HomeMy WebLinkAbout08/02/1999 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, AUGUST 2,1999
The city of Springfield council met in regular session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, August 2, 1999 at 7:00 p.m., with
Mayor Maine presiding.
ATTENDANCE
, Present were Mayor Maine, Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons.
Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City
Attorney Joe Leahy, City Recorder Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
INVOCATION - The invocation was provided by Reverend Monroe, Ebbert Memorial
Methodist Church.
SPRINGFIELD UPBEAT
1. Mayor Maine recognized Marvin Glover and Rosemary Schamber for Service to the
Community of Springfield. They were both members of the Springfield Historic
Commission. Both Mr. Glover and Ms. Schamber were unable to attend the meeting this
evemng.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. July 6, 1999 - Work Session
b. July 6, 1999 - Regular Meeting
c. July 12, 1999 - Work Session
d. July 19, 1999 - Work Session
e. July 19, 1999 - Regular Meeting
3. Resolutions
a. RESOLUTION NO. 99-48 - A RESOLUTION AUTHORIZING THE CITY
MANAGER TO A WARD COMPETITIVE BIDS AMOUNTING TO MORE THAN
$15.000 DURING THE PERIOD OF AUGUST 3. 1999. TO SEPTEMBER 12. 1999.
WHILE THE CITY COUNCIL IS IN RECESS.
Regular Meeting Minutes
August 2, 1999
Page 2
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b.
RESOLUTION NO. 99-49 - A RESOLUTION TO WAIVE COMPETITIVE BIDS
AND AWARD THE SUBJECT CONTRACT TO PACIFIC FIBER LINK. LLC IN
THE AMOUNT OF $76,000.
4. Ordinances
5. Other Routine Matters
a. Approve Declaration of Dedication of Right-of-Way for Hartman Lane, Darlene Avenue
and Don Street.
b. Approve Endorsement of OLCC Liquor License Application for Courtsports Athletic
Club, Located at 2728 Pheasant Street, Springfield, Oregon.
c. Approve Endorsement of OLCC Liquor License Application for the Pour House Tavern,
Located at 444 42nd Street, Springfield, Oregon.
d. Approve Endorsement ofOLCC Liquor License Application for Jazzie's Deli, Located at
1869 Pioneer Parkway, Springfield, Oregon.
e. Approve Endorsement ofOLCC Liquor License Application for Spirits, Formerly
Gooney's Tavern, Located at 1714 Main Street, Springfield, Oregon.
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f. Accept the Lonz-Ranze Plan for Librarv Services Published by the Springfield Public
Library Long-Range Planning Committee.
g. Authorize the City Manager to Execute the Property Agreement with Mr. and Mrs.
Rodger Vinyard.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Rezone 46 Properties from Low Density Residential to Medium Density Residential,
Applicant, City of Springfield.
ORDINANCE NO.1 - AN ORDINANCE REZONING LAND IN ACCORDNACE WITH
THE 0 STREET REFINEMENT PLAN (FIRST READING).
City Planner Colin Stephens presented the staff report on this issue. Mr. Stephens explained
zone changes need to comply with criteria contained in the Springfield Development Code,
Article 12. He said those testifying this evening need to center their comments around these
criteria. Failure to raise an issue this evening may preclude the raising of that issue with the
State Land Use Board of Appeals.
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The subject properties are located inside the Springfield City Limits and within Area 4 of the
o Street Refinement Plan (QSRP). The refinement plan area is located between Q Street and
Hayden Bridge Road, from Pioneer Parkway on the west to 18th Street on the east. Area 4 is
split into two different sections; one is in the eastern portion of the refinement plan area and
the other in the western portion.
Regular Meeting Minutes
August 2, 1999
Page 3
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Area 4 is designated as MDR by both the Metro Plan and the QSRP; however, a majority of
the properties in Area 4 are zoned LDR by the Springfield Zoning Map. These properties
were to be administratively rezoned upon approval of a Development Area Plan for areas
with a minimum of 3 0,000 square feet. However, since the adoption of the refinement plan,
certain legal decisions have proven the size requirement to be unenforceable.
City policy requires a property to be zoned according to its designated status prior to
development approval. This plan/zone conflict does not allow property owners certainty
, 'when'submitting development applications and impedes the ability for them to fully develop
their properties.
