SDCs higher on their priority list. They requested time during a work session meeting with the council to present their vision. . 2. Nick Shevchynski, 2445 Skyline Blvd., Eugene, testified and presented council with copies of the following letters: Regular Meeting Minutes September 20, 1999 Page 3 . . a) A cover letter from Mr. Shevchynski transmitting; b) a letter dated 7/22/99 from David M. Vill, Assistant District Attorney, regarding a public records request received 7/20/99 by the Lane County District Attorney's Office; and c) Mr. Shevchynski's 9/20/99 letter regarding his request for public records. . a) A letter submitted 9/20/99, from Mr. Shevchynski, regarding a burned structure belonging to his mother; b) a 7/20/99 report regarding the referenced incident, by , Springfield Deputy Fire Marshal Dick Evenson; and c) and a letter dated 9/17/99 from , Mike Newman regarding the same issue. . a) A cover letter from Mr. Shevchynski transmitting; b) an 8/12/99 letter from Ruby Maser regarding dumping of dirt. 3. Carol Seaton, 475 Lindale, #5, Springfield, testified regarding education and democracy and various other issues including public education, youth crisis, schools, teachers, good citizenship, police officers, law and order, and culture. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS . 1. Correspondence From Paul Jasheway, 3247 Crocker Road, Eugene, Expressing Concern Regarding the Revised Draft Trans Plan and a Proposed Bridge Connecting River Road with Valley River Center. 2. Correspondence From Lisa Anderson, 1230 Arthur Street, Eugene, Expressing Concern Regarding the Revised Draft Trans Plan and a Proposed Bridge Connecting River Road with Valley River Center. 3. Correspondence From Linda K. Redmon, 480 Horn Lane, Eugene, Expressing Concern Regarding the Proposed Bridge Connecting River Road with Valley River Center. 4. Correspondence From Scott R. Kimball, 275 North Polk Street, Eugene, Expressing Concern Regarding the Proposed Bridge Connecting River Road with Valley River Center. 5. Correspondence From Thomas E. Huntford, 1580 Quinalt; Springfield, Requesting that Council Consider Modifying Regulations Related to Garage Sales and Signage. 6. Correspondence From Dan Williams, Vice President for Administration, University of Oregon, 1283 University of Oregon, Eugene, Expressing Interest in Proposals for Improving the Region's Transportation System and the Bus Rapid Transit. 7. Correspondence From Mike Newman, PO Box 326, Creswell, Regarding the Dumping of Dirt on Lot 1703 25 1 3 1100. 8. Correspondence From Wesley Swanger, 2415 Marcola Road, Regarding the Dumping of Dirt on Lot 1703 25 1 3 1100. . Regular Meeting Minutes September 20, 1999 Page 4 . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT AND FILE CORRESPONDENCE NUMBERS 1 - 8. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 9. Correspondence dated September 17, 1999, from Hillary Wylie, Lane Transit District Board of Directors President, regarding the Bus Rapid Transit proposal. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES 1. An Ordinance Amending Sections 5.000 and 5.614(1) of the Springfield Municipal Code. ORDINANCE NO.2 - AN ORDINANCE AMENDING SECTIONS 5.000 AND 5.614(1) , OF THE SPRINGFIELD MUNICIPAL CODE CLARIFYING THAT THE CITY MANAGER OR HIS OR HER DESIGNEE IS THE ENFORCING OFFICER AND MAY UNDERTAKE ACTIONS TO OBTAIN COMPLIANCE AND SIGN CIVIL INFRACTION CITATIONS FOR THE PURPOSES OF CIVIL ENFORCEMENT OF CODE INFRACTIONS (FIRST READING). . City Attorney Joe Leahy presented the staff report on this issue. This ordinance merely clarifies the intent of the council as expressed in Section 1.105 of the Springfield Municipal Code that the City Manager or the City Manager's Designee may perform certain functions of the Enforcing Officer and the City Manager or his or her Designee may sign the Uniform Civil Infraction Citation. The adoption of this ordinance has no financial impact. It merely clarifies the intent of the council as set forth in Section 1.105 of the Springfield Municipal Code that a Designee of the City Manager (as well as the City Manager) may be the City Enforcing Officer, may be responsible for compliance with City Code and may sign the Uniform Civil Infraction Citation. The adoption of the ordinance is consistent with previous staff interpretation and with the direction of the council as set forth in Section 1.105 of the Springfield Municipal Code. Nevertheless, recently an issue arose where a citizen explained to the City Manager that the City Manager must be personally responsible for the requirements of Section 5.000 and 5 .614( 1). This ordinance simply clarifies previous council direction and staff interpretation. This ordinance is scheduled for a second reading and adoption on October 4, 1999. 