HomeMy WebLinkAbout04/05/1999 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, APRIL 5,1999
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The city of Springfield council met in regular session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, April5, 1999, at 7:00 p.m., with Mayor
Maine presiding. -
ATTENDANCE
Present were Mayor Maine, Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons.
Also present were City Manager Michael Kelly, City Attorney Tim Harold, Senior Management
Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Maine.
INVOCATION
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The invocation was provided by Pastor Steve Chinn, 7th Day Adventist Church.
SPRINGFIELD UPBEAT
Mayor Maine reminded everyone to participate in the 1999 Spring Clean-up program. She said
many staff members participate in this program. She also recognized Sanipac's contribution, as
they are providing dumpsters for the clean-up program. She invited the council members to
volunteer at the event. She said the sign-up sheet was located in the City Manager's Office
conference room.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. February 22, 1999 - Work Session
b. March 8, 1999 - Work Session
c. March 15, 1999 - Work Session
d. March 15, 1999 - Regular Meeting
3. Resolutions
a. RESOLUTION NO. 99-17 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-927:
SANITARY SEWER PUMP STATION AT OLYMPIC AND KATHRYN STREETS.
4. Ordinances
Regular Meeting Minutes
April 5, ] 999
Page 2
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5. Other Routine Matters
a.Approve Endorsement ofOLCC Class A Liquor License for Spencer's Restaurant and
Brewhouse, located at 980 Kruse Way, Springfield.
b. Approve Endorsement of OLCC Class A Liquor License for the Outback Steakhouse,
located at 3462 Hutton Way, Springfield.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Continuation of Public Hearing for Project #2-067, J Street from 21 st to 25th Street, and
Vicinity.
ORDINANCE NO. 5916 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY
ENGINEER FOR THE INST ALLA nON OF PAVING, CURBS, SIDEWALKS,
DRAINAGE, LIGHTING AND STREET TREES FOR PROJECT 2-067, J STREET FROM
21 ST TO 25TH STREET, AND VICINITY (2nd READING).
City Engineer Al Peroutka presented the staff report on this issue. He explained the public
hearing was opened on March 15 and has remained opened up to this time. The public
hearing on this project was continued until today to give staff and School District 19 an
opportunity to work out parking issues along the Maple School frontage area on J Street.
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Staff worked with the School District to address parking in front ofthe school, driveway curb
cut locations and handicap access needs. City and School District staff have mutually agreed
to a J Street design that includes a standard city street, additional school parking, and a school
frontage road where buses will load and unload and parents can drop off and pick up their
children. The School District has agreed to pay additional costs of the private parking area,
which will be improved as part of the project. The estimated cost ofthe private
. improvements is $15,000. The School District will also have a perpetual maintenance
obligation for this private parking area. An Intergovernmental Agreement will be developed
to formalize the funding agreement. Property owners have been: notified of this change in the
street improvement plans and were notified of the opportunity to address council again at this
meeting.
At the March 15 council meeting, Mark and Amy Gilman expressed a concern that they
would be unable to pay the proposed street assessment. Currently, their income level is
above the HUD-established low-to-moderate income level where fun subsidy would apply.
Staff met with the Gilman's in an effort to find a way to help them. Staff decided to have
another meeting in February 2000 when the Gilman's will know what their household income
is for tax year 1999. With this information, staff will determine the levelof subsidy. Staff
pointed out to the Gilman's that when they sign up for the city's bancroft financing program,
the first semi-annual payment would be due in about September 2000. This payment along
with a portion of the following payment can be made with monies they receive from the
project right-of-way acquisition.
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Mayor Maine invited public testimony at this time.
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Regular Meeting Minutes
AprilS, 1999
Page 3
1. Donna Johnson, 1935 H Street, spoke in support of the project. She said the
improvements addressed parking, safety and traffic issues. She spoke on behalf of
property owners and parents.
Mayor Maine closed the public hearing.
. Councilor Fitch appreciated the work done by staff and said she thought a good plan was
before council.
Councilor Simmons also supported the project and complemented staff and the School
District for their efforts on this project.
Councilor Lundberg said she was glad to see the project going forward.
Mayor Maine said she supported the improvement project and noted the improved safety for
the area. She complemented staff for their efforts on this project.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT ORDINANCE NO. 5916. THE MOTION PASSED WITH A
VOTE OF6 FOR AND 0 AGAINST.
2. Adopt a Resolution Establishing a Master Schedule of Miscellaneous Fees and Charges,
Rates, Permits and Licenses.
RESOLUTION NO. 99-18 - A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD ADOPTING A MASTER SCHEDULE OF MISCELLANEOUS
FEES AND CHARGES, RATES, PERMITS AND LICENSES.
