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HomeMy WebLinkAbout07/17/2000 Regular _ __ .It . . . MINUTES OF THE REGULAR SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD ON MONDAY, JULY 17,2000 The Springfield City Council met in Regular Session at Springfield City Hall, Council Meeting Room, 225 Fifth Street, Springfield, Oregon, at 7:02 p.m., Monday July 17,2000, with Mayor Weathers presiding. ATTENDANCE Present were Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg, and Simmons. Also present were Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, Senior Management Analyst Rosie Pryor, Administrative Coordinator Shari Higgins, and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Weathers. SPRINGFIELD UPBEAT 1. Recognition of Pacific Park Neighbors and Springfield Lions Club for Volunteer Work at Pacific Park. Management Analyst II Eileen Stein provided history on how the project began, who assisted with the project, then showed a slide presentation of the completion. She said it was a joint effort between the city, neighborhood, Lions Club, and Page Elementary students, with donations by many local community members. Mayor Weathers thanked the Pacific Park Neighbors and Lions Club members present. Councilor Fitch thanked Ms. Stein for her efforts in assisting the community. 2. Presentation to City of Springfield of a Thurston Quilt. Community members Alisa Carrillo and Barb Zentner, presented a hand-stitched Thurston Quilt, which was assembled at the 1999 Lane County Fair. Ms. Zenter said the quilt represented remembrance and opportunity for the future. Mayor Weathers accepted the quilt on behalf of the city and said it would be forwarded to the Springfield Arts Commission. 3. Donation to the City of Springfield of Historic Photograph of Kelly Butte by Shari Hiatt. Ms. Hiatt, along with some children of the community, were present to donate a framed photo of Kelly Butte to the city. Ms. Hiatt provided details of the picture. Mayor Weathers accepted the photo on behalf of the city and said it would be forwarded to The Springfield Museum. City of Springfield Regular Meeting - 7/17/00 Page 2 . CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. June 12,2000, Work Session b. June 19,2000, Work Session c. June 19, 2000, Regular Meeting d. July 3, 2000, Work Session e. July 3,2000, Regular Meeting 3. Resolutions a. RESOLUTION NO. 00-39- A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15,000 DURING THE PERIOD OF JULY 25, 2000, TO SEPTEMBER 10,2000, WHILE THE CITY COUNCIL IS IN RECESS. . b. RESOLUTION NO. 00-40- A RESOLUTION TO ACCEPT PROJECT P20165 FROM MORSE BROS.,INC., IN THE AMOUNT OF $31,936.75. 4. Ordinances 5. Other Routine Matters a. Award Bid Acceptance to Wildish Construction Co., in the Amount of $434,151.00, for Project P20156: Sanitary Sewer Replacement 2000, Between I Street and Modoc, Between Modoc and Parker Street, and Vicinity. b. Award Bid Acceptance to Wildish Construction Co., in the Amount of $256,108.71, for Project P20166: Sports Way Street Improvements (From 1,100 Feet North ofInternational Way to Maple Island Road from Sports Way to 550 Feet East). c. Approval of Right-of-Way and Public Utility Easement Dedication Maple Island Road, Project No. P20166. d. Approval of the June 2000 Quarterly Preliminary Financial Reports. Mayor Weathers asked if the City Manager provided a recap of competitive bids that are authorized during the City Council recess. Mr. Grimaldi said a recap of the bids authorized would be presented to council upon their return from summer recess. . ) City of Springfield Regular Meeting -7/17/00 Page 3 . PUBLIC HEARINGS 1. Budget Transfer and Supplemental Budget Resolutions. Finance Director Bob Duey was present for the staff report. He said the need for a supplemental budget did not usually occur so early in a budget year, but there were two needs identified and council action was necessary. The first need was regarding the Regional Fiber Consortium Fund, which the city will be the budgeting agency, acting in the same manner it does for the Metropolitan Wastewater Management Commission. The second need was to recognize $52, 000 in the Museum Fund and then a budget transfer to fund the Oral History Project. Councilor Lundberg asked if the city would receive an administrative fee for acting as the consortium budgeting agency. Mr. Duey responded not in the first year, but that the contract allowed for discussions on a fee for future years. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-41. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO ADOPT RESOLUTION NO. 00-42. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 2. Annexation of Property (Wildish) to the City of Springfield, Journal Number 2000-06-142. Planner I Colin Stephens was present for the staff report. He said the proposed annexation was requested by the property owner for a vacant parcel of land, in order to develop with uses consistent with Light Medium Industrial (LMI) zoning. The property is located west of Franklin Boulevard and south of Nugget Way in Glenwood. Mr. Stephens said the applicant completed a pre-application process for development and that all key urban services are available. Staff recommended approval by expedited process. Councilor Ballew asked how the annexation aligns with the specific development plan for Glenwood. Mr. Stephens said the subject property is further south than the development plan boundaries, but the use would be complimentary to the area plan. Mayor Weathers opened the Public Hearing. No one appeared to speak. Mayor Weathers closed the Public Hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-43. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . City of Springfield Regular Meeting - 7/17/00 Page 4 . 