The Springfield Planning Commission held a public hearing on July 20, 1999 and voted 5 in
favor, 0 against, 2 absent and 0 abstentions to recommend approval of this rezoning to the
city council. One person testified in opposition because of storm water drainage for the
western portion of Area 4. Public Works staff has provided a memorandum detailing the
status and availability of storm drainage facilities in response to the issue raised at the
Planning Commission Meeting. Mr. Stephens said the proposal does meet the criteria of the
Springfield Development Code, Article 12. He referenced specific findings that attest to this
fact. He said they were contained in the staff report, Attachment I. Mr. Stephens said the
referenced recommendation of the Planning Commission is being made a part of the record of
this proceeding, Attachment II of the staff report.
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Springfield Development Code, Article 12, Zoning District and Overlay District Changes
criteria:
1. Consistency with the Metro Plan Text and Diagram.
2. Consistency with applicable Refinement Plans, special area studies and functional plans.
3. That the property can be served by the orderly and efficient extension of key urban
facilities and services as prescribed in the Metro Plan prior to or in conjunction with
development.
Mr. Stephens discussed criteria number 3, property can be served by the orderly and efficient
extension of key urban facilities and services as prescribed in the Metro Plan prior to or in
conjunction with development.
Councilor Lundberg said she did own property adjacent to the rezoning that is in the smaller
portion between 2nd and 5th Streets, the west portion. She did not have anything to gain from
any comments or questions she had about the rezoning.
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Councilor Lundberg said she did receive clarification about why it will be rezoned. Her
concerns revolved around the number of properties that are going to be open to medium
density and what that will mean and that these are primarily low-density residential lots. She
wondered what that would mean to those people that are actually living in a house on their
property. There is a small segment in the western portion that is not paved, except for asphalt
down the middle and there is the small gutter and a ditch. She said pedestrians heavily use it
at all hours of the day and night. She travels that area a lot and said many people are
concerned about this. She said as it gets developed there is a little more sidewalk but it never
reaches all the way to T Street. She asked what the city is going to do to help elevate the
problem.
Regular Meeting Minutes
August 2, 1999
Page 4
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Mr. Stephens discussed criteria number 3 which read, "that the property can be served by the
orderly and efficient extension of key urban facilities and services as prescribed in the Metro
Plan prior to or in conjunction with development.
Mr. Stephens answered questions from council. The council further discussed this issue in
detail.
,. City Attorney Joe Leahy explained that the reasoning for processing this at one time. He said
, it was'more practical this way versus each property owner coming in and doing this on an
application-by-application basis, and have the property owner pay for something and we do it
over and over again. The idea was to clean it up and handle it at one time.
Mayor Maine opened the public hearing.
1. Margaret Thumel, 1285 Alfaretta Drive, Eugene, was the owner of property at the corner
of 16th and S Streets. She supported the proposal. Ms. Thumel referenced the area and
supported street improvements to areas not yet fully improved. She suggested property
owners be provided with the opportunity of bancrofting for street improvements.
Mayor Maine closed the public hearing.
MOTION: NONE. FIRST READING OF ORDINANCE.
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2. Vacation of Public Right-of-Way for a Portion of31 st Street Jo. No. 99-05-125.
,ORDINANCE NO. 5934 - AN ORDINANCE VACATING A PORTION OF 31 ST STREET
IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN
EMERGENCY (1ST READING).
City Planner Sarah Summers presented the staff report on this issue. Ms. Summers provided
council with a revised ordinance. Section 5 was updated to reflect the easterly 55.0 feet of
the right of way herein vacated explicitly reserved for public utility purposes.
This is a citizen initiated right of way vacation submitted in conformance with the
requirements of Section 9.010 ofthe Springfield Development Code. The Springfield
Planning Commission adopted a final recommendation of approval with conditions of this
vacation request. As required by statute, the council must take final action on this request. If
the council agrees with the Planning Commission recommendations, the ordinance can be
adopted by motion and vote.