Finance Director Bob Duey presented the staff report on this issue. At the work session on
March 1, 1999, Council reviewed three types offees; those referenced by Springfield
- Municipal Code, those of an administrative nature, and those set by the Springfield
Development Code. Those fees referenced in the Municipal Code were approved by Council
Resolutionon March 15, 1999, and are effective Aprill, 1999. The Springfield
Development Code fees are scheduled to be brought back before council for adoption on June
21, 1999.-
The resolution being presented pertains to fees that are administrative in nature. In the past a
variety of fees charged throughout the city have been individually approved by council
resolution. This Master Schedule of Fees and Charges is a compilation of those fees. There
has not been a master listing of these fees in the past, however, staff feels that assembling this
group of fees in the master schedule will provide a more efficient method of management.
A public hearing is being held to provide an opportunity for public input.
The attachment to the staff report is a listing of all administrative fees and charges, rates,
permits, and licenses assessed throughout the city. A council resolution is required to
complete the adoption process for those fees.
Regular Meeting Minutes
April 5, 1999
Page 4
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The fees on the master schedule that are either newly established or changing at this time
include the following:
Special computer reports - Court
Collection fees - Court
Non-sufficient funds fee - Court
Non-resident library card - Library
Microfilm copies - Police
Photographs - Police
Photo copy - Police
Certified copies - Police
Vehicle impounds - Police
Since the majority of the fees and charges on the Master Schedule are not new to the city and
were already established and in place, it is not anticipated that the adoption of this resolution
will have a significant impact on the city's revenue.
Mr. Duey reviewed the fees on the master schedule.
Mr. Duey answered questions regarding HazMat fees and the program. Mr. Duey would
verify amounts and be sure that the correct amount was reflected on the resolution.
Mayor Maine opened the public hearing. No one appeared to speak.. Mayor Maine closed
the public hearing.
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IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT RESOLUTION"NO. 99-18. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
3. Budget Transfer and Supplemental Budget Resolutions.
RESOLUTION NO. 99-19 - A RESOLUTION REDUCING APPROPRIATIONS IN THE
DEVELOPMENT PROJECTS FUND; RECOGNIZING INSURANCE PROCEEDS IN THE
INSURANCE FUND; AND TRANSFERRING AND REAPPROPRIATING FUNDS IN
THE GENERAL FUND, THE STREET FUND, THE MUSUEM FUND, THE SEWER
CAPITAL PROJECTS FUND, THE COMMUNITY DEVELOPMENT BLOCK GRANT
FUND, THE SEWER OPERATIONS FUND, THE VEHICLE AND EQUIPMENT FUND,
THE EMERGENCY MEDICAL SERVICES FUND, THE SDC PROJECTS FUND, THE
BOOTH-KELL YFUND, THE DEVELOPMENT ASSESSMENTS FUND, AND THE GO
BOND CAPITAL PROJECTS FUND.
RESOLUTION NO. 99-20 - A RESOLUTION RECOGNIZING AND APPROPRIATING
A GRANT IN THE SPECIAL REVENUE FUND, THE ADlliSTMENT OF BEGINNING
CASH IN THE DEVELOPMENT PROJECTS, FUND, AND THE RECOGNIZING AND
APPROPRIATING OF REVENUE IN THE GENERAL FUND.
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Senior Management Analyst Carl Burgdorfer presented the staff report on this issue. Several
times throughout the fiscal year the council is requested to make adjustments to the budget to
reflect needed changes in planned activities, to recognize new revenues such as grants or to
make other required adjustments.
Regular Meeting Minutes
April 5, 1999
Page 5
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The council is asked to approve the regular budget transfer resolution and the supplemental
budget resolution.
The overall financial impact of the regular budget transfer resolution is to reduce
appropriations by $50,000, recognize $44,136 in insurance proceeds, and to transfer and re-
appropriate $718,060. The overall financial impact of the supplemental budget resolution is
to increase total appropriations by $46,986.
Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed
the public hearing.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT RESOLTUION NOS. 99-19 AND 99-20. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Anne Williams, representing St. Vincent de Paul, 2055 Elanco Street, Eugene, spoke
regarding funding for 1061. S Street project. She requested that council change the use of
grant funds committed to that project, which is almost complete. It was requested that the
funding be converted from transitional housing to homeownership. She explained the
difference between transitional housing versus homeownership.
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Mr. Tamulonis said staff agreed with Ms. Williams and said this requested action was within
the purview of the council to make the change. This was within the scope of the use of grant
funds. He said this would allow the funds to be returned to the city substantially sooner.
Otherwise, it would be paid off over 20 years. Because of the three year financing time of this
particular project, the funds would be returned in three years and it could be used for another
project thereafter.