3. Annexation of Property to the City of Springfield, Journal Number 1999-09-0226 (Watson). Planner II Jim Donovan was present for the staff report. He said the property owner had requested annexation in order to develop property located south of Mount Vernon Road between S. 58th Street and Weyerhaeuser Road. The 12.7 acre property is planned for development as a 54 lot Phase 1 of Crossroads Subdivision and is zoned Low Density Residential (LDR). Mr. Donovan said there was one jurisdictional issue, that the property falls within the Emerald People Utility District, while the Springfield Development Code states that all properties will be served by the Springfield Utility Board. Mr. Donovan said the two utilities are currently working on a resolution and if it did not occur, the issue would be resolved by the Boundary Commission. Mr. Donovan said all key urban services are available and staff recommended approval by expedited process so construction could begin as soon as possible. Mayor Weathers opened the Public Hearing. No one appeared to speak. Mayor Weathers closed the Public Hearing. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-44. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 4. Annexation of Property to the City of Springfield, Planning Journal Number 2000-05-0114 (Dean). Planner II Jim Donovan was present for the staff report. He said the property owner had requested annexation in order to develop 21.28 acres of vacant property located north of Thurston Road and east of 66th Street. Construction of approximately 100 single-family homes would be placed in the Levi Landing First Addition Subdivision. Mr. Donovan said the site specific data from Federal Emergency Management Administration (FEMA) supplied by the applicant was complicated. There was a land use decision appealed to the Springfield Hearings Official for Urban Growth Boundary issues and that resolution occurred after mediation. He said the revised Springfield Hearings Official decision was due to be finalized in mid-August. Mr. Donovan said the revised hearings official decision would be consistent with the mediation agreement. All key urban services can be delivered to the site and staff recommended approval under the expedited process. Councilor Simmons asked if all issues were resolved regarding openness and fences. Mr. Donovan replied yes, all areas had been thoroughly explored and resolved. Councilor Simmons asked if the 4-D Rule was considered as part of the decision. Mr. Donovan felt confident the decision would comply with 4-D Rule conditions. The advanced notice the city received helped to alert staff of development requirements. Mayor Weathers opened the Public Hearing. . No one appeared to speak. Mayor Weathers closed the Public Hearing. City of Springfield Regular Meeting - 7/17/00 Page 5 . IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HA TFIELD, TO ADOPT RESOLUTION NO. 00-45. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Tom Bruton, 1128 10th Street, Springfield, spoke about the American Association of Retired Persons (AARP). He said they are involved in local election issues. They do not endorse specific candidates, but are involved with measures and local issues. Mr. Bruton said he contacted Annette Newingham at Lane County Elections regarding ballot boxes. He asked if the city would submit a proposal to Lane County to increase the number of drop-off ballot boxes in the city. He suggested the areas of Gateway and Thurston, and said that AARP would be willing to help find spaces to place ballot boxes, if Lane County would permit it. Mayor Weathers said staff would follow-up on Mr. Burton's request and respond back to him with the decision from Lane County. 2. Cluadete Faye Eikenberry, 2380 A Street, Apt. 3, Springfield, spoke regarding street trees. A new development on Olympic Street, where the previous Springfield Theatre Complex was located, has cut five large street trees during their renovation. The trees did not appear to be diseased, yet a home for birds and other animals. Ms. Eikenberry requested a response from the city as to why they were removed and by whom. . BUSINESS FROM THE CITY COUNCIL 1. Councilor Ballew spoke about the Metro Wastewater Flow Management Display at City Hall in the Library Meeting Room,and then moving to the City of Eugene. 2. Councilor Simmons spoke about the McKenzie Watershed Council's involvement in a process to define rural waterways. He said the council voted to delay discussion until scientific data was completed that would advise Lane County of the facts not just the emotional issues. He said other topics included the rural riparian issue and Environmental Species Act (ESA) impacts due to the 4-D Rule. 3. Councilor Fitch said the System Development Charge Committee would meet on July 18. The Bus Rapid Transit Committee meeting was cancelled for July. 4. Mayor Weathers stated she would be listing her Springfield residence with a Real Estate Agent and that on July 21 and 22, she would be hosting a fundraising garage sale for her Church. In the interim, she stated she would begin transition planning with Councilor Leiken, Mayor- Elect. Mayor Weathers said she would update council after summer recess. BUSINESS FROM THE CITY MANAGER 1. Oral History Exhibit Contracts. . Volunteer Coordinator Chris Redmond said the Oral History Exhibit Project was comprised of three phrases: conceptual design, project development, and fabrication and installation. City of Springfield Regular Meeting - 7/17/00 Page 6 . The firm of Presentation Design Group was hired to complete the first contract for the conceptual design phase of the exhibit, on the timber industry. Ms. Redmond stated no bids were required for the work, as the total did not exceed $2,500. She said staff was seeking approval for the City Manager to award contracts for the project development services and for fabrication and installation, pending completion of the Request for Proposals (RFP) process and fund raising campaign. Ms. Redmond stated the first exhibit was scheduled in September, with fund raising efforts continuing. Council shared their support for the project and fund raising efforts. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO GIVE APPROVAL FOR THE CITY MANAGER TO A WARD CONTRACTS FOR PROJECT DEVELOPMENT SERVICES AND FOR FABRICATION AND INSTALLATION OF THE ORAL HISTORY PROJECT, PENDING COMPLETION OF RFPS AND THE FUND RAISING CAMPAIGN. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ADJOURNMENT The meeting was adjourned at 7:52 p.m. Minutes Recorder - Shari Higgins . ~'1v{.1AJ~ Maureen M. Weathers, Mayor ATTEST: ~.~ City Recorder .