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The applicant is requesting the vacation of a portion of 31 st Street. The subject right of way
consists of a "paper" street only. When the Pierce Industrial Park subdivision was proposed,
the Planning Director determined that this section of 31 st Street was no longer necessary
because of the realignment of streets that provided the 28th / 31 st Street connector and the new
streets proposed for the subdivision. . Vacating the subject right of way will satisfy a
condition of approval ofthe Pierce Industrial Park subdivision land use decision (Jo. No. 96-
10-207). Properties abutting the vacated right of way will have access to the 28th/31 st Street
connector. Utilities located in the vacated right of way will be protected by a Public Utility
Easement. The applicant has prepared the required easements. Because of the timing of the
Regular Meeting Minutes
August 2, 1999
Page 5
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council summer recess, an emergency is declared in order to meet the 120-day application-
processing deadline.
The Springfield Planning Commission conducted a public hearing on the vacation on July 20,
1999. The commission voted 5-0 with two absent to recommend approval to the council.
There is no financial impact to the city resulting from the adoption of this plan.
: Ms.,Summers'answered.questions from council.
Mayor Maine opened the public hearing.
1. Allan Pierce, 2515 Terrace View Drive, Eugene, representing the Pierce trust account. He
said it would be appreciated if there was consideration given to provide payment of some
sort, for the property / remaining easements taking up 55 feet.
Mayor Maine closed the public hearing.
Ms. Summers provided additional information regarding the 55.0-ft. easement, right-of-ways,
existing easements in place and information regarding the entire right of way.
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Ms. Summers provided information related to the staff report, Attachment 2-14, paragraph
. six, related to the existing ditch which is classified as a wetland and requirements related to
this.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT ORDINANCE NO. 5934. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Ghabriel Brvanne, principal owner of Scarlet O's restaurant, discussed SDC charges and how
it deters business in the community. He provided suggestions for pro-rating SDCs to allow
business owners more options.
2. Catherine Amber, 834 Monroe, Eugene, representing Catholic Community Family Soup
Kitchen, said two churches have offered to assist with their needs. The Church of Nazarene,
at 18th and E Streets will serve as a permanent location to build their facility. The First
Baptist Church at 10th and G Streets will provide an interim facility until the permanent
building is constructed. She discussed discretionary use permit fees and said the cost of the
fees would be draining on their resources and would like some sort of relief or assistance for
the fees
Councilor Lundberg asked Ms. Amber if she had checked into other resources available.
Councilor Lundberg said she would be willing to assist Ms. Amber in talking with appropriate
parties.
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Councilor Simmons asked ifSDC charges would apply to the Community Family Soup
Kitchen. It appears that the Catholic Community Kitchen would not be exempt from the SDC
charges.
Regular Meeting Minutes
August 2, 1999
Page 6
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Development Services Department staff would follow-up with Ms. Amber.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Bill Northrup, 1017 1561h Avenue NE #A-4, Bellevue, Washington,
: Transmitting a News Article Regarding Bob Sher, and Information Regarding Mr. Sher's
'Ability.to Provide Community Improvement Suggestions.
Councilor Fitch said she would forward this information onto the Springfield Renaissance
Develop Corporation. They would solicit Mr. Sher's assistance, especially ifhe is relocating
to this area.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
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1. Ordinance Amending the Eugene-Springfield Metropolitan Area General Plan to Adopt a
New Residential Land Use and Housing Element and Related Changes to the Plan Text and
Glossary, Adopting a Severability Clause, and Providing an Effective Date.
ORDINANCE NO. 5935 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN TO ADOPT A NEW RESIDENTIAL LAND
USE AND HOUSING ELEMENT AND RELATED CHANGES TO THE PLAN TEXT
AND GLOSSARY; ADOPTING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE (2ND READING).
City Planner Robin Johnson presented the staff report on this issue. A joint elected officials
public hearing was held on April 14, 1999. Following this public hearing each jurisdiction
held a work session to consider oral and written testimony. The Springfield council work
session was held on June 7, 1999. Based on the general agreement reached by all three
jurisdictions, adoption of the proposed ordinance amending the Metro Plan text was
scheduled. On July 12, 1999, the Eugene council unanimously voted to adopt the ordinance
amending the Metro Plan to adopt a new Residential Land Use and Housing Element. The
Board of County Commissioners is scheduled to consider adoption on August 11 and August
25, 1999.
