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HomeMy WebLinkAbout05/17/1999 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MONDAY, MAY 17,1999 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, May 17, 1999, at 7:08 p.m., with Mayor Maine presiding. ATTENDANCE Present were Mayor Maine, Councilors Ballew, Fitch, Hatfield, Lundberg and Simmons. Councilor Leiken was absent (excused). Also present were City Manager Michael Kelly, . Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Maine. SPRINGFIELD UPBEAT CONSENT CALENDAR . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FORAND 0 AGAINST. 1. Claims a. Approve the April 1999 Disbursements for Approval. 2. Minutes a. March 22, 1999 - Regular Meeting b. April 14, 1999 - Joint Elected Officials Meeting c. April19, 1999 - Work Session d. April 19, 1999 - Regular Meeting 3. Resolutions a. RESOLUTION NO 99-30 - A RESOLUTION TO ACCEPT PROJECT 1-984, MOHA WK BOULEVARD OVERLAY, FROM 130 FEET NORTH OF G STREET TO 18TH STREET, FROM EUGENE SAND AND GRAVEL, INC., IN THE AMOUNT OF $776,615A9. 4. Ordinances a. ORDINANCE NO. 5920 - AN ORDINANCE REZONING 6.6 ACRES OF TAX LOT 700, ASSESSOR'S MAP 17-02-3 L FROM MEDIUM DENSITY RESIDENTIAL TO LIGHT MEDIUM INDUSTRIAL, CONSISTENT WITH THE METROPOLITAN . Regular Meeting Minutes May 17, 1999 Page 2 . AREA GENERAL PLAN DIAGRAM DESIGNATION FOR THIS PROPERTY (SECOND READING). b. ORDINANCE NO. 5921 - AN ORDINANCE AMENDING THE METROPOLITAN AREA GENERAL PLAN DIAGRAM BY REDESIGNATING 6.6 ACRES OF LAND FROM MEDIUM DENSITY RESIDENTIAL TO LIGHT MEDIUM INDUSTRIAL (SECOND READING). c. ORDINANCE NO. 5922 - AN ORDINANCE AMENDING THE MID- SPRINGFIELD REFINEMENT PLAN DIAGRAM BY DESIGNATING 6.6 ACRES OF LAND FROM MEDIUM DENSITY RESIDENTIAL TO LIGHT MEDIUM INDUSTRIAL (SECOND READING). d. ORDINANCE NO. 5923 - AN ORDINANCE AMENDING THE MID- SPRINGFIELD REFINEMENT PLAN TEXT BY DELETING RESIDENTIAL DEVELOPMENT POLICIES 11 AND 12 (SECOND READING). 5. Other Routine Matters . a. Approve Endorsement of OLCC Liquor License for the Original Roadhouse Grill, Located at 3018 Gateway, Springfield, Oregon. Approve Endorsement of OLCC Liquor License for the East Garden Chinese Restaurant,.Formerly The Golden Dragon, Located at 1216 Mohawk Boulevard, Springfield, Oregon. Approve Amendments to Council Operating Policies and Procedures Document. Approve Bid A ward for Project 2-067, Paving, Curbs and Gutters, Sidewalk, Storm Drainage, and Street Tree Improvements for J Street From 21 st to 25th Streets, to Eugene Sand and Gravel, Inc., in the Amount of $272,570. b. c. d. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. An Ordinance Amending the Springfield Development Code, Article 27, FP Floodplain Overlay District. . ORDINANCE NO. 5924 - AN ORDINANCE AMENDING ARTICLES 27 OF THE SPRINGFIELD DEVELOPMENT CODE TO CHANGE THE REFERENCE DATE OF FEMA FLOOD INSURANCE RATES MAPS FROM MAY 2,1994 TO JUNE 2,1999 TO BRING THE CITY INTO COMPLIANCE WITH THE FLOOD INSURANCE PROGRAM, AND DECLARING AN EMERGENCY. City Planner Mel Oberst presented the staff report on this issue. The proposed amendment to the Springfield Development Code (SDC) is being initiated to bring the city into compliance with federal requirements. Article 27, Floodplain Overlay District applies to all areas of special flood hazard within the urban growth boundary of Springfield. As a condition of participating in the National Flood Insurance Program, the city must amend the reference date of the city's flood insurance rate maps to reflect a new map edition produced by the Federal Emergency Management Agency. Regular Meeting Minutes May 17, 1999 Page 3 . This amendment has no effect other than to bring the city into conformance with federal requirements to reference the most current edition of flood maps. The amendment must be submitted to FEMA by June 2, 1999. Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR FITCH, TO ADOPT ORDINANCE NO. 5924. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Amendment to the 1997 One-Year Action Plan. Housing Program Specialist Kevin Ko presented the staff report on this issue. The requested amendment from St. Vincent de Paul involves the $40,000 allocated to St. Vincent de Paul for rehabilitation of transitional housing at 1061 S Street for use as transitional housing to affordable home ownership. The city will be repaid at the time of the sale of the single unit affected by this amendment. In the 1997 CDBG funding allocation process, St. Vincent de Paul (SVDP) was awarded $40,000 to rehabilitate an existing home at 1061 S Street for use as transitional housing. The funds were a grant, as is customary for transitional housing projects. The project was recorded in the 1997 One- Year Action Plan. . In addition to the $40,000 in CDBG funds, SVDP was awarded $157,500 in HOME funds for the development of seven units on the S Street parcel. Ofthat amount $53,340 was allocated to this specific parcel. The cost estimates to rehabilitate the home were nearly double what SVDP was allocated for the project. SVDP requested that the use of the funds be changed from transitional housing to homeownership in order to complete the rehab and recover the additional cost of the project. SVDP has agreed to pay back the $40,000 in CDBG and $54,340 in HOME funds at the time of sale to a qualified low-income family. The change in use of the funding to homeownership is consistent with the council goals and the city's housing priorities as stated in the Consolidated Plan. Mayor Maine opened the public hearing. 