2. An Ordinance Amending Springfield Municipal Code Section No. 5.700. ORDINANCE NO.3 - AN ORDINANCE AMENDING SPRINGFIELD MUNICIPAL CODE SECTION NO. 5.700 (FIRST READING). . City Attorney Joe Leahy presented the staff report on this issue. Regular Meeting Minutes September 20, 1999 Page 5 . This ordinance is necessary in order to correct garbled text presently existing in Section 5.700 regarding the definition of chronic disorderly property. Apparently the text was garbled at the time of the recodification of the Springfield Municipal Code. Passage of this ordinance has no financial impact. The ordinance simply corrects some presently garbled text. , This ordinance is scheduled for a second reading and adoption on October 4, 1999. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Historic Commission Appointments. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO RATIFY THE APPOINTMENTS OF MICHELLE DENNIS AND DONALD MALONEY TO THE mSTORIC COMMISSION FOR A FOUR-YEAR TERM EXPIRING ON SEPTEMBER 30,2003. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Arts Commission Appointment. . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPOINT DIAN WOOD TO THE ARTS COMMISSION WITH A TERM EXPIRATION DATE OF DECEMBER 31,2001. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. c. Police Planning Task Force Appointment. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO: 1) REAPPOINT SEAN WILSON AS BUSINESS REPRESENTATIVE WITH A TERM EXPIRING JULY 31, 2001. 2) APPOINT STEVE SINGLETON TO THE NEXT AVAILABLE AT-LARGE POSITION AVAILABLE. 3) APPOINT DONALD MOLONEY AND CRIS PETTIT TO THE NEXT AVAILABLE BUSINESS REPRESENTATIVE POSITION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. d. Roundabout Task Force Appointments. . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPOINT STEPHEN MORELOCK, SUE ESAU AND DANIEL LEAVITT TO THE ROUNDABOUT TASK FORCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Regular Meeting Minutes September 20, 1999 Page 6 . e. Review Springfield Chamber of Commerce Nominees to Replace Springfield Business Representatives on the Lane Workforce Partnership Board. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPOINT JAMES E. CRAFT AND STEPHANIE DAVIES AS SPRINGFIELD BUSINESS REPRESENTATIVES, NOMINA TED BY THE SPRINGFIELD CHAMBER OF COMMERCE, TO SERVE ON THE LANE WORKFORCE PARTNERSHIP BOARD, WITH TERMS ENDING ON DECEMBER 31, 2002. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Ballew reported on the Metropolitan Wastewater Management Commission. She said Bill Inge was appointed to fill the position previously held by Katherine Schacht. 2. 3. . . 4. 5. Councilor Simmons reported on the McKenzie Watershed. He said budget issues were discussed. Councilor Fitch reported on the Bus Rapid Transit proposal and said that photos of the downtown section were available to view. Councilor Fitch reported the Lane Workforce was scheduled to meet soon. Councilor Fitch expressed support to schedule the Springfield Renaissance Development Corporation for an upcoming council work session meeting to receive an update on their efforts. 6. Councilor Leiken reported that Barbara Cole, Lane Regional Air Pollution Director was resigning. A board member would serve as interim director during the two- month recruitment process. 7. Councilor Leiken said the Convention and Visitors Association of Lane County were scheduled to meet soon. 8. Mayor Maine reported on an MPC meeting. She said no action was taken but informational items were discussed. As a result of this, council should have received information regarding STIP. 9. Mayor Maine reported that the Lane Council of Governments Board was meeting this Thursday. She said the meeting would be held at their new location. She will be participating in the ribbon cutting ceremony for the new site. Mayor Maine said that a legislative update was an agenda item to be discussed during the meeting. . 10. Councilor Fitch commended efforts related to the Mayor's Art Show and said it was well attended. Regular Meeting Minutes September 20, 1999 Page 7 . BUSINESS FROM THE CITY MANAGER 1. Other Business BUSINESS FROM THE CITY ATTORNEY 1. City AttorneyJoe Leahy recognized the efforts of Captain Swenson while he served as acting Police Chief. He said he was very professional and met many challenges. He also said he was looking forward to working with newly appointed Police Chief Jerry Smith. 2. Mayor Maine reminded Council members of the upcoming Joint Elected Officials meeting scheduled for September 29, 1999. 3. Public Information Officer Rosie Pryor reminded Council they were invited to a presentation to hear the results of the Springfield Tomorrow Update. It was scheduled for Wednesday, September 22,5:30 -7:30 p.m. at the Springfield School District Board Room, 525 Mill Street. ADJOURNMENT The meeting was adjourned at 8:50 p.m. Minutes Recorder - Julie Wilson Maureen M. Maine Mayor . Attest: ~e>>v .