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The council is requested to adopt the ordinance approving changes to the Metro Plan text
recommended from the Periodic Review Residential Land and Housing Study. Exhibit A of
the ordinance contains minor wording changes recommended to be made by each jurisdiction
as a result of the individual work sessions that followed the public hearing. Attachment A of
the staff report discusses these minor changes as recommended by each jurisdiction.
Regular Meeting Minutes
August 2, 1999
Page 7
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The council may 1) approve the recommendations of the Planning Commissions as amended
by the Eugene and Springfield City Councils and Lane County Board of Commissioners; 2)
modify the recommendations; or 3) request additional analysis or study prior to decision
making.
Since amendments to the Metro Plan require unanimous decision by all three jurisdictions,
any changes proposed by the Springfield City Council must also be approved by Eugene and
Lane County and visa versa.
.Ms. Johnson discussed'council's direction to amend the glossary definition of multi family.
Jan Childs, City of Eugene, also answered questions from Council.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT ORDINANCE NO. 5935. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND I AGAINST (SIMMONS).
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a.. Committee Reports
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b. Other Business
1. Lane County Safer Communities Charter Amendment / Public Safety Coordinating
Council (PSCC) Update.
Mayor Maine and Councilor Hatfield provided information regarding this issue. The
PSCC has recommended a ballot title to amend Lane County's Charter to authorize a
tax surcharge to provide funds to increase community safety, starting January 2000.
The measure amends the Charter to authorize a tax surcharge on state personal and
corporate income and excise taxes, implemented by the Board of Commissioners. The
surcharge rate can not exceed 8% ofthe state tax. It could begin January 1,2000.
Revenues, after collection expense, will be dedicated for community safety programs,
activities for youth and adults, including crime prevention, child abuse prevention,
police and law enforcement, prosecution, adjudication, parole and probation, treatment
and training services, corrections and custody, and related support services.
The first $8.2 million is to be used for public safety capital projects, thereafter, the 55%
of the revenue is for countywide public safety related services and 45% is dedicated to
local public safety related activities. The local service shares will be divided among
incorporated cities and unincorporated Lane County based on population.
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The surcharge ends December 31, 2008, unless renewed or extended by voters.
Regular Meeting Minutes
August 2, 1999
Page 8
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Mayor Maine explained this item was before council to determine ifthere was
consensus to give the Lane County Board of Commissioners approval or support on
placing that measure before the voters in November.
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Mayor Maine explained that Councilor Hatfield was a member of the Finance
Committee that has worked extensively on this proposal.
, Councilor Hatfield expressed his support, along with concerns related to the proposed
levy as follows:
I. Councilor Hatfield said he believes there is a need for improvements and
enhancements to the Lane County public safety system.
2. The proposed components of the failed ballot measure 20-05 noted the needed
improvements, with the exception ofthe need for additional rural patrol and
enforcement measures in the County.
3. Due to the condition of the County's general fund and current allocation of general
fund revenues, any such countywide improvements are going to require additional
revenues. He said the revenues would need to come from some form of levy or
taxation.
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The Finance Committee reviewed a broad range of revenue initiatives, including a
property tax levy, and decided upon the income tax surcharge. This surcharge has
the benefits of a low marginal rate, broad base of taxpayers, is progressive to the
extent our state income tax system is progressive, taxes both businesses and
individuals.
Councilor Hatfield said he had some additional concerns that needed to be addressed
before he could commit support for a particular measure. Those concerns were:
1. The County's general fund is declining due to reductions in timber receipts, this in
a moderately inflationary economy. This resulted in cutbacks in an already
subsistence level of service. The figures he has heard are that timber receipts are
declining at about $400 thousand annually.
2. The reduction in timber receipts is expected to be about $8 million in 2004.
Because the majority of general fund revenue is spent on Public Safety programs,
unless the general revenue fund shortfalls are addressed and alternative sources of
revenues found, he believes we can expect service cut-backs culminating in a
precipitous decline in services provided by the county in 2004.
Councilor Hatfield said the County needed to address their general fund issues so that
the integrity of this public safety levy can be maintained and the funds not diverted to
fill General Fund shortfalls caused by revenue reductions.