Council provided consensus to proceed with the public hearing and to bring the proposal back
to council a future date.
2. Dan Egan, representing the Springfield Chamber of Commerce, 850 North 6th Street, spoke
in support of the item listed on the agenda under Business from the City Manager, Resolution
No. 99-22. It was to sponsor an application forthe Enterprise Zone designation.
3. Lee Bever, representing the Eugene/Springfield Metropolitan Partnership, 1439 Lawnridge,
Springfield, spoke in support of Resolution No. 99-22.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Steve Moe, P.O. Box 847, Springfield, Oregon, 97477, Regarding
Lane Transit District Proposed Bus Rapid Transit (BRT).
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Regular Meeting Minutes
April 5, 1999
Page 6
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
LEIKEN, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
Mayor Maine suggested staff contact Mr. Moe and pose any questions related to the Adelaide
BRT system.
2. Correspondence From Clara Shevchinski, 2315 Marcola Road, Springfield, Oregon, 97477,
Regarding Construction at the South End of her Property along Marcola Road.
A staff response from Craig Gibons was provided in the agenda packet.
3. Correspondence From Nick Shevchynski, 2445 Skyline Blvd. Eugene, Oregon, 97403,
Regarding Construction at the South End of the Properties along Marcola Road.
A staff response from Craig Gibons was provided in the agenda packet.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
LEIKEN, TO ACCEPT AND FILE CORRESPONDENCE NUMBERS 3 AND 4. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
1. Councilor Leiken referenced information provided in the Communication Packet
regarding the LOC legislative conference and also referenced the importance of Senate.
Bill 299. He said it coincides the same time as the Budget Committee meeting, although,
the session scheduled on the 20th would end at 2:00 p.m. and the budget meeting would
be held in the evening. He said it was important for members of the council to attend.
2. Councilor Fitch discussed the Lane Workforce Partnership. She said they were
continuing to review new legislation and how that effects the board now that it has
merged together and is no longer SWPIC. She said things would be addressed and
worked on over the next year.
3. Mayor Maine thanked Councilor Ballew for stepping in during her absence, as she was
out of town on business. She also thanked staff for maintaining things in the Mayor's
office too.
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Regular Meeting Minutes
April 5, 1999
Page 7
4. Mayor Maine discussed follow-up regarding the subcommittee of the Public Safety
Coordinating Council. She said Councilor Hatfield was the council representative on this
subcommittee. The group was looking at finance alternatives. She said they presented
their report to the policy group. The same alternatives and recommendations will be
presented to the (larger) Public Safety Coordinating Council group meeting Thursday,
April 8, 1999. She acknowledged Councilor Hatfield's efforts on this as it was a very
clear and well thought out report.
5. Councilor Ballew discussed the Chamber Legislative Committee. She said she and
Councilor Hatfield would be attending meetings in Salem and referenced Senate Bill 299
and other issues. She indicated they could represent the council if there was consensus to
do so. Councilor Hatfield said they would be in Salem on the 19th. They would meet
with city delegation and others regarding Senate Bill 299. They would also discuss the
exemption of intangibles, discussion regarding local control issues (energy and
deregulation) and transportation issues.
BUSINESS FROM THE CITY MANAGER
1. a. Regional Fiber Consortium.
Management Analyst Len Goodwin presented the staffreport on this issue. Staff from
several cities participating in the proposed regional fiber consortium have modified the.
previous draft intergovernmental agreement. Among the changes incorporated in the most
recent draft are elimination of the Lane Council of Governments as a member and
clarificatioll of membership language as it relates to entities such as the Klamath Tribe and
the US Forest Service. A meeting of policy level officials of the proposed consortium to
finalize the draft of the intergovernmental agreement is scheduled for noon to 2:00 p.m. on
April 15, 1999, in Oakridge.
Mr. Goodwin reviewed some of the document revisions, clarified language and noted
some typographical areas in the agreement. They included the following:
. He noted that Lane Council of Governments (LCOG) is not an active member of the
consortium. It is possible that at a future date they may serve as a contracting agency
with the consortium to provide .services.
. Section l1A, page 2 of the agreement, a change is designed to clarify membership in
the consortium.
. Klamath Tribe and US Forest Service are both interested in7 participating in the
consortium. Neither of those agencies are local governments and can't participate in a
routine manner in an agreement drafted under ORS Section 190. There are vehicles
that make it possible for these entities to participate. The language has been changed
to avoid references that make it appear that membership in this would be strictly
limited to local governments.
. Page 5, Section 7, language has been incorporated which helps to clarify that member
governments will not be obligated for expenses which they have not approved.