1. Anne Williams, St. Vincent de Paul, 2055 Elanco Lane, Eugene, thanked council for their support. Mayor Maine closed the public hearing. . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE AMENDMENT TO THE 1997 ONE YEAR ACTION PLAN CHANGING THE USE OF THE FUNDS ALLOCATED TO SAINT VINCENT DE PAUL SOCIETY OF LANE COUNTY INC., FROM TRANSITIONAL HOUSING TO HOME OWNERSHIP. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Regular Meeting Minutes May 17, 1999 Page 4 . 3. Springfield Drinking Water Protection Plan, Jo. No. 99-04-92. RESOLUTION NO. 99-31 - A RESOLUTION TO ADOPT THE SPRINGFIELD DRINKING WATER PROTECTION PLAN. City Planner Sarah Summers presented the staff report on this issue. The city of Springfield is required to have a drinking water protection plan. A Citizen Task Force made recommendations for a plan, which was accepted by the Planning Commission. The council directed staff to develop the Plan using these recommendations. The Proposed Springfield Drinking Water Protection Plan has been completed as directed. A drinking water protection plan is a Springfield work task in the Metro Plan Periodic Review Work Program. Springfield's drinking water comes from groundwater aquifers and is a statewide Goal 5 resource, which must be protected. The proposed Springfield Drinking Water Protection Plan sets city policies for protection of its drinking water, and it contains the elements required for acceptance by state agencies. These agencies have been part of the process during development of the Plan and are ready to accept the Plan upon adoption by council. The Springfield Planning Commission reviewed the Plan at a work session on April 6 and held a Public Hearing on April 20. The Commission voted 6-0 with one absent to recommend approval of the Plan to the council. The council held a work session to review the Plan on May 10. . Implementation measures for the Plan will be brought before the council later this year. There is no immediate financial impact to the city resulting from adoption of this Plan. Any financial impacts will be determined during the implementation process. Mayor Maine opened the public hearing. 1. William Carpenter, 680 T Street, Springfield, spoke in support of the proposal and suggested the proposal be adopted as a package, in its entirety. Mr. Carpenter said he had ,been a member of the Task Force Committee, although, he was speaking on his own behalf, not as a Task Force representative. 2. George Grier, 1342-1/2 North 66th Street, Springfield, Wellhead Protection Task Force member, went on record as supporting the proposal and thanked the Planning Commission and Council for their support. He said this proposal will assist in protecting a critical resource. 3. Chuck Davis, Springfield Utility Board, 202 South 18th Street, testified in support of the proposal. Council was provided with a copy of a letter that Mr. Davis read into the record. The letter was to Mr. Davis from the State of Oregon. Mr. Davis also discussed the work plan. Mayor Maine closed the public hearing. . Councilor Simmons asked questions regarding sites that were discussed during the May 10, 1999 council work session meeting. He discussed the Weyerhaeuser chemical site on the haul road and the other sites. He also discussed fumes and associated problems. He asked if Regular Meeting Minutes May 17, 1999 Page 5 . those were items that could be added to the inventory list at a future date, dependent on facts that accurately support the sites and their condition. Mr. Davis, Springfield Utility Board, replied that he is updating inventory all the time. He said if sites are identified and verified, they can be added. He said Lane County and staff work to identify sites that are within the delineated areas that would be considered for new well head installations. He also discussed the Weyerhaeuser site. He said the 69th Street site was not able to be identified at this time. Mayor Maine said even though this process comes to an end, this plan is a living document and with the strategies contained in it, she hoped we would have the flexibility to meet challenges to ensure we have safe drinking water. Councilor Hatfield said it was a very good document. He hoped we could work with businesses to migrate toward the use of less hazardous materials. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 99-31. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE . 1. Michael Balk, 260 West J Street, Springfield, said he had attended LTD and other related meetings. He said it was timely and appropriate for the city to support a new bus station. He said this was a good first step but the project will be insufficient unless the city selects the appropriate site. He also discussed the need for appropriate parking as it relates to park-and- ride facilities. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Appointments to the McKenzie- Willamette Hospital Facility Authority Board. The Hospital Facility Authority was created by the State Legislature to provide people in Oregon with access to adequate medical care and hospital facilities through allowing the power to acquire, own, lease, sell, and dispose of hospital facilities, and to authorize municipalities which create authorities to utilize those authorities to issue bonds on behalf of the municipality. . Hospital Facility Authority members are authorized to serve two consecutive three-year terms. Marv Berkman, MD and Tom Draggoo have served one-year terms and are Regular Meeting Minutes May 17, 1999 Page 6 . being recommended to serve their second and final term. Ann Ballew, David Holgate and Steve Loveland are being recommended to serve their first term. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT THE RECOMMENDATION OF MCKENZIE- WILLAMETTE HOSPITAL TO APPOINT MARV BERKMAN, MD., TOM DRAGGOO, ANNE BALLEW, DAVID HOLGATE AND STEVE LOVELAND TO THE HOSPITAL FACILITY AUTHORITY BOARD FOR THREE YEAR TERMS EXPIRING JANUARY 2002. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Simmons raised the topic of the environmental assessment as it related to the bus station relocation project. This issue was discussed in detail. Items of discussion included the cost of the environmental assessment, location sites, the existing station, build and no-build options and federal funding. They also discussed the parking lot used by library patrons. The B Street location was further discussed in detail. . Councilor Ballew discussed the convenience of the station being close to and within walking distance of residential areas. Councilor Fitch supported parking availability for library patrons. Mayor Maine raised the issue of acquiring property for station siting and compensation and/or relocation opportunities. She also said she was not in favor of giving up needed parking facilities. o Councilor Hatfield agreed that the parking lot is needed for library patrons. Mr. Kelly would follow-up with staff and L TD regarding issues raised by council. 2. Lowell BlackberryJam Festival. RESOLUTION NO. CU 7/24/99, REGARDING A CHALLENGE IN BLACKBERRY PIE CRAFTSMANSHIP. Mayor Maine read a resolution regarding the Lowell Blackberry Jam Festival, scheduled July 24 - 25, 1999, in Lowell, Oregon. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. CU 7/24/99. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. ' . b. Other Business Regular Meeting Minutes May 17, 1999 Page 7 . BUSINESS FROM THE CITY MANAGER 1. Jail Space Needs Study Police Chief Bill DeForrest presented the staff report on this issue. The city currently contracts with the Lane County jail for five jail beds to house municipal offenders. Cost of the current contract is $85,245. Five beds do not meet the current municipal court needs. The city has an existing space needs assessment contract with Berry Architects in which they are providing a space needs assessment, conceptual floor plan, and a conceptual site plan for a building to house police, courts, city prosecutor and fire and life safety administration. If council approves Berry Architect's jail space needs proposal, an addendum to the existing contract could be negotiated. Services would include a space needs assessment, conceptual floor plan, conceptual site plan and estimated construction costs. Funding is available in the FY 98/99 police department budget to add the proposed services to the Berry contract. The planning for fire station relocation is already underway with a different consultant. This element requires no action at this point. 