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He said the credibility of the levy needs to be maintained by focusing on the
improvements and enhancements that this particular levy is set to address.
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Regular Meeting Minutes
August 2, 1999
Page 9
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He hoped the intent of the Board of Commissioners is clear through the final wording
of the Charter amendment and enabling ordinances.
To address concerns, the Charter amendment and enabling ordinances need to address
the following issues:
1. As recommended by the Committee, maintenance of effort requirement for current
. programs; or very specific criteria under which revenues would be available to fund
existing services.
2. To what extent, if any, the County will use these resources to meet future revenue
shortfalls.
3. What plan or planning process will the County have in place to deal with the
revenue reductions so that these funds can be used to enhance the system as
opposed to enhance the system for approximately four years and then be used for
other purposes.
4. He asked if mid-October provided ample time to persuade voters to support the
level of change that is proposed. Not only is there the issue of educating voters of
the needs, and that this proposal is a preferred remedy.
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S.He said aswith any tax, the credibility degree and the issue of taxation solving the
problem, what circumstances will revenues from this proposal be used to fund
existing public safety, or other programs as general fund revenues decline.
6. The motivation of the voters to cast a yes vote.
Councilor Hatfield said he was in support of the Board putting together a levy. As with
anything, prior to endorsing the levy, he would like to see the details. He said there is a
great need in the county for enhanced resources for public safety but other issues need
to be dealt with as well.
Mayor Maine said she thought the concerns expressed by Councilor Hatfield were
shared by others, with regard to how we proceed. She said concerns should be
provided to the county. She said ifthey do refer this to the voters, then at that time,
work can be done in the area of revenue sharing and portion allocation to Springfield.
Also, what the money would be used for, in Springfield, for public safety. She said this
would allow us to have the information, both final wording and Springfield plans for
revenue sharing and decisions about support as a council and individuals.
Mayor Maine said she thought the council may want to recommend that the county take
into consideration concerns expressed.
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Mayor Maine said Councilor Lundberg was on the PSCC with her and City Manager
Mike Kelly was the vice-chair. She said they have struggled with these issues for a
long time. She said "doing nothing" is just not an option and that would be one of the
worse things we could do. She said the group is constructively working on this and
appreciated efforts of others related to the levy.
Regular Meeting Minutes
August 2, 1999
Page 10
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Council provided support and urged the Lane County Commissioner's to go forward
with the proposed levy.
Councilor Lundberg said even though there are outstanding issues, she is impressed
that so many groups are able to work together and come to some sort of agreement
about what needs to get done and how to go about doing it.
Councilor Lundberg discussed the importance of the measure, benefits, and the need to
educate the citizens.
, IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY
COUNCILOR HATFIELD, TO PLACE A REVENUE MEASURE ON THE
BALLOT, BUT NOT YET ENDORSE A MEASURE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY MANAGER
1. NW Natural Franchise and Public Way Use Agreement.
RESOLUTION NO. 99-50 - A RESOLUTION AUTHORIZING AND APPROVING THE
NW NATURAL, INC., FRANCHISE AND PUBLIC WAY USE AGREEMENT.
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,Senior Management Analyst Len Goodwin presented the staff report on this issue. Mr.
Goodwin provided council with a copy of a memorandum to Mr. Goodwin, from BOB
Schmitt (SUB), thanking the city for providing SUB with a draft of the agreement. The
memo states that SUB supports the agreement and terms and conditions negotiated with NW
Natural.
Staff has completed negotiations with NW Natural Gas on an agreement to succeed the
existing franchise, which expires by its term in June 2000.
Staff has reached agreement with NW Natural on all terms of a franchise and public way use
agreement to succeed the existing franchise. The agreement is for a term of 10 years, and
increases the fee paid by NW Natural from 3 percent of gross revenue to 5 percent of
revenue. Staff estimates that the change in compensation will increase General Fund revenue
by about $80,000. Other changes are described in the briefing memorandum.
1. Ron Opitz, Northwest Natural District Manager, 790 Goodpasture Island Road, Eugene,
spoke in support of the proposal. He also recognized the efforts of staff and thanked them.