Regular Meeting Minutes
April 5, 1999
Page 8
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. The next paragraph on page 5, section 7, language is included to deal with the
possibility that the consortium operation ofthe fiber network will produce net
revenue.
Mr. Goodwin pointed out that an application has been filed for a grant of approximately
$640,000.
Mayor Maine introduced Milo Mecham, Lane Council of Governments, and recognized
. him for his invaluable assistance and thanked him for his efforts related to this issue.
b. Pacific Fiberlink Right of Way Permit Agreement.
RESOLUTION NO. 99-21 - AUTHORIZING AND APPROVING THE PACIFIC
FIBERLINK RIGHT OF WAY PERMIT AGREEMENT.
Management Analyst Len Goodwin presented the staff report on this issue. The city, as
one of a number of cities negotiating with Pacific FiberLink, LCC (PFL) concerning their
use of right-of-way, has reached agreement with PFL on the terms of a right of way
agreement.
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Pacific Fiber Link has agreed to the terms of the draft agreement granting them access to
certain public ways, in consideration of their transfer to the city, of six pairs of dark fiber.
optic cable. That draft agreement has been submitted to PFL for execution. As drafted the
agreement provides for necessary protections for the city, and authorize complete use of
the dedicated fiber for any lawful purpose. Staff requests that the council approve a
resolution authorizing the city manager to execute the agreement once it is returned by
PFL.
IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR
HA TFIELD, TO ALLOW THE CITY MANAGER TO SIGN THE
INTERGOVERNMENTAL AGREEMENT MAKING ANY NON SUBSTANTIVE
CHANGES AND AUTHORIZE AND APPROVE RESOLUTION NO. 99-21.
2. Consider a Resolution by the City Council of Springfield to Sponsor an Application for
Enterprise Zone Designation.
RESOLUTION NO. 99-22 - A RESOLUTION REGARDING THE CITY OF
SPRINGFIELD SPONSORING TOGETHER WTH LANE COUNTY AN APPLICATION
ESTABLISHING AN ENTERPRISE ZONE, SPRINGFIELD ENTERPRISE ZONE II.
Development Services Director Susan Daluddung presented the staff report on this issue. She
said council was being asked to 1) consider adjusting the boundaries of a Springfield
Enterprise Zone; 2) approve a resolution to sponsor an application to continue the Springfield
Enterprise Zone another ten years to assist new investments and create jobs on Springfield
industrial site; and 3) request the Lane County Board of Commissioners to again sponsor a
Springfield Enterprise Zone.
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Springfield and Lane County now co-sponsor the Springfield Enterprise Zone which includes
nearly all the industrial land inside the city's UGB (except Natron's industrial areas and the
newly added Glenwood areas). Springfield's ten-year old Enterprises Zone will expire on
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Regular Meeting Minutes
April 5, 1999
Page 9
June 30, 1999. An application to continue the zone another ten years must be submitted to
the State of Oregon by April 9, 1999. The request for Lane County to co-sponsor the
enterprise zone is tentatively scheduled for their commissioners' consideration on April 7,
1999.
Ms. Daluddung discussed support received from other agencies. She described the concerns
raised by the Lane County Commissioners. She discussed the loss compared to the potential
gain in the community along with the improvement value. She discussed service contracts
for providing basic police and fire services.
Economic Development Manager John Tamulonis answered questions from council
regarding this issue.
Some council members expressed their support for the proposal. Mayor Maine said in
addition to obvious benefits, it does reflect that the city of Springfiefd is open for business.
Councilor Simmons supported the proposal and said it was realistic for today's economy.
IT WAS MOVED BY COUNICLOR BALLEW, WITH A SECOND BY COUNCILOR
HATFIELD, TO ADOPT RESOLUTION NO. 99-22, AND INCLUDE THE FOLLOWING
LANGUAGE, WHEREAS, IN RECOGNITION OF THE CHANGE IN PROPERTY TAX
LA W SINCE THE INITIAL OPERATION OF THE ENTERPRISE ZONE THE CITY OF
SPRINGFIELD HAS AGREED THAT SHOULD IT NEGOTIATE WITH ANY BUSINESS
REGARDING THE ADDITION OF NEW PROPERTY WHICH WOULD RECEIVE AN
EXEMPTION PURSUANT TO THE ZONE, A PAYMENT IN-LIEU-OF OR IN
RECOGNITION OF THE TAX EXEMPTION, THAT LANE COUNTY SHALL RECEIVE
A PAYMENT EQUAL TO 25% THEREOF AND CO-SPONSORING AN ENTERPRISE
ZONE WITH THE COUNTY INCLUDING GLENWOOD AND NATRON AREAS. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8: 15 p.m.
Minutes Recorder - Julie Wilson
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Maureen M. Maine
Mayor
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(\ IG City Recorder