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HomeMy WebLinkAbout11/13/2000 Work Session " . MINUTES OF THE WORK SESSION OF THE SPRINGFIELD CITY COUNCIL HELD ON MONDAY, NOVEMBER 13, 2000 The Springfield City Council met in Work Session at Springfield City Hall, Jesse Maine Meeting Room, 225 Fifth Street, Springfield, on Monday, November 13,2000, at 5:34 p.m. with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken, and Councilors Ballew, Fitch, Hatfield, Lundberg and Simmons. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Recorder Kim Krebs, City Attorney Joe Leahy, Police Chief Jerry Smith, Public Works Director Dan Brown, Development Services Director Cynthia Pappas, Planning Manager Greg Mott, Transportation Manager Nick Arnis, and members of staff. Guests: Judge Kip Leonard, Chair of the Public Safety Coordinating Council (PSCC), and Myra Wall, Program Manager ofPSCC. 1. Overview of Public Safety Coordinating Council (PSCC). . Mike Kelly was present for the staff report. He introduced both Judge Kip Leonard, and Myra Wall. Judge Leonard began by saying the purpose of the work session was to provide Mayor and Council with an overview of what the PSCC is, and an overview of the 2001-2003 Work Plan. He further stated the PSCC would also like to know the best way to keep the council informed and involved to ensure their expectations for service are met. Judge Leonard said in 1995, the Oregon Legislature passed Senate Bill 1145 mandating each county to appoint a local public safety coordinating council in order to develop a comprehensive plan for the community safety system, including use of local and state resources. At the same time, the local governments of Eugene, Springfield, and Lane County were crafting an interagency agreement (IGA) to designate an intergovernmental policy body to plan and work collaboratively to improve the community safety system. He said in order to meet the requirements of the statute and the agreements in the IGA, Lane County constituted the PSCC in August 1995, and appointed it's first members. Over time, other jurisdictions throughout Lane County and the PSCC itself requested the Board to add seats to round out its membership to reflect all aspects ofthe system as well as the County's geographic diversity. Currently, the PSCC includes twenty-four decision and policy makers for all segments of the community safety system and seven lay members. Judge Leonard said the PSCC's charge is to: . Provide for the coordination of community-wide services involving prevention, treatment, education, employment resources, and intervention strategies aimed at crime prevention; Coordinate local adult and juvenile criminal justice policy; Recommend improvements to the adult and juvenile justice system; Develop a plan to serve the adult and youth offender population with state and local resources; Develop policy choices and recommendations for local jurisdictions including options for effective sanction and appropriate intervention strategies; . . . . . City of Springfield Work Session Meeting - November 13, 2000 Page 2 . · Identify opportunities to more efficiently and cost-effectively manage and operate the criminal justice system without adversely affecting the individual components of the system; · Identify the priority investments that should be made in the criminal justice system to improve community safety. Judge Leonard said the 2001-2003 Work Plan emphasizes what the public safety effort should be in Lane County, and how the PSCC imagines it to look like in the future. It will also emphasize how the PSCC is going to help to provide better safety services within the county. He said considering the results of the recent election, there will probably be fewer dollars to spend, and the funding for PSCC will probably not significantly increase. Judge Leonard introduced Myra Wall from Lane Council of Governments (LCOG), Program Manager for PSCC. Ms. Wall provided an overview of the PSCC 2001-2003 Work Plan and highlighted the information included in the Agenda Item Summary (AIS). She highlighted the three main goals as follows: Goal # 1 - PSCC will have a system in place that monitors, evaluates, and recommends improvements for the effectiveness of the community safety system. Goal #2 - PSCC will review governance models and make recommendations that support cooperative and coordinated approaches to community safety. . Goal #3 - PSCC will have a continuum of services and sanctions in place based on proven best practices that promote community safety. City Manager Mike Kelly said the PSCC has done a great amount of work in this county. He said Governance and the issue of jurisdiction have now come to the forefront. He said the PSCC is trying to identify how they currently function, and how would Lane County establish the criminal justice system. Essentially where they are, and most importantly, where they want to me; as well as how to accomplish those tasks. He said the long-term goal is to make Lane County a safe community for the citizens, and the short-term goal is to do a better job with the financial funding that is currently available. Because ofthis, the issue of governance becomes very critical. It is very important to capture opportunities when available, to re-work the mandates and strict guidelines regarding fund usage for programs, and which jurisdictions receive those funds. There was a discussion regarding the Governance issue, and whether it was necessary for all the members to meet on an ongoing basis, and whether PSCC should have organization goals, rather than jurisdictional goals. Judge Leonard stressed the importance in understanding the affects of each part of the system. He further stated that prevention programs at the front end are a necessary component. Councilor Lundberg said PSCC is heading into an opportunity mode. She encouraged council to remain supportive for this next year and evaluate at that time whether to continue support at it's current level. . City of Springfield Work Session Meeting - November 13,2000 Page 3 . 2. Review State Highway Access/Approach Standards and Possibly Seek Funding to Conduct Access Management Plan. Transportation Manager Nick Arnis and Planning Manager Greg Mott were present for the staff report. Mr. Arnis began by stating the purpose of this work session was to provide council with information necessary for them to approve staff to seek Oregon Department of Transportation (ODOT) funds for an interchange and access management plan at the Highway 126 and Main Street intersection. He said council heard a presentation from Greg Mott and Tony Martin from ODOT on July 10, 2000, concerning the new ODOT rules about access in relation to the city land use process. He said at that time council was presented with options about how to coordinate with ODOT regarding land use proposals and ODOT's new access rule. Staff recommended an access management plan although no funds could be devoted to a plan. Consequently, staff recommended, with council's approval, that developers be required to produce evidence of an access application to ODOT as part of a complete land use application and request a waiver to the 120 day city land use rule so that city approval does not occur unless ODOT approval is granted. Council directed staff to return in six months with land use applications and the ODOT rule, and outline possible options for an access management plan. . Mr. Arnis said it is estimated that an access management plan for Main Street would cost between $200,000 and $300,000. Possible funding sources for an access management plan are with ODOT Region 2 Planning! Access Management office, or the Transportation Growth Management (TGM) program. ODOT Region 2 Planning funds may have conditions relating to Oregon Transportation Commission (OTC) direction and tend to be ODOT managed planning projects. TGM funds are allocated through a grant program every two years with the next application cycle beginning in Spring 2001. TGM funds are also based on criteria related to transportation and land use strategies. He said the city manages the project, but the TGM program sets the conditions. Mr. Arnis said an access plan would consist of: Collaboration with ODOT and property owners; Access standards and policies that optimize safety and operations of the highway; An intergovernmental agreement specifying standards about access points; and Code and possible plan amendments. He provided information regarding the different funding and plan options, and highlighted the advantages and disadvantages of each. He referred to the Council Briefing Memorandum for further information. Mayor Leiken asked what impact the recent passage of Ballot Measure 7 would have on the planning phase, since it is effective on December 7, 2000. City Attorney Joe Leahy stated he did not think the aspect of planning had any current effect. He said he believes when you effectuate the planning of the regulations that may be a potential problem. He said he might have some answers regarding the effect ofBaUot Measure 7 when the . City of Springfield Work Session Meeting - November 13,2000 Page 4 . legislature meets; there may be some answers when it starts to be defmed by court. He said his goal is to obtain some type of process in place by December 7 through the League of Oregon Cities (LOC) that would provide them with some mechanism to work by. Council had a discussion regarding the different action and options. Council consensus was to approve the staff proposal to seek ODOT funds for an interchange and access management plan at the Highway 126 and Main Street intersection. They further approved Funding Option #1, to conduct a plan with ODOT Region 2 Planning Funds. Councilor Hatfield stated after all of the planning process, he urged staff to seek ODOT's commitment in the initial planning process. Council consensus to proceed with the study only, and to return to council if further approval of funds are necessary. 3. Downtown Springfield Business Prospectus. . Cynthia Pappas was present for the staff report. She said the purpose of the work session was to review the Draft Downtown Springfield business Prospectus and provide general comments to staff. Ms. Pappas said the city of Springfield, in partnership with the Springfield Renaissance Development (SRDC), received a $5,000 grant from the Governor's Community Solutions Team to produce a business prospectus that integrates the myriad of projects underway downtown. The City and SRDC will utilize the document in meetings with developers to stimulate private investment in downtown Springfield. Ms. Pappas continued by stating the Downtown Integration Working Group is an informal gathering of members from the Governor's Community Solutions Team, City of Springfield staff, SRDC, Emerald Empire Arts Association, and Lane Transit District. They have met on three occasions following the Governors' visit to Springfield in April 2000. The meetings have resulted in the document presented for council review. Ms. Pappas stated the draft has been shared with Governor Kitzhaber, and his response has been favorable. She sai<;l, most importantly, key private and public partners are working cooperatively and taking an entrepreneurial approach to leverage downtown investment. She further stated a final Business Prospectus is scheduled to be complete by November 30. Ms. Pappas said there are more than a dozen catalytic redevelopment and planning projects underway downtown. Projects range from renovating historical buildings in a Cultural! Arts District to developing new public transit facilities; from planning for mixed-use waterfront development to enhancing the ecology of urban waterways. These efforts are focused on downtown infill, redevelopment and quality design to reestablish a sense of place and enhance livability in Springfield's central core. Councilor Fitch said she feels this is a very useful tool to provide information for both the public and private sector. . Councilor Lundberg commended staff on the document prepared, and added that affordable housing is essential to incorporate in this document. City of Springfield Work Session Meeting - November 13,2000 Page 5 . City Manager Mike Kelly said he is a member of the Video Lottery Commission appointed by Commissioner Dwyer for Lane County. He said the committee is currently looking at different strategies for spending their 1 million dollars in video lottery to help economic development. He shared the vision of the committee, and he said he hoped this new Business Prospectus may help Springfield achieve its goals in the future. ADJOURNMENT The meeting was adjourned at 7:10 p.m. ... Minutes Recorder - Kim Krebs ~ Kim Krebs, c~ . .