Councilor Ballew thanked staff for their efforts.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT RESOLUTION NO. 99-50. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
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2. Review and Authorize the City Manager to Sign Final Sports Center Lease with Broad Base
Programs for Developing the Springfield Sports Complex Facilities.
Regular Meeting Minutes
August 2, 1999
Page II
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Development Services Director Susan Daluddung presented the staff report on this issue.
The major lease issues and conditions have been incorporated into the lease based on
previous council direction to staff. The lease is undergoing minor fine tuning and likely to be
ready for signing in the next few weeks. Staff will briefly review the upcoming steps in the
process to amend the UGB to allow the development of the Springfield Sports Complex.
The city and the representative of the Broad Base Programs have been negotiating the terms
of the lease for the development of the Springfield Sports Complex, based on council
,direction for revisions. . The staff discussion with Broad Base center on the site-plan
,!development requirements emerging from a pre-application process for the proposed
, development, reaching agreement on specific required improvements, and system
development charges for the proposed site plan. Further development of the Sports Center
requires .several other steps for the city to take:
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1. Obtaining Road Funds from Lane County (about $300,000) to further improve Sports
Way and to build Maple Island Road (Lane County has asked that the city submit an
application when the program starts in late summer or fall).
2. Successfully amending the UGB to include the Sports Center land.
3. Extending the utilities to a point on the setback line along Sports Way even with the
southwest corner of the Sports Complex building. The cost is estimated to be less than
$38,00 for extending water, power, and sanitary sewer. Room Tax Funds would be
available to complete. this lease obligation in FY 00-01.
4. Ways of meeting other potential development obligations (e.g., the estimated $50,000 for
'extending a waterline north along Sports Way and east along Maple Island Road) are
being explored but are not yet resolved.
Councilor Hatfield explained that Centennial Bank (his employer) might bid for bank
financing on this issue.
1. Greg Vik, representing Broad Base, 2023 Kimberly Drive, Eugene, completed a request
to speak card, although, had to leave the meeting and did not testify.
2. Kathy Gran, President of Broad Base, 190 East 46th, Eugene, spoke in support of the
proposal.
3. Dwight Purdy, Broad Base, 644 North A Street, thanked Representative Morrisette and
Roy Gram for their efforts and expressed support for the proposal.
Councilor Fitch said her insurance agency carried the policy for Broad Base.
Councilor Leiken asked about the 40-year lease and Mr. Leahy provided information related
to the length of the lease, along with funding and amortization issues.
Councilor Lundberg said the lease was well constructed and supported the proposal.
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IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO AUTHORIZE THE CITY MANAGER TO SIGN A FINAL LEASE WITH
BROAD BASE PROGRAMS FOR THE SPORTS CENTER SITE AND THE
DEVELOPMENT OF AN ATHLETIC FIELDHOUSE. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
Regular Meeting Minutes
August 2, 1999
Page 12
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1. City Attorney Contract Annual Renewal.
Risk Manager Craig Gibons presented the staff report on this issue. The firm of Harold,
Leahy, Trudeau, and Kieran received high marks recently during the annual review of its
performance of the city attorney duties. Consequently, staff has negotiated a one-year
contract renewal to be effective on July 1, 1999.
, The maiwfeature ofthis contract is an increase in the number of hours of work the firm
. provides under.the retainer p0l1ion of the contract and the hourly rate upon which the retainer
fee is based.
The 5% increase in the number of hours reflects the increased number of hours the city is
using the firm. The 3% hourly rate increase was negotiated with the City Attorney by staff.
Councilor Simmons asked if the City 'Attorney's insurance covered them in all aspects of city
work. The City Attorney would look into this issue.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HA TFIELD, TO APPROVE RENEWAL OF THE CITY ATTORNEY CONTRACT WITH
THE FIRM OF HAROLD, LEAHY, TRUDEAU, AND KIERAN. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
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4. Other Business
1. Mayor Maine announced that Councilor Lundberg was appointed to the 1-5/ Beltline ODOT
committee.
2. Councilor Fitch announced that the BRT meeting scheduled for August was delayed until
September.
3. It was announced the September 8 Joint Elected Officials meeting was rescheduled to
September 29, 1999.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8:55 p.m.
Minutes Recorder - Julie Wilson
~i\~
aureen M. MaIlle
Mayor
Attest:
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