1. Sallv Walsh, Police Planning Task Force Member and employee of the Springfield School District, 1240 West D Street, Springfield, spoke in support of the proposal. . Councilor Ballew said she understood the issues but had concern regarding the cost. She asked about the possibility of inmate housing outside of our area. Chief DeForrest said a lot otmoney was being spent on wasted resources such as data entry, time taken to book people in and the cost of doing so. He said this was the first step of identifying the significant cost of lost productivity. Councilor Hatfield expressed his continued support of the Police Planning Task Force and supported the space study proposal. Councilor Simmons supported the space needs analysis. He also discussed the need to protect the community. Councilor Fitch supported the study. She said we need to look at and know what all the options are. Springfield is not open to crime. If this is not dealt with at a County level, then look at it from a city level perspective. She is not anxious for us to get into the jail business but we do need to know our options. She said we need to identify efficiencies along with resources that may not be utilized well. j, Councilor Lundberg said her first loyalty is to the Public Safety Coordinating Council (PSCC) and considers the problems a metropolitan wide issue. She discussed the need to work in a metropolitan wide format. Chief DeForrest said the option of building ajail could end up being a metropolitan solution. He said there were many things to consider. . Mayor Maine said the PSCC looks at the full impacts and she does not want to do something if it is truly separate. She discussed a correction's committee and explained they have a comprehensive work plan to address these issues. She hopes to gain knowledge and become Regular Meeting Minl1tes May 17, 1999 Page 8 . active in helping find a metropolitan solution. She supported going forward and said the taxpayers should get value out of taxes they are paying. Councilor Ballew said there was consensus to go forward. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILLOR HATFIELD, TO ALLOW THE POLICE DEPARTMENT TO SPEND AN ADDITIONAL $12,080 TO ASSESS THE COST OF FACILITY. THE MOTION PASSED WITH A VOTE OF 4 FOR, 1 AGAINST (LUNDBERG). 2. Rainbow Water District Fire Service Contract Renewal Finance Director Bob Duey presented the staff report on this issue. The current contract with Rainbow Water District was approved by council in June of)997. In addition to year-to-year automatic renewal, the contract allows for reconsideration of terms upon six months written notice. Rainbow provided such notice and worked with city staff on suggested revisions to the language. The results of the negotiations with city staff are included in the new proposed contract language. . Following the intent of the current contract language, Rainbow Water District staff contacted the city in 1998 about seven points in the existing contract that they wished to discuss. As a result ofthese discussions, the two staffs have found agreement on all seven points, with only one resulting in any substantial change in the contract. The current contract calls for the annual fire service contract amount to be based solely on the preliminary fire service costs in the proposed budget. Changes made by the Budget Committee or subsequent over or under expenditures are not ever considered. Rainbow proposed, and the finance department has agreed, to recommend to council that the current contract be amended to allow Rainbow to receive contract price adjustments based upon a comparison of a running three-year average of actual fiscal year expenditures with proposed fiscal year expenditures. As the intent of the contract has been to share the full cost of fire protection services with the contract districts based on a proportionate share of the combined assessed valuation, the finance department agreed that adjusting estimated fiscal year costs to actual fiscal year cost better met the intent of both agencies. A running three-year average was chosen to avoid sharp spikes up or down for either agency. The financial impacts of this change should be minimal to the city, equaling on the average possibly one- percent of the current $610,000 annual contract. The Fire and Life Safety Department has actual expenditures over the last several years which are 98 percent to 102 percent of the appropriations included in the proposed budget with the expectation that the running average will be between 98 and 99 percent. Rainbow's current proportionate share of the total cost is based upon their overall assessed valuation being approximately 10 percent of the total A V of the region. Mr. Duey answered questions from council regarding the methodology and the three-year rolling contract. . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE A CONTRACT FOR FIRE AND EMERGENCY SERVICES WITH RAINBOW WATER DISTRICT. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Regular Meeting Minutes May 17, 1999 Page 9 . 3. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:20 p.m. Minutes Recorder - Julie Wilson Attest: ~ WllflJ.J City Recorder . . ~fvl~ Maureen M. Maine Mayor