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HomeMy WebLinkAbout02/01/1999 Regular :; . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, FEBRUARY 1,1999 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, February 1, 1999, at 7:00 p.m., with Mayor Maine presiding. ATTENDANCE Present were Mayor Maine, Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg and Simmons. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Maine. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized Paula Guthrie, Information Services, for 15 years of service to the City of Springfield. 2. . Mayor Maine announced that the Chamber of Commerce presented City Manger Mike Kelly with the Springfield's First Citizen award and thanked him for his service to the community. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims a. December 1998 Disbursements for Approval. 2. Minutes 3. Resolutions 4. Ordinances 5. Other Routine Matters ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS . 1. HOME Funding Recommendations for Fiscal Year 1999-2000. City Council Regular Meeting February 1, 1999 Page 2 . Housing Program Technician Jodi Peterson presented the staff report on this issue. The Springfield HOME Review Committee met on January 19, 1999 to review seven proposals for 1999 HOME Program funding assistance. Six proposals are being recommended for funding. The committee's recommendations are consistent with the HOME Program Guidelines and identified housing needs and goals for Springfield, as documented in the Consolidated Plan (see staff report). The primary purpose of the federally funded HOME Program is to develop viable communities by providing decent, safe and affordable housing for persons of low and very low-income. Since 1992, the City of Springfield has received annual HOME Program allocations totaling $2,253,505 from the US Department of Housing and Urban Development (RUD). The 1999-2000 HOME allocation for Springfield is $435,350. The program is carrying forward unallocated funds from prior years and program income totaling $210,000. The combined total for the1999-2000 HOME Program budget is $645,350. The City received seven proposals for funding through its annual HOME RFP process. The HOME Review Committee met on January 19, 1999 to review the proposals and to interview applicants. The committee has completed its review and is recommending six proposals for a total of $516,000 for Council's approval. The recommendations strive to meet both the immediate and 10ng- term goals of Springfield and to maximize the benefit of the HOME funds invested in the community. The committee is also recommending that $43,535 be provided for grant administration, $21,767 be set aside for operating assistance to eligible Community Development Housing Organizations (CHDO's), $58,004 be set aside for project contingency and $6,044 in unallocated funds for a total of $645,350. . Councilor's Hatfield and Lundberg declared a conflict of interest and would refrain from participating in discussion of this issue. Mayor Maine opened the public hearing. 1. Charles Biggs, 2405 Willakenzie Road, spoke regarding this issue. He suggested that more communication occur regarding this issue, especially with those who may be impacted by the program. He thought the Housing Policy Board should make a greater effort to communicate.. He also noted that Home Funds should be use within one year. He said the community should be involved in the process. He would like council to urge the Housing Policy Board to be better in communicating and noticing activities. Mayor Maine closed the public hearing. Ms. Peterson provided information regarding the notification process and said that notice is completed on a project-by-project basis. She said that currently, J Street has a project and the Parent Teacher Association, as well as people residing on that street or others that have children in the school are being included in the process. Councilor Leiken asked about the funds having to be used within one year. Ms. Peterson said that was incorrect. . Councilor Fitch commended the committee for all their efforts. Ms. Peterson said there are a few projects that will be brought back to council at a future date for status reports or for approval Pryor to disbursements of funds. City Council Regular Meeting February 1, 1999 Page 3 . Councilor Ballew discussed CDBG funds. She said she would like to see funds distributed evenly throughout the city. She would like to have different areas of the community benefit equally from the program funds. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR LEIKEN, TO ADOPT THE HOME REVIEW COMMITTEE'S FUNDING RECOMMENDATIONS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST AND 2 ABSTINTIONS (HATFIELD AND LUNDBERG). 2. Request for a Street Name-Change, City of Springfield, Journal No. 1999-01-0002. ORDINANCE NO. 5907 - AN ORDINANCE RENAMING SOUTH 39TH STREET IN JASPER PARK TO BE RENAMED HAZELNUT LANE. THE 50.0 FOOT AND 60.0 FOOT WIDE STREET RUNNING NORTHERLY FROM JASPER ROAD 788 FEET MORE OR LESS TO THE NORTHERLY BOUNDARY OF AND LYING WITHIN THE SUBDIVISION OF JASPER PARK AS PLATTED AND RECORDED IN FILE 75, SLIDES 665, 666, 667, AND 668, LANE COUNTY OREGON PLAT RECORDS IN LANE COUNTY, OREGON, AND DECLARING AN EMERGENCY. City Planner Kitti Gale presented the staff report on this issue. There are no criteria in the Springfield Development Code pertaining to renaming streets; therefore, ORS 227.120 pertaining to streets within the city's urban services area is being used as a guideline and this item will be processed by the council as a legislative item. . An emergency clause is requested to process this application. If a building permit application is received prior to the street renaming, the Building Department is required to issue the permit using a South 39th Street address. The department would then have to issue an address change notification when the street name is changed to Hazelnut Lane. Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUCNILOR LEIKEN, TO ADOPT ORDINANCE NO. 5907. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Vacation of a Portion of a Subdivision Boundary Line - Sycan B Corporation. ORDINANCE NO.2 - AN ORDINANCE V ACA TING A PORTION OF A SUBDIVISION BOUNDARY LINE LOCATED ON THE EAST EDGE OF LOT 8 IN SYCAN COMMERCIAL PARK IN THE CITY OF SPRINGFIELD, LANE COUNTY OREGON (FIRST READING). . City Planner Colin Stephens presented the staff report on this issue. To accommodate an approved development proposal the applicant must replat a section ofthe Sycan Commercial Park subdivision. The city has given final approval for the replat; however, the original subdivision boundary line must be vacated prior to recording the replat with Lane County. The boundary line proposed for vacation no longer represents the exterior of the tax lot to which it is associated and serves no public benefit. Staff received no negative comments from utility providers or other agencies regarding the proposed vacation. . City Council Regular Meeting February 1, 1999 Page 4 No action was taken as the ordinance received a first reading by title. 4. Withdrawal from Rainbow Water District, C SP 98-57, River Glen Subdivision. ORDINANCE NO.3 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTHWEST SPRINGFIELD, A PARCEL OF LAND BEING T17S R03W S23 TAX LOTS 904, 906 AND PART OF 907, AND T17S R03W S23 MAP 43 TAX LOTS 2000 AND PART OF 2102~ HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING). City Planner Kitti Gale presented the staff report for public hearing numbers 4,5,6 and 7. Oregon Revised Statutes requires that areas located in the Rainbow Water District, which are annexed to the city of Springfield, be withdrawn from that district to prevent double taxation. ORS require withdrawal prior to March 31 st of each calendar year. The property owner for each public hearing item requested annexation in order to develop the property for urban use. Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. No action was taken as the ordinance received a first reading by title. 5. Withdrawal from Rainbow Water District Final Order 1126, C SP 98-13, Orchard View Subdivision. . ORDINANCE NO.4 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPETY LOCA TED IN NORTHWEST SPRINGFIELD, A PARCEL OF LAND BEING A PORTION OF THE SOUTHEAST QUARTER OF SECTION 23, TOWNSHIP 17 SOUTH RANGE 3 WEST OF THE WILLAMETTE MERIDIAN~ HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING). Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. No action was taken as the ordinance received a first reading by title. 6. Withdrawal from Rainbow Water District, Final Order 1103, C SP 97-18 River Glen 1 st and 2nd. ORDINANCE NO.5 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTHWEST SPRINGFIELD, A PARCEL OF LAND KNOWN AS RIVER GLEN SUBDIVISION 1 ST AND 2ND ADDITIONS INCLUDING PORTIONS OF TAX LOTS 100,200, 1500,1900,2000,2102, T17S R03W MAP 43~ AND PORTIONS OF TAXLOTS 6000, 6100, 6200, AND 6300, T17S R03W S23 MAP 44~ HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING). Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. No action was taken as the ordinance received a first reading by title. . 7. Withdrawal from Rainbow Water District, Final Order 1043, C SP 95-43, River Glen. . City Council Regular Meeting February 1, 1999 Page 5 . ORDINANCE NO.6 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTHWEST SPRINGFIELD, A PARCEL OF LAND KNOWN AS RIVER GLEN SUBDIVISION INCLUDING A PORTION OF TAX LOT 1003, Tl7S R03W S23, HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. Mayor Maine opened the public hearing. No one appeared to speak. Mayor Maine closed the public hearing. No action was taken as the ordinance received a first reading by title. Development Services Director Susan Daluddung provided information regarding the reason all withdrawals are processed at one time. It was requested that staff follow-up on a request to look into the possible processing of the withdrawals of territory from Rainbow Water District right after the annexation is final, rather than processing them all at once prior to the March 31 st deadline. BUSINESS FROM THE AUDIENCE 1. Charles Biggs, 2405 Willakenzie Road, had completed a request to speak card but left the meeting prior to Business from the Audience. His request to speak card indicated that Pioneer Parkway bike path improvements are needed, specifically, streetlights or white fog line from Harlow Road to Centennial Road. COUNCIL RESPONSE . CORRESPONDENCE AND PETITIONS 1. Correspondence from SarahLyn Brooks, Lane Shelter Care, 969 Hwy 99 North, Eugene, Announcing her Resignation as Emergency Services Program Director at Brethren Housing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND O.AGAINST. Mayor Maine indicated that a letter had been sent to Ms. Brooks thanking her for her service to the community. Ms. Brooks has been invited to attend a future council meeting to introduce her successor. 2. Correspondence from Nick Staihar, 1110 Virginia Avenue, Moscow, Idaho, Requesting the Council Seek a More Progressive Role in the Development Between LandOwners and Business Entities. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS . ORDINANCES BUSINESS FROM THE CITY COUNCIL City Council Regular Meeting February 1, 1999 Page 6 . 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Ballew reported on a Metropolitan Wastewater Management Commission Meeting. She said they are in the process of reviewing the budget. She asked that others indicate if they have any questions or comments. 2. Councilor Fitch reported the Work Force Partnership. She discussed the recent merger and said goals have been an item of discussion, including legislation. 3. Councilor Ballew reported on the Lane Transit District bus station relocation project. She said a new property, south of A Street has been added to the proposal. She said open houses are scheduled in the near future. She said including the existing station, there are nine total. 4. Councilor Fitch reported that the Bus Rapid Transit will also participate in the L TD open house efforts. . 5. Councilor Lundberg reported on a Housing Policy Board tour. She said the tour included Eugene but not Springfield. She said she is now familiar with the type of housing they deal with and what is available. She said it was enlightening and now efforts were needed to include Springfield in the tour. 6. Councilor Leiken reported on the Convention and Visitors Association of Lane County. He said they are still very upbeat, especially with current economy. 7. Mayor Maine reported that she and Councilor Ballew attended the Metro Partnership Board retreat. 8. Mayor Maine reported that with Communication Manager Rosie Pryor's activities in monitoring things in Salem, the Legislative Committee will be active. Council will be updated as necessary when new issues arise (not previously included in approved legislative policy/agenda). 9. Councilor Hatfield reported that the Finance Subcommittee has not yet met. They will be meeting soon. . 10. Councilor Simmons referenced an upcoming agenda item scheduled for February 16. He specifically referenced the Sanipac ordinance. He suggested that staff check to see if the city has a filing from Sanipac. He said it appears we are being impacted by some of the recyclable costs. He would like to see if there are options that may be considered, as a community, rather than just paying a premium price to take away something that we might be able to dispose of in a less expensive manner (that may impact our rates). He wondered ifthere were things that could be done by the community to decreases the cost for both Eugene and Springfield, as well as provide economic opportunities. City Council Regular Meeting February 1,1999 Page 7 . 11. Councilor Leiken reported that the Convention and Visitors Association of Lane County has a . new booklet out and it is very nice. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Special Noise Permit Application. Police Chief Bill DeForrest presented the staff report on this issue. Springfield Code 5.220 prohibits "using, between 6:00 p.m. and 7:00 a.m., except by special permit granted by the council, of any mechanical device operated by compressed air, steam or otherwise, unless the noise created is effectively muffled." Springfield City Code 5.220(d) prohibits "erecting, including excavating, demolition, altering, or repairing any building between the hours of 6:00 p.m. and 7:00 a.m., except upon special permit granted by the council." Springfield Code 5.220(f) prohibits "using or operating any automatic or electric piano, phonograph, radio, loudspeaker, stereo or sound-amplifying device so loudly as to disturb persons in the vicinity. Upon application to the council, permits may be granted to responsible persons or organizations to broadcast programs of music, news, speeches or general entertainment." . On January 25, Chief DeForrest received a special noise permit application signed by Kyla Lowell. The application requested a permit for each of the activities described on the application. The specific description of requested noise activities is described as building a house after work and on weekends. The request is for a permit to cover the period between January 30 and June 30, 1999. Chief DeForrest contacted the number on the application and spoke with Wayne Lowell. Chief DeForrest requested additional information and was informed by Mr. Lowell they intend to contact their neighbors to ensure their activity will not disrupt them. They said they did not expect to work past 10 p.m. at night and that they would make every effort to minimize unnecessary noise and not disturb neighbors. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR LEIKEN, TO APPROVE THE SPECIAL NOISE PERMIT WITH THE CONDITION SET BY THE POLICE CHIEF. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Other Business BUSINESS FROM THE CITY ATTORNEY . . City Council Regular Meeting February 1, 1999 Page 8 ADJOURNMENT The meeting was adjourned at 7:40 p.m. Minutes Recorder - Julie Wilson ~~ Maureen M. Maine Mayor Attest